BISCC Board Meeting Minutes

October 11, 2017

Next Board Meeting: Wednesday, November 8, 2017, @9:30 a.m., dining room

Call to Order: President Tom Kilbane officially called the meeting to order at 9:32 a.m.

Board Members Present: Tom Kilbane, Dick Melton, Ed Bancroft, Mickey Guthrie, Ellen

Fisher, Peter Eddy, Nancy Lewars, Veronika Rohrscheib, Karen King, Michael Laney

Board Members Absent: Jeannette Franks, Bill Luria

Others present: Reed Price, Mary Gibbs, Wayne Roth, Judy Duffy, Colleen Keilbart, Reed

Hansen, Lee Cross

Special Guest Report- Lee Cross

Lee attended our meeting to explain the Park District’s vision with regard to Sakai Park. There

was an erroneous map published in the local paper that listed one of the proposed buildings as

“Senior Center”. The plan had been submitted to the paper without the Park District’s approval

and since has been corrected to read “Multigenerational Building”. She stressed that the proposal

is just a concept and there have been no final decisions. If they go forward with the permitting

process it will be years before anything can be built as the rebuild of the Ray Williamson Pool

will take all their resources.

City Report – Wayne Roth

There were two issues presently before the City Council that are most concerning to the citizens:

1. Parking Garage in Winslow. Meeting tomorrow night at Huney Hall, 6:00 p.m.

2. Non-motorized bridge over Hwy 305. Meeting Monday, City Hall, 6:30 p.m.

Consent agenda: Minutes

Motion: Peter Eddy moved to accept the September 13, 2017 Board Meeting minutes. Ed

Bancroft seconded and it was unanimously approved.

Financial Report – Ed Bancroft / Michael Laney

Ed Bancroft is assisting the Financial Committee in developing a Financial Report that will be presented to the board on a quarterly basis. The following is an experimental report.

BISCC Board Minutes, October 11, 2017 Page 2 of 4

NINE MONTH CASH FLOWS

Ed asked for input from the Board on what they would like to see on this report. Michael Laney

discussed the need to “designate” funds for such things as future capital improvements, which

would remove a significant sum from our available operating funds and clarify our need for

donations to sustain the Senior Center. Ed recommended that this should be reviewed by

committee and recommendations be presented to the Board for approval before the end of the

year.

YTD CASH FLOWS SEPTEMBER AND OCTOBER 2017

AND CALENDAR YEAR 2016

SEPTEMBER OCTOBER OCTOBER CALENDAR

(FOR INTERNAL USE ONLY) YTD MONTHLY YTD YEAR 2016

RECEIPTS FROM OPERATIONS:

DONATIONS - UNRESTRICTED 24,900$ 1,200$ 26,100$ 26,700$

DONATIONS - TEMPORARILY RESTRICTED 13,900 4,900 18,800 4,000

PROGRAM REVENUES 19,500 2,500 22,000 2,400

THRIFT SHOP SALES 50,700 6,800 57,500 51,800

MEMBERSHIP DUES 7,500 1,300 8,800 11,300

SPONSERSHIP SUPPORT 2,400 2,400

INVESTMENT INCOME 8,300 - 8,300 6,500

CASH RECEIVED FROM OPERATIONS 127,200 16,700 143,900 102,700

DISBURSEMENTS FOR OPERATIONS:

PROGRAM SERVICES 36,200 2,700 38,900 21,000

THRIFT SHOP COSTS 17,300 1,900 19,200 3,300

OFFICE EXPENSES 24,400 2,400 26,800 2,900

ADMINISTRATIVE EXPENSE 47,600 5,000 52,600 17,900

INSURANCE 9,900 9,900 3,600

FUND RAISING & MARKETING 4,900 - 4,900 1,600

CASH DISBURSED FOR OPERATIONS 140,300 12,000 152,300 50,300

NET CASH FLOWS FROM (USED IN) OPERATIONS (13,100) 4,700 (8,400) 52,400

CASH FLOWS USED FOR FIXED ASSETS (19,000) - (19,000) -

CASH FLOWS FROM EXTRODINARY GIFT 235,000 - 235,000 -

NET CASH FLOWS FOR THE PERIOD 202,900$ 4,700$ 207,600$ 52,400$

RECONCILIATIONS:

CASH AT BEGINNING OF PERIOD:

CHECKING AND SAVINGS 167,300$ 363,500$ 167,300$ 119,900$

KITSAP COMMUNITY FOUNDATION 102,900 109,600 102,900 97,900

TOTALS 270,200 473,100 270,200 217,800

CASH BALANCES AT END OF PERIOD:

CHECKING AND SAVINGS 363,500 368,200 368,200 167,300

KITSAP COMMUNITY FOUNDATION 109,600 109,600 109,600 102,900

TOTALS 473,100 477,800 477,800 270,200

NET INCREASE IN CASH FOR THE PERIOD 202,900$ 4,700$ 207,600$ 52,400$

(FOR INTERNAL USE ONLY) EB 11/05/17

BISCC Board Minutes, October 11, 2017 Page 3 of 4

Committee Reports –

Advocacy Committee – Reed for Bill Luria

State Senator Christine Rolfes will come to a Town Hall-type gathering the first week in

November. (Day and time to be announced.)

Events Committee –Mickey Guthrie

Upcoming Events for the rest of the year:

* October 26 11:30 a.m. Out to Lunch Bunch, leaving BISC at 11:30 p.m. Sign up in advance.

* October 30 4 to 6 p.m. Halloween Wine and Members Favorite Hors-d'oeuvres

* December 9 4 to 7 p.m. Supporting COBI Winter Wonderland in Waterfront Park

* December 16 4 to 6 p.m. BISC Members Christmas Celebration

Membership Committee –Peter Eddy for Jennifer Merrill

The committee reinforced there will be a separate mailing for dues rather than including the dues

envelope in the Splash. The committee will facilitate whatever has to be done to make that

happen.

Marketing Committee – Cindy McGregor

Movie Nights – For November, we selected older films based on true events with note-

perfect acting:

Oct 13 The Man Who Knew Infinity, 2016

Oct 20 Deepwater Horizon, 2016

Nov 10 The King’s Speech, 2010

Nov 17 Philomena, 2013

December None. Movie Night resumes January 12, 2018

Technology Tutoring: Sign-up by our members is brisk. We are exploring options to

recruit more tutors. Due to circumstances unique to this program, scheduling via

MySeniorCenter has been replaced with clipboard scheduling at the reception desk.

Fob Fridays - Launched September 1, 2017. Currently, 20 businesses participate. We

are preparing to order oval window “clings” for display at these businesses.

Adventures in Travel – The Oct 4 presentation on Provence and the Cote d’Azur by

Gayle Bishop attracted 18 attendees.

Coming next: Oct 18 - Scotland - Bob Leik, Barbara Cole, Suelyn Wong, Coleen

Edwards

Upcoming Events Needing Marketing Support Oct 30 Halloween Happy Hour

Pending Initiatives:

1) PR Videos – Rotary Interact and BHS Spartan News have been queried.

2) Encourage BISC members to shop at participating businesses on Fob Fridays.

3) Create multi-contributor photo bank of events for general purposes

4) Recruitment of volunteers for Marketing Chair and for Website Caretaker

BISCC Board Minutes, October 11, 2017 Page 4 of 4

Resource Committee - Jeannette Franks (by email) The Resource Committee continues to interconnect with organizations working with and for older

people. On Sept. 26 we met with Jennifer Calvin-Meyers, Kitsap Agency on Aging; Penny

Lamping, Housing Resources; Dell Miller, Attorney; Hilda Wiens, Island Neighbors; Reed Price,

Esther Bryant, Judy McKenzie, Marsha Gladheart, and Jeannette Franks

We discussed housing and lack thereof. Jennifer gave a comprehensive report on services

provided by the Kitsap County Division on Aging. Both Judy Tingley and Bill Luria will serve on

the Advisory Council. The next Resource Committee meeting is Nov 7 at 2:30 p.m.

NOTE: Nov 8 Caregiver Conference

Nov 15 SHIBA will be training new volunteers for a 2-days

Thrift Store – Judy Duffy

Our annual Thrift Shop's "Black Friday" Christmas Sale will be held on November 24 from 12:00

to 5:00 p.m. and on Nov. 25 from 9:00 a.m. to 3:00 p.m. Need help in setting up tables and

merchandise either on Thursday, Nov. 23 and/or putting out merchandise on the Nov. 24 from

9:00 a.m. to 12:00 p.m. There will be lots of decor, children's toys, some clothing, cookies, and

gifts available at very discounted prices.

Director – Reed Price

Reed led us through an exercise of the potential for all to become fundraisers. As we continue to

think about fundraising, Reed reiterated that his door is open to discuss any possibilities.

Meeting adjourned at 11:12 a.m.

Respectfully Submitted,

_________________________________________

Colleen Keilbart, Recording Secretary