Youth Services RFPBidder’s Conference

March 31, 2014

Agenda1. Welcome & Purpose

2. Program Design and Strategy

3. Overview of Request for Proposal

4. Performance Standards

5. Financial Information

6. Important Dates

7. Questions and Answers

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Purpose of RFP

Proposals for the delivery of services under the Workforce Investment Act (WIA) Title I-B Youth programs in Pierce County

One provider who may deliver all services or subcontract with others with the lead agency as fiscal agent

Eligible applicants: governmental organizations, community and technical colleges, local education agencies, faith-based organizations, non-sectarian, and private for-profit and non-profit organizations

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Program Design Operational Requirements

Active Case Management

Progressive reviews and coaching

Strong industry focus in services provided, working directly with businesses on program design and curriculum development

Motivational components, incentives for participants, e.g., a field trip after a certain goal is met

An environment that “duplicates” a work setting

Training linked to job skills needed in the in-demand industry sector

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Program Design Participant Achievement and Proficiency

Participant demonstrates workplace essential skills: accountability, dependability, initiative, and other workplace readiness behaviors (part of objective assessment and ISS)

Participant demonstrates essential skills (basic skills, life skills, math, science, and computer skills, leadership skills, and occupational skills).

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WIA Roles and Responsibilities

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Federal and State

US Dept. of Labor Employment & Training Administration (DOL ETA)• Administers WIA at the Federal level• Provides funding, negotiates and oversees state performance

WA State Workforce Training and Education Coordinating Board (WTECB)• Designates local Workforce Development Areas• Develops state plan and prepares annual reports with ESD• Negotiates performance levels with DOL and WDCs

WA State Employment Security Department (ESD)• Passes through WIA formula funds to Workforce Development Areas• Monitors local areas for WIA compliance• Develops state plan and prepares annual reports with WTECB

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Operations – Direct Services

Youth

Adult

Dislocated Worker

Business Services

WorkForce Central Executive Board

Planning and Program Development

Contract Compliance

Strategic Initiatives

Technical Assistance

WDC Staffing

Fiscal and Administration

Funds Management

Fiscal Compliance

Administrative Oversight

WorkForce Central CEO

Local Governance Structure

WDC Youth Council

Pierce County Youth Consortium

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WIA Youth Services Overview

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WIA Eligible Youth

• Ages 14 through 21;

• Low-income*; and

• One or more of the following: Deficient in basic literacy skills

School dropout

Homeless, runaway, or foster child

Pregnant or parenting

Offender record

Individual (including a youth with a disability) requiring additional assistance to complete education or secure and hold employment

* Up to 5% of youth participants who do not meet income eligibility

criteria may be enrolled.

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10 Elements That Must be Available

1. Tutoring, study skills training and instruction leading to secondary school completion, including dropout prevention strategies

2. Alternative secondary school offerings

3. Summer employment opportunities directly linked to academic and occupational learning

4. Paid and unpaid work experiences, including internships and job shadowing

5. Occupational skills training

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6. Leadership development opportunities, including community service and peer-centered activities encouraging responsibility

7. Supportive services

8. Adult mentoring for a duration of at least 12 months - both during and after program participation

9. Follow-up services (12 months post exit/transition)

10. Comprehensive guidance and counseling, including drug and alcohol abuse counseling and referrals to counseling

10 Elements Cont’d

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Performance Standards Federal and Local Measures

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Youth Federal Performance MeasuresPY13 (July 1, 2013-June 30, 2014)

Attainment of Degree/Certificate: 74.5%

Literacy & Numeracy Gains (Out-of-school youth only): 47.8%

Placement in Employment or Education: 68.1%

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Local Performance Measures

Residency: 50% Pierce County/50% within City of Tacoma

Out-of-School: 75% Minimum; remainder In-School

Retention: Exits to education and/or employment will need retention assessment to ensure that status is sustained for 6 months (still employed, still in school); provider to receive final payments at this milestone/deliverable

Partnerships with businesses in designing programs and curricula

Leveraging of existing resources

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Financial Information

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FUNDING SOURCE AND ALLOCATION

WIA funding is determined at the Federal level, released to the State of Washington and then distributed throughout the state.

The budget is estimated at $850,000 for the 11 months in Program Year 2014 and $1 million for PY 2015.

Funding for contracts may be adjusted up or down based upon the final allocation and the Council’s discretion.

This procurement will result in one single award to an agency that may deliver all services or subcontract with others.

The contract resulting from this RFP is anticipated to begin August 1, 2014, and continue to June 30, 2016 pending available funding and satisfactory performance.

This is a 23-month award that will be administered through an 11-month contract for Program Year 2014 and a one-year contract for Program Year 2015 (ending June 30, 2016).

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Important Dates - Mark Your Calendars

Questions and answers posted on the WDC website weekly

Last day to submit questions: May 2, 2014 at noon

Proposal packages due: May 9, 2014, 5 PM, PST

Oral interviews (required): June 2 – June 6, 2014

(Dates to be arranged)

Announcement of award: June 20, 2014

Contract start: August 1, 2014

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QUESTIONS

AND

ANSWERS

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Contact:Brent Capatch

253-448-8636

youthwdc@workforce-central.org

WIA Law and Regulations: http://www.doleta.gov/programs/laws_regulations.cfm

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