Joining the BIS shared service.UK Space Agency case study.

10 November 2010

Susan D’Arcy – Web Convergence Manager

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Take-on phases

1. Engagement Initial contact with UKSA

2. Implementation Activities supporting sub-site build

3. LaunchPreparations for sub-site go-live

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www.ukspaceagency.bis.gov.uk

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Engagement

Information note sent on initial contact:• Service level agreement

• Memorandum of understanding

• BIS shared service features & functionality

• Requirements questionnaire with indicative costs

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Engagement

Kick-off meeting • Demonstration of BIS site/templates/CMS

• Agree shared service model

• Determine likely content volume

• Review requirements questionnaire and indicative costs

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Implementation

Activity Responsible

Requirements template completed UKSA

Costed proposal drawn up Eduserv

Purchase order raised UKSA

Branded template developed in Photoshop

UKSA

Branded partner area set up and tested Eduserv/BIS

Remote access set up when required (where partner not on BIS internal network - Elgar)

Eduserv

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UK Space Agency branding examples

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ImplementationActivity Responsible

Website structure agreed UKSA/BIS

UKSA web editors trained on Sitecore Eduserv

Migrate all content to partner area UKSA

Quality check prior to launch UKSA/BIS

Arrange for National Archive to take copy of old site

BIS

Develop communications plan for launch UKSA

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UK Space Agency homepage

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Launch

BIS to: • Set up web analytics and search collection• Create new URL (

www.bis.gov.uk/ukspaceagency) • Re-direct old URL• Set up re-directs for non migrated pages• Switch over to go-live• Provide user support-digital@bis.gsi.gov.uk

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Further information

For more information - ww.bis.gov.uk/bisdigital

Susan D’Arcy Tel: 020 7215 5838 Email: susan.darcy@bis.gsi.gov.uk

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Sitecore demonstration