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BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

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Page 1: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

BioSpecimen Management System-BioMS

Brink Washington University School of Medicine

BioMS Training and 2.0 Updates, May 12, 2016

Page 2: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Introduction to BioMS l  Web-based system designed to support biospecimen

tracking, inventory management, and reporting for all Alliance clinical trials.

l  Connects clinical sites with all Alliance biorepositories and research assay laboratories.

l  Based on previous CALGB STS system. l  Independent from (but increasingly integrated with)

RAVE data management system.

Page 3: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Introduction to BioMS l  BioMS can be accessed via the following methods:

l  Alliance Home Page l  Legacy CALGB page l  BioMS help page (Confluence Wiki) l  https://bioms.wustl.edu/bioms/login

l  BioMS for NCI-sponsored Alliance Trials (“Axxxxx”) l  AFT.BioMS for Alliance Foundation Trials

Page 4: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Introduction to BioMS l  Access to BioMS requires a valid CTEP-IAM (CTSU)

username and password.

l  Logging biospecimen in BioMS is a pre-requisite for shipping to any Alliance biorepository or assay lab associated to an Alliance trial.

l  BioMS may be accessed using IE 11, Firefox 44.0.2 and Safari 9.0, Chrome 48.0

Page 5: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Logging into BioMS

l  Enter your CTEP-IAM username and password then select “I agree” and Logon

Page 6: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Logging Specimens

Page 7: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Searching Patients

Page 8: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Checklist View

Page 9: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Checklist View

Page 10: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Checklist View

Specimen is status is now updated to Collected. The specimen is ready to be

shipped to the repository, click Add to Shipments

Page 11: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Creating a Shipment

1. Select the specimen (s) to ship by checking the box. 2. Leave Auto marked. 3.

click the green arrow pointing to the right

1.

2.

3.

Page 12: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Creating a Shipment

Page 13: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Creating a Shipment

Page 14: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Creating a Packing Slip l  Packing slip will

default to the users name and site

Enter The following: •  Phone number •  Sender Email •  Receiver Contact •  Carrier •  Tracking number •  Shipping date

l  Click Submit to electronically send then shipment

Page 15: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Creating a Packing Slip l  Confirmation

message will be displayed that electronic shipment was successful.

l  Print the packing slip and send with the specimens in the shipment

Page 16: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Kit Request

Page 17: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Kit Request Fields with a * are mandatory. •  Select Study •  Select Collection

Kit •  Select number of

kits needed •  Select Date kits

are needed by •  Select your site •  VERIFY YOUR

ADDRESS •  Click Submit

Page 18: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Kit Request

When the repository sends the kits BioMS is update. BioMS will also send an email when this

happens

Page 19: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Contacting BioMS Helpdesk l  Visit our webpage page at

http://tinyurl.com/alliance-bioms

l  Email us at [email protected]

l  Call us toll free at 1(855) 552-4667

Page 20: BioSpecimen Management System-BioMS · 12/05/2016  · BioSpecimen Management System-BioMS Brink Washington University School of Medicine BioMS Training and 2.0 Updates, May 12, 2016

Conclusion l  Questions from Audience l  Feedback / Suggestions from Audience