CP Shipping Instructions and Routing Guide

Overview:

This shipping guideline is to outline the process on truck shipments with our selected carriers for Domestic and Cross Border material & equipment orders that are Less than Truckload (LTL) and Truck Load (TL).

Compliance with the select carriers and shipping instructions is essential to effectively service CP orders. The selected vendors are contracted to provide us the best rate and service and meet our safety and security requirements.

Content:

1. Shipping Instructions for Equipment and Material Orders2. CP Trucking Specialist Contact information and Support Services 3. Routing Guide4. Packaging Guidelines for Shipping LTL Freight5. Information and Documentation Requirements 6. Shipments between non-CP entities c/o CP7. Warranty-related Shipments 8. Process for Shipping Mechanical Parts from Shop to Shop by Railcar.9. Safety Instructions and Policy

1. Shipping Instructions for Equipment & Materials

Shipping Instructions: (found on every Purchase order)

For all general shipments, please look at the Routing Guide (see section 3 of this document). Please follow the instructions below:

Consider where the shipment is being picked up and what is the destination If less than 10,000lbs., use the shipper for the weight of the shipment. (correct

shipper dependent on weight, see section 3). Contact the shipper, and arrange for a pick up. If the shipment is more than 10,000lbs., contact the Specialist Trucking Unless otherwise specified in supplier contracts or purchase orders, all

shipments are to be Routed FOB Origin, Freight Collect Dimensional considerations need to take into account when determining the

weight of a shipment. If you are in doubt about the dimensional weight of a shipment, please contact the respective carrier to determine the billable weight.

2. CP Trucking Specialist Contact information and Support Services:

Contact:

Kyle Bell, Specialist TruckingPhone: 403-319-7474Cell: 403-554-3195Email: kyle_bell@cpr.ca

Specialist Trucking Support Services:

For Orders over 10,000 lbs. or Dimensional Loads or Air Shipments or flat deck requirements.

To support Rush shipments. To support Custom compliance and the Documents required. To support with the Pro Forma preparation and templates requirements. To support the Account Payable process. Any special handling requirements will also be required when

communicating the transportation request. It is recommended that a 48 hour advance notice is provided to arrange

for the proper transportation of the material in smaller centers.

3. Routing Guide:

I. Primary Carriers:

Within the USA:

Weight Carrier Account #0 – 150 lbs. FedEx Ground 433066960151 – 10,000 YRC Freight 6261822

Within Canada:

Weight Carrier Account #0 – 100 lbs. FedEx Express 2 Day

other than SBUs for SBUs 209265745

  433421221

101–10,000

Consolidated Fastfrate - Also to be used for shipments of less than 100 lbs., if one of the pieces weights 75lbs or more 397245

Cross-border:

Weight Carrier Account #0 – 100 lbs. FedEx Ground Account

other than SBUs for SBUs 432618960

  433421221

101–10,000

YRC Freight - Also to be used for shipments of less than 100 lbs., if one of the pieces weights 75lbs or more 6261822

FedEx Ground

You must set up an individual account to ship with FedEx. For more information or to set up your individual account with FedEx, contact your local FedEx representative or dial 1-800-GOFEDEX or visit the FedEx website at www.fedex.com.

YRC Freight

Used for LTL Shipments where CP is responsible for transportation charges:

- All shipments via YRC Freight with Third Party Billing to Canadian Pacific 7550 Ogden Dale Road S.E.

- Keep in mind that there are dimensional considerations to take into account when determining the weight of a shipment.

If you are unsure how to calculate the dimensional-adjusted weight of a shipment, please refer to the YRC Freight website http://www.yrc.com/

To give a shipment to YRC Freight, contact your local YRC Freight service centre at 1-800-610-6500.

Consolidated Fastfrate

Please be aware that there are dimensional considerations to take into account when determining the weight of a shipment. If you are unsure how to calculate the dimensional-adjusted weight of a shipment, please contact Consolidated Fastfrate. To book a load with Consolidated Fastfrate, please contact your local Fastfrate terminal. Contact information for Consolidated Fastfrate can be found at www.fastfrate.com/en/

II. Secondary Courier / LTL Service providers

Vendor Account #

UPS Canada 0007WW516Manitoulin Transport 0006343UPS USA 2010NYPurolator 7963968Canadian Freight Ways  ( Western Canada shipments (Thunder Bay Ont toVancouver BC)  0153005 FedEx Freight (for Cross Border and intra USA shipments) 461507328APEX ( for Ontario shipments only )  2010113Midwest ( for USA shipments )  25243Ace Transport 2014980Greyhound Bus 426016Axsun (for IMS Container mode shipments)  Specialist

Trucking

4. Packaging Guidelines for Shipping LTL Freight It is the shipper’s responsibility to make sure that all shipments are packed properly and handled safely.

Please refer to the two links to FedEx and YRC for guidance on their guidelines for packaging.

- FedEx http://images.fedex.com/us/services/pdf/FreightPackagingGuidelines.pdf - YRC Freight https://my.yrc.com/national/pdf/shippersGuide.pdf

5. Information and Documentation Requirements

i. Bill of Lading (abbreviated as B/L or BoL)

The BOL is to be completed by the Supplier. The Supplier may use a BOL supplied by the Transport Company. This BOL should include a detailed description, including the number of pieces, the dimensions and weights of the products being shipped. There must be a CP Purchase Order (PO) or Work Order (WO) number that also should be noted on the BOL

A bill of lading is a document issued which details a shipment of merchandise and gives title of that shipment to a specific party. Bills of Lading are one of three important documents used in international trade to help guarantee that exporters receive payment and importers receive merchandise.

***Appendix 1 – includes the 5 most common items going from CP Mechanical Shops into the US for repair. The appended BOLs illustrate what information (highlighted in yellow) should be included for the specific items.

1. Cartridge2. Alternator3. Compressor Air4. Starter motor assembly5. Air Dryer

ii. Custom Documents

For International shipments (Canada/U.S./Canada) the following additional Customs documentation must accompany the shipment:

A Commercial Invoice indicating:o The Description of the goods being shipped, o The value of the goods being shipped, o The Harmonized Tariff Classification (the 9 digit code) o Country of Origin for each line item and currency being used.o Canadian Pacific Railway’s Customs Broker is FedEx Trade

Networks (FTN) Where a Commercial Invoice is not available (e.g. for CP-internal

movements), a Pro-Forma invoice can be used instead. Indication on the paperwork that if Canadian Pacific Railway is the

responsible importing party. – CPR must be shown as the Importer of Record (IOR)

Cross Border Documents to be submitted to FTN’s Rail Desk (Rail_Desk@ftn.fedex.com) or FTN fax 716-819-3339 – for shipments being imported into the U.S.

If applicable you should include:

iii. An up to date NAFTA Certificate of Origin for CDN and US imports.o . Without a valid NAFTA, a duty rate where applicable would be

imposed. iv. Manufactures Affidavit (MA) - for U.S. goods returned only.

o A Manufactures Affidavit is recommended for all shipments being imported into the US as “U.S. goods returned” with a value $5,000 or greater. Also required is a Declaration of Foreign form, and specific written instructions.

Failure to comply with any of the above requirements may result in charge-backs to the supplier.

6. Shipments between non-CP entities c/o CP

All goods moving between non-CP entities must include at least one of the following pieces of information:

A CP Purchase Order number; or The name of the CP authorizing employee. A CP Stock Transfer Order A Cost Center

7. Warranty-related Shipments

- Unless otherwise specified in a contract, CP is responsible for all costs associated with shipping defective product to the Supplier’s facility.

- The supplier is required to cover the cost associated with shipping the repaired product back to CP’s facility.

- Shipments of repaired product under warranty must be shipped Pre-Paid by the supplier.

8. Process and Guidelines for Shipping Mechanical Parts from one CP Shop to another CP Shop by Locomotive.Ref attachment

9. Safety Instructions and PolicyCP has a stringent policy on wearing personal protective equipment and that all the LTL and TL carriers must comply with CP’s Minimum Safety Requirements for Carriers while on Company property.

Link: