bizsafe awards 2012 - workplace safety and … · web viewthe bizsafe champion award aims to...

Enterprise Exemplary Award 2015(For SMEs as defined on Page 2)

bizSAFE Champion Award application form is in Part 3 of the application form.

Guidelines 1) Introduction

1. The bizSAFE Enterprise Exemplary Award aims to offer recognition to our bizSAFE Enterprises with Level STAR based on their exemplary Workplace Safety and Health (WSH) Performance.

Companies that have won the bizSAFE Enterprise Exemplary Award for 3 consecutive years will be honoured as a Gold Award winner.

2. Applicants of bizSAFE Enterprise Exemplary Award will have to nominate an employee for the bizSAFE Champion Awardas part of their submission for the bizSAFE Enterprise Exemplary Award.

The bizSAFE Champion Award aims to recognise individuals who have been key players in improving safety and health performances in their workplace. These individuals are employees who are seen to be the key drivers of the bizSAFE programme in their organisation.

3. All interested applicants are to read the criteria and instructions contained herewith and submit the application in its entirety before the closing date Friday, 29 August 2014.

2) Explanation of Terms Used in this Application

SME Companies classified as SMEs must fulfill the following criteria:

a) At least 30% shareholding that is local AND

b) One of the following:

i. A group employment size of not more than 200 employees (including part timers);

ORii. A group annual sales turnover of not more than $100 million

New occupational disease

Any new confirmed case of a disease specified in the Third Schedule of the Workplace Safety and Health Act.

Workplace May refer to company or organization including those that are not required to be registered under the Workplace Safety and Health Act.

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3) Criteria for bizSAFE Enterprise Exemplary Award

1. The company is an SME (as defined in Section 2).

2. The company has obtained bizSAFE Level STAR status.

3. Self Score of Questionnaire on Risk Management Implementation in Part 2 of this document is 80% and above to qualify for submission.

4. Auditor to evaluate their applications, applicant is to pay the auditing company for their services.

5. The bizSAFE Enterprise must have fulfilled all of the following from the period between 1 July 2013 and 30 June 2014 (qualifying period):

No pending conviction/prosecution in court No stop work order Not on Business Under Surveillance (BUS) programme Did not have any accident that had caused death or permanent

disablement, occupational disease and Dangerous Occurrence

6. The company must not be a WSH Service Provider.

7. Companies with Risk Management implementation. (Refer to RM Questionnaire in Part 2 for guidance and reference)

4) Disqualification Before Announcement of Results

The application may be disqualified if any of the following occurs before the announcement of results:

Any accident (including occupational disease) that had caused death or permanent disablement, or that is classified as Dangerous Occurrence; or

Any stop work order; or Any investigation, conviction or prosecution (including pending) of the

workplace; or Submission of falsified information.

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5) Terms and Conditions

1. WSH Council and MOM reserve the right to verify the applications submitted. They may also visit any workplace for verification before finalising the results.

2. The application form must be correctly filled and signed. All applicants are expected to ensure that all submitted documents are correct at the point of submission. Amendments after submission will not be accepted to ensure fairness of Award. Application with inaccurate information will be disqualified.

3. All supporting materials must be provided in a CD.

4. Late entries will not be accepted.

5. The WSH Council is not responsible for any loss or damage to entries or supporting materials.

6. The WSH Council will not return any entries or supporting materials to the applicants.

7. The WSH Council and MOM reserve the right to decline an entry by an applicant or organisation which is being investigated for possible breach of Workplace Safety and Health Act or Work Injury compensation Act or any other government regulations (regardless of whether prosecution has or will be initiated), or where the acceptance of the entry may be detrimental to the objectives of the bizSAFE Awards.

8. The decision of the Awards Committee is final. The Awards Committee will not accept any appeal.

6) How to Apply for bizSAFE Enterprise Exemplary Award

1. Use the checklist at page 9 to check if your workplace meets the eligibility criteria. If it meets the eligibility criteria, do a self-score using Part 2 “Questionnaire on Risk Management Implementation” of this document.

2. If the result of your self-score is less than 80%, you may wish to improve on your Risk Management Implementation before applying for the bizSAFE Enterprise Exemplary Award 2015.

3. If the workplace attains a score of more than 80% from your self-scoring of Part 2, contact one of the organisations which provide auditing services to evaluate your application. A list of approved organisations is also provided in Part 5. Please contact the organisation early. Applicant who engages the auditor who is not in the list will be disqualified.

4. Your company is to pay the auditing company for their services.

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5. You need to submit the following to the Auditor:

Hardcopies of:Part 1 (completed and signed)Part 4 (completed and signed)

CD Containing:Part 1 (in PDF format)Part 2 (applicant self-score Questionnaire in PDF format)All documentary evidences required under Part 2Part 3 (completed and signed in PDF Format)All documentary evidences required under Part 3

6. Please ensure accurate number of pages, use of hyperlinks and bookmarks if necessary, and all photographs/illustrations must be in colour. Information that is incorrectly referenced will be assumed to be not available. No score will be awarded if the information cannot be traced in the CD. Incomplete application will not be processed.

7. Either you or your auditor may print Part 2.

8. Please indicate your company name on the CD.

9. The name of the auditor visiting the workplace must be in the list of auditors given in Part 5. Depending on the size of your workplace, he should take about half a day to one day for the visit. However, if he has difficulty in locating the relevant information in your CD, the visit may extend over a day.

10. The closing date is on 29 August 2014. The auditor must submit the entire application form and the CD to the Workplace Safety and Health Council (WSHC) by that date.

11. Applicants of bizSAFE Enterprise Exemplary Award will have to nominate an employee for the bizSAFE Champion Award in part 3 of the application form.

7) Notes for Approved Auditor

1. The applying company is to pay you for your services.

2. Please note that the same auditing organization can only provide audit service for a company for up to 2 consecutive years. Another auditing organisation must be appointed for the 3rd year.

3. The applying company will provide you with:

a. Hard copy of Part 1 and Part 4 (signed by the applicant);b. CD containing Part 1, 2 and 3 and all documentary evidences.

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4. Please use the checklist at page 9 to check if the company meets the eligibility criteria for bizSAFE Enterprise Exemplary Award 2015. If the company is not meeting the criteria, please do not start the audit and do not submit their application to the WSH Council.

5. You are to evaluate Part 2 that applicant submitted and then visit the workplace in person. You must complete Part 2 and sign the declaration by auditor. Part 2 may be printed for submission.

6. Please ensure that the company has nominated an employee for the bizSAFE Champion Award in Part 3. You are not required to conduct audit for Part 3.

7. Please ensure accurate number of pages, use of hyperlinks and bookmarks if necessary, and all photographs/illustrations must be in colour. Information that is incorrectly referenced will be assumed to be not available. No score will be awarded if the information cannot be traced in the CD. Incomplete application will not be processed.

8. Please keep a photocopy of your entries for reference. Please give a copy of your scoring to the applying company that engages you for the services.

9. Please indicate your organisation name clearly on the CD.

10. The following are to be submitted by the Auditor to the WSH Council by 29 August 2014:

Hardcopies of:Part 1 to Part 5 (completed and signed)Part 2 (completed and signed questionnaire conducted by Auditor)

CD Containing:Part 1 (in PDF format)Part 2 (Questionnaire conducted by Applicant in PDF format)Part 2 (Questionnaire conducted by Auditor in PDF format)All documentary evidences required under Part 2 and Part 3

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8) Where to Submit

1. Please submit the application in an envelope to:

bizSAFE Enterprise Exemplary Award 2015Workplace Safety & Health Council 1500 Bendemeer Road, #04-01 Ministry of Manpower Services Centre (Central Mail room)Singapore 339946

2. The application must reach us by 5.00pm, 29 August 2014. Do not submit the application on Saturdays or Sundays.

3. Please email to [email protected] if you have any queries.

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Part 1 Print all documentary evidence on A4 sized paper and also to be included in the CD. Please ensure all required evidence is submitted. Incomplete submission will not be

considered.

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Applicants’ Eligibility Checklist for bizSAFE Enterprise Exemplary Award 2015

Item Yes/ No

Remarks

1 Is your organisation an SME as defined on Page 2? If “No”, do not apply.

2 Is your organisation a bizSAFE Level STAR Enterprise? If “No”, do not apply.

3 Fatality between 1 July 2013 and 30 June 2014? If “Yes”, do not apply.

4 Dangerous Occurrence case between 1 July 2013 and 30 June 2014?

If “Yes”, do not apply.

5 Stop work order between 1 July 2013 and 30 June 2014? If “Yes”, do not apply.

6 Under the Business Under Surveillance (BUS) programme between 1 July 2013 and 30 June 2014?


7 Risk Management Implementation Audit Report that is conducted more than 2 years ago?


8 Self score of RM Implementation Checklist is 80% and above? (Part 2)

If “Yes”, please engage an auditor and apply.

9 Have you applied for this Award in previous years?

If yes, please state the name of Auditor & Auditing Organisation that you have engaged before for the:

1) bizSAFE Enterprise Exemplary Award 2012: 2) bizSAFE Enterprise Exemplary Award 2013: 3) bizSAFE Enterprise Exemplary Award 2014:

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General information of OrganisationPlease fill in Part 1 before printing on A4 sized paper. This page must be signed. The copy in the CD need not have electronic signatures.

PARTICULARS OF ORGANISATION

Name of Organisation as per ACRA / UEN record

ACRA / UEN No:

Mailing Address

Tel No.

Email address

Nature of Industry:

Total Workforce at date of application

Inclusive of Temporary & Part-time staff

a) No. of Operation Staff (includes supervisors doing manual work)

b) No. of Administrative Staff (includes management)

At least 30% shareholding that is local?

Please indicate Yes / No: ( )

Group employment size (if your organisation is a subsidiary or associate organisation of a holding organisation)

Please list down the subsidiary company names etc, if any.

Group annual sales turnover S$

Any reportable accident between 1 July 2013 and 30 June 2014?

If yes, please state the number of reportable accident(s):

Permanent disability case between 1 July 2013 and 30 June 2014?

If yes, please state the number of permanent disability case accident(s):

PARTICULARS OF CONTACT PERSON

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Name

Designation

Contact Number DID: Mobile:

Email address

PARTICULARS OF TOP MANAGEMENT / CEO

Name

Designation


Email address

I affirm that all statements and information given by me in this form are true and correct to the best of my knowledge. I further affirm that I have not withheld/ misrepresented any material facts. I understand that if I make any false or misleading statement in this form, I may be disqualified from the bizSAFE Awards.

_____________________________________Signature of Top Management Date

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Part 2 Print all documentary evidence on A4 sized paper and also to be included in the CD. Please ensure all required evidence is submitted. Incomplete submission will not be

considered.

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Questionnaire on Risk Management Implementation

1 Safety and Health Policy and Organisation

The following are to be in the CD: Risk Management policy Safety and Health organisation chart any evidence required in the items below

No Description Evidence Max Score Score Remarks

1 The safety and health policy is authorised (or signed) by the organisation’s top management (e.g. MD, Dir, GM).

Score = 1: authorised by top managementScore = 0: no evidence of this

Annex 1, page 1

2 The policy clearly states the overall safety and health objectives and goals.

Score = 1: clear objectives and goals statedScore = 0: no evidence of this

Annex 1, page 1

3 The policy clearly states a commitment to

manage risk through Risk Assessment and implementing risk management.

Score = 1: commitment indicatedScore = 0: no evidence of this

Annex 1,Page 1

4 The policy indicates commitment to provide sufficient and appropriate resources (personnel, equipment, funds, etc.) to support risk management implementation.

Score = 1: commitment to provide resources indicatedScore = 0: no evidence of this

Annex 1, page 1

5 The policy clearly states a commitment to comply with current applicable WSH statutory legislation (including Risk Management Regulation).

Score = 1: indicatedScore = 0: no evidence of this

Annex 1, page 1

6 The policy is translated into languages understood by all employees.

Score = 1: translated into languages understood by all employees; if everyone can read in English, the policy needs not be translatedScore = 0: no evidence of this

Annex 1, page 1

7 The policy is displayed.

Score = 2: both lobby and work area

Annex 1, page

2

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Score = 1: only in work area Score = 0: no evidence of this

8 Job descriptions of employees include items relating to safety and health.

Score = 1: safety and health items included Score = 0: no evidence of this

Annex 1, page 1

9 Safety and health is included in performance appraisals for supervisors and managers.

Score = 1: safety and health included in appraising performanceScore = 0: no evidence of this

Annex 1, page 1

Total 10 Auditor’s comments

Good Practices Areas for improvements

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2 Risk AssessmentsThe following are to be in the CD:

Risk Register (Do not submit all your Risk Assessments in the CD. You may include some in answer to the questions as evidence)

an example of a Risk Assessment with evidence of being reviewed any evidence required in the items below


Preparation1 Hazard Identification Guide is compiled to

aid the Risk Assessment Team.

Score = 1: HD ID Guide compiledScore = 0: no evidence of this

Annex 2, page 1

2 There is an inventory of work activities.

Score = 1: inventory availableScore = 0: no evidence of this

Annex 2, page 1

3 There is an inventory of the use of

machinery and equipment.


Annex 2, page 1

4 There is an inventory of the use of chemicals.


Annex 2, page 1

5 A flow chart of work carried out in the workplace.

Score = 1: flow-chart availableScore = 0: no evidence of this

Annex 2, page 1

6 Risk Assessment conducted using the recommended methodology (Activity-base or Trade-base).

Score = 2: Activity-base Score = 1: Trade-base

Annex 2, page 2

7 Risk Assessment sheet have all the administration details.

Score = 1: have all admin details Score = 0: incomplete admin details

Annex 2, page 1

8 Relevant legislation, codes of practice and manufacturers’ instruction manual are available.

score = 2: >80% of the above document availablescore = 1: <80% of the above document available Score = 0: no evidence of this

Auditor to verify on

site 2

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Hazards Identification9 There is a Hazard Register or list of

identified hazards associated with the activity of each process and the type of potential accidents/incidents.

Score = 1: Hazard Register/list of identified hazards availableScore = 0: no evidence of this

Annex 2, page 1

10 Hazard Identification takes into consideration the following Safety & Health Hazards:

Mechanical Electrical Falling from Height/Falling Objects Toxic exposure Thermal exposure Fire & Explosion Overpressure Noise exposure Heat exposure Radiation Chemical exposure Biological Ergonomic

Score = 4: all ticksScore = 2: more than 6 ticksScore = 0: less than 3 ticks

Annex 2, page 4

11 Hazard Identification conducted for emergency situation.

Score = 1: HD ID conducted for emergency situationScore = 0: no evidence of this

Annex 2, page 1

Risk Evaluation

12 Appropriate risk level assigned based on severity and likelihood.

Score = 1: appropriately assignedScore = 0: not appropriately assigned

Annex 2, page 1

13 Risk Assessment was conducted by a team led by competent personnel (i.e. someone who has attended a course on Risk Assessment).

Score = 1: Risk Assessment conducted by a competent personnelScore = 0: no evidence of this

Annex 2, page 1

14 Risk Assessment has been conducted for all routine and non-routine work.

Score = 2: inventory of Risk Assessment conducted

Annex 2, page

2

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Score = 0: no evidence of this

15 Risk Assessment team includes workers and persons who have adequate knowledge of the activities.

Score = 1: Risk Assessment include workers Score = 0: no evidence of this

Auditor check on

site1

16 Severity level appropriately assigned to the potential accident/incident.


Annex 2, page (Sample of

Risk Assessment)

1

17 Assignment of likelihood of occurrence for accident/incident is appropriate.



Risk Assessment)

1

18 Risk Matrix used as a guide to evaluate level of risk and for developing control measures.

Score = 1: Risk Matrix usedScore = 0: no evidence of this


Risk Assessment)

1

19 Residual risks are highlighted and documented.

Score = 1: residual risk highlighted and documentedScore = 0: no evidence of this

Annex 2, page 1

Risk Control Measures20 Existing Control measures are illustrated

during risk evaluation.

Score = 1: existing control illustratedScore = 0: no evidence of this

Annex 2, page 1

21 Risk Control Measures follow the hierarchy of control (i.e. elimination, substitution, engineering, administration and PPE).

Score = 1: control measure meet legal requirementScore = 0: no evidence of this

Annex 2, page 1

22 Additional Control measures are recommended.

Score = 1: existing control illustratedScore = 0: no evidence of this

Annex 2, page 1

23 Control measures include pre-inspection conducted for material handling machine and equipment (i.e. cranes, forklift).

Score = 1: pre-inspection checklistScore = 0: no evidence of this

Annex 2, page 1

24 Control measures meet the legal Annex 2, 1 of 51


requirement.

Score = 1: control measure meet legal requirementScore = 0: no evidence of this

page

25 There are designated persons responsible for implementation of control measures.

Score = 1: there are designated persons responsibleScore = 0: no evidence of this

Annex 2, page 1

26 There is an implementation schedule for the recommended control measures.

Score = 1: evidence of implementation schedule Score = 0: no evidence of this

Annex 2, page 1

27 Recommended control measures are incorporated into SWPs.

Score = 1: incorporated in SWPsScore = 0: no evidence of this

Annex 2, page 1

28 One example of control measure that was successfully implemented.

Score = 2: 1 point for each relevant job location with SWPs made availableScore = 0: no evidence of this

Auditor check on

site (2 locations)

2

29 The hazards and control measures are communicated to those who carry out the work activity.

Score= 2: hazards and control measures communicated to employeesScore = 0: no evidence of this

Annex 2, page 2

30 All employees are aware of the Risk Assessment for the work activity they carry out.

Score = 2: 1 point for each employee who is awareScore = 0: both employees asked are not aware

Auditor to ask 2

employees to confirm

2

31 Risk Assessment reports are documented and monitored.

Score = 1: Risk Assessment report Score = 0: no evidence of this

Annex 2, page 1

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32 Risk Assessment reports are current i.e. reviewed at least every 3 years or- following substantial changes made to processes or systems;-following an accident/near miss/dangerous occurrence/occupational disease at workplace.

Score = 1: Risk Assessment reports are currentScore = 0: no evidence of this

Annex 2, page 1

33 Risk Assessment is reviewed, approved and endorsed by management.

Score = 1: Risk Assessment approved/endorsed by managementScore = 0: no evidence of this

Annex 2, page 1

34 Illustrate an example of WSH best practice in Risk Assessment in your organization (e.g. having a Risk Assessment Calculator).

Score = 2: example of best practices in Risk AssessmentScore = 0: no evidence of this

Annex 2, page 2



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3 Safe Work Procedures (SWPs)

The following are to be in the CD: a list of Safe Work Procedures (Do not submit all your SWPs in the CD. You may

include some in answer to the questions as evidence) an example of a SWP with evidence of being reviewed any evidence required in the items below


1 Management to approve and endorse Risk Assessment control measures.

Score = 1: management approved/endorsed control measures Score = 0: no evidence of this

Annex 3, page 1

2 Control measures from Risk Assessment are incorporated into written SWPs for hazardous work and/or work processes. These SWPs are implemented.

Score = 2: Risk Assessment control measures in SWP Score = 0: no evidence of this

Auditor verify on

site2

3 SWPs are made known to all affected persons who may be exposed to risks to their safety and health.

Score = 1: SWP made known to affected persons Score = 0: no evidence of this

Annex 3, page 1

4 There is a written requirement to review SWPs at specific frequencies to ensure its relevance and effectiveness.

Score = 1: requirement exists and an example of a SWP reviewed at least once since 2009Score = 0: no evidence of this

Auditor check on

site1

5 Changes made to SWPs are communicated to all affected parties.

Score = 1: made known to ALL affected partiesScore = 0: no evidence of this

Annex 3, page 1

6 Risk Assessment to be reviewed following the changes of work processes or introduction of new equipment or chemicals.

Score = 1: Risk Assessment reviewed following changesScore = 0: no evidence of this

Annex 3, page 1

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7 Management of Change is implemented to review existing SWP's to address all possible hazards as a result of change in work processes or introduction of new equipment or chemicals.

Score = 1: one example of it being implementedScore = 0: no evidence of this

Annex 3, page 1



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4 Risk Management Team


1 The chairman of the RM team is a senior organisation representative (e.g manager).

Score = 1: senior representativeScore = 0: no evidence of this

Annex 4, page 1

2 The team monitors and reviews the performance of the RM system and changes which might affect it.

Score = 1: minutes of meetingScore = 0: no evidence of this

Annex 4, page 1

3 The team monitors and reviews the risk and the effectiveness of control measures.

Score = 1: monitor and review the risk and effectiveness of control measuresScore = 0: no evidence of this

Annex 4, page 1

4 Matters discussed in the meetings are communicated to all department heads.

Score = 1: communicated to all department headsScore = 0: no evidence of this

Annex 4, page 1

5 The necessary follow-up actions on issues raised were monitored and implemented, as evidenced in the minutes.

Score = 1: monitored and implementedScore = 0: no evidence of this

Annex 4, page 1

6 Review of the RM system is carried out at specified intervals, sufficient to ensure its continuing suitability and effectiveness.

Score = 1: reviewed at regular intervalScore = 0: no evidence of this

Annex 4, page 1



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5 In-house Safety Rules and Regulations

The following are to be in the CD:

in-house safety rules and regulations information on how the employees are made aware of the rules and regulations information on any penalty/incentive schemes any evidence required in the items below

No Description Evidence MaxScore Score Remarks

1 There are written in-house safety rules and regulations. The rules include ‘Risk Assessment must be conducted for routine and non-routine work’.

Score = 2: in-house safety rules including Risk Assessment must be conducted for routine and non-routine workScore = 1: evidence of in-house safety rules and regulationScore = 0: no evidence of this

Annex 5, page 2

2 In-house safety rules and regulations are translated to the different languages understood by the employees who could not read in English.

Score = 2: translated to different languages if there are employees who could not read in EnglishScore = 1: available in English only as everyone could read in EnglishScore = 0: no evidence of this

Annex 5, page 2

3 The in-house safety rules and regulations are made available to all employees.

Score = 1: make available to all employeesScore = 0: no evidence of this

Annex 5, page 1

4 The relevant in-house safety rules and regulations are made known to all contractors.

Score = 1: make available to all contractorsScore = 0: no evidence of this

Annex 5, page 1

5 In-house safety rules and regulations are periodically reviewed to ensure suitability and effectiveness.

Score = 1: an example of safety rules and regulation reviewed since 2010Score = 0: no evidence of this

Annex 5, page 1

6 Changes made to in-house safety rules of 51


and regulations are communicated to everyone in the organisation.

Score = 1: communicated to everyoneScore = 0: no evidence of this

Annex 5, page

17 There is an enforcement system to ensure

that safety rules and regulations are complied with.

Score = 2: enforcement system exists and an example of enforcement being carried outScore = 0: no evidence of this

Annex 5, page 2

8 Those who flout safety rules and regulations have to go through counseling session.

Score = 2: procedure for counseling in place and implementedScore = 1: no evidence of this

Annex 5,Page 2



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6 Inspection

The following are to be in the CD: procedure on safety and health inspections an inspection checklist (filled) any evidence required in the items below .


1 There is a written procedure on safety and health inspections

Score = 1: procedure availableScore = 0: no evidence of this

Annex 6, page 1

2 Inspections are done by competent persons.

Score = 1: done by competent person Score = 0: no evidence of this

Annex 6, page 1

3 Inspections are done with checklists designed to suit the places inspected. (The checklist include recommended control measures from Risk Assessment).

Score =2: example of checklist include control measures from Risk AssessmentScore = 1: checklist designed to suit places inspectedScore = 0: no checklist

Annex 6, page 2

4 Results of inspections are documented and monitored.

Score = 1: documented and monitoredScore = 0: no evidence of this

Annex 6, page 1

5 Findings on unsafe practices and hazardous conditions are given to those who are responsible to address them, including the review of Risk Assessment.

Score = 2: an example of findings given to those who are responsible to address them and review Risk AssessmentScore = 1: no review of Risk AssessmentScore = 0: no evidence of this

Annex 6, page 2

6 Hazards found are being updated in the Hazard Register or Risk Assessment form.

Score = 1: Hazards found updated in Hazard Register/Risk Assessment Form Score = 0: no evidence of this

Annex 6, page 1

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7 Findings on unsafe practices and hazardous conditions and from the review of Risk Assessment are followed-up.

Score = 1: an example of a follow-up being doneScore = 0: no evidence of this

Annex 6, page 1

8 Inspection findings are made known to management and all employees.

Score = 1: made known to management and all relevant employees Score = 0: no evidence of this

Annex 6, page 1

9 Illustrate an example of best practice in conducting inspection (e.g. Hazards are identified and captured in photographs).

Score = 2: one best practiceScore = 0: no evidence of this

Annex 6, page 2



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7 Preventive Maintenance

The following are to be in the CD: any evidence required in the items below


1 There is a system for maintenance of machinery and equipment so as to ensure safe operation of such equipment and machinery.

Score = 1: system availableScore = 0: no system available

Annex 7, page 1

2 All machinery and equipment are maintained in accordance with the manufacturer’s manual or organisation’s procedure.

Score = 2: maintained in accordance with the manufacturer’s manual or organisation’s procedureScore = 1: maintain but not follow closely to organization procedureScore = 0: no evidence of this

Annex 7, page 2

3 There is a reporting procedure for users to inform the relevant person about defects or malfunctions.

Score = 1: example of a defect or malfunction being reported by a user to the relevant personScore = 0: no evidence of this

Annex 7, page 1

4 Maintenance personals are trained and competent.

Score = 1: Maintenance personals are trainedScore = 0: no evidence of this

Annex 7, page 1

5 Inspections and maintenance records are documented and maintained.

Score = 1: documented and monitoredScore = 0: no evidence of this

Annex 7, page 1

6 Illustrate an example on best practice on maintenance of machinery and equipment

Score = 2: one example on best practiceScore = 0: no evidence of this

Annex 7, page 2



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8 Training

The following are to be in the CD: any evidence required in the items below


1 Safety and health training programs are available for managers, supervisors and workers.

Score = 2: training programs for all categoriesScore = 1: training programs for only two categories Score = 0: training programs for only one category

Annex 8, page 2

2 RM training for employees.

Score = 2: > 80% of the total workforce trainedScore = 1: > 30% trainedScore = 0: < 30% trained

Annex 8, page 2

3 Safety & Health Management System training for employees.

Score = 1: employee attended S & HMS trainingScore = 0: no evidence of this

Annex 8, page 1

4 There is a program to identify training needs and provide adequate safety and health training to management, supervisors, workers and safety personnel.

Score = 2: Evidence of program and 1 score each for employee who replied that he or she received adequate safety and health trainingScore = 0: no evidence of this

Annex 8, page

Auditor to ask any 2

employees if they

received adequate safety and

health training.

2

5 Statutory safety and health training is provided to all relevant staff.

Score = 1: compliance with statutory safety and health training requirementsScore = 0: no evidence of this

Annex 8, page 1

6 There is a system to track the training status of individuals.

Score = 1: system available and maintainedScore = 0: no evidence of this

Annex 8, page 1

7 Induction training for personnel of different trades (including new workers and contract workers) are conducted to ensure that they are familiar with the necessary risk controls before they enter the workplace.

Score = 1: conducted for allScore = 0: conducted for some or not conducted

Annex 8, page 1

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8 Training programs are reviewed and refresher training conducted at intervals.

Score = 1: training programs are reviewedScore = 0: no evidence of this

Annex 8, page 1

9 All training records are documented and maintained.

Score = 1: documented and maintainedScore = 0: no evidence of this

Annex 8, page 1



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9 Incident/Accident Reporting and Investigations

The following are to be in the CD: sample of reporting by employee investigation reports (include near misses) done since 2011, if any, any evidence required in the items below


1 Written procedures are available for notification of incidents/accidents, occupational diseases, abnormal medical and hygiene surveillance results, near misses, dangerous occurrences, non-conformances and unsafe practices by any person within the workplace (including contractors and visitors).

Score = 2: written procedure are availableScore = 1: written procedure for notification of incidents/accidents reportable to Ministry of Manpower onlyScore = 0: no written procedure available

Annex 9, page 2

2 Notification procedures are communicated to all levels of employees.

Score = 1: communicated to everyoneScore = 0: no evidence of this

Annex 9, page 1

3 Written procedures are available for investigation into incidents/accidents and near misses.

Score = 2: written procedures available include near missesScore = 1: written procedures available for incident/accident investigationScore = 0: no evidence of this

Annex 9, page 2

4 Investigation procedure requires completed investigation reports to be viewed by management, safety and health committee, departmental managers.

Score = 2: investigation reports to be viewed by management, safety and health committee, departmental managersScore = 0: no procedure available

Annex 9, page 2

5 Procedures are available to require all follow-up corrective or preventive actions be reviewed through Risk Assessment prior to implementation.

Score = 2: procedures availableScore = 0: no evidence of this

Annex 9, page 2

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6 Incident/accident, near misses and unsafe practices statistics are compiled. The statistics are discussed at management meeting.

Score = 2: statistics compiled and discussed at management meetingScore = 1: statistics compiledScore = 0: no evidence of this

Annex 9, page 2

7 Procedures are available to monitor implementation of follow-up corrective or preventive measures.

Score = 1: procedures availableScore = 0: no evidence of this

Annex 9, page 1



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10 Workplace Health Programme

No Description Evidence MaxScore

Score Remarks

1 Compliance with Workplace Safety And Health (Medical Examinations)Regulations 2011

Score = 2: legal examination requirements for health monitoring complied with and a record of the periodic medical examinations is compiled and maintainedScore = 0: non-compliance

Annex 10, page

2

2 A system is in place for safe storage, handling, usage and disposal of hazardous chemicals.

Score = 2: a system in placeScore = 0: non-compliance

Annex 10, page

2

3 Where any hazardous chemicals are used, control measures are in place to reduce the risk of fire, explosion, poisoning, or other health effects to a level as low as reasonably practicable.

Score = 2: control measure in placeScore = 0: no evidence in this

Annex 10, page

2

4 All work areas are provided with adequate and suitable lighting.

Score = 1: adequate and suitable lighting provided as noticed by the auditor during the visitScore = 0: inadequate lighting in some areas

Annex 10, page Auditor to

score after visit to workplace

1

5 All workrooms are provided with adequate ventilation.

Score = 1: adequate ventilation provided as noticed by the auditor during the visitScore = 0: moldy smell in some areas

Annex 10, page Auditor to

score after visit to workplace

1


Good Practices (e.g. smoking cessation programme, health screening for staff etc) Areas for improvements

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11 Emergency PreparednessPlease refer to Guide to the Workplace Safety and Health (First Aid) Regulations found in webpage:

http://www.mom.gov.sg/legislation/occupational-safety-health/Pages/default.aspx


1 Emergency response plans for potential emergency situations are available.

Score = 2: plans for all potential emergency situations availableScore = 0: no evidence of this

Annex 11, page 2

2 Emergency response plans include visitor's emergency evacuation procedures.

Score = 1: visitor's emergency evacuation procedures included;Score = 0: no evidence of this

Annex 11, page 1

3 Risk Assessment conducted for the emergency response.

Score = 2: Risk Assessment conducted for emergency response Score = 0: no evidence of this

Annex 11, page 2

4 Emergency response plans are reviewed, tested periodically (at least yearly) and up-to-date.

Score = 1: reviewed, tested periodically and up to dateScore = 0: not up to date

Annex 11, page 1

5 Emergency drills/ programmes/ exercises are conducted to familiarise employees on how to react during an emergency.

Score = 2: has conducted a full exercise involving all workers in the workplaceScore = 1: conducted a simple in-house exercise e.g. involving a talk and fire fighting demoScore = 0: no evidence of this

Annex 11, page 2

6 Adequate numbers of first-aid boxes are provided and maintained in compliance with the Workplace Safety and Health (First Aid) Regulations.

Score = 1: meet statutory requirementsScore = 0: not adequate Annex 11,

page 1

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http://www.mom.gov.sg/legislation/occupational-safety-health/Pages/default.aspx


7 Adequate numbers of first-aiders are appointed and trained in compliance with Workplace Safety and Health (First Aid) Regulations.

Score = 1: meet statutory requirementsScore = 0: not adequate

Annex 11, page 1



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Summary Scoring for Risk Management Implementation

No Description Max Score Applicant’s Self-Score

Auditor’s Score

1 Safety and Health Policy and Organisation 10 2 Risk Assessments 44 3 Safe Work Procedures (SWPs) 8 4 Risk Management Team 6 5 In-house Safety Rules and Regulations 12 6 Inspection 12 7 Preventive Maintenance 8 8 Training 12 9 Incident/Accident Reporting and Investigations 12

10 Workplace Health Programme 8 11 Emergency Preparedness 10

Total 142 ( ) ( )

Percentage Score ( )/142 x 100%

= % = %

*Note: Please do not apply if the percentage score achieved is less than 80%

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Declaration by Auditor

PARTICULARS OF APPROVED AUDITORName of Auditing Organisation

Name of Approved Auditor


Email address

Date & Time of on-site visit

Visit end time

I hereby declare that I:

(a) have conducted an on-site audit of the workplace and the assessments given are in accordance with the evidence given in the CD and what I observed during the audit; and

(b) will not directly or indirectly disclose or make available any information, in whole or in part, given to me by the applicant, to any other person or party, except submitting them to the WSH Council; and

(c) will not make any duplicate copy of the CD or copy its contents without the consent of the owner.

______________________________Signature of Auditor Date

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Part 3

Champion Award 2015(To be nominated by bizSAFE Enterprise Exemplary Award Applicant)

Please ensure all required evidence is submitted. Incomplete submission will not be considered.

Auditor’s verification is not required for Part 3.

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1) bizSAFE Champion Award

1. Applicants of bizSAFE Enterprise Exemplary Award will have to nominate an employee for the bizSAFE Champion Award as part of their submission for the bizSAFE Enterprise Exemplary Award.

2. The bizSAFE Champion Award aims to recognise individuals who have been key players in improving safety and health performances in their workplace. These individuals are employees who are seen to be the key drivers of the bizSAFE programme in their organisation.

3. All interested applicants are to read the criteria and instructions contained herewith and submit the application in its entirety before the closing date 29 August 2014.

2) Criteria for bizSAFE Champion Award

The nominated employee would have to fulfill the following qualifying criteria:

Attended either bizSAFE Level 2 or/and bizSAFE Level 4 course

Championed the Risk Management process in the organisation

Active in driving the bizSAFE programme & WSH programmes / committees /

innovation teams in the organisation

Full time employee of the company applying for the bizSAFE Enterprise

Exemplary Award

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General Information Please key in the details before printing on A4 sized paper. This page must be signed. The copy in the CD need not have electronic signatures.

PARTICULARS OF NOMINEE Name Designation NRIC / FIN No: Date of Birth Contact Number DID: Mobile: Email address Date joined organisation Brief description of job duties

PARTICULARS OF PERSON SUPPORTING THE NOMINEEName

Designation


Email address

Reasons for recommendation

SAFETY AND HEALTH TRAINING COURSES, SEMINARS AND WORKSHOPS ATTENDED BY THE NOMINEE (SCANNED COPIES OF CERTIFICATES ISSUED TO BE IN THE CD) No Name of course, seminars

or workshopOrganiser or Training

ProviderCourse Date

e.g. bizSAFE Level 2 and/or 4

(expand table in separate copy if necessary)

bizSAFE Champion Questions

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Please note that this section can be filled up by the person supporting the nomination, the employee nominated or the contact person for the overall application. The nominee has to be approved by the top management of the company. Please kindly note that the bizSAFE Champion nominee must not be from the top two tier of the organisation.

Submit the following documentary evidence (please include coloured photos in your answers, if any):

A. RM / WSHMS implementation: Efforts to implement Risk Management and Workplace Safety & Health Management System for their organisation. (within 1000 words).

B. Improvement to organisation’s WSH performance: WSH participation and involvement efforts in the organisation (within 1000 words).

C. bizSAFE Awareness in the organisation: Efforts to drive the bizSAFE programme in the organisation. (Within 1000 words).

D. Bonus initiatives: Achievements/contributions which go beyond his or her responsibilities as an employee of an organisation (within 1000 words).

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PARTICULARS OF CONTACT PERSONName

Designation


Email address

PARTICULARS OF TOP MANAGEMENT / CEOName

Designation


Email address

I affirm that all statements and information given by me in this form are true and correct to the best of my knowledge. I further affirm that I have not withheld/ misrepresented any material facts. I understand that if I make any false or misleading statement in this form, I may be disqualified from the bizSAFE Awards.

________________________________________Signature of Top Management / CEO Date

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Part 4 Print a single copy only for receipt acknowledgement

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Application Submission Checklist

No. Item Tick Here

IACRA profile (purchased within the 6 months from the date of submission)

II Application form Part 1 (hardcopy, completed and signed)

III Application form Part 2(hardcopy, completed and signed)

IV Application form Part 3(hardcopy, completed and signed)

V Application form Part 4(hardcopy, completed and signed)

VI

CD Containing:

1. Part 1 (in PDF format)

2. Part 2 (Questionnaire conducted by Applicant in PDF format)

3. Part 2 (Questionnaire conducted by Auditor in PDF format)

4. All documentary evidences required under Part 2

5. Part 3 with all documentary evidence (in PDF format)

Note:

1. Please submit the application in an envelope to:

bizSAFE Enterprise Exemplary Award 2015 Workplace Safety & Health Council

1500 Bendemeer Road, #04-01 Ministry of Manpower Services Centre (Central Mail room)Singapore 339946

2. The application must reach us by 5.00pm, Friday, 29 August 2014. Do not submit the application on Saturdays or Sundays.

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Acknowledgment Receipt

To be completed by applicant:

Name Name of Organisation


FOR INTERNAL USE:

We acknowledge that we have received the attached of the application form for the above award:

WSH Council Stamp Date & Time

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Part 5

OrganisationsProviding Auditing

Services

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List of Organisations providing bizSAFE Enterprise Exemplary Award 2015 auditing

IMPORTANT: The auditor visiting your workplace must be from this list. PARTICULARS OF ORGANISATION AUDITORS

1 A A A Performance Pte Ltd64 Hillview TerraceSingapore 669277Telephone No: 67623161Contact person: Mr Koo Chee Khim Kevin [email protected]

Wong Kwek Min

Mathew Thomas Thomas

Wang Ann Ning

Koo Chee Khim Kevin

Lim Tuang Geng

2 A Star Safety Consultants Pte Ltd50 Playfair Road#03-02D Noel BuildingSingapore 367 995Telephone No.: 62873622Contact Person: Abdul Kader

[email protected]

Abdul Samad Abdul Kader

Hanumantha Samy Asokan

Bhupendra Singh Baliyan

Dayal Shankar Moorthy

Chellaiah Sivakumar

Muthukaruppan Pandian

3 Ace EHS Singapore Pte Ltd3 Elm Ave Singapore 279780Telephone No.: 97984174Contact Person: Yoong Chi Meng

[email protected]

Yoong Chi Meng

Yeo Chong Peng

Lim Thiam Hock

4 ACTS System Methodologies Pte Ltd3 Soon Lee Street, #02-13, Pioneer JunctionSingapore 627606Telephone No.: 85881707Contact Person: Edward Koh

[email protected]

Koh Kwee Siang

Wong Chong Onn, James

Antony Komala

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mailto:[email protected]




5 Avanta Global Pte Ltd72 Bendemeer Road#03-29 LuzerneSingapore 339941Tel: 62952112 (ext 151 or 166)Contact Person: V. Bhuvan

[email protected]

Veerasamy Bhuvaneswaran

Fong Chor Chee Edmund

Tan Boon Swan Francis

Tan Michael

6 CAS Safety AuditorsBlk 96, Lorong 3, #03-44, Toa Payoh Singapore 310096 Telephone No.: 92717420 Contact Person: Mr Durairaj

[email protected]

SK Balasubramanian

Duraisamy Packiaraj

Krishnan Mayazhugu

7 CCIS Singapore Pte Ltd16 Jalan Kilang Timor, #08-03, Redhill Forum, Singapore 159308Telephone No.: 63760550Contact Person: Ms Wynnie Tay

[email protected]

Lee Li Cher

Tjai Wing Song

8 Certification International (S) Pte Ltd60 Albert Street #13-03 OG Albert Complex Singapore 189969Telephone No.: 62999001Contact Person: Joey Chan

[email protected]

Win Nyunt

Lawrence Kee

Andrew Teo

Poh Wee Soon

Serene Tan9 Concord Associates Pte Ltd

8 Boon Lay Way, #03-08, 8@Tradehub 21, Singapore 609964Telephone No.: 65155247 / 65155248Contact Person: Bryan Sio

[email protected]

Birch Sio

Patrick Siow

Roger Tan Eng Seng

Lim Li Lin

10 Constructive ESHQ Services Pte Ltd Blk 20 Ayer Rajah Crescent, #08-13 Singapore 139964Telephone No.: 68730028 / 64516651Contact Person: Richard Tan

[email protected]

Richard Tan

Yeo Soo Hock

Ow Cheng Koon

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11 DAS Certification Singapore Pte Ltd33 Ubi Avenue 3, #02-34 Singapore 408868 Telephone No.: 63335023Contact Person: Raymond Ang

[email protected]

Ho Wei Qiang Darius

Dhanabala Krishnan Prabhu

Ang Thiam Hock

Ng Heng Foo Francis

12 ESIS Asia Pacific Pte Ltd600 North Bridge Road #06-09 Parkview Square Singapore 188778Telephone No.: 6398 8660Contact Person: Kristine Lim

[email protected]

Edwin Yap Seng Wee

Au Tak Ming

Lim Say Thiam

Lim Kok Leong

Ong Toon Meng

13 Focus Safety Technique Pte Ltd45 Sims Drive #01-160 Singapore 380045Telephone No.: 90040104Contact Person: Philip Koh

[email protected]

Mok Wai Seng

Tan Chee Hiong

Philip Koh

14 Greencross Safety Fire & Equipment Consultants Pte Ltd45 Kallang Pudding Road #09-06 Alpha Building Singapore 349317Telephone No.: 62205885 / 96207081Contact person : William Lee

[email protected]

William Lee

Raymond Lee

Dr Ronald Lee

George Wong

15 Greensafe International Pte Ltd175A Bencoolen Street#08-11 Burlington SquareSingapore 189650Telephone No.: 81614393 / 98237950Contact Person: Poovanur Swaminathan Venkatesh

[email protected]

Jason Yap Beng Kok

Jerry Koh Chee Seng

Kelvin Ong

Kuppan Karuppiah

Arumugam Balamurugan

Poovanur Swaminathan Venkatesh

Narayanaswamy Venkataraman

Annamalai Ramachandran Swaminathan

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16 Hong Tech Consultant Pte Ltd116 Lavender Street #03-09 Pek Chuan Building Singapore 338730Telephone No.: 62831546 / 62833996Contact Person : Diana Lee

[email protected]

Peh Lai Kwee

Suresh Kumar s/o Tangavelu

Sum Seng Khai

Lim Kim Seng

Princeton Sinclair Peter

Soh Cham Hong

17 IRM Consultants237 Pandan Loop # 06-02 Westech Building Singappore 128424Telephone No.: 67782220Contact Person:Yew Lai Hin

[email protected]

Yew Lai Hin

Yew Kian Chee Andrew

Goh Chye Guan

Baskaran Ramachandran

18 Learners Hub Pte LtdBlk 605A Macpherson Road #06-06 Citimac Industrial Complex Singapore 368240Telephone No.: 91691006Contact Person: Lee Chun Kit

[email protected]

Lee Chun Kit

Francis Cheng

Lew Peng Kong

Victor Sng

19 Lloyd McGill Pte Ltd31 Bukit Batok Crescent#01-21 The SplendourSingapore 658070Telephone No.: 63521566Contact Person: Ada Lim

[email protected]

Shamsuddin bin Aman

Yeng Kok Wey

Chin Jye Fei

20 NMC Management Centre Pte Ltd 10 Anson Road, 310-11Singapore 079903 Telephone No.: 91089307 Contact Person: Wan Tong Wah

[email protected]

Ng Man Choong

Boey Ghim Huat

Wan Tong Wah

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21 QAIC Services Pte Ltd61, Bukit Batok Crescent, #04-04D Heng Loong BuildingSingapore 658078Telephone No.: 96773464Contact Person: Kwan Meng Hwa

[email protected]

Kwan Meng Hwa

Iverson Sim

22 QHS Solutions Pte Ltd50 Tagore Lane#02-10A Entrepreneur CentreSingapore787494

Telephone No.: 93683348Contact Person: Mak Weng Cheong

[email protected]

Mak Weng Cheong

Ang Hoon Hin Chris

Liang Yin San

Maung Thant Zaw

23 QuESH Consultants (Pte) Ltd50 Bukit Batok Street 23, #07-10, Midview Building, S(659578) Telephone No.: 63166602 / 96650614 Contact Person: Ms. Diana John

[email protected]

Milton M. Augustine

Ngo Seow Kuan

Dharmaraj Ramanathan

Sarjit Singh

Winston Longue

24 Safety Advisory Services Pte Ltd Blk 164 Bukit Merah Central #03-3637 Singapore 150164 Telephone No: 64712720/96267501 Contact Person: Mr Lee Nam Wah

[email protected]

Arjan Singh

Lee Nam Wah

Leo Shiou Ping

Veerabadran Thiru Murugan

Yong Chee Kwan

25 SAS Pte LtdBlk 164 Bukit Merah Central #03-3631Singapore 150164Telephone No.: 62741120 / 97561162Contact Person: Yoong How Leong

[email protected]

Sing Loong Kuan

Tan Eng Kee

Yoong How Leong

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26 SC2 Pte LtdConstruction House No. 1Bukit Merah Lane 2 Singapore 159760 Telephone No.: 62729986Contact Person: Desmond Leong

[email protected]

Lau Huat Poh

Lau Len Hong, Desmond

Lim Cheng Mok

Lim Yu Qing, Eileen

Teh Kien Seng; and

Wong Yew Kee, Francis27 ST Electronics (e-Services) Pte Ltd

1003 Bukit Merah Central#01-01, Inno CentreSingapore 159836.Telephone No.:65065041/ 65065044Contact Person: Ms Lee Pei Fung

[email protected]

Mr Ng Lee Tak

Dr Tay Sim Leong

Mr Lam Seng Kong

28 Team-6 Safety Training & Consultancy (S) Pte Ltd3 Science Park Drive #03-21 The Franklin Singapore Science Park 1 Singapore 118223Telephone No.: 67767138Contact Person: Ang Chek Woon

[email protected]

Chang Choong Meng

Chia Bak Kiang

Yeo Kheng Hock Alvin

Ang Chek Woon

Rajavelu Rajpriya29 TÜV SÜD PSB Pte Ltd

1 Science Park DriveSingapore 118221Telephone No: 68851668Contact Person: Mr. Chuah Choo Huat

[email protected]

Chuah Choo Huat

Chin Chee Chow

Gurdip Singh

Rezal Bin Ramli

Tan Eng Cheow

30 Virtue Safety Solutions31 Rochester Drive #24-00

Ong Kian Teck

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