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E-Tender No.: PEDA/SPV/PS/2017-18/07

BIDDING DOCUMENT

For

DESIGN, SUPPLY AND IMPLEMENTATION INCLUDING WARRANTY, OPERATION & MAINTENANCE

FOR 5 YEARS FOR SPV GRID INTERACTIVE ROOF TOP POWER PLANTS

WITH BATTERY BACKUP AT 120 NOs POLICE STATIONS IN THE STATE OF PUNJAB (INDIA) HAVING

AGGREGATE CAPACITY OF 300 KWp

PUNJAB ENERGY DEVELOPMENT AGENCY SOLAR PASSIVE COMPLEX

Plot no. 1&2, Sector 33-D CHANDIGARH - 160 022, INDIA

TELEPHONES: (91) 172 - 2663382, 2646384 FAX: (91) 0172 – 2646384

Website : http://peda.gov.in

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CONTENTS : SECTION-I

INVITATION FOR BIDS ……………………………………………………..………… 3-5

SECTION-II

INSTRUCTIONS TO BIDDERS ……………………………………………… ….. 6-13

SECTION-III

GENERAL CONDITIONS OF CONTRACT …………………………..……………14-25 SECTION-IV

SCHEDULE OF REQUIREMENTS & TECHNICAL SPECIFICATIONS…….....26-37

SECTION-V

TECHNICAL BID TO BE SUBMITTED ON-LINE (Bid Form, and Formats)…………38-51

SECTION-VI

COMPLETION SCHEDULE ………………………………………………………52-53

SECTION-VII

ANNEXURES :……………………………………………………………………… 54-66

1. LIST OF MINIMUM SPARE PARTS PER SITE

2. LIST OF SITES

3. CONTRACT FORM

4. PERFORMANCE SECURITY FORM

5. BANK GUARANTEE FOR ADVANCE PAYMENT

6. BANK GUARANTEE AGAINST 5 YEAR WARRANTY

7. MANUFACTURERS AUTHORIZATION FORM

8. TECHNICAL DEVIATIONS FORM

9. SCHEMATIC DIAGRAM

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SECTION - I

INVITATION FOR BIDS

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Punjab Energy Development Agency Ph.: 0172-2663328, 2663382 Fax: 0172-2646384

Email :- gencopunjab@yahoo.in E-TENDER NOTICE NO. PEDA/SPV/PS/2017-18/07

Name of Work: Design, Engineering, Supply, Installation and Commissioning of SPV Power Plants having 2.5 KWp capacity each with aggregate capacity of 300 KWp at 120 No Police Stations in the state including warranty, operation & maintenance for 5 years as per schedule given below :-

1. Date of uploading of Bid Document 23/10/2017

2. Date of Pre-bid Meeting 31/10/2017 at 11.30 AM

3. Last Date and time of submission of e-bids 9/11/2017 upto 5.00 PM

4. Date and Time of opening of Technical e-bids 10/11/2017 at 11.30 AM

5. Cost of Bid document Rs. 10,000/-

6. E-processing Fee Rs. 2360/-

7. Earnest Money Deposit Rs. 10,00,000/-

For participating in the e-tendering process, the Supplier shall have to get themselves registered with etender.punjabgovt.gov.in and get user ID, Password. Class-3 Digital Signature is mandatory to participate in the e-tendering process. For any clarification/difficulty regarding e-tendering process flow, please Contact PEDA or 0172 – 3934667, 8054628821, 9257209340.

CONDITIONS:

1. Corrigendum / Addendum / Corrections, if any will be published on the website.

2. Executive Director, PEDA reserves the right to accept/reject any or all tenders without assigning any reasons.

Executive Director

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SCOPE OF WORK

Design, manufacture, supply, erection, testing and commissioning including warranty, operation & maintenance for 5 years for 120 Nos of 300 KWp (120 nos x 2.5 KWp) SPV Grid Interactive Roof Top Power Plants at 120 Nos Police Stations in the state of Punjab.

1. Bids must be submitted through e-tender. The e-tendering will remain open till

09/11/2017 up-to 5.00 PM. All bids must be accompanied by Earnest Money Deposit of Rs.10.00 lacs. Bids will be opened in the presence of bidders representative who choose to attend, at the address below at 10/11/2017 at 11.30 AM. The details are given below:

(a) Name of office : Punjab Energy Development Agency (b) Technical Head : Executive Director (c) Postal Address : Plot no. 1 & 2, Sector 33 –D,

Chandigarh 160 022, India

(d) Telephone nos. : 0172 - 2646384, 2663328, 2663382 (e) Fax No. : 0172 – 2646384 (f) Date of commencement of sale : 23.10.2017 of bidding document (g) Last date & time for receipt of bids : 09.11.2017 upto 5.00 PM (h) Time and date of opening of technical Section of Bids : 10.11.2017 at 11.30 AM

(i) Concerned officer : Er. Jatinder Singh, Addl. S.E 0172 – 2646384, M.No.09646118784

2 The bidding shall be in Single Bid System having two parts pattern. Technical Bid and Financial Bid : Technical bid will contain the qualifying requirement and the Financial offer will contain the offered prices. The financial bid of only technically qualified company will be opened. The date and time of opening of financial bids will be informed to the technically qualified companies later on.

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SECTION - II

INSTRUCTIONS TO BIDDERS

FOR SPV POWER PLANT

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A. Complete Introduction

1. Source of Funds 1.1 The Project has been funded by MNRE, GOI and Director General Police, Punjab 1.2 Executing Agency - PEDA 1.3 The general scope under this contract is concept to commissioning on turnkey basis

of aggregate capacity 300 KWp Rooftop Grid Interactive SPV Power Plants with

Battery Backup in 120 Nos Police Stations in the state of Punjab. The detail of sites is as per Annexure- 2 covering site feasibility survey, engineering design, manufacture, shop testing, inspection, packing & forwarding, transportation, upto project site loading & unloading, storage in safe custody, erection, carrying out preliminary tests at site, commissioning, performance testing & handing over to the purchaser all the equipment installed including the insurance coverage for the concept to commissioning on turnkey basis upto period including operation and maintenance for 5 years from the date of commissioning.

2. Eligible Bidders 2.1 This invitation for bids is open to all eligible Manufacturers or their authorized

supplier or system integrator or Channel partner of MNRE who otherwise have not been debarred/blacklisted by any Govt. Departments / organization/ PSU’s / institutions/ agencies/ autonomous Organizations. In this connection the bidders shall be required to submit an affidavit by an authorized signatory on non judicial stamp paper of Rs.100/- duly attested by the 1st class Magisterial / Notary. If the bidder will provided the false information regarding debarred / blacklisted, thus the contract will be cancelled and EMD/ Performance Bank Guarantee or both shall be forfeited.

2.2 Bidders should have experience of design, manufacturing, supplying, installing, commissioning and maintaining at least SPV Power Plant/ Plants of 150 Kwp total aggregate capacity within last three years upto the last date of bidding and is in successful operation in India. Bidder is required to submit the proof of their eligibility in the shape of work order, commissioning certificate from the client, satisfactory operation reports copies and establishment details along with the tender bid in its technical section.

2.3 If bidder is authorized supplier, submit the certificate as per Annexure - 7 from their principal.

2.4 Minimum Annual Turnover of the bidder for any two financial years from the last three

financial years should be Rs.3 crore for each year i.e. from the last three financial

years 2014-15, 2015-16 and 2016-17.

a) The company must be in profit for any two years from the last three financial years i.e

2014-15, 2015-16 and 2016-17

2.6 Minimum Eligibility Conditions” as above and score at least 60 Points in “technical

evaluation”. If the bidder is not fulfilling the above said conditions mentioned at

column no. 2.1 to 2.5 and not scored minimum 60 points, the technical bid will be

rejected. The “Points” for the “technical evaluation” shall be assigned as under:

S.No Criteria Tender Value

1 MNRE accredited off- Grid Channel Partner/ Programme

Administrator

OR

Credit Rating (from MNRE Accredited Rating Agency ) of “SP 2C”

and above

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2 Cumulative Experience* of the Bidder in executing contracts of

Solar Photovoltaic Systems/ Power Plants

(Installation & Commissioning of PV Systems/ Power Plants with in

last three years )

150KWP

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3 Bidder’s cumulative experience* in last three years in supply and installation/commissioning of

total number of Solar PV Lighting Systems Cumulative nos > 1,000 nos.

> 2,000 nos.

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10 4 Value of a “Single Order ” * SPV Power Plants executed by the

Bidder : Valued more than Rs. 10 Lakhs Valued more than Rs. 30 Lakhs

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10 5 Cumulative Experience* of the Bidder in executing contracts

(Installed & commissioned) of Grid Interactive Solar P V Systems /Power Plants: At least 50% of the tendered value At least 75% of the tendered value

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10 6 Bidder has Test Certificate for SPV Modules, battery, PCU,

Cables etc from a MNRE authorized testing center. (Test Certificate should have been issued on or after April since MNRE has modified the requirement of SPV modules as per their instructions, Manufacturers are advised to get their samples tested as per new format/procedure before 31st March, 2013

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7 The bidder is a SPV Modules Manufacturing Company, Registered in India ,with a min. Capacity of --- 5 MWp per annum --- 10 MWp per annum

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10 8 The bidder is a SPV cells Manufacturing Company, Registered

in India, with a min. Capacity of --- 5 MWp per annum --- 10 MWp per annum

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9 The bidder has ISO 9001 certification 10

10 The bidder has ISO 14001 certification 10

* Solar Photovoltaic Power Plants. 3. Bid Form 3.1 The Bidder shall complete the Bid Form and the appropriate Price Schedule furnished

in the Bidding Documents, indicating the goods to be supplied, a brief description of the goods, quantity and quality standards.

3.2 The rate of the power projects should be quoted inclusive of site survey for feasibility,

design, supply, installation, commissioning, testing, all applicable taxes, transportation, insurance and any other charges required to complete the projects as per scope of work.

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4. Documents Establishing Bidder's Eligibility and Qualifications 4.1 The Bidder shall furnish, as part of its technical bid, documents establishing the

bidder's eligibility to bid and its qualifications to perform the Contract. 5. The documentary evidence of the Bidder's qualifications to perform the

Contract if its bid is accepted, shall establish to the Purchaser's satisfaction. (a) that, in the case of a Bidder offering to supply goods under the contract which

the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods' manufacturer or producer to supply the goods in the Purchaser’s country. In support party will provide the documentary proof of infrastructure support for the same.

(b) that, the Bidder has the financial, technical, and production capability

necessary to perform the Contract

6. The documentary evidence of conformity of the goods and services to the bidding documents may be in the form of literature, drawings and data, and shall consist of:

(a) a detailed description of the essential technical and performance

characteristics of the goods; (b) a list giving full particulars, including available sources of all spare parts,

special tools, etc., necessary for the proper and continued functioning of the goods for a period to be specified in the Bid Data Sheet; and

(c) an item-by-item commentary on the Purchaser's Technical Specifications demonstrating the goods and services to those specification, or a statement of deviations and exceptions to the provisions of the Technical Specifications.

7. Earnest Money Deposit

7.1 Earnest Money Deposit (EMD) of Rs.10.00 lacs only deposited through IPG mode

(Internet Payment Gateway). EMD in the shape of Bank Guarantee will not be accepted.

7.2 EMD of unsuccessful Bidders will be discharged/returned as promptly as possible

within thirty (30) days after the issuance of work order to successful bidder.

7.3. The successful Bidder's EMD will be discharged after singing the Contract agreement and furnishing the performance security.

The bid security may be forfeited:

a) if a Bidder : (i) withdraws its bid during the period of bid validity specified by the Bidder on the

Bid Form b) in case of a successful Bidder, if the Bidder fails:

(i) to sign the Contract within the specified period.

(ii) to furnish required performance security.

7.4 No Interest shall be payable on the amount of earnest money and the same will be released, after the tenders have been decided, to those Bidders who fail to get the contract.

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7.5 The Earnest Money (EMD) may be forfeited in case:-

a) tenderer withdraws its tender during the period of tender validity specified by the

Bidder in the tender. b) the successful Bidder fails to sign the contract within stipulated period. 8. Period of Validity of Bids 8.1 Bids shall remain valid for the period of 120 days from the date of opening of bids. 9. Format and Signing of Bid

9.1 The Bidder shall submit complete bid through Punjab Govt. e-tender portal - etender.punjabgovt.gov.in. Department: Punjab Energy Development Agency.

10. Submission of Bids 10.1 Preparation of Bids: a. The bidder shall upload the bids as per formats on or before the date and time

notified in this document/ NIT. b. Single Bid System shall be followed and Bids shall be prepared in two parts. Part – I Technical Bid Part – II Price Bid. C. It should be clearly noted that Part –I should not contain any price bid. D Part-I containing technical bid will be opened at the time & date notified for opening. If

any bidder indicates the price in Part-I, the bid would stand rejected. Bids not accompanied by Earnest Money Deposit will be rejected.

Part II containing Prices will not be opened at the time of opening Part-I. Price bid of

only technically qualified bidders will be opened. Date and time of Price bid opening will be uploaded on web site and will also be intimated to qualified bidder by suitable means.

11. Deadline for Submission of Bids 11.1 Bids must be submitted through e-tendering process on time and date as mentioned in

NIT. 12. Late Bids 12.1 The e-tendering system will not accept any bid submitted after the date and time for

submission of e - bids as mentioned in NIT. Bid Opening and Evaluation 13. Opening of Technical Bids by Purchaser 13.1 The technical bids will be opened in the presence of Bidders' representatives who

choose to attend, at the time, on the date, and at the place specified in DNIT. The bidder’s representative who will be present shall sign a register evidencing their attendance.

13.2 The technical bids shall be evaluated by the purchaser for assessing bid responsiveness in line with the requirements mentioned in the DNIT

13.3 The bidders whose technical bids are declared as technically qualified shall be informed accordingly and their Price Bids shall be opened.

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14. Clarification of Bids 14.1 During evaluation of the bids, the Purchaser may, at its discretion, ask the Bidder for

a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted.

15. Evaluation and Comparison of Bids 15.1 The Purchaser will evaluate and compare bids which have been determined to be

substantially responsive. 15.2 The detailed techno-commercial analysis of the bid shall be carried out by the

purchaser. 16. Contacting the Purchaser 16.1 From the time of bid opening to the time of contract award, if any bidder wishes to

contact the purchaser on any matter related to the bid, it should do so in writing. 16.2 Any effort by a Bidder to influence the Purchaser in its decision on bid evaluation, bid

comparison or contract award decisions may result in rejection of the Bidder's bid. Award of Contract 17. Award Criteria 17.1 The Purchaser will award the Contract to the successful Bidder whose bid has been

determined to be the lowest evaluated bid. For L-1bidder, the lowest rates shall be evaluated with Annual Operation and Maintenance charges for 5 years.

18. Purchaser's Right to Accept Any Bid and to Reject Any or All Bids 18.1 However, the Purchaser reserves the right to accept or reject any bid, and to annul

the bidding process and reject all bids at any time prior to award of Contract, without

thereby incurring any liability to the affected Bidder or Bidders or any obligation to

inform the affected Bidder or Bidders.

19. Signing of Contract

19.1 At the time as the Purchaser notifies the successful Bidder that its bid has been

accepted, the Purchaser will send the Bidder the work order and the Contract Form

provided in the Bidding Documents, incorporating all agreements between the

parties.

19.2 Within ten (10) days of receipt of the Contract Form, the successful Bidder shall sign

and date the Contract and return it to the Purchaser. The signing of the work order

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cum contract agreement shall evidence the final acceptance of all terms and

conditions and their due compliance by the successful bidder.

20. Performance Security 20.1 Within ten (10) working days from the issue of work order from the purchaser,

the successful bidders shall furnish the performance security in the shape of

bank Guarantee (PBG) amounting to 10% value of the contract valid for a

period of five years from the date of commissioning of the projects specified in

DNIT or completion of the Contract.

20.2 Failure of the successful Bidder to comply with the requirement of above

Clause within the stated time periods shall constitute sufficient grounds for the

annulment of the award and forfeiture of the bid security, in which event the

Purchaser may make the award to the next lowest evaluated bidder or call for

new bids.

20.3. The proceeds of the performance security shall be payable to the Purchaser

as compensation for any loss resulting from the Supplier's failure to complete

its obligations under the Contract.

20.4 The Performance Security shall be denominated in the currency of the

Contract, and shall be in one of the following forms:-

(a) A Bank guarantee, issued by a Nationalized/ Commercial bank located in

the purchaser’s country, acceptable to the Purchaser, in the form

provided in the Bidding Documents or another form acceptable to the

Purchaser.

21. Amendment of Bidding Documents:

21.1 At any time prior to be deadline for submission of bids, the purchaser

may, for any reason, whether at its own initiative or in response to a

clarification required by a prospective Bidder, modify the Bidding

Documents by amendment.

21.2 The amendment, if any, will be notified through e – tendering website

by issuing corrigendum to all prospective bidders who have

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purchased and received the Bidding Documents and will be binding

on them.

21.3 In order to afford prospective Bidders reasonable time in which to

take the amendment into account in preparing their bids, the

purchaser may, at its discretion, extend the deadline for the

submission of bids

22 PEDA reserves the right at the time of awarding the contract to

increase or decrease the quantity of goods and locations of supply

without any change in price or other terms and conditions.

23. Material shall be strictly as per the DNIT specifications, terms and

conditions. If there is any left out specifications in the DNIT, the same

shall be considered as per the latest MNRE specifications, guidelines,

terms & conditions.

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SECTION - III

GENERAL CONDITIONS OF CONTRACT

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1. Packing 1.1 The Supplier shall provide such packing of the Goods as is required to prevent their

damage or deterioration during transit to their final destination as indicated in the Contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit.

2. Incidental Services 2.1 The supplier may be required to provide any or all of the following compulsory

services (a) Performance or supervision of the on-site assembly and/or start-up of the

supplied Goods; (b) Furnishing of tools required for assembly and/or maintenance of the supplied

Goods; (c) Furnishing of detailed operations and maintenance manual for each

appropriate unit of supplied Goods; (d) Performance or supervision or maintenance and/or repair of the supplied

Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract; and

(e) Training of the Purchaser's Personnel, at the Supplier's plant and/or on site, in assembly, start-up, operation, maintenance and/or repair of the supplied Goods.

3. Prices The prices shall be firm and the price bid shall be inclusive of all taxes,

duties and levies. The F.O.R site price in the bid may be quoted with breakup of price, taxes and duties. Any variation in the taxes and duties after submission of bid shall be on the account of purchaser (PGL). TDS shall be deducted as per law as applicable at the time of payment. No price variation shall be applicable.

4. Payment Terms Payment shall be made in Indian currency in the following manner:

(i) Mobilization Advance Payment : Ten (10) percent of the contract price (except operation & maintenance charges) shall be paid after signing of the contract agreement and upon submission of claim and a bank guarantee of 110% amount valid for six months or till the time the mobilization advance is adjusted.

(ii) On delivery: Seventy (70) percent of the contract price (except operation & maintenance charges) shall be paid within 30 days of the receipt of the goods at project sites (complete assignment for each site will be considered for payment release) and upon submission of the joint verification report by PEDA field officer and related police station Incharge and technically & commercial clear bills. The 10% mobilization advance released earlier will be adjusted in this payment and relevant bank guarantee will be released on completion of adjustment of entire advance released.

(iii) On commissioning: Twenty (20) percent of the contract price (except operation & maintenance charges) shall be paid within 30 days on the satisfactory commissioning of the project at all the sites and upon submission of Joint Commissioning Reports duly verified by PEDA field officer and related police station Incharge and after submission of technically and commercial clear bills.

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(iv) Balance Ten (10) percent of the contract price shall be released after satisfactory working of the systems for a period of one year from the date of commissioning of the project. However, this amount can be released against submission of bank guarantee of equal amount valid for one year from the date of completion of the project.

(v) Annual Operation & Maintenance charges shall be released on yearly basis after satisfactory performance report from the user agency/ PEDA.

5. Subcontracts The Supplier shall notify the Purchaser in writing of all subcontracts awarded under the Contract if not already specified in his bid. Such notification, in his original bid or later, shall not relieve the Supplier from any liability or obligation under the Contract.

6. Delays in the Supplier's Performance

6.1 Delivery of the Goods and performance of Services shall be made by the Supplier in accordance with the time schedule prescribed by the Purchaser in its Schedule of Requirements.

6.2 The firm shall carry out the supply order and carry out its obligations

under the contract with due diligence, efficiency and economy in

accordance with generally accepted norms techniques and practices

used in the industry through qualified/licensed man power. The Bidder

shall also adhere to professional implementation and support services

during the execution of the project. The PEDA may carry out

benchmarking of sample equipments to be provided by the short listed

Firm before and / or immediately after the delivery of equipment.

It shall employ appropriate advanced technology and safe and effective

equipment, machinery, material and methods. Bidder shall always act

in respect of any matter relating to this contract, as faithful advisors to

the PEDA and shall, at all times, support and safeguard the PEDAs

legitimate interests in any dealings with the third party.

7. Penalty for Delayed Performance (Goods and services)

7.1 Failure to complete work order in time shall attract penalty @2% of the delayed goods for every week of delay or part thereof subject to a maximum of 10% value of delayed goods and services including project commissioning. However, on reaching of Maximum penalty the work order cum contract agreement may be cancelled and performance security may also be forfeited by PEDA.

7.2 Relaxation in completion period for the purpose of penalty can be allowed if the delay is beyond the control of contractor or due to force majure conditions. The proper documentation establishing the reasons for delay in this regard will be required to be given by the supplier to PEDA. The decision in this regard shall be given by Chief Executive, PEDA.

8. Inspection and Tests and Approval:-

Inspection and tests prior to shipment of Goods and at final acceptance are as follows:

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8.1 The inspection of the Goods shall be carried out to check whether the goods are in conformity with the technical specifications mentioned in the DNIT and specified in the purchase order and shall be in the line with the inspection/test procedures laid down in the schedule of specifications and the contract conditions.

8.2 Manufacturer will provide suitable facilities at their works/ inspection site for carrying out various performance tests on the equipment

8.3 The purchaser shall have the right at all reasonable time to inspect the stage manufacturing at the manufacturer’s premises.

8.4 Supplier’s drawings shall be duly approved by the purchaser and deviation from these drawings will not be allowed

8.5 The supplier shall provide, within the time stated in the contract or in the programme, drawings showing details of the plant designing and any other information required for -

a) Preparing suitable foundations or other means of support. b) Providing suitable access on the site for the plant and any necessary

equipment. c) Making necessary electrical connections for the plant.

8.6 Before the goods and equipment are taken over by the purchaser, the supplier shall supply operation and maintenance manuals together with drawings of the goods and equipment as built. These shall be in such details as will enable the purchaser to operate, maintain, adjust and repair all parts of the works as stated in the specifications. The manuals and drawings shall be in the ruling language (English) and in such form and numbers as stated in the contract. Unless and otherwise agreed, the goods and equipment shall not be considered to be completed for the purposes of taking over until such manuals and drawings have been supplied to the purchaser.

8.7 In case of the Supplier, supplying critical equipment which is being manufactured by a foreign sub-contractor or vendor, mandatory inspection at works of foreign sub-contractor or vendor shall be carried out by minimum two representatives of PEDA. The complete charges for such inspection & tests include equipment simulation at the works of the sub-contractors including to & fro airfare, stay, boarding & lodging for purchasers engineers shall be borne by the supplier.

8.8 In case of indigenous equipment/goods, inspection shall be carried out at the works of the supplier by the engineer/engineers of PEDA or its representative. The complete charges for such inspection & tests include equipment simulation at the works of the sub-contractors including to & fro airfare, stay, boarding & lodging for such inspection have to be borne by the supplier.

8.9 If the goods/services or any section fails to pass the Tests. The supplier may require such tests to be repeated on the same terms and conditions. All costs to which the purchaser may be put to by the repetition of the tests under this sub-clause shall be deducted from the contract price.

8.10 If the purchaser and the supplier disagree on the interpretation of the test results each shall give a statement of his views to the other within 14 days after such disagreement arises. The statement shall be accompanied by all relevant evidence. The purchaser will review both the statements and render a final decision within a further period of fourteen days which shall be binding on the supplier.

For the System & Other Software, the following will apply:

The Supplier shall provide complete and legal documentation of hardware, all

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subsystems, operating systems, compiler, system software and the other software. The Supplier shall also provide licensed software for all software products, along with the software manuals whether developed by it or acquired from others. The supplier shall also indemnify the purchaser against any levies/penalties on account of any default in this regard.

9. Acceptance Certificates: 9.1 On successful completion of acceptability test, receipt of deliverables etc, and

after the purchaser is satisfied with the working on the plant, the acceptance certificate signed by the supplier and the representative of the purchaser will be issued. The date on which such certificate is signed shall be deemed to be the date of successful commissioning of the systems.

9.2 The training of representatives of beneficiary department and engineers of PGL/PEDA shall be conducted on the dates and places mutually agreed upon and within two months from the date of acceptance of supply.

10. Spare Parts Adequate spares shall be maintained by the supplier for ensuring least

downtime of an individual system. Supplier shall supply sufficient inventories to assure ex-stock supply of consumable spares such as Cable lugs, Nut & bolts, Screws, Switches, fuses, indicating lamps & blocking diodes, battery spares etc. Four sets of critical spares like PLC cards, IGBT driver cards, MoVs etc. shall be kept as minimum inventory level for the PCUs at zone level.

11. Operation & Maintenance Service/Comprehensive Maintenance Contract

11.1 Maintenance services shall be the part of Operation & Maintenance

(O&M) activity and shall be provided by the supplier during the period

of warranty and O&M. The repairs of the entire system including supply

of spares etc. for 60 months will be done by the supplier at its own cost.

11.2 The maintenance service provided shall ensure proper functioning of the

SPV system as a whole. All preventive/routine maintenance and

breakdown/corrective maintenance required for ensuring maximum

uptime shall have to be provided by the supplier. Accordingly the

Comprehensive Maintenance Contract (CMC) shall have two distinct

components as described below:-

a) Preventive/Routine Maintenance

This shall be done by the company at least once in a every 3 months and

shall include activities such as cleaning and checking the health of SPV

systems, cleaning of modules surface, topping up of batteries, tightening

of all electrical connections, changing of tilt angle of module mounting

structure, cleaning & greasing of battery terminals and other activity that

may be required for proper functioning of the SPV system as a whole.

b) Breakdown/Corrective Maintenance

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i. Whenever a complaint is lodged by the user, the supplier shall

attend to the same within a reasonable period of time (shall not

exceed 48 hours) after a request call /email or letter is written. The

supplier will provide complete details of contact persons to attend

for each police station.

ii. In any case the breakdown shall be corrected within a period not

exceeding 5 days from the date of complaint, if more than 5 days

are taken after registering of complaint, than supplier has to pay

penalty as per the clause 11 below.

11.3 For carrying out the CMC effectively, the supplier shall provide the following

facilities for ensuring highest level of services to the end user:-

i. Supplier will place the manpower at least four diploma engineers, experienced

and well trained & well versed with O&M of solar PV Power Plants for performing

Warranty obligation & O&M for five years as indicated in the bid performance on

the basis of approved zones. The manpower deployed will be report to the

PEDA/ Police Department for its day to day activities. The mobile numbers, email

address and locations of deployed manpower shall be provided.

ii. The requisite number of qualified and trained personal are required to be

deputed from 8 AM to 6 PM Daily if any personal found absent from duty the

recovery shall be made @ Rs.500 per day from supplier.

iii. Adequate provisions for record keeping, which shall include the following :-

b) Detail of system supplied to the end user, system and sub system Sr. no.

and records of routine maintenance carried out (duly signed by the end

user). These records shall include voltage, current, specific gravity,

indicator charge, CFL full glow, charge controller operation, electronics,

etc.

c) History record sheets of maintenance done including no. of complaints

received during the period, no. of complaints attended during the period,

time taken to attend the fault, major cause of failure, major replacement

made etc.

d) These records shall be available for scrutiny of authorized representative of

the PEDA/PGL.

iv. It is expected that the average downtime of an item will be less than half the

maximum downtime (i.e. defined as number of days for which an item of

equipment is not usable because of inability of the supplier to repair it) as

mentioned by the bidder in the form of technical details. In case an item is not

usable beyond the stipulated maximum downtime the supplier will be required to

arrange for an immediate replacement of the same till it is repaired. Detailed

cost of items will be borne by the manufacturer.

v. The date of CMC period shall begin on the date of actual commissioning of the

SPV systems.

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vi. During operation and maintenance period of five years of the power plants, if there

is any loss or damage or non functional of any component/ equipments of the

power plants due to miss management/ mishandling or due to any other reasons,

what so ever, the supplier/ firm shall be responsible for immediately replacement/

rectification. The default or damaged component/ components shall have to be

replaced by the supplier with new one without any extra cost.

vii. The company will also be responsible to maintain the charge level/ VPC of battery

bank upto the required level to feed the load as shown in schematic diagram. An

emergency AC input for battery charging facility in worst weather conditions should

be provided in the design of Power Conditioning Unit.

viii. In case of battery bank during the applicable warranty of 5 years, in case of battery

bank becomes defective due to any reason or improper charging, discharging,

poor O&M services, battery bank will be required to be replaced by the supplier

free of cost with new battery bank of the same capacity and make.

12. Penalty for non-performance of operation and maintenance services:

During operation and maintenance period of five years of the power plants, if

they becomes non operational due to any fault or damage if any in the

systems including SPV Panels, Batteries, PCU & BOS it shall be attended &

rectified at site within two days from the date of receipt of complaint. Failure

to rectify the non functional power plant/ plants within five days from the

receipt of complaint, PEDA reserves the right to levy penalty for non-

performance @5% of value 10% security amount for every week, till 2 weeks.

This penalty shall be deducted from balance 10% payment of security

amount. After 2 weeks the defective / non functional power plant shall be

rectified on the risk and cost of the supplier without any further notice. If the

supplier received the balance 10% payment against equal amount of bank

guarantee, the PEDA has right to forfeit the entire amount of bank guarantee,

after deduction of penalty, the balance payment shall be released after

completion of 5 years period.

13. Right to Use Defective Equipment If after delivery, acceptance and installation and within the guarantee and

warranty period, the operation or use of the equipment proves to be unsatisfactory, the Purchaser shall have the right to continue to operate or use such equipment until rectifications of defects, errors or omissions by repair or by partial or complete replacement is made without interfering with the Purchaser’s operation.

14. Standards:

The Goods supplied under this contract shall conform to the standards mentioned in the technical specifications and other sections of DNIT and where no applicable standard is mentioned then to the latest authoritative standard issued by the concerned institution appropriate to the goods, country of origin, MNRE as applicable.

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15. Insurance: The goods supplied under the contract shall be fully insured against loss or damage incidental to manufacture of acquisition, transportation, storage at site and delivery to site during the construction period by the supplier at his own cost.

16. Transportation: Supplier shall be responsible for delivering all the equipment at site under his own arrangement within the stipulated time frame.

17. Warranty:

17.1 The supplier warrants that the goods supplier under the contract are new,

unused, of the most recent or current models and incorporate all recent

improvements in design and materials unless provided otherwise in the

contract. The supplier further warrants that the goods supplied under this

contract shall have no defect arising from design, materials or

workmanship ( except in so far as from design or materials is required by

the purchaser specifications) or from any act or omission of the supplier,

that may develop under normal use of the supplied goods in these

conditions obtaining in the country of final destination. The supplier shall

guarantee that the goods supplied shall perform satisfactorily as pre design

rated/ installed capacity as provided for in the contract.

17.2 This warranty shall remain valid for 5 years after all the plants are

commissioned. The commissioning date will be taken from the issuance of

acceptance certificate as mentioned in DNIT.

17.3 During the warranty period of five years of the power plants, if there is any

loss/ damage or defect rising due to warranty obligation of any

components/ equipments of the power plants or due to any other reasons,

what so ever, the supplier/ firm shall be responsible for immediately

replacement/ rectification of the damaged/ defective component/

equipments. The default or damaged components/ equipments shall have

to be replaced by the supplier with new one without any extra cost.

18. Penalty for non-performance of warranty obligation: During the warranty period of five years of the power plants, if they becomes non-operational due to any loss or rising defects in any equipments/ components, the defective or damaged components/ equipments shall have to be replaced within five days from the date of receipt of complaint. Failing to replace the defective or damaged components/ equipments of the power plants within five days from the receipt of complaint, PEDA reserves the right to levy penalty for non-performance @ 5% of 10% security amount for every week, till 2 weeks. This penalty shall be deducted from balance 10% payment of security amount. After 2 weeks the default or damaged component / equipments shall be replaced on the risk and cost of the supplier without any further notice. If the supplier received the balance 10% payment against

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equal amount of bank guarantee, the PEDA reserve the rights to forfeited the entire amount of bank guarantee, after deduction of penalty, the balance payment shall be released after completion of 5 years period.

19. SUSPENSION

a. PEDA may by a written notice of suspension to the Firm, suspend all

payments to the Firm under the contract, if the Firm fails to perform any of

its obligations under this contract provided that such notice of suspension:

i. Shall specify the nature of the failure.

ii. Shall request the bidder to remedy such failure within a specified

period from the date of receipt of such notice of suspension by the

bidder.

20. Termination

PGL/PEDA will be at liberty to terminate in part or full the awarded contract

without prejudicing its rights and affecting the obligations of the contractor by

giving 7 days notice in writing in the following events:-

i. If the manufacturer is found defaulter for delay its supply or failure to

deliver satisfactory performance or supply of sub-standard materials.

ii. If the supplier fails to comply with the provisions of the contract

including the responsibility to fulfil the 5 year CMC as per the

provisions mentioned in the bid document.

iii. If the supplier is involved in any action of moral turpitude.

21. Compliance to Regulations and Bye Laws:

The contractor shall conform to the provisions of any statue relating to his workers and the work and regulations and bye-laws of any local authority and or any Central/State Department or undertaking in whose jurisdiction the work is being undertaken.

22. COMPENSATION UNDER WORKMEN’S COMPENSATION ACT:

The contractor shall be responsible for and shall pay any compensation to his workmen payable under the Workmen’s Compensation Act, 1923 (VIII of 1923) or any other act applicable hereinafter called the said Act for injuries caused to the workmen. The contractor will take a policy with an Insurance Company to cover all his workers against injuries fatal/non-fatal during course of duty against Workmen’s Compensation Act. The contractor shall submit a copy of the same before start of the work so that PGL is kept free from any liability.

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23. OTHER CONDITIONS:

a. Risk purchase at the cost of bidder will be made on the failure of the

bidder to make supply as per Terms and Conditions. The difference of

excess in cost thus incurred will be received from the bidder in a suitable

manner and even from his pending bills, earnest money or security

whichever is available.

b. If the contractor or his work people, or servants shall break, deface, injure or destroy any part of a building or existing equipments , the contractor shall make the same good at his own expense

24. Taxes and Duties: 24.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties,

license fees, and other such levies imposed inside or / and outside the purchaser’s country.

24.2 A local supplier shall be entirely responsible for all taxes, duties license fees etc. incurred until delivery and commissioning of the contracted goods to the purchaser. All taxes payable as per Government Income tax & service tax norms will be payable by the bidder. TDS will be deducted from the payment of the Bidder as per the prevalent Laws and rules of Government of India and the State Government.

25. Income/ Corporate Taxes in India:

25.1 The supplier shall be liable to pay all corporate taxes and income tax that shall be levied according to the laws and regulations applicable from time to time in India and the price bid by the supplier shall include all such taxes in the contract price.

25.2 Wherever the laws and regulations require deduction of such taxes at the source of payment, the purchaser shall effect such deductions from the payments due to the supplier. The remittance of amounts so deduction and issuance of certificate for such deductions shall be made by the purchaser as per the laws and regulations inforce. Nothing in the contract shall relieve the supplier from his responsibility to pay any tax that may be levied in India on income and profits made by the supplier in respect of this contract.

25.3 The supplier’s staff, personnel and labour will be liable to pay personal income taxes in India in respect of such of their salaries and wages as are chargeable/ inforce, and the supplier shall perform such duties in regard to such deductions thereof as may be imposed on him by such laws and regulations.

26. Completeness:

The execution of the project is on turnkey basis and the contractor shall be responsible for providing all the necessary civil works, equipments, materials which is not indicated in the DNIT but required and are essential for completeness and successful testing & commissioning of the project within the contract price.

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27. Consignee: The contractor (self) shall be the consignee, Joint inspection/ Verification will be made by representatives of the Contractor, PEDA and Police station Incharge after receipt of material at site before payment under clause - 3 of Section - III is released.

28. Delivery and commissioning schedule

The site survey, engineering, design, supply order and commissioning along with associated civil works would be completed as indicated at completion schedule of Section –VI.

29. All the 120 no sites are divided into different zones for the purpose of

completion/convenience of execution of O&M services. The supplier will open the zonal office in every zone for five years.

30. Jurisdiction:

All legal proceedings in connection with this purchase order/contract shall be

subject to the territorial jurisdiction of the local civil courts at Chandigarh only.

31. Resolution of Disputes

i. The parties shall attempt to resolve any dispute, arising out of or in

connection with this Agreement (herein after referred as the dispute), by

mutual discussions. In the event that any dispute cannot be resolved

between the Parties within a period of 30 (thirty) days of the

commencement of the discussions, then such dispute shall be settled

under the Arbitration and Reconciliation Act, 1996. The arbitration shall

be conducted at Chandigarh, in English language. Any award given by

the arbitrators shall be final and binding on the Parties and shall be in lieu of

any other remedy within the meaning of Arbitration and Reconciliation Act, 1996.

ii. All disputes relating to this working shall be subject to the jurisdiction of courts in

Chandigarh and Chief Executive PEDA shall be the sole arbitrator.

iii. Neither Party shall resort to any proceedings in the court except for the

enforcement of award in respect of a dispute having first exhausted the remedy

under this clause.

iv. During the subsistence of the arbitration proceedings both parties shall continue

to perform their respective obligations under this agreement provided that the

right of either party to terminate this Agreement is in accordance with the

provisions thereof shall not be affected by the subsistence of arbitration

proceedings.

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32. Force Majeure

32.1 Should at any time during the continuance of the contract the performance

in whole or in part of any obligations by either party under this contract be

held up by reasons of any war, hostility, acts of foreign enemy, civil

commotion, sabotage, fires, floods, earthquakes, explosions, epidemics,

cyclones, quarantine restrictions, Governmental regulations, law & order

and other proclamation etc. (hereinafter referred to as "Events") then,

provided notice of the happening of any such eventuality is given by either

party to the other within 10 days from the date of occurrence thereof

neither party shall, by reasons of such eventuality, be entitled to terminate

this contract, nor shall either party have any claim for damages against

the other in respect of such non-performance or delay in performance,

and the work under this contract shall be resumed as soon as practicable

after such eventuality has come to an end or ceased to exist.

32.2 Should one or both the parties be prevented from fulfilling their contractual

obligations by a state of force majeure, lasting continuously for a period of

at least four (4) weeks, the two parties should consult each other

regarding the further implementation of the contract with the provision that

if no mutually satisfactory arrangement is arrived at within a period of 2

weeks from the expiry of 4 weeks referred to above, the contract shall be

deemed to have expired at the end of the aforesaid 2 months. Such expiry

of the contract will not relieve the parties from the obligations to reach

agreement regarding winding up and financial settlement of the contract.

32.3 The above mentioned force majeure events shall not include constraints,

which could prudently be foreseen like shortage of power, non-availability

of raw materials, difficulties in making transport arrangement, break down

of machines, strikes, lock outs, etc.

32.4 The above-mentioned force majeure conditions/clause shall also apply in

the works of sub-contractors/suppliers of the contractor.

32.5 However, the Supplier shall not be liable for liquidated damages or

termination/ cancellation of order/contract if and to the extent that its delay

in performance or other failure to perform its obligations under the

contract is the result of an event of force majeure.

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SECTION – IV

SCHEDULE OF REQUIREMENTS AND SPECIFICATION FOR 2.5 KWp

SPV POWER PLANTS

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The illustrative Schedule of requirements in accordance with the specifications contained in this document for 120nos. x 2.5 KWp SPV grid interactive Power Plants Sl. No.

Brief Description Units Make

1 SPV modules for each site with capacity as mentioned above (Each Module not less than 200 Wp) in consignment of 2.5KWp

1 Set totaling 2.5 Kwp

Indigenous PV Module with IEC 61215 2nd Edition

2 SPV module mounting structure suitable for accommodating SPV modules including foundation as per specifications.

1 Set

3 Power Conditioning Units as per specifications

120 Nos. 3 KW each

1 Set As per bid document specification and certification of MNRE approved test centers

4 Array Junction Boxes As per site requirement

TYCO / HENSEL make

5 Main Junction Boxes 1 Set TYCO/ HENSEL make

6 Data Logging system as per specifications 1 Set

7 DC Distribution units as per specifications/design 1 Set

8 AC Distribution units as per specifications including Mains & Changeover

1 Set

9 Cable requirement (Aprox. Quantity) a) 2C * 2.5 Sq. mm. PVC insulated Cu cable b) 2C * 4 Sq. mm. PVC insulated Cu cable c) 2C * 10 Sq. mm. PVC insulated Cu cable d) 1C* 25 Sq. mm PVC insulated Al cable e) 1C * 70 Sq. mm. PVC insulated armoured Al cable f) 3 1/2C * 50 Sq.mm PVC insulated armoured Al cable All cable trays including covers to be provided

As per requirement of site

Only ISI Marked – FRLS cables to be used IS-694/ 1554 - All underground

cables to be

armoured

- Other cables

unarmoured.

10 Lightning arrestor complete set as per specification 1 Set

11 Earthing complete set as per specification 1 Set

12 Battery bank complete as per specifications For 2.5 KW Power Plant : 300 Ah at 48V or 150 Ah at 96V at C/10

1 Set Exide/HBL

13 Spares, tools for plant for 5 years warranty As per list for each site

14 Fuses, Transfer switches, Printed Circuit boards required for power plant 1 Set

15 Any other equipment required to complete the installation At sites 16 All civil works related to implementing of project includes & not limited to grouting of the structures

required for the plant will preparation of control room, cable trenches, provision of proper ventilation including exhaust fan/s etc. will be at the manufacturer’s level (As per PWD, B&R Specifications)

Lump-sum for each site

Scope of Work also includes following Services: 17 Warranty of the SPV Power Plant for a period of 5 years from date of commissioning of

the power plant as per scope

18 Alterations/Modifications in the existing wiring of the Police Station to feed from SPV inverter including supply of material required for the purpose

1 Lot

19 Engineering, electrical drawings and installations and O&M manuals 5 Sets

20 Providing training to engineers and site staff for operating, Maintenance and trouble shooting skills

21 Operation & Maintenance of Power Plants for 5 years from the date of Commissioning

Note: • The requirements for the plant and machinery are indicated in the schedule of requirements. The items mentioned in the

schedules are only indicative and the suppliers are required to include any other item left out in the schedule in this scope. Complete details and quantity of mandatory spare parts shall be furnished by the supplier in their bid. Suppliers shall offer their complete design along with drawings for the plant in their bids. The make of the equipment/items offered should be got approved from the purchaser, during detailed engineering.

• Party must visit the site before quoting the rates otherwise it will be assumed that the party has already visited the site before quoting the tender.

• All items mentioned above must be conforming to latest MNRE specifications.

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General Description

The SPV power plant shall have capacity of 120 nos. x 2.5 KWp. The power plant

shall provide a reliable and independent power supply to the critical AC loads i.e.

lighting, fans and computers etc. as decided by the Police Stations on site to site

basis. Optimum SPV Capacity Utilization will be the important factor for loading of

Inverter.

1. Solar Photovoltaic Modules ( Poly Crystalline)

1.1 The Solar PV minimum module capacities should not be less than of 200

Wp. The Photovoltaic modules must be tested and certified by an

independent testing laboratory that is accredited in accordance with ISO

Guide 25. The module type must be qualified as per IEC 61215

(Second edition) or IEEE 1262 or CEC 503 for Mono/ Poly Crystalline

silicon. Make of SPV Module shall be freezed during technical evaluation

based on the offer of bidder. "Only indigenously manufactured PV

modules will be used in Off-grid projects.”

1.2 Photo / electrical conversion efficiency of SPV module shall be greater than

14%.Since the modules would be used in a high voltage circuit, the high

voltage insulation test shall be carried out on each module and a test

certificate to that effect provided.

1.3 Maximum degradation not more than 10% at the end of 10 years and 20% at the end of 25 years.

1.4 Other general requirement for the PV modules and subsystems shall be the following:

(a) Raw materials and technology employed in the module

production processes shall not be considered relevant so long as the given specifications are satisfied.

(b) The rated output power of any supplied module shall not vary more than 3(three) percent from the average power rating of all modules.

(c) The peak-power point voltage and the peak-power point current of any supplied module and/or any module string (series connected modules) shall not vary more than 3(three) per cent from the respective arithmetic means for all modules and/or for all module strings, as the case may be.

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(d) Except where specified, the front module surface shall consist of impact resistant, low-iron and high-transmission toughened glass.

(e) The module frame, if any, shall be made of a corrosion-resistant material which shall be electrolytically compatible with the structural material used for mounting the modules.

(f) The module shall be provided with a junction box with provision of external screw terminal connection and with arrangement for provision for by-pass diode. The box shall have hinged, weather proof lid with captive screws and cable gland entry points.

(g) Identification and Traceability Each PV module used in any solar power project must use a RF identification tag. The following information must be mentioned in the RFID used on each module. The RFD should be installed as per MNRE guidelines and must be able to withstand harsh environmental conditions.

a) Name of the Manufacturer of PV module b) Name of the manufacturer of Solar Cells. c) Month and year of the manufacture (separately for solar cells and

module). d) Country of origin (separately for solar cells and module). e) I-V curve for the module. f) Peak wattage, Im, Vm and FF for the module. g) Unique serial no and model no of the module. h) Date and year of obtaining IEC PV module qualification

certificate. i) Name of test lab issuing IEC certificate (h) Other relevant information on traceability of solar cells and

module as per ISO 9000 series.

2. Array Structure

PV Panel Structures 1. Wherever required, suitable number of PV panel structures shall be

provided. Structures shall be of flat-plate design. 2. Structural material shall be Aluminum or corrosion resistant alloy metals

and electrolytically compatible with the materials used in the module frame, its fasteners, nuts and bolts. (Fasteners & Not Bolts are of SS only).

3. The structures shall be designed to allow easy replacement of any module.

4. The structures shall be designed for simple mechanical and electrical

installation. There shall be no requirement of welding or complex machinery at the installation site. If prior civil work or support platform is absolutely essential to install the structures, the supplier shall clearly and unambiguously communicate such requirements along with their specifications in the bid. Detailed engineering drawings and instructions for such prior civil work shall be supplied with the supply of Goods. The civil works if at all required will have to be done by the Supplier.

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5. The supplier shall specify installation details of the PV modules and the support structures with appropriate diagrams and drawings. Such details shall include, but not limited to, the following;

a) Determination of true south at the site; b) Array tilt angle to the horizontal, with permitted tolerance; c) Details with drawings for fixing the modules; d) Details with drawings of fixing the junction/terminal boxes; e) Interconnection details inside the junction/terminal boxes; f) Structure installation details and drawings; g) Electrical grounding (earthing); h) Inter-panel/Inter-row distances with allowed tolerances; and i) Safety precautions to be taken. j) Design of module structure for wind speed of 200km/hr

The array structure shall support SPV modules at a given orientation and absorb and transfer the mechanical loads to the roof properly. The portion of array structure if any lying within the column shall be of Galvanized steel of superior quality. All nuts and bolts shall be of very good quality stainless steel. Detailed design and Drawing of the module mounting structures shall have to submit to PEDA for acceptance before execution of work.

3. PCU for SPV Power Plants

The power conditioner unit of Capacity 3 KW should convert DC power produced by SPV modules in to AC power.

- 3 KW – Single phase Output - Frequency – 50 Hz - Waveform and regulation – Pure sinewave, 220V + 2% - Efficiency- > 92%

SALIENT FEATURES & BRIEF TECHNICAL SPECIFICATIONS:

• PCU should operate in both modes stand alone/ grid connected & should

have provision for taking DC input energy from Solar PV & charging of battery

bank & also import of AC power from Grid during less energy from Solar PV

with supply of power from meeting dedicated loads.

• High Efficiency Bi-Directional inverter systems for optimized power conversion

at all times.

• The PCU shall be self-commuted and shall utilize the circuit topology and

components suitable for meeting the specifications listed above at high

conversion efficiency and with high reliability. The PCU shall be hybrid one

and shall give the preference to feed the loads from solar energy being

produced and shall draw the additional power from mains to meet the load

requirements in the case load is more than solar energy being produced. It

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shall also draw the power from main for charging of battery bank in case of

low battery condition.

• Full Automatic Operation with no break in supply during the transitions from

one mode to another mode.

• LCD Display and keypad for system control, monitoring, instantaneous data,

event logs, data logs and changing set points.

• LCD display should provide Voltage, Current, Load KWh, KVA, Grid KWh

consumption, instant load, total battery voltage, charging & discharging

current, Solar Voltage, Solar Current, Solar KW, solar insulation in W/sq.mtr.

• Remote Data Monitoring System through GPRS to be integrated into Web

site.

• Automatic starting, transfer and no-break transfer to an optional Generator for

extended grid failure/ SPV source failure.

• Integrated MPPT Solar Charge Controller.

• Over current, Over Load, battery over charge protection, PV Reverse Polarity,

Reverse current flow, High temperature protection should be provided.

• Built for harsh working environment.

• For ease of installation, Operation & Maintenance, safety of the Power

Condition Unit and DC distribution unit (if required) AC distribution unit,

change over unit, AC energy meter for PCU Output to be integrated into a

single self standing/wall mounting enclosure having AC & DC measuring,

control & protection system. The supplier will submit the design details of this

enclosure to PEDA for approval.

• The Power Condition Unit/ inverters should comply with applicable IEC 61683/

IS 61683 for efficiency measurement and environmental tests as IEC 60068-2

(1, 2, 14, 30)/ equivalent BIS standards.

• The charge controller/ MPPT Units should qualify IEC 62093 and IEC 60068-2

(1, 2, 14, 30)/ equivalent BIS standards. The junction boxes/ enclosures

should IP 65 (for outdoor)/ IP54 (indoor) are as per IEC 529 standard.

• Automatically restart after overload triggered shutdown.

• Surge Protection Device (SPD) on AC and DC side.

• Energy source: SPV and Grid power.

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• The PCU's should be IP 65 and tested from the MNRE approved test centers/

NABL/ BIS accredited testing- calibration laboratories. In case of imported

power conditioning units, these should be approved by international test

laboratories.

i. Factory Testing

A factory Test Report (FTR) shall be supplied alongwith the inspection

call after all tests. The FTR shall include detailed description of all

parameters tested qualified and warranted.

After receipt of inspection call, Factory testing of the PCU should be

carried out and witnessed by the Purchaser’s Engineers at the

manufacturer’s premises.

ii. Codes and Standards The quality of equipment supplied shall be controlled to meet the guidelines

for engineering design included in the standards and codes listed in the

relevant ISI and other standards, such as:

IEEE 928 Recommended Criteria for Terrestrial PV Power Systems.

IEEE 929 Recommended Practice for Utility Interface of Residential and Intermediate

PV Systems.

IEEE 519 Guide for Harmonic Control and Reactive Compensation of Static Power

Controllers.

National Electrical NEPA 70-(USA) or equivalent national standard.

National Electrical Safety Code ANSI C2- (USA) or equivalent national standard.

JRC Specification 503 (Version 2.2 March 1991) or JPL Block V standard for PV

modules.

IEC 61683/ IS 61683- Efficiency measurement of PCU/ inverters

4. Array Junction Box, Main Junction Boxes

• The junction boxes are to be provided on the roof top/PV yard for termination of

connecting cables from array to Main JB & Main JB to Sequential Energy

controller. The Junction Boxes shall be made of FRP / aluminum with full dust,

water & vermin proof arrangement of make TYCO/ HENSEL with IP65

protection. All wires/cables must be terminated through cable lugs. The J.Bs

shall be such that input & output termination can be made through suitable cable

glands. The surge protection devices of class-I be provided in junction boxes.

• Made of GFRP or cast aluminium.

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• Copper bus bars/terminal blocks housed in the junction box with suitable

termination threads

• Conforming to IP54 (for Outdoor) IP21 for indoor as per IEC 529 (MNRE

Standards).

• Hinged door with EPDM rubber gasket to prevent water entry.

• Single compression cable glands.

• Provision of earthing

• SPD Class-1 provided within the box to protect against lightning/ grid surge.

• Suitably rated DC MCB provided to protect against overload, short-circuit.

5. Data Logging System

A) A data logging system for recording energy data on pre-determined interval basis, for

measurement of ambient air temperature, wind speed, solar radiation, PV module

temperature, individual string current, inverter output voltage and current, output

frequency, status of operating mode and failure indication, representation of monitored

data in graphics mode, etc. shall be provided with the following features:-

1no’s suitable Computers : 3 GHz Core 2 Duo with 260GB HDD, 3GB RAM, 2

Parallel & 2 Serial Port, 4USB ports, DVD RW, 17” TFT Monitor, Serial Scroll Mouse, 56.6

kbps Modem (Motorola/ Dlink), Wi-Fi Lan Card (Netgear / Dlink) along with a

1200dpi/12ppm Desktop laserjet printers along with a 1 KVA on-line ups with 2 hour

battery backup.

All major parameters should be available on the digital bus and logging facility for

energy auditing through the internal microprocessor and can be read on the digital front

panel at any time the current values, previous values for up to 6 month and the average

monthly values. The following parameters should be accessible via the operating interface

display and should also be available for remote monitoring over internet using GPRS

based monitoring solution:-

1. AC Voltage

2. AC Output current

3. Output Power

4. Power Factor

5. DC Input Voltage (Battery Status)

6. DC Input Current (Charging/Discharging Current)

7. Protective Function Faults

8. PV Voltage

9. PV Current

10. PV Power

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11. Daily Generation

12. Cumulative Generation

13. Solar Irradiance

14. Time Active

15. Time disabled

16. Time Idle

17. Temperatures (Panel Temperature)

18. Inverter Status

Protective function limits (Viz-AC Over voltage, AC Under voltage, Over frequency,

Under frequency ground fault, PV starting voltage, PV stopping voltage, Over voltage

delay, Under voltage delay over frequency, Ground fault delay, PV starting delay, PV

stopping delay).

B) Web Facility

i. The Supplier shall provide complaint lodging mechanism (ticketing tool). ii. The supplier shall also provide performance monitoring portal for

instantaneous data, event logs and data logs.

6. DC Distribution Board

DC Distribution panel to receive the DC output from the array field with analog

measurement panel for voltage, current from different MJBs so as to check any failure in

the array field. It shall have MCCBs of suitable rating for connection and disconnection of

array sections. DCDB shall have sheet from enclosure of dust & vermin proof.

7. COMMON AC DISTRIBUTION PANEL BOARD

7.1. Common AC Distribution Panel Board (DPB) shall control the AC power from

inverter to three different feeders through switches, there shall also be the

provision for remote switching so that the delivered power can be controlled

from a centralized Push Button (PB) station which is called Plant Control Unit.

7.2 Common AC DPB shall have the arrangement for measuring all electrical

quantities such as Voltage, Current, Frequency, of different feeder line &

energy supplied to the different feeder. DPB shall have the provision of visual

indication of existence of power input & output through MIMIC diagram.

Common AC DPB shall have sheet iron enclosure of dust & vermin proof &

shall have adequate cooling arrangement. The bus-bars are to be made of

copper of desired size. Design & Drawing is to be submitted before

manufacturer assembly on installation for obtaining necessary approval from

PEDA.

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7.3 Common AC DPB must have arrangement for bus coupler in between 2

incoming sources from AC grid and Inverter.

8. Cables

8.1 Cabling in the yard and control room: Cabling in the yard shall be carried out

as per IE Rules. Cabling inside control room and array area should be in

cable pipes conforming to BIS standards with proper water/moisture

protection sealing. All other cabling above ground should be suitably mounted

on cable trays with proper covers. For underground cables, cable trenches

should be provided covered.

8.2 Wires: Where mentioned, only copper wires of appropriate size and of

reputed make shall have to be used.

8.3 Cables Ends: All connections are to be made through suitable

cable/lug/terminals; crimped properly & with use of Cable Glands.

8.4 Cable Marking: All cable/wires are to be marked with proper manner by good

quality ferule or by other means so that the cable can be easily identified.

All the cables required for the plant will be provided by the manufacturer. Any change

in cabling sizes if desired by the bidder/supplier be got approved after citing

appropriate reasons. All cable schedules/layout drawings have to be got approved

from the purchaser prior to installation. All cables conform to IS 694/1554 and as per

IEC 60189 standard.

9. LIGHTNING PROTECTION

There shall be the required number of suitable branded lightning arrestors installed in

the array area. Lightning protection shall be provided by the use of metal oxide

varistors and suitable earthing such that induced transients find an alternate route to

earth. Protection shall meet the safety rules as per Indian Electricity Act.

10. EARTHING PROTECTION

Each array structure of the PV yard should be grounded properly as per IS: 3043-

1987. In addition the lighting arrester/masts should also be provided inside the array

field. Provision should be kept for shorting and grounding of the PV array at the time

of maintenance work. All metal casing/shielding of the plant should be thoroughly

grounded in accordance with Indian electricity Act/IE Rules. Earth Resistance should

be tested in presence of the representative of PEDA after earthing by calibrated earth

tester. PCU ACDB and DCDB should also be earthed properly.

36

11. Battery Bank

The battery bank will provide the backup/regular power as per design engineering

and as per IEC 61427/ IS 1651/ IS 13369/ IS 15549 standard/ codes.

Storage capacity:

For 2.5 KWp Power Plant: 300 Ah at 48V or 150 Ah at 96V at C/10

Type : Sealed maintenance free VRLA batteries. (Make: Exide/ HBL)

The batteries shall be designed for operating in ambient temperature of Site. The

batteries shall consist of individual cells, which can be carried separately with ease

while transporting and Battery Bank Stand, standard tools & tackles as per

manufacture’s recommendations.

Battery interconnecting links shall be provided for interconnecting the cells in series

and in parallel as needed. Connectors for inter cell connection (series / parallel) shall

be maintenance free screws. Insulated terminal covers shall be provided.

12. Spares, Tools & Tackles

After completion of installation & commissioning of the power plant, necessary tools &

tackles are to be provided free of cost by the supplier for maintenance purpose. List

of tools and tackles to be supplied by the contractor for approval of specifications and

make from PEDA.

A list of requisite spares in case of PCU comprising of a set of control logic cards,

IGBT driver cards etc., Junction Boxes, Fuses, MCCBs etc. along with spare set of

PV modules and batteries be indicated, which shall be supplied along with the

equipment. A minimum set of spares shall be maintained at each site itself for the

entire period of warranty and Operation & Maintenance which upon its use shall be

replenished. A minimum spare parts list is enclosed Annexure-I in Section VIII.

Insulation mat in front of all the electrical equipments. Suitable cooling arrangement

in the control room for cooling of the PCU is to be arranged.

13. Any other equipment required to complete the installation

Supplier will carry out all the necessary modifications in the existing wiring at its own

cost of the Police Station to power the distribution circuits from Inverter alongwith any

providing additional switchgears, cable, wires, etc. required for this purpose.

14. CIVIL WORK

All the required civil works as per PWD B&R Specifications. Supplier will carry out all

the civil works relating to implementation of the project including but not limited to

37

grouting of structures on roof top/yard, preparation of control room, cable, trenches,

provision of proper ventilation, exhaust fan/s, lighting etc.

15. Installation

Electrical installation of buildings requirement for SPV Power Supply system should

be as per IEC 60634-7-712.

Load calculation:

Under this project each power plant of capacity 2.5 KWp has to equip four desktop

computers, multi-functional printer, laser printer, network switch (unmanaged) and

other equipment.

Power requirement approx. for these components is under:

Type of load Watts Qty Total load Hours /day KWh/ Day

Computers 400W 4 1600W 8 12800

Multifunction printer

250W 1 250W 5 1250

Finger print reader

100W 1 100 2 200

Other equipment like (tube, fans)

350W Tubes-2 Fan-2

350W 4 1400

Total 2300W 15650

16. Drawings & Manuals

5 copies of Engineering, electrical drawings and installation and O&M manuals are to

be supplied

Bidders shall provide complete technical data sheets for each equipment giving

details of the specifications along with make/makes in their bid along with basic

design of the power plant along with protection equipment. Approved ISI and reputed

makes of equipment be used.

For complete electro-mechanical works, bidders shall supply complete design, details

and drawings for approval to PEDA before progressing with the installation work.

17. Training

The Contractor shall organize suitable training programme for the PGL engineers and

beneficiary department representatives for successful execution of the project.

38

SECTION-V

TECHNICAL BID TO BE SUBMITTED ON LINE Bid Form, and other Formats

(All forms/schedules and formats to be filled, signed,

stamped scanned and uploaded)

39

BID FORM (To be submitted on letter head of Bidder)

Reference No: Place: Date: To

Executive Director, Punjab Energy Development Agency,

Solar Passive Complex, Plot No.1 & 2, Sector 33-D, Chandigarh

Subject: Design, manufacture, supply, erection, testing and commissioning

including warranty, operation & maintenance for 5 years for a 120 Nos of 300 KWp (120x2.5 KWp) SPV Grid Interactive Roof Top Power Plants at 120 Nos Police Stations in the state of Punjab.

Dear Sir 1. We have read and examined the tender documents relating to the subject cited

works (hereinafter referred to as “Works”) at “POLICE STATIONS PROJECT” as issued by you:

2. Having examined the Tender Documents and being duly authorized we, hereby,

bid for the execution, and completion of the Works referred to in the Tender Documents upon the terms and conditions contained or referred to therein and in accordance to all respects with the specifications, designs, drawings and other details given therein.

3. Attached to this letter are copies of original documents defining

(a) Our legal status; (b) The principal place of business; and (c) The place of incorporation (for bidders that are corporations), or the place of

registration and the nationality of the owners (for Bidders that are member ships or individually owned firms).

4. ‘PURCHASER’ and its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the statements, documents, and information submitted in connection with this Bid, and to seek clarifications from our bankers and employers regarding any financial and technical aspects. This Bid shall also serve as authorization to any individual or authorized representative of any institution referred to in the supporting information to provide such information deemed necessary and as requested by you to verify statements and information provided in this application, such as the resources, experience, and competence of the Bidder.

5. We agree to keep this Bid open for acceptance for 120 days, or such other extended period as may be required by you and agreed by us, from the date of opening of the Bid, and also agree not to make any modifications in its terms and conditions of our own accord.

6. A sum of Rs.10 Lacs/- (Rs. ten lacs only) is hereby forwarded in form----------------------. Bank as earnest money (hereinafter “Earnest Money Deposit”). We agree if we fail to keep the validity of Bid open, as aforesaid, or we make any modification in the terms and conditions of our Bid of our own accord or after the acceptance of our Bid if we fail to execute an Agreement as prescribed in the Tender Documents or commence the execution of the works as provided in the Tender Documents, we shall become liable for forfeiture of the Earnest Money

40

Deposit. In such an event you shall, without prejudice to any other right or remedy, be at liberty to forfeit the said Earnest Money Deposit absolutely.

7. We certify that the Bid submitted by us is strictly in accordance with the terms, conditions, specifications etc. as contained in the Tender Documents, and it is further certified that it does not contain any deviations to the aforesaid documents and that deviations or variations if any are duly disclosed by us in the Compliance Statement.

8. The bid is made with the full understanding that:- a) Bids by qualified bidders will be subject to verification of all information

submitted for qualification at the time of bidding

b) PURCHASER reserves the right to: (i) Amend the scope and value of any work bid under this tender. (ii) Reject or accept any application, cancel the tender process and

reject all bidders by giving a written notice.

c) PURCHASER shall not be liable for any actions taken under (b) I and ii above.

9. We confirm that the bid as well as any resulting agreement will be signed so as to legally bind all principal manufacturers, jointly and severally.

10. We undertake, if our bid is accepted, and on receipt of the Letter of Award to

commence the works and to complete and deliver the whole of works comprised in the contract within the period stated and in compliance with the tender documents.

11. If our bid is accepted, we will furnish Performance Security Deposit as per terms

& conditions mentioned in DNIT. 12. We understand that you are not bound to accept the lowest or any bid you may

receive. 13. The undersigned declare that the statements made and the information provided

in the Bid including the completed applications and formats are complete, true, and correct in all aspects.

We have gone through carefully all the Bid conditions and solemnly declare that we will abide by any penal action such as disqualification or black listing or termination of contract or any other action deemed fit, taken by, the Department against us, if it is found that the statements, documents, certificates produced by us are false / fabricated. We hereby declare that I/We are eligible in term of Clause No.2 of Section II List of Enclosures: Date of Submission: (Signature of the Bidder) (Seal)

41

FORM 1 GENERAL INFORMATION

1. Name of Bidder:

2. Head office address:

Local office address (if any):

3. Contact name: Telephone: Mobile No.

Contact name: Telephone: Mobile No.

4. Fax: E-mail ID:

Fax: E-mail ID:

5. Place of incorporation/registration: Year of incorporation/registration:

6. Main lines of business:

Nationality of Owners

Name Nationality

1.

2.

3.

4.

5.

Signature with seal of bidder Note:

1. Use a separate sheet for manufacturer/s who authorized the supplier.

42

FORM 1 A

STRUCTURE AND ORGANIZATION

1. The Bidder is

a) a proprietary firm

b) a partnership firm

c) a Limited Company or Corporation / Government undertaking

d) a voluntarily formed consortium by firms/companies

(Please give complete information

in respect of each member, indicate also the name of lead member)

2. Number of years of experience

a) as a contractor shouldering major responsibility

(i) in own Country

(ii) other Countries (specify Country)

b) as sub-contractor (specify main Contractor)

(i) in own Country

(ii) other Countries (specify Country)

3. For how many years has your Organization been

in business of similar work under its present

name?

4. Were you ever required to suspend construction

for a period of more than six months continuously

after you started? If so, give the name of

project(s) and reasons thereof.

5. Have you ever left the work awarded to you

incomplete? (If so, give name of project and

reasons for not completing work.)

6. Attach an Organization Chart showing the structure of the company/association,

including the names of the Directors and position of officers.

Signature with seal of bidder

43

FORM 2 TURNOVER RECORD

(Refer Clause 2.4 of Section II)

Name of Bidder:

Annual turnover data for past three years (in all class of engineering works only)

Sr. No.

Year Turnover (Rs. In Crores)

Ref. to Page No. ___ to ______ of Bid

Profit Loss

1 2 3 4 5 6

1. 2014-15

2. 2015-16

3. 2016-17

Signature with seal of bidder

Note:

1. Bidder must complete the information in this form. 2. The information provided shall be certified by Chartered Accountant and supported by

Audited Balance Sheets. Page marking of supported documents to be done & mentioned in column 4.

44

FORM 2A FINANCIAL CAPABILITY

Name of Bidder

Banker Name of Banker

Address of Banker

Telephone

Contact Name and Title

Fax

Telfax E-mail ID

Financial information in Rs. Crores

Actual: Previous three financial years

2014-15 2015-16 2016-17

1. Total assets

2. Current assets

3. Total liabilities

4. Current liabilities

5. Profits before taxes

6. Profits after taxes

7. Net worth (Paid up share capital + reserves & surplus)

8. Average Net worth for last Three Years

Signature with seal of bidder

1. Bidder must fill in the form. 2. Copies of the Audited Financial Statements, including Balance Sheets

(stating that the above statement is true – signature of Chartered Accountant), for the last three years along with certified copy of Income Tax return submitted in the Income Tax Office are to be attached. Firms owned by individuals or member ships may submit their balance sheets certified by a Chartered Accountant, along with certified copy of income tax return.

3. The statement of Net Worth is to be certified by a Chartered Accountant. 4. Attach certificate from a Chartered Accountant that the bidder not suffered

losses for any reasons whatsoever in two of the last 3 years.

45

FORM 2B Financial Sources

Name of Bidder:

Specify the sources of credit limit from Nationalized or Scheduled Bank (Other than a Co-operative Bank) to meet the cash flow demands of the Project

Sr. No. Source of financing

Amount (Rs in Crores)

1.

2.

3.

4.

Total

Signature with seal of bidder

1. Bidder must fill the form. If necessary, use separate sheets to provide complete

banker information. The letter from the bidder’s bankers should be dated not earlier than start date of issue of this tender.

46

FORM 3 SPV POWER PROJECTS HAVING ATLEAST AGGREGATE CAPACITY 150 KW EXECUTED IN THE

LAST THREE YEARS

Name of Bidder

Sl. No

Name of Work and Name of

Client

Contract Value (Rs in Crores)

% Share holding if work done in JV (if any)/Consortium

Date of

Award

Completion Date/

Probable completion

date

Value of

Work done

Copy of Work Certificate at Page No.

Total Total

Signature with seal of bidder

Note:

1. Provide copies of Completion/ Work Certificates for each project certified by an officer not below the rank of Incharge/Executing Engineer. Work orders/testimonials may be verified if required for last 3 years.

47

FORM 4 PERSONNEL REQUIREMENT FOR

THE PROJECT*

Name of Bidder

Section-I

Sr. No. Post Number of Persons

proposed

Must Be Deployed

Qualification Total Years of Experience

Years of Relevant Experience

1. Project Manager – cum – Resident Engineer

Section-II

Sr. No. Post Number of Persons

proposed

Proposed to be Deployed

Qualification Total Years of Experience

Years of Relevant Experience

2. Construction Engineer (Civil)

3. Construction Engineer (Mechanical/Electrical)

4. Site Supervisor

5. ETC Manpower

Section-III – Proposed for Waranty obligations & O&M for 5 years

Sr. No. Post Number of Persons

proposed

Proposed to be Deployed

Qualification Total Years of Experience

Years of Relevant Experience

6. Heads O&M

7. Electrical Technicians

8. Other Staff Please Indicate as per the O&M strategy of the bidder

* The above Personnel requirement in Section-I is compulsory. Bidder will fill Personal requirement in Section-II

which is indicative and can be increased/decreased as per project requirement with the approval of PEDA. Personnel requirement in Section-III will be approved by PEDA after award of contracts. The manpower indicated may be increased without any financial consideration.

Signature with seal of bidder

1. The C.V. of each Personnel mentioned in the above table (Sr. No. 1 to 8) must be provided separately at the time of Agreement.

48

FORM 5

LITIGATION HISTORY

Name of Bidder

Year Award For or Against Bidder

Name of client, cause of litigation, and matter of dispute

Disputed amount (current value in Rs.)

Actual awarded Amount (in Rs.)

1. Bidders should provide information on any history of litigation or arbitration resulting from contracts executed in the last five years or currently under execution.

Signature with seal of bidder

49

FORM 6

Self Assessment Minimum Eligibility Conditions as per MNRE For Tender Value of 2-10 crore

S.No Criteria Points Self

Assessment Related Documents at Page No. of Bid

1 MNRE accredited off- Grid Channel Partner/ Programme Administrator OR Credit Rating (from MNRE Accredited Rating Agency ) of “SP 2C” and above

10

2 Cumulative Experience* of the Bidder in executing contracts of Solar Photovoltaic Systems/ Power Plants (Installation & Commissioning of PV Systems/Power Plants within last 3 years ) 150KWP

10

3 Bidder’s cumulative experience* in last 3 years in supply and installation/commissioning of total number of Solar PV Lighting Systems Cumulative nos > 1,000 nos. > 2,000 nos.

5 10

4 Value of a “Single Order ” * SPV Power Plants executed by the Bidder : Valued more than Rs. 10 Lakhs Valued more than Rs. 30 Lakhs

5 10

5 Cumulative Experience* of the Bidder in executing contracts (Installed & commissioned) of Grid Interactive Solar P V Systems /Power Plants: At least 50% of the tendered value At least 75% of the tendered value

5 10

6 Bidder has Test Certificate for SPV Modules, battery, PCU, Cables etc from a MNRE authorized testing center. (Test Certificate should have been issued on or after April since MNRE has modified the requirement of SPV modules as per their instructions, Manufacturers are advised to get their samples tested as per new format/procedure before 31st March, 2013

5 10

7 The bidder is a SPV Modules Manufacturing Company, Registered in India ,with a min. Capacity of --- 5 MWp per annum --- 10 MWp per annum

5 10

50

8 The bidder is a SPV cells Manufacturing Company, Registered in India, with a min. Capacity of --- 5 MWp per annum --- 10 MWp per annum

5 10

9 The bidder has ISO 9001 certification 10

10 The bidder has ISO 14001 certification 10

Note: The bidder shall ensure the validity of the test certificate required at Sr.No.6 for the entire tender execution period.

Bidder must fill this Performa based on their own assessment in respect of Minimum

Qualification criteria.

Signature with Seal of Bidder.

51

FORM 7

TECHNICAL DETAIL FORM

S.No. ITEM PARTICULARS

SOLAR PHOTO-VOLTAIC MODULES

1.1 MANUFACTURER

1.2 SIZE

1.3 TESTING AND QUALIFYING STANDARDS

1.4 P nom

1.5 P max

1.6 I mp

1.7 V mp

1.8 CELL EFFICIENCY

1.9 No. of cells in a module

2 POWER CONDITIONING UNITS

2.1 TYPE

2.2 Manufacturer Name

2.3 AC Output Voltage

2.4 DC input voltage range

2.5 DC operating voltage

2.6 Continuous rating

2.7 Efficiency

2.8 Operating temperature range

2.9 Power control

2.10 Protection features

2.11 Overload capacity

2.12 Total harmonic distortion

2.13 Ingress protection

2.14 Hardware platform

2.15 DC input overload capacity

2.16 Electronic metering accuracy

2.17 Data logger accuracy

3 Battery

3.1 Type

3.2 Manufacturers name

3.3 Capacity Ah

3.4 DOD %

3.5 Rated normal voltage

3.6 Rated maximum voltage

3.7 Rated minimum voltage

3.8 Applicable standard

3.9 Ampere hour efficiency

52

SECTION - VI

COMPLETION SCHEDULE

53

The entire project is required to be completed in six month time from the date

of award of contract. The contractor will submit the pert chart showing

activities to be performed, time period, etc. for approval of PEDA. Selection of

cluster of Police Stations under clusters for performing project activities

preferably shall also be submitted for approval of PEDA alongwith pert chart.

Contract activities will be as under:

Sr.No. Description Time Required

1. Award of contract Say X date

2. Signing of Contract Agreement &

submission of Performance Guarantee

X + 10 days

3. Submission of Bank Guarantee for release

of Advance amount and submission of

PERT Chart

X + 10 days

4. Submission of all documents related to

procurement of all Bought-out items

delivery schedule, etc.

X + 20 days

5. Submission of site survey, engineering &

design documents for approval of PEDA

X + 30 days

6. Activities like inspection by PEDA,

commencement of civil works at site and

other activities

X + 45 days

7. Progressive deliveries to clusters in

complete modules, erection, tastings, etc.

X + 75 days

8. Progressive Commissioning, etc. X + 75 days to 120

days

Note:- Activities shown above are guiding factor for preparing PERT. Bidders

may kindly note that all the systems are to be completed/commissioned within

120 days from the date of issue of work order.

54

SECTION-VII

FORMATS & ANNEXURES

55

Annexure 1

List of Min. Spare Parts (For five years)

Sno Item Description Quantity ( Nos.)

1 Battery Battery replacement to be carried out as and when required (within warranty period of 5 years PEDA shall determine jointly with the Police Department & supplier that battery has become defective & needs replacement. The demand notice of PEDA for battery replacement shall have to be accepted & battery to be replaced by the supplier during the warranty / O&M period Free of cost including installation.

2 Power Conditioning Systems Necessary spares for 5 years of operation & maintenance. The spares list to be got approved by the supplier as per original recommendation of the manufacturers from PEDA at the time of design & engg. Document approval.

3 Miscellaneous (cable, fuses, screws, LED indications soldering material, lugs etc)

Required for 5 years of operation. Suppliers to keep the minimum required spares.

Tools and Measuring instruments per site

Sr.No Item Description Quantity (Nos)

1 Digital Multimeter 1

2 Screw Driver set 2

3 Spanner set 2

4 Cutting Plier 2

5 Soldering Iron 2

Note:

• Bidders must get the list of spares being supplied approved from the purchaser before supply and other tools & tackles required for day to day maintenance.

• If the tools and measuring instruments are damaged/ out of order during the warranty period, the same shall have to be replaced free of cost by the supplier during the warranty period of 5 years.

56

Annexure – 2 List of 69 sites of SPV Power Plants

Sr. No Name of District S. No Name of the Police Station

1. Patiala 1. PS Ghanour

2. PS Banur

3. PS City Rajpura

4. PS Patran

2. Sangrur 5. Amargarh

6. City-1 Malerkotla

7. City Sangrur

8. City Dhoori

9. Sherpur

10. Bhawanigarh

11. City Sunam

12. Longowal

13. Dirba

14. PS Moonak

3. Ludhiana City 15. PS Sadar

16. PS Dehlon

17. PS Dugri

18. PS PAU

19. PS Moti Nagar

20. PS Focal Point

21. PS Sarabha Nagar

22. PS Daresi

23. PS Sahnewal

4. Khanna 24. PS Payal

5. Jalandhar City 25. PS Cantt.

26. PS Bhargo Camp

6. Jalandhar Rural 27. Adampur

57

28. PS Lohian

7. Kapurthala 29. Kotwali Kapurthala

30. City Phagwara

31. Sadar Phagwara

32. NRI Kapurthala

33. PS Begowal

8. Hoshiarpur 34. Bullowal

35. City Hoshiarpur

36. Sadar Hoshiarpur

37. Mahilpur

38. PS Hariana

9. Amritsar City 39. PS Chheharta

40. PS Maqboolpur

10. Gurdaspur 41. PS Dhariwal

42. Sadar Gurdaspur

43. PS Kahnuwan

44. PS Deenanagar

11. Pathankot 45. Sujanpur

46. Shahpur Kandi

47. Dharkalan

12. Batala 48. PS Civil Lines Batala

49. PS Ghanie-ke-Bangar

50. PS Fatehgarh Churian

51. PS Sri Hargobindpur

13. Ferozepur 52. Sadar Zira

53. Lakhu Ke Behram

54. PS Makhu

14. Moga 55. Dharamkot

56. Baghapurana

58

15. Shri Mukatsar Sahib 57. PS City Malot

16. Fazilka 58. PS Sadar Jalalabad

59. PS City Jalalabad

60. PS City Fazilka

61. PS City Abohar

17. Faridkot 62. PS City Kotkapoora

63. GRP Faridkot

64. PS Sadar Kotkapoora

65. PS Bajakhana

18. Bathinda 66. PS Talwandi Sabo

67. PS Phul

68. PS Maur

19. Amritsar Rural 69. PS Mehta

Note :- List for the remaining police stations district wise to be uploaded before the pre-bid meeting i.e. 31.10.2017

59

Annexure - 3 CONTRACT FORM ON STAMP PAPER OF Rs.100/-

THIS AGREEMENT made the .......day of.................................., 20... Between .......................... (Name of purchaser) of .............. (Country of Purchaser) (hereinafter "the Purchaser") of the one part and ..................... (Name of Supplier) of ......................... (City and Country of Supplier) (hereinafter called "the Supplier") of the other part : WHEREAS the Purchaser invited bids for certain Goods and ancillary services viz., ..................................... (Brief Description of Goods and Services) and has accepted a bid by the Supplier for the supply of those goods and services in the sum of .............................. (Contract Price in Words and Figures) (hereinafter called "the Contract Price"). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.:

(a) the Bid Form and the Price Schedule submitted by the Bidder; (b) the Schedule of Requirements; (c) the Technical Specifications; (d) the General Conditions of Contract; (e) the Special Conditions of Contract; and (f) the Purchaser's Notification of Award.

3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

Brief particulars of the goods and services which shall be supplied/provided by the Supplier are as under:

_________________________________________________________________________________

SL. BRIEF QUANTITY TO UNIT Total NO. DESCRIPTION- BE SUPPLIED PRICE Price OF GOODS & SERVICES _________________________________________________________________________________ TOTAL VALUE:

DELIVERY SCHEDULE:

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written. Signed, Sealed and Delivered by the said ..................................................... (For the Supplier) in the presence of:....................................... Signed, Sealed and Received by the *said ..................................................... (For the Supplier) in the presence of:.......................................

60

Annexure - 4 PERFORMANCE SECURITY FORM

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing Bank) To: (Name of Purchaser) WHEREAS ................................................................... (Name of Supplier) (hereinafter called "the Supplier") has undertaken , in pursuance of Contract No................. dated,........... 20... to supply...................... .................................................(Description of Goods and Services) (hereinafter called "the Contract"). AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier's performance obligations in accordance with the Contract. AND WHEREAS we have agreed to give the Supplier a Guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of................................... ........................................ (Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limit of ................................ (Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the ........day of...................20...... Signature and Seal of BANK .................................................................... Date....................................................20..... .................................................................... .................................................................... Address: ……………………………………. .................................................................... ....................................................................

61

Annexure - 5 BANK GUARANTEE FOR ADVANCE PAYMENT

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing Bank) To: (name of Purchaser) (address of Purchaser) (name of Contract) Gentlemen: In accordance with the provisions of the Special Conditions of Contract, which amends Clause 16 of the General Conditions of Contract to provide for advance payment, _______________________ (name and address of Supplier) (hereinafter called "the supplier") shall deposit with the Purchaser a bank guarantee to guarantee his proper and faithful performance under the said Clause of the Contract in an amount of (amount of guarantee*(in figures and words). We, the (bank or financial institution), as instructed by the Supplier, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to the Purchaser on his first demand without whatsoever right of objection on our part and without his first claim to the Supplier, in the amount not exceeding (amount of guarantee*in figures and words). We further agree that no change or addition to or other modification of the terms of the Contract to be performed thereunder or of any of the Contract documents which may be made between the Purchaser and the Supplier, shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification. This guarantee shall remain valid and in full effect from the date of the advance payment received by the Supplier under the contract until _______________ (date). Yours truly, Signature and seal : Name of bank/ financial institution : Address : Date : ____________________ * An amount is to be inserted by the bank or financial institution representing the amount of the

Advance Payment.

62

Annexure – 6

FORMAT FOR BANK GUARANTEE AGAINST 5 YEARS WARRANTY OF THE SYSTEM (To be stamped in accordance with Stamp Act if any, of the Country of the Issuing Bank)

Bank Guarantee No. : ……………………………………. Date: ………………………….. To …………………………………………. (Name of the Purchaser) Whereas ………………………………….. (Name of the Purchaser) hereinafter called “The supplier” has undertaken, in pursuance of contract no……………………….. dated ……… 20…….. to supply ……………………………………………………. (Description of Goods and Services) hereinafter called “the contract”. AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a Bank Guarantee by a recognized Bank for the sum specified therein as security for compliance with the Supplier’s performance obligations under the contract for Operation, Maintenance and Repairs of the entire system including cost of spares for a period of 5 years from the date of issue of acceptance certificate by the purchaser. AND WHEREAS we have agreed to give the Supplier a Guarantee THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier, up to a total of Rs………………………. (Amount of guarantee in words and figures) being 10% of the total cost of contract value and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the contract and without cavil or argument, any sum or sums within the limit of Rs…………………………….. (Amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until………………… day of…………….20……… Signature and Seal of Guarantors ………………………. ………………………. Date: …………20…... Note:

1. SUPPLIER SHOULD ENSURE THAT SEAL AND CODE No. OF THE SIGNATORY IS PUT BY THE BANKERS, BEFORE SUBMISSION OF THE BANK GUARANTEES.

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Annexure - 7 MANUFACTURERS' AUTHORIZATION FORM

No. dated To

Tender No. PEDA/ SPV/ PS/2017-18/__ Dear Sir: We who are established and reputable manufacturer of ________________________ (name & descriptions of goods offered) having factory at (address of factory) do hereby authorize M/s ___________________ (Name and address of Bidder) to submit a bid, and sign the contract with you for the goods manufactured by us against the above Tender. We hereby extend our full guarantee and warranty for the goods and services offered for supply by the above firm against this project in the 120 Nos Police Stations in the state of Punjab. Yours faithfully, (Name) (Name of manufacturers) Note: i) This letter of authorization should be on the letterhead of the manufacturer and should be

signed by a person competent and having the power of attorney to legally bind the manufacturer. It should be included by the Bidder in its technical bid.

ii) This letter of authorization to be issued separately by each manufacturer of different items to

be supplied by the bidder.

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Annexure - 8

TECHNICAL DEVIATIONS Subject: Design, manufacture, supply, erection, testing and commissioning including

warranty, operation & maintenance for 5 years for a 120 Nos of 300 KWp (120 x 2.5KWp) SPV Grid Interactive Roof Top Power Plants at 120 Nos Police Stations in the state of Punjab.

Dear Sir,

Following are the Technical deviations & variations from the exceptions to the specifications of commissioning the Design, manufacture, supply, erection, testing and commissioning including warranty, operation & maintenance for 5 years for a 120 Nos of 300 KWp (120 x 2.5KWp) SPV Grid Interactive Roof Top Power Plants at 120 Nos Police Stations in the state of Punjab These deviations and variations are exhaustive. Except these deviations and variations, the entire work shall be provided as per your specifications and documents.

______________________________________________________________________

Sr. Clause Page Statement of deviations No. No. No. and variations ______________________________________________________________________

____________________________________________________________________

Date Signature

Name

Place Seal

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Annexure- X

SCHEMATIC DIAGRAM OF PROPOSED SOLAR PHOTOVOLTAIC

GRID INTERACTIVE SPV POWER PLANT UNDER JAWAHAR LAL NEHRU NATIONAL SOLAR MISSION

NOTE: The Schematic below is indicative of the proposed load requirements which may alter

detailed survey. The capacities of various parts shown are indicative. However, the bidder is

required to design the system which will suit to meet these requirements and may suggest any

modifications in load side. However, the Installed Capacity of SPV and Battery Capacity will

remain the same.

The company will be fully responsible for successful operation of the PV system as a whole under

the existing conditions.

SOLAR PV

MIN 200 Wp MODULE TOTAL CAPACITY 2.5 KWp

ARRAY VOLTAGE 48- 96 V DC

AJB WITH SPD MJB WITH SPD

-PEDA will suggest the building/s for installation.

-Scheme/s for Installation will be submitted by the cont. after survey of the building for approval of

PEDA.

48-96 V DC POWER CONDITIONING UNIT(PCU),MPPT, INTERGRATED

BATTERY CHARGER FOR EXTERNAL AC INPUT, DUAL OUTPUT WITH INDEPENDENT INVERTERS

COMMON DC BUS, CONT. BATTERY MONITORING FOR

PRIORITY CAP RESERVE AVAILABLE ,S/R Elect Prots, SELF SWITCHING ,DAY TIME

OPERATION.

All other features of indications, enclosures,alarms etc will as per manuafacturer standards duly got approved from MNRE Detailed Technical Specs of PCUwill be approved by PEDA.

BATTERY BANK

48-96V 300-150 AH

SEALED MAINTENANCE FREE

BATTERIES.

- Tech Specs will be

approved by PEDA

Local Dist Panel-1 Fans: ___Nos *___W

Lights ___Nos* __W

Computer _______ W Multi function printer

______No ___ W

Total KW

3KVA

Grid Tie Inverter

230 V AC EXT Input for

emergency Bat Charging

Local Dist Panel-2

Any Building

Fans:____Nos*___W Lights___Nos*___W

Finger reader ____No

____ W Misc ___________W

Total __________KW

230VAC

1Phase-3 nos

feeders

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Proposed Building Where PV will be installed: Proposed room where PCU will be installed : (Above will subject to final approval by PEDA)

- The bidder is required to design the system by taking into consideration the solar insolation data for Punjab.

- The finalized bidder will also prepare detail drawings for wiring modifications in the existing Buildings where 8 Hours of solar power is to be fed through a Local Distribution Panel to be provided by the bidder. All these details will be submitted to PEDA for approval.

- It will be the responsibility of the contractor that the installation of SPV panels on roof top will be without any damage, major alteration in the building.

- All the electrical wiring will be as per the relevant standards. Wherever necessary carriers like cable trays will be provided.

- Wherever necessary cables will be laid underground. - Earthing system including required earth pits will be provided. - Lightening Arrestor will be provided over the SPV system. - Any other Indian standard which is required to be followed for such type of

installations will be implied for these installations.