Blackridge Civic AssociationAnnual Board Meeting

May 17, 2015

http://www.blackridge-bca.org/

Agenda

BCA Annual Board Meeting

• Welcome • Update on 2015 Strategy• Financial Results • Capital / Building Improvements • Events / Programming• Venture Club & Boy Scouts• 2015 Nominations• Pool Update• Garden Club

http://www.blackridge-bca.org/

Welcome

• The Annual Strawberry Festival & BCA Board Meeting is our opportunity to socialize, summarize, vote and thank your hardworking board!

http://www.blackridge-bca.org/

BCA Rentals Update & Board Recommendations2015 BCA

Strategy

The 2015 BCA Strategy

1. Support yearly operational costs with significant fundraising

2. Upgrade the facilities with potential loan

3. Increase reoccurring rentals and reduce reliance on one time rentals

4. Increase membership and community awareness by marketing the value of the BCA

5. Increase resources by filling more board positions, finding volunteers of services

This strategy must be sustainable and supported year over year -- And we need your help!

The 2015 Strategy 1. Fundraising (Operational Costs)

• Increase Annual Fundraising Revenue to (Operations)• Program must be repeatable and sustainable

• May 2015 Status:

– B52 Profits - $2,600 of raised!

– Night at Races (2014) - $1,200

– Additional Fundraising Programs / Volunteers Needed!

We’re struggling. NEED Volunteers for Nite @ Races!

The 2015 Strategy2. Upgrade Facilities (Capital)

• Result:

– Bids from 2014:• Roof & Gutter Replacement ($40,000)• Two Heating & Cooling Units ($15,000)

– Additional Facilities Upgrades coming our way• Pool Improvements (Estimated $25,000)• Windows & Doors (Estimated $45,000)• Exterior painting, driveway, ceiling tiles (Estimated $15,000)

Fundraising leader needed!

The 2015 Strategy3. Reoccurring Rentals

• Increase Reoccurring rentals (Exercise, Business Clubs)• Results:

We are struggling with reoccurring rentals which provide stable income

Day of Week Activity

Mondays • Mary Pat Dance• Yoga

Tuesdays / Thursdays • Jazzercise• Zumba

Wednesdays • Playgroup• Bottle Club

Sunday’s • Victory Calgary Outreach Group

The 2015 Strategy4. Increase Membership

• Increase Membership – Welcome Wagon and More Active Membership Requests

• Results:

– Membership drive yielded 140 members as of May 2015 (down about 80 members from normal)

– Pay Pay-Sustaining Packet Continues– Welcome wagon pamphlets and “feet on the street”

campaign launched

– BLOCK CAPTAINS (3 assignments completed!)– Membership, Beef and Beer, Strawberry Festival

We need a Volunteers to help with the membership drive

The 2015 Strategy 5. Increase Volunteer Resources

• Increase volunteer resources by filling more board positions and finding volunteers of services (cost avoidance).

• Results:

– Open 2015 positions: • Similar to 2014 – We need your help! We are losing groundf

• President • Rental Director• Newsletter• Historian• At Large Positions (Churchill, Penn Hills, Wilkinsburg)

– BLOCK CAPTAINS!

Sign up today! Volunteers keep the facilities alive and help to reduce overall costs

TREASURER’S REPORTFinancial Results

OR HOW DO WE STAY

AFLOAT?

Revenues

REVENUE 2015 Budget 2015 Actual 2014 Actual

Membership Dues 9,000 5,385.00 7,475.00

Donations 9,000 5,595.00 5,347.00

Rental Revenue 25,000 7,975.00 26,595.00

rental refunds (10,000) (3,715.00) (9,905.00)

Misc. revenue 1,000 - 310.00

Pool Reimbursement 9,307 3,242.77 8,500.00

Fundraising 12,543 2,948.36 6,353.00

Event revenue 3,000 833.00 2,567.00

Total Revenue 58,850 22,264.13 47,242.00

Expenses

EXPENSE 2015 Budget 2015 Actual 2014 Actual

Grounds Main 6,000 2,500.00 4,675.00

Facilties Main 7,500 2,114.27 6,010.50

Trash 1,500 415.00 1,417.58

Taxes 8,000 3,849.35 4,430.36

Insurance 8,000 2,623.59 6,348.29

Telephone 900 318.97 810.49

Electric 4,000 843.23 3,836.30

Gas 5,000 2,783.56 4,561.44

Water/Sewage 2,800 265.84 2,818.97

Totals 43,700 15,714 34,909

Expenses (Cont’d)

EXPENSE 2015 Budget 2015 Actual 2014 Actual

Bank Fees 200 102.65 165.73

Facility Repairs 2,500 50.00 2,023.19

Supplies 200 59.64 177.82

Box rental/postage 250 - 62.00

Roof/HVAC Loan 3,000

Misc. 1,000 71.88 1,786.80

Event Expenses 1,000 1,337.26 1,077.16

8,150 1,621 5,293

Loan Exp 7,000 2,774.85 6,804.17 Total Expenses 58,850 20,110.09 47,005.80 Revenue Over Expense - 2,154.04 236.20

Revenue Highlights

• CBS Films Make a $2,000 Contribution

• Garden Club Contribution - $1,250

• Successful Fundraisers–Night at Races - $1,200 for 2014–B52 - $2,600

Expense Highlights

• Insurance - $580/month• Vigliotti - $500/month• Loan - $524/month ($14,261 balance – matures 10/2017)

• Line of Credit• Taxes

– County - $1,080– Borough - $1,251– WHSD 2013 - $6,036 (including penalty)

• Cleaning - $5,200

Challenges

• Financing new HVAC and Roof• General Maintenance• Increasing Membership• Fundraising• Rentals

BCA Rentals Update & Board RecommendationsCapital Improvements

Capital Improvements

• Improvements Made this Year– This Old Clubhouse– Clubhouse to Park steps and railing (Boy Scouts)– Tiled stage and refaced– Painting outside

• Volunteers are welcome are need to:– Support This Old Clubhouse Volunteers!– Tree Removal (Parking Lot)– Window Cleaning– Old Fridge & Freezer Removal– Organize building (old records, decorations, etc.)– Clubhouse to Park steps and railing

http://www.blackridge-bca.org/

Contact Peter Hughes to sign up!

BCA Rentals Update & Board Recommendations2014 / 2015 Events

BCA 2015 Events

• Beef ‘n’ Beer – April 2015 (55 attendees)• Strawberry Festival – May 17th • Garage Sale – coming June 20th • July 4th Bike Parade – coming July 4th

• Night at the Races – coming September 19th

• Fall Fest– coming October 10th

http://www.blackridge-bca.org/

We have many fun events!

Venture Club & Boy Scouts

• BCA became Charter Organization for Venturing Crew 115 September 2014.

• Venturing Crews are units that are part of the Boy Scouts of America (completed 8th grade, or are 14 years old.)

• Completed steps project and working on park this summer! (SELF FUNDED!)

http://www.blackridge-bca.org/

A great group of kids doing great work! We need more of this!

BCA Rentals Update & Board Recommendations2015 Nominees

2015 Nominees

• President, Vacant • Vice President, Dirk Page• Treasurer, Ron Kotun • Secretary, Julia Ryman• Vice President Membership, Kristin Pesch• Vice President Buildings & Grounds, Peter Hughes• Vice President Ways & Means, Ceil Greber• Rental Director, Vacant• Newsletter, Vacant• Historian, Stephen Pesch• Webmaster, Damon Mahon• Members-At-Large:

– Churchill – Lee Borellis, Maria Taylor, Vacant– Penn Hills – Steve Jurman, Vacant, Vacant– Wilkinsburg – Marita Garrett, Vacant, Vacant

http://www.blackridge-bca.org/

BCA Rentals Update & Board RecommendationsOur Partners:Pool & Garden Clubs

Pool Update2015 Pool Board

• President, Dave Moore

• Board Members:– Cathy Powers– Dan Crawley– Denise Grabner– Cathy Taylor– Rebecca Aqra– Eva Allen– Tony Schryer

This and more information available @ www.blackridgeswimclub.org

Garden Club Update2015 Garden Club Board

• President, Nancy DelPresto• Vice President, Ceil Greber• Treasurer, Marlene Dolecki• Recording Secretary, Adele Butterfield• Corresponding Secretary, Adele Butterfield

http://www.blackridgegardenclub.com/

BCA Rentals Update & Board RecommendationsThank You!