blain’s farm & fleetjun 15, 2018 · container match item item quantities on asn do not...

Vendor Standards Manual i

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Blain Supply, Inc. / Blain’s Farm & Fleet

Vendor Standards Manual

JANUARY 2007

Revised June 15, 2018

distributed

Vendor Standards Manual ii

Table of Contents

TO OUR VENDOR PARTNERS .................................................................................................1

Internet Access ............................................................................................................................1

OVERVIEW OF CURRENT REVISIONS..................................................................................2

SUPPORT GROUP CONTACT LIST .........................................................................................3

Our Company Strategy ...............................................................................................................4

Vendor Partner Responsibilities .................................................................................................4

OFFSET EXPENSE POLICIES ...................................................................................................5

ELECTRONIC COMMUNICATIONS........................................................................................8

856 ASN – Advance Ship Notice / Manifest ..............................................................................8

850 Outbound Purchase Orders ..................................................................................................8

855 Reverse Purchase Orders .....................................................................................................8

852 Sales .....................................................................................................................................9

810 Electronic Invoices...............................................................................................................9

PURCHASING AND DISTRIBUTION ....................................................................................10

Definition of Purchase Order Date Fields .................................................................................10

Early Shipment..........................................................................................................................10

Late Shipment – Non-Advertised Goods ..................................................................................10

Late Shipment – Advertised Goods ..........................................................................................11

General Packing and Shipping Instructions ..............................................................................11

Carton Labeling Requirements .................................................................................................11

GS1-128 (UCC-128) Shipping Container Label.......................................................................12

Packing Slips .............................................................................................................................12

Packing Slips for Non-ASN Shipments and Bulk Shipments ..................................................12

Pallets ........................................................................................................................................13

Containers .................................................................................................................................13

UPC Pre-Ticketing / Packaging Changes .................................................................................13

UPC Label Errors ......................................................................................................................13

EAS Source Tagging.................................................................................................................13

Received Not Ordered...............................................................................................................14

Overshipments / Misshipments .................................................................................................14

Substitutions ..............................................................................................................................14

Vendor Standards Manual iii

TRANSPORTATION .................................................................................................................15

General Shipping Instructions...................................................................................................15

Routing Violations ....................................................................................................................15

Bill of Lading (BOL) ................................................................................................................15

Vendor Delivered Merchandise ................................................................................................16

Blain Pick-Up............................................................................................................................16

Concealed Damage / Shortage ..................................................................................................16

Transportation Vendor Correspondence ...................................................................................16

Partial Shipments and Back Orders ..........................................................................................16

Direct Import Compliance Violations .......................................................................................17

ACCOUNTS PAYABLE............................................................................................................18

Vendor Set Up...........................................................................................................................18

New Item Set Up .......................................................................................................................18

All Invoices ...............................................................................................................................18

Disputing Check Deductions and Vendor Violations ...............................................................18

Paper (Non-EDI) Invoice Requirements ...................................................................................19

Proof of Delivery (POD) Requests on Unpaid Invoices ...........................................................20

Vendor Correspondence ............................................................................................................20

Vendor Information Updates ....................................................................................................20

GENERAL ..................................................................................................................................22

Corporate Damage / Defective Policy Overview ......................................................................22

Manufacturer’s Recalls .............................................................................................................22

Request for Advertising Proof of Performance ........................................................................22

Advertising Change Costs.........................................................................................................22

Price Increases ..........................................................................................................................23

Please Help Us Update Our Records! .......................................................................................23

“Please Help Us Update Our Records” (Fill-In Form) .............................................................24

Order Turnaround Time/Fill Rate .............................................................................................25

Schedule of Advertising Change Costs.....................................................................................26

APPENDIX A - Label Placement Guidelines ............................................................................27

APPENDIX B - Shipping Container Label ................................................................................28

APPENDIX C - Vendor Program Worksheet (Fill-In Form) .....................................................29

APPENDIX D - Vendor Product Liability Insurance Requirements (+ sample certificate).......35

Vendor Standards Manual iv

APPENDIX E - Universal Terms and Conditions (Fill-In Sections) .........................................38

APPENDIX F - Softlines (Clothing) ..........................................................................................43

Floor Ready Merchandise (FRM) (approved hanger program) ................................................43

Sizer Color Chart ......................................................................................................................46

Universal Sizer Color Chart ......................................................................................................47

Private Label Merchandise .......................................................................................................48

Vendor Non-Compliance Expense Fees for Private Label (Trim-Labeling-Hangers) .............48

APPENDIX G - EDI Terminology .............................................................................................49

APPENDIX H - Technology Requirements ...............................................................................50

Our Company Strategy .............................................................................................................50

Vendor Partner Responsibilities ...............................................................................................50

Electronic Data Interchange (EDI) ...........................................................................................50

Blain Supply, Inc. / Blain’s Farm & Fleet Can Receive the Following EDI Documents .........50

Blain Supply, Inc. / Blain’s Farm & Fleet Can Send the Following EDI Documents ..............50

APPENDIX I - Transportation Routing Guide ...........................................................................51

Transportation Letter from Bill Wendt, Inbound Transportation & Logistics Manager ..........51

Example of a correctly filled out BOL .....................................................................................55

Farm & Fleet Store Locations ...................................................................................................56

APPENDIX J - Direct Import Instructions .................................................................................57

APPENDIX J - Direct Import Instructions (for Toy Vendors) ...................................................59

APPENDIX K - ISF Template ....................................................................................................61

APPENDIX L - GCC Template ..................................................................................................62

APPENDIX M - Blains -APLL Origin Contact List ..................................................................63

Vendor Standards Manual 1

To Our Vendor Partners

Thank you for being a part of the Blain Supply, Inc. / Blain’s Farm & Fleet Vendor family. Our Vendor relation-ships have always played a very valuable part in our business. Now that supply chain efficiencies are the key to remaining competitive and satisfying our customers, it has become critical that we develop collaborative partner-ships with Vendors who have a similar commitment to the shared disciplines and the necessary technologies to remain competitive in today’s highly competitive marketplace. In order to accomplish this, we expect our Vendors

to support us by shipping their merchandise with our required EDI transactions and following our Transportation, Packing, and Invoicing guidelines.

We have dedicated ourselves to ensure our Vendor standards are in agreement with the direction of the retail industry. As technology advances and new efficiencies come to light, we will continue to review and adopt those enhancements that assist us in achieving our corporate initiatives that allow us to remain competitive and viable.

This manual is intended to serve as a notification to outline the standards for our Vendor partners to follow when doing business with Blain Supply, Inc. / Blain’s Farm & Fleet. Any Vendor compliance issue incurred will

automatically be charged back to the Vendor and deducted from the next available remittance.

Contact Buyer for questions regarding advertising, pricing, early / late shipments or other miscellaneous deductions

Contact Accounts Payable for questions regarding unpaid invoices or shortages

Contact Inbound Traffic Manager for questions regarding freight violations

SPECIAL NOTE

These instructions cancel and supersede all previously issued instructions (including all previously authorized

exceptions).

INTERNET ACCESS

Our Vendor Standards Manual, along with additional Vendor support information, is available for viewing or down-loading on our website at https://supplier.blainsupply.com. (New Vendors need to contact their Blain buyer for the current password.) All standards updates and revisions are communicated via our website. We feel it is a Vendor’s

responsibility to monitor our website regularly and keep all their internal departments updated on Blain Supply, Inc. / Blain’s Farm & Fleet policy and / or procedural changes.

https://supplier.blainsupply.com/


Overview of Current Revisions

This listing highlights the major changes in the Vendor Standards Manual. MBER 1, 2006

Section Page Description

Vendor Standards Document All 11-2005

Appendix J - 2016-2017 Direct Import Instructions

Appendix M

52, 53

56

6-29-16

Farm & Fleet Store Locations 51 7-11-16

Appendix D - Address Change 36 8-8-16

Appendix I – Bill of Lading Instructions, New Stores

Appendix J – Contact Change

48, 49, 50, 51

52, 53

9-2-16

9-2-16

Bill of Lading Instructions 50 10-5-16

Appendix F – revised hanger program 42, 43, 44 2-23-17

Appendix J – revised email address for APL Logistics 53 2-24-17

Appendix J – 2017-2018 Direct Import Instructions 52 5-22-17

Appendix J – Direct Import Instructions for Toy Vendors

54, 55 5-22-17

Appendix F – Sizer Color Charts 45, 46 6-8-17

Support Group Contact List – Certificate of Insurance 3 10-12-17

Appendix E – Universal Terms & Conditions 41 10-12-17

Appendix D – Sample Certificate of Liability Insurance 37 6-15-18

Appendix I – Routing Guide + BOL Example 51, 52, 53, 54, 55, 56 6-15-18

Appendix J – Direct Import Instructions - Dart Logistics, Change of Address

59, 60 6-15-18

Appendix M – Blains - APLL Origin Contact List 63 6-15-18



Support Group Contact List

FEBRUARY 2018

Department Contact Info (E-Mail Address) Responsibilities

Transportation Bill Wendt ([email protected])

Ashish Patel ([email protected])

Phone: (608) 758-5363 (Bill)

(608) 758-5362 (Ashish)

Fax: (608) 754-0383

Dave Tegt ([email protected])

Phone: (608) 758-5361

Fax: (608) 754-0383

Inbound Transportation / Logistics Private Fleet

Accounts Payable Julie Korback ([email protected])

Phone: (608) 758-5106

Fax: (608) 754-8576

Accounts Payable Manager

EDI Linda Fenrick ([email protected])

Phone: (608) 758-5076

Fax: (608) 754-8576

EDI Coordinator

Source Tagging Coordinator Dan Boutelle ([email protected])

Phone: (608) 758-5169

Fax: (608) 758-5298

Risk Management-Source Tagging Liaison

Purchase Orders

Respective Buyer

Phone: (608) 754-2821

Fax: (608) 754-5297 Seasonal / Sporting Goods

Fax: (608) 754-8554 Hardlines / Softlines

Fax: (608) 754-3257 Ag / Automotive

Certificate of Insurance, Product Liability and PO Terms & Conditions

Clay Hammes ([email protected])

Phone: (608) 758-5170

Fax: (608) 758-5298

mailto:[email protected]





OUR COMPANY STRATEGY

Our goal is to utilize available technology to implement efficiencies and improve management within the supply chain while expediting our merchandise to the selling floor and enhancing our service to our customer. Our preferred method of exchanging documents is an electronic environment where item setup information, Purchase Orders, shipment routing, ASN / package content and invoicing is performed through standard EDI transmissions or other mutually agreed upon formats.

VENDOR PARTNER RESPONSIBILITIES

Blain Supply, Inc. / Blain’s Farm & Fleet can acquire merchandise from its suppliers in three ways:

Direct to Store Deliveries (DSD)

Distribution Center(s) Shipments

Distribution Center(s) Cross Docking

o Our definition of cross docking means your shipment is accurate, marked, and palletized by store, received one-hundred percent (100%) floor ready, and moved directly through our distribution facility without any merchandise preparation required

In order to expedite your merchandise through the “check-in / receiving” process at either our Distribution Center(s)

or our stores, please follow the set of guidelines listed on the following pages. Merchandise not shipped according to these specifications can experience delays in processing the receipt and invoice payment as well as experience a loss of time arriving to the selling floor.

Failure to comply with any of these guidelines listed in this manual may result in an offset expense fee being applied (see chart of offset expense policies on next three pages) up to 90 days from invoice payment.


Offset Expense Policies

Blain Ref

Compliance Issue Offset Expense Min Additional Information

Technology 999021 Non EDI $250

(Reviewed Yearly / per transaction)

Vendor is not EDI capable. At minimum, Vendors are required to send 810 and 850 transactions.

Electronic Commerce 999026 ASN (856) Label Errors $5 per carton $50 Unscannable labels

Mislabeled cartons 999027 ASN (856) Missing / Invalid

Data Duplicated ASN #

Duplicated container # Invalid PO #, Store #, UPC # Data in wrong segments

999025 ASN (856) Transmitted Late $100 per location / per day

ASN not received prior to shipment arriving at location.

999016 ASN (856) Audit $50 per container

Item quantities on ASN do not match item quantities in physical shipment

Items included on ASN not on PO 999020 Reverse PO (855) Invalid Data $100 per PO Invalid PO #, Store #, UPC #

Data in wrong segments 999037 999035 999036 999028 999038

EDI Invoice (810) Errors $100 per INV Duplicate invoice numbers Invalid PO # Invalid store # Invalid address Data missing/wrong segments

999019 Invoice Transmitted Upon Request

$100 per INV Blain Supply requires transmission of invoices within 3 business days of shipment.

Purchasing and Distribution 999007 Shipment Arrived Early $100 per

shipment Shipment is early if received before

the “Requested Delivery Date” that is transmitted when PO is placed with Vendor.

999008 Shipment Arrived Late $100 per shipment (Schedule of Additional Chgs apply if ADV)

Shipment is late if “received” past

the “Cancel If Not Delivered By” date that is transmitted when PO is placed with Vendor. If Advertised goods are received

late according to our dates, shipment is charged $100 per PO & any additional chgs listed on schedule.

999010 Refusal of Late Shipment $100 per PO


Blain Ref


999001 No Packing List $100 per PO Packing list not supplied with shipment

999002 PO # Not Listed on Packer $100 per PO

999003 PO # Not marked on Cartons $100 per PO 999004 Mfg Item # Not Marked on

Cartons $100 per PO

999005 Wrong PO # Marked on Shipment

$100 per PO

999006 Multiple POs Listed on Packer $100 per PO 999011 Overages / Substitutes /

Misships $100 per PO + Frt Chgs

Receipt of product not ordered Receipt of more than what was

ordered Incorrect item #, description,

style, size, or color Receipt of different product than

specified on PO Vendor will pay freight charges to have merchandise returned if we choose not to keep.

999012 Carton Quantity Not Listed on Cartons

$100 per PO i.e., box 1 of 6, box 3 of 6, etc.

Accounts Payable 999042 999043 999017 999018 999033 999044 999034 999030

Invoice Errors $100 per INV Multiple POs on one invoice. Sort order on paper invoices (not

in one of the following: o PO line number order o Blain number order o Mfg number order

Pricing doesn’t match PO Terms do not agree with PO Discounts / Allowances do not

agree with PO Missing data on paper invoices,

i.e., store number / name Freight charges on invoice Sent Paper Invoices when EDI

999024 Multiple Invoices $100 per PO Generated more than 2 invoices per PO or Ship Location

Transportation

999013 No PO # on Freight Bill $100 per PO 999029 Routing Error $100 per

shipment Ship to wrong location

Not using specified carrier (collect)

Not shipping to consolidator if required

999039 Detention Varies Actual expense per carrier rate schedule

999040 Layover Fee Varies Actual expense per carrier layover schedule


Blain Ref


999041 Loading Issues Varies Not labeled Mixed store pallets not properly

labeled Re-palletizing / stacking costs

999045 Freight Rate Errors Varies Vendor carrier rate errors Miscellaneous

999032 Defective Returns Processing Fee

$25 per location

Vendors choosing Return Policy C will be assessed a processing fee per location to return either direct to Vendor or sent to Blain Supply, Inc. to return to Vendor.

999022 UPC Re-Ticketing $0.50 per unit Based on total inventory for all locations at time of event. All products need to be validated and re-ticketed as necessary. Unscannable UPC on product Pre-priced incorrectly Other retailer name on ticket

999023 UPC Label Error $25.00 per location

Based on all locations at time of event with inventory, needs to be validated. Wrong UPC No UPC on product and requires

ticketing 999015 Re-use of UCC 128 label $100 per

shipment Cannot re-use number for one year

999031 Late Inquiries $100 per INV Vendor requests for documents older than 90 days from payment

999046 New Item Set Up $100 per item


Electronic Communications

Through the use of technology, our Vendors and retail divisions realize the benefits of speed in processing orders, having merchandise floor ready, and preparing invoices for payment. All trading documents must be tested and certified by our EDI department (see contact list on page 3). Listed below are the trading documents currently in use by Blain Supply, Inc. / Blain’s Farm & Fleet.

We know that not all of our Vendors are trading EDI documents with us, but we do plan for all to be in the future. At a minimum, Vendors will be required to send 810 (invoices) and receive 850 (Purchase Order) transmissions. The minimum requirements shall be set up within the first 6 months of doing business.

856 ASN – ADVANCE SHIP NOTICE / MANIFEST

An ASN is an electronic packing slip that allows us to upload receipt information directly into our mainframe and eliminate data entry. When an ASN is transmitted to us in advance of the receipt of a shipment, we are able to verify the “packing slip” information against our Purchase Order. Upon arrival of the 100 percent floor ready shipment, we are able to quickly move it directly from our inbound dock to our outbound delivery trucks or to the selling floor to generate sales for both Blain Supply, Inc. / Blain’s Farm & Fleet and our Vendors.

The 856 must be created following the UCC guidelines with all the required Blain Supply, Inc. / Blain’s Farm

& Fleet segments

Advance Ship Notice / Manifest must be transmitted accurately. Our Corporate Office consistently conducts audits to ensure that this is being achieved.

Your ASN must be a consolidated VICS 856 Advance Ship Notice / Manifest at the carton level

An ASN and Bill of Lading must be provided for every shipment and for each of our separate facilities. Please be sure to include the tracking number in the REF BM segment of the ship notice on these shipments.

A separate ASN is required for each Bill of Lading. For multiple truckload shipments, provide a unique BOL and Ship Notice for each truckload

The same BOL number used on the paper or electronic BOL must match the BOL number used in the 856 REF02 segment. Both numbers are required

The SSCC-18 serialized carton code number on any Blain Supply, Inc. / Blain’s Farm & Fleet GS1-128 (UCC-128) carton labels must remain unique and cannot be reused or duplicated for ANY shipment to a Blain Supply, Inc. / Blain’s Farm & Fleet retail store or Distribution Center(s) for a period of a year. The uniqueness of the

SSCC-18 is controlled in the S1-S9 serialized section of the number, which is assigned by each Vendor.

If you experience system problems and can’t transmit an ASN on time, contact Blain Supply, Inc. / Blain’s

Farm & Fleet EDI Contact (see contact list on page 3)

850 OUTBOUND PURCHASE ORDERS

Blain Supply, Inc. / Blain’s Farm & Fleet will send POs generated by buying group after testing has been completed by our EDI department. This document is a required transmission.

855 REVERSE PURCHASE ORDERS

Blain Supply, Inc. / Blain’s Farm & Fleet can receive Vendor created POs once approvals and testing have been completed by our EDI department. All required data must be transmitted as requested in the correct segments.

Transmitted lines with inaccuracies such as invalid PO #, Store #, or UPC are not accepted into our system


852 SALES

Blain Supply, Inc. / Blain’s Farm & Fleet can send sales data to approved Vendors. Authorization must be obtained from Blain Management and should begin with respective Divisional Merchandise Manager.

810 ELECTRONIC INVOICES

Transmitted invoices must be accurate and comply with all Blain Supply, Inc. / Blain’s Farm & Fleet mapping standards. This document is a required transmission.

Do not transmit information on merchandise that is back ordered or not shipped

Transmitted terms and / or discounts that are incorrect will require manual corrections

Do not recycle invoice numbers

Once approved to submit 810 invoicing, all paper invoicing must cease at once


Purchasing and Distribution

There are three types of valid Purchase Orders:

An EDI document (850 Buyer Generated or 855 Vendor Generated). This is the preferred method of transmitting POs. Special exemptions may be granted with approval of Blain Management

A Blain Supply, Inc. / Blain’s Farm & Fleet approved paper document (with approval)

An e-mailed Purchase Order generated from the Blain Supply, Inc. / Blain’s Farm & Fleet Purchase Order

System (with approval)

For a copy of our Terms and Conditions of Purchase Order, please refer to Appendix E (page 37).

Upon receipt of our Purchase Order, take the time to verify all the information on the document. If the details are not accurate, contact the appropriate Blain’s Buyer and resolve the issue(s) prior to shipping.

If Purchase Order changes are required, request the Buyer to send you a new Vendor copy or provide a screen print of the change for your records to ensure the corrections have been made. No handwritten Buyer notes, verbal or phone agreements will be honored by our Corporate Office.

The only authorized source of granting Transportation exemptions is the Corporate Inbound Transportation Manager (see contact list on page 3).

DEFINITION OF PURCHASE ORDER DATE FIELDS

“Delivery Requested Date” is best interpreted as a “ship to arrive by” date. This is the first day a shipment is

allowed for the Purchase Order.

The “Cancel If Not Delivered By” date is the last day a shipment can be received at the Distribution

Center(s) or store for direct-to-store shipments

Please note that Blain Supply, Inc. / Blain’s Farm & Fleet reserves the right to REFUSE or RETURN, without

Vendor authorization, any merchandise which:

Is received past the “Cancel If Not Delivered By” date on the Purchase Order

Is received prior to the Purchase Order “Delivery Requested” date

EARLY SHIPMENT

All Purchase Orders will be clearly marked with “Delivery Requested Date.” This is the soonest the goods are to be received. All goods shipped that are received ahead of the specified “Delivery Requested Date” require written

authorization from the Buyer AND DIVISIONAL APPROVAL. No exceptions.

LATE SHIPMENT – NON-ADVERTISED GOODS

All Purchase Orders will be clearly marked with “Cancel If Not Delivered By.” This is the latest the goods are to be

received. The following will apply for all goods that are received after the “Cancel If Not Received By” date:

If goods are to be kept at the receiving location, Vendors are required to get written authorization from Buyer AND DIVISIONAL APPROVAL. No exceptions.

If goods are refused at the receiving location, no return authorization will be required


LATE SHIPMENT – ADVERTISED GOODS

All Purchase Orders will be clearly marked with “Cancel If Not Delivered By.” This is the latest the goods are to be

received. The following will apply for all goods that are received after the “Cancel If Not Received By” date:

If goods are to be kept at the receiving location, Vendors are required to get written authorization from Buyer AND DIVISIONAL APPROVAL. No exceptions.

o All goods that arrive one to seven days prior to the date of the ad will be assessed an additional expense offset fee (see Schedule of Advertising Change Costs on page 26)

o Goods arriving during or after the ad, Vendor to be charged an offset at 100 percent of the cost of the ad (Offset will not count against Co-op, accrual, or other ad funding commitment)

o Vendor will be offset all lost margin dollars due to goods not arriving on time. (Formula to be calculated as follows: Assume 75 percent sell through of the buy x the gross margin of the selling price of the item against its cost. Example: Buy is: 1,000 units. 75 percent sell through equals 750 units. Cost $100. Selling price $115. Gross margin $15 / unit x 750 units. Vendor Offset Charge is $11,250.)

If goods are refused at the receiving location, no return authorization will be required

GENERAL PACKING AND SHIPPING INSTRUCTIONS

In order to expedite your merchandise through the “check-in / receiving” process at either our Distribution Center(s)

or our stores, please follow these listed guidelines. Merchandise not shipped according to these specifications can experience delays in processing the receipt and invoice payment as well as experience a loss of time arriving to the selling floor.

A shipment must:

Be preceded by transmission of an 856 ASN (if Vendor approved)

Contain a valid packing slip

Be shipped to the proper location

Have cartons containing merchandise for a single Purchase Order

o Multiple Purchase Orders CANNOT be mixed or packed in a single carton

Follow our Purchase Order specifications outlined at time of placement

Ship Purchase Orders to comply with our “Delivery Requested By” and “Cancel If Not Received By” dates

Pack your merchandise in such a manner as to prevent concealed loss or damage in transit

Damaged merchandise may not be replaced without Buyer approval

Concealed damages or shortages, where there is no visible damage or tampering with the package, will be charged back to your company

Follow Blain Supply, Inc. / Blain’s Farm & Fleet Transportation Routing and Shipping Instructions

CARTON LABELING REQUIREMENTS

Correct Purchase Order number must be clearly marked on all cartons or pallets of the shipment

Manufacturer’s item number must be clearly marked on all cartons; cartons containing multiple items do not require item number markings

Carton quantity must be listed on carton; i.e., box 1 of 6, 2 of 6, etc., applies on shipments via small package carriers; i.e., UPS, FedEx Ground, etc.

Purchase Order number must be listed in the 1st or 2nd Reference Field on FedEx shipments


GS1-128 (UCC-128) SHIPPING CONTAINER LABEL

To maximize the ASN opportunity, Blain Supply, Inc., / Blain’s Farm & Fleet is requiring a related GS1-128 (UCC-128) Shipping Container Label on all shipments to our Distribution Center(s). The purpose of the GS1-128 (UCC-128) is to connect the physical units of a Vendor’s shipment with its electronic information. We do this by scanning the GS1-128 (UCC-128) label and electronically matching it to the information in our ASN file. Once this is accomplished and verified, we are able to acknowledge the shipment, validate its accuracy, eliminate the date entry, book the stock into our inventory, and send the merchandise directly to our stores. All GS1-128 (UCC-128) labels must be approved by the Corporate EDI Office prior to implementation.

GS1-128 (UCC-128) labels are not usable unless they are accompanied by a valid 856 ASN

Ensure the GS1-128 (UCC-128) label you provide meets all UCC standards. It must arrive at our Distribution Center(s) or Retail Stores in a legible and scannable condition. Use “smudge-proof” ink.

Include your GS1-128 (UCC-128) information in the related, valid ASN transmission

Required information (see GS1-128 or UCC-128 example – Appendix B on page 28):

o Vendor name / address

o Ship to postal code

o Purchase Order number

o Blain’s Farm & Fleet designated store number

o 20-digit serial shipping container code (barcode and human readable)

Affix your GS1-128 (UCC-128) Shipping Container Label on the longest side of the carton, not on the front. Ensure the label is placed upright (not sideways). It should be scannable, at least an ANSI “C” grade. Do not place it on a seam or around the corners of the carton. If your shipping carton is less than 4” in height, wrap the

top of the label over (ensure the UCC / EAN-128 20-digit serialized shipping container code is positioned within band as per standard so it is scannable) or affix it on the top of the box as per our illustration – Appendix A (page 27).

One GS1-128 (UCC-128) barcode label per carton

If your shipping carton is also displayed on the selling carton, DO NOT COVER the product model number, UPC code, or any other consumer identification information with the GS1-128 (UCC-128) label.

For GS1-128 Placement guidelines, see Appendix A (page 27).

PACKING SLIPS

Blain Supply, Inc. / Blain’s Farm & Fleet would prefer to receive an ASN and have cartons marked with UCC-128 label. To discontinue sending packing slips, you must demonstrate the ability to quickly re-transmit an 856 upon request.

PACKING SLIPS FOR NON-ASN SHIPMENTS AND BULK SHIPMENTS

Until you are able to send a production 856 Advance Ship Notice / Manifest, you must prepare packing slips following these guidelines:

One packing slip per Purchase Order / store. Include this information:

o Vendor name / address

o Purchase Order number

o Bill of Lading number


o Blain’s Farm & Fleet designated store number and abbreviation

o Total units by SKU

No multiple Purchase Order numbers on one packing slip

Insert packing lists into a removable pouch and SECURELY attach it to one carton of each Purchase Order

Indicate “PACKING LIST ATTACHED” on all six sides of that carton. For trailer load shipments, the pouch must be attached to the last carton loaded on the trailer. Do not include “Packing List” in the carton count on the Bill of Lading.

For shipments via FedEx / UPS, attach a packing list directly to EACH carton

For ALL OTHER SHIPMENTS, place packing list PLUS a copy of the unsigned Bill of Lading into a removable pouch and securely attach it to one carton for each Purchase Order. Indicate “PACKING LIST

ATTACHED” on all six sides of that carton. Do not include “Packing List” in the carton count on the Bill of

Lading.

PALLETS

If you elect to ship on pallets, be aware that Vendor will be responsible for any concealed shortage.

Palletize by Purchase Order, by store

o If the carton count per store is insufficient to build a complete pallet, you may combine multiple stores, provided you segregate each store order by placing heavy cardboard dividers between each store order.

CONTAINERS

All merchandise shipped in full or partial containers is subject to all standards and requirements outlined in this Vendor manual.

UPC PRE-TICKETING / PACKAGING CHANGES

UPC barcodes that will not scan

Pre-ticketing errors

o Retail price incorrect o Other retailer name on ticket

Charges assessed are based on total inventory for all locations at time of event regardless if they need to be re-ticketed or not. ALL product has to be validated.

Any Packaging Changes require a 90-day advance written notice to be sent to the Buyer.

UPC LABEL ERRORS

No UPC on product

Incorrect UPC marked on product

Charges will be assessed based upon how many locations have product at the time of the event.

EAS SOURCE TAGGING

Blain Supply, Inc. / Blain’s Farm & Fleet has committed to the installation of Sensormatic Ultra Max Electronic

Article Surveillance (EAS) equipment and to the implementation of a Vendor Source Tagging Program at the point


of manufacture in an effort to safeguard the inventory assets of the company through reduced shortage. This approach requires that the EAS label or tag be applied onto or into the product at the point of either manufacture, packaging, or distribution. Although EAS is not currently a requirement with sanctions, Blain Supply, Inc. / Blain’s

Farm & Fleet’s Risk Management group has been actively working with our Vendors in implementing manufacturer installed EAS tagging on “high shortage” Vendors.

In the event your company’s product is identified as a “high shortage” Vendor, you will be contacted by the Risk

Management group to begin the necessary steps to source tag your products. The merchant group will also be advised by Risk Management regarding the need to pursue and begin source tagging of your product.

Purchase and apply Sensormatic Ultra Max compatible EAS tags to merchandise before shipping to Blain Supply, Inc. / Blain’s Farm & Fleet

Secure placement approval of EAS tags from Blain Supply, Inc. / Blain’s Farm & Fleet Source Tagging

Coordinator prior to shipping (see contact list on page 3)

Adhere to VICS Floor Ready Merchandise EAS placement guidelines or request Vendor approval from our Source Tagging Coordinator

Submit a detailed listing of SKU numbers of merchandise to be tagged to Blain Supply, Inc. / Blain’s Farm &

Fleet Source Tagging Coordinator prior to implementation

Supply updated SKU information seasonally to Blain Supply, Inc. / Blain’s Farm & Fleet

RECEIVED NOT ORDERED

Blain Supply, Inc. / Blain’s Farm & Fleet Purchase Orders specify all items, styles, colors, and sizes placed on order

for each store. All Vendors are expected to ship according to the issued and approved Purchase Order. Units, styles, colors, or sizes not listed as “on order” for a specific store in the Blain Supply, Inc. / Blain’s Farm & Fleet Purchase

Order system at the time of receipt are considered overages or substitutions. Merchandise “Received Not Ordered” negatively impacts the receipt process, the open-to-buy process, the invoice payment process, and makes it difficult to effectively manage the overall business.

Various circumstances and changes may impact an initial order prior to shipping. Any changes to the order must be entered into the Blain Supply, Inc. / Blain’s Farm & Fleet system accordingly by a Blain Buyer or analyst. Vendors

must request a re-transmission or reprint of the adjusted order to confirm that changes have been entered as agreed. Adherence to these guidelines ensures that Blain Supply, Inc. / Blain’s Farm & Fleet can provide our customers with

the merchandise they want in the assortments they need.

OVERSHIPMENT / MISSHIPMENTS

In the event we receive more than we order, this is defined as an overshipment. Overshipments and misshipments include but are not limited to incorrect item number, description, specification, style, size, or color.

SUBSTITUTIONS

A substitution is defined as, but not limited to, any item(s) that is shipped by the Vendor to Blain Supply, Inc. / Blain’s Farm & Fleet in which either the Vendor’s item number or actual description of the product is different than

is specified on the Blain Supply, Inc. / Blain’s Farm & Fleet Purchase Order.


Transportation

For additional details on all Blain Supply, Inc. / Blain’s Farm & Fleet transportation standards and routing, please refer to Appendix I (page 51).

GENERAL SHIPPING INSTRUCTIONS

Visit our website https://supplier.blainsupply.com for the most current listing of Blain Supply, Inc. / Blain’s Farm &

Fleet store assigned numbers, abbreviations, and addresses.

Routing and shipping instructions are additional provisions of the Purchase Order contract

Only valid Purchase Orders will be accepted. To minimize refused or returned shipments due to invalid Purchase Orders, do not ship using phone orders, worksheets, or verbal commitments.

Shipments, for which Blain Supply, Inc. / Blain’s Farm & Fleet pays the freight cost, must be made “Freight

Collect.” If shipments are made contrary to these instructions, the Vendor will be responsible for any loss,

damage, or delay claims in addition to all freight costs.

All merchandise must be distributed, marked, and shipped as indicated on the Purchase Orders

All shipments, regardless of size, are subject to the provisions of these instructions

“POE” (Port of Entry) shipments must be approved by the Transportation Department prior to shipping

All exemptions, whether written or verbal, issued by any person or organization other than Corporate Transportation, are invalid and will not be honored. Please refer to the Transportation contacts (page 3) for the appropriate contact to direct your questions.

Shipping – All goods to be shipped collect to Blain Supply, Inc. / Blain’s Farm & Fleet are to be shipped

according to the Carrier Routing Matrix.

ROUTING VIOLATIONS

Not using specified carrier on collect shipment

Charging freight on invoice

Not shipping to Consolidator (if required)

Shipping to wrong locations – we reserve the right to either return to Vendor or forward to proper location; any incurred expense will be charged back to Vendor

Shipping to same location, multiple shipments on the same or on consecutive days

Shipment via FedEx containing more than 20 cartons

When shipping collect, all shipments of this type are to be combined into either overpack or banded together—

or ship via common carrier as specified in our routing guide

All freight prepaid Vendors are to be shipped FOB destination, not FOB origin. NO EXCEPTIONS

Purchase Order not on freight bill

BILL OF LADING (BOL)

An electronically transmitted Bill of Lading, while not currently a requirement with sanctions, is preferred.

Regardless if the Bill of Lading is electronically transmitted or paper, a Bill of Lading must accompany each shipment.

https://supplier.blainsupply.com/


The carrier Bill of Lading must include the following information:

o Valid Purchase Order numbers

o Total number of cartons for each Purchase Order

o Total number of cartons, total weight, and total cubic feet for each shipment

o Correct merchandise description

o Complete Vendor name and shipping address

A separate BOL must be written for each shipment and Distribution Center(s) or store location

VENDOR DELIVERED MERCHANDISE

All freight prepaid Vendors are to ship FOB destination, not FOB origin. NO EXCEPTIONS.

Carrier missed appointment (prepaid suppliers only); this will only be enforced if it becomes a recurring problem. Delivery appointments are required at the Distribution Center(s) and must be scheduled at least 48 hours in advance of anticipated delivery date.

Delivery appointments are required at a Blain’s Farm & Fleet store if the shipment is a volume load (over 6

pallets or 750 cubic feet or greater); notify the store at least 24 hours in advance of anticipated delivery date

BLAIN PICK-UP

In the event that Blain Supply, Inc. / Blain’s Farm & Fleet or its designated carrier attempts to make a pick-up at the agreed specified time and location and the shipment is not ready for loading, the Vendor has two hours from agreed upon pickup time to complete the loading.

CONCEALED DAMAGE / SHORTAGE

See Purchase Order (Terms & Conditions, Return & Cancellation Policies)

TRANSPORTATION VENDOR CORRESPONDENCE

All Transportation charge-back inquiries should be made in writing, either by fax or e-mail, and include the following information:

Blain Supply, Inc. / Blain’s Farm & Fleet complete charge-back number(s)

Detailed explanation of your issue

Point of contact to include: fax number, e-mail address, phone number, and address

Vendor disputes must be made within ninety (90) days of claim notification due to the limitation of retention of some carriers’ information. State your dispute with detailed explanation and forward to Blain Transportation for research.

Inquiries older than 90 days may incur an expense offset fee

Refer to the contact list (page 3) for Blain Transportation contacts

PARTIAL SHIPMENTS AND BACK ORDERS

In order to minimize the corporate expenses of transportation, receiving, distribution, invoice payments and to optimize store in-stock position, increase customer satisfaction, drive our sales, and grow your business with us, it is absolutely imperative for our Vendors to ship our orders complete and in a timely manner.


Blain Supply, Inc. / Blain’s Farm & Fleet accepts partial and back order shipments. Do not substitute any merchandise on any order without first receiving in writing an amended Purchase Order from Blain Buyer. If you cannot ship as specified on the order, communicate with the purchasing agent. Back orders will be allowed as long as the Purchase Order remains approved and the order is shipped prior to the “Cancel If Not Delivered By” date.

No shipment will have more than two invoices that originate from the same ship from location per Purchase Order #

o Each shipment will require a separate invoice. No multiple shipments or multiple Purchase Orders combined onto one invoice

DIRECT IMPORT COMPLIANCE VIOLATIONS

Not providing timely and accurate Importer Security Filing (ISF 10+2) to Blain’s freight forwarder. Any

penalties from U.S. Customs and Border Patrol will be charged back in full to the vendor. See Appendix J for complete Direct Import instructions. See Appendix K for the ISF template.

Not providing timely and accurate General Conformity Certificate (GCC) to Blain’s forwarder for the

Consumer Product Safety Commission. See Appendix L for the GCC template.

Other shipping documents required by the forwarder and customs broker that are not provided in a timely and accurate manner, including:

- Commercial Invoice - Packing List - Lacey Act Document (if required) - Trademark License Agreement (if required) - FCC, FDA (if required)

See Appendix J for complete details on Direct Import instructions.


Accounts Payable

Blain Supply, Inc. / Blain’s Farm & Fleet requires the 810 Electronic Invoice because we are committed to efficient processing and timely payment of all invoices. This can only be achieved if our Vendor partners follow our established guidelines.

PAYMENT TERMS are upon receipt of merchandise or invoice, whichever is later. Due dates will be considered extended without the loss of discount until the invoice is received. Additionally, merchandise which is shipped early, if accepted, will have the payment due date calculated from the “Delivery Requested Date” on the Purchase Order.

VENDOR SET UP

See Appendix E - Universal Terms and Conditions

NEW ITEM SET UP

Vendors participating in our CGP (Custom Growth Program) advertising program are relieved from new item set up fees (excluding items being considered for D2C) as long as they remain a participating vendor.

ALL INVOICES

Pricing errors on the invoice that do not match to the specification on the Purchase Order, such as, but not limited to, price, terms, discounts, rebates, and allowances—at the discretion of Blain Supply, Inc. / Blain’s Farm & Fleet, if those errors are corrected by Blain Supply, Inc. / Blain’s Farm & Fleet prior to remittance, Vendor will be assessed an offset expense.

Other invoice violations that can incur an offset expense:

Invoices not sorted (if paper invoice sent) by one of the following methods:

o Line number on Purchase Order

o Manufacturer’s Item Number

o Blain Supply, Inc. / Blain’s Farm & Fleet Item Number

o Style Number (Clothing Vendors)

Each Purchase Order will have its own invoice. Vendor will not combine multiple Purchase Orders onto the same invoice. Each shipment will have a separate invoice

Multiple invoices generating over two invoices per Purchase Order or ship to location on shipments that originate from same ship from location

DISPUTING CHECK DEDUCTIONS AND VENDOR VIOLATIONS

Contact Buyer for questions regarding advertising, pricing, early / late shipments or other miscellaneous deductions

Contact Accounts Payable for questions regarding unpaid invoices or shortages

Contact Inbound Traffic Manager for questions regarding freight violations

Charge-back disputes must be identified within 90 days of the deduction from our check, not accumulated for quarterly, seasonal, or annual settlements.


Inquiries on disputes older than 90 days of the deduction will not be addressed and will be considered closed.

The exception to this rule is RTVs and shortage charge backs, which should be disputed within six months in the event a claim with the carrier needs to be filed. State your dispute in writing, attach a copy of the remittance check, and mail it to the appropriate corporate address, Attention: Accounts Payable.

Repayment requests of unearned discounts will be denied if it is determined that the delay was Vendor caused; i.e., invoices sent to an incorrect address, merchandise received did not agree with the Purchase Order, or the account is in a debit balance. In addition, trade discounts will not be paid regardless of when an invoice is paid.

Cost differences occur when the invoice cost is different than the Purchase Order cost. Our policy is to pay for merchandise at the lower of the price indicated on the Purchase Order or invoice. It is very important to verify all Purchase Orders for accuracy prior to shipping. Do not ship merchandise until you receive a corrected copy of the Purchase Order.

PAPER (NON-EDI) INVOICE REQUIREMENTS

Limited to two invoices per shipment to each location per valid Purchase Order

Each invoice must contain:

Vendor name / “remit to” address

Invoice date (The date must be the same as your shipment date. No post-dated invoices will be accepted.)

Payment terms

Unique numeric invoice number (up to 10 digits). This number, along with a page number, must appear on every page of a multi-page invoice. Do not staple multi-page invoices.

Correct Purchase Order number (one PO # per invoice)

“Ship to Address” including the store name and number of selling location

Carton count

Total cost and units must match each line of the Purchase Order

Total merchandise cost of invoice in U,.S. dollars (list on last page of a multi-page invoice)

Bill of Lading number with carton count by Purchase Order

Send only one original invoice. No handwritten changes or carbon copies are acceptable. Send all paper invoices in a single envelope. Group them by Purchase Order or a handling fee will be assessed.

Invoices must be bursted, and all form feed perforations must be removed prior to mailing your invoice to Blain Supply, Inc. / Blain’s Farm & Fleet

DO NOT SEND YOUR INVOICES WITH MERCHANDISE SHIPMENTS. INVOICES SENT WITH SHIPMENTS WILL BE DISREGARDED

Blain Supply, Inc. / Blain’s Farm & Fleet will not pay freight charges invoiced by Vendors. Freight charges added to merchandise invoices will be charged back to your company. Vendor invoices for freight charges only will be returned to you unpaid.

Unless specified in our instructions, we will not pay for insurance

Generating over two invoices per Purchase Order or ship to location on shipments that originate from the same ship from location

Each Purchase Order will have its own invoice. Vendor will not combine multiple Purchase Orders on the same invoice. Each shipment will have a separate invoice.

No separate VICS hangers or ticketing fees will be paid by Accounts Payable


PROOF OF DELIVERY (POD) REQUESTS ON UNPAID INVOICES

To request payment on an unpaid invoice, the Vendor must mail the proof of delivery, along with the corresponding invoices, to the appropriate address.

Proof of Delivery (POD) Requests on Unpaid Invoices – To request payment on an invoice, the Vendor must mail the POD, along with the corresponding invoices, to Blain Supply, Inc. / Blain’s Farm & Fleet’s corporate address. A valid POD is defined as a freight bill stamped and signed by an authorized representative of (depending on the “ship

to” address) either a Blain’s Farm & Fleet store or Blain Supply, Inc. receiving department. We do not accept a Bill of Lading signed by a carrier as a valid form of POD, unless our consolidator shipped the merchandise.

The freight bill or Bill of Lading must include:

Purchase Order number

Carton count (if multiple orders, provide carton count by Purchase Order)

Vendor Correspondence – To expedite your Accounts Payable inquiries, remember to include the following information in your correspondence:

Blain Supply, Inc. / Blain’s Farm & Fleet Purchase Order number

Your company’s invoice number

Check number (where applicable)

Detailed explanation of your issues

Complete name, address, e-mail, and phone number to reply to

VENDOR CORRESPONDENCE

Our goal is to process your invoice for payment in a timely-and-accurate manner. Non-compliance with our invoicing standards causes undue delays in the processing of your invoices. The mission of our A/P Compliance Department is to partner with our Vendors and assist them in becoming fully compliant with our invoicing standards.

To expedite your Accounts Payable inquiries, remember to include this information in your correspondence:

Detailed explanation of your issue

Check number

Operating company’s document number and amount

Complete name and address where a reply can be sent. Accounts Payable Correspondence Address: Blain Supply, Inc., P.O. Box 5391, 3507 East Racine Street, Janesville, WI 53547-5391

If you wish to fax your inquiry, please refer to the contact list on page 3 (Accounts Payable)

VENDOR INFORMATION UPDATES

To prevent delays in payment processing, assist us by keeping your file up to date. Notify us of an address change or any company status changes; i.e., mergers, acquisitions. Include the following information in your communication:

Your company name and duns number (also include any aliases)

Old company address and new company address (if appropriate)

Previous parent company name and new parent company name (if appropriate)

State reason for update (e.g., move, merger)


Effective date of change

Name, title, e-mail address, and phone number of person to contact if we have questions


General

CORPORATE DAMAGE / DEFECTIVE POLICY OVERVIEW

The processing of returns has always been an expensive, tedious endeavor for both the Vendor and the retailer due to manpower, handling costs, and accounting costs, which continue to escalate for both. At Blain Supply, Inc. / Blain’s Farm & Fleet, we have chosen to address this costly process in one of three options.

Policies A & B provide both you, the Vendor, and us, the retailer, the most expeditious and cost-effective means of addressing this issue. However, you have your choice as to which one of the three methods listed below is your option to deal with your defective returns.

Policy A (Destroy & Deduct) – Blain Supply, Inc.’s accounting department will provide you with a listing by

SKU of all defectives at the time of remittance. They will make the appropriate deduction adjustment to the invoice using the most current cost value of the defective return item(s). No goods will be returned to the Vendor.

Policy B (Defective Allowance Off Invoice) – Percentage of purchase allowance off invoice. This amount will be negotiated by your representative and Blain Supply, Inc.’s buying staff / Divisional Merchandise Manager based on your company’s experience rate and our Vendor / item detail history. Actual defective expense will be reviewed once per calendar quarter by buying staff / Divisional Merchandise Manager, and Blain Supply, Inc. accounting to see that actual defective expense is within the negotiated allowance. In the event that the actual expense rate exceeds the negotiated allowance, a debit memo / deduction will be made off the most current remittance for the actual dollar difference. A detailed report by SKU will be supplied upon request made to respective buyer. No goods will be returned to the Vendor.

Policy C (Return to Vendor) – If you elect this option, please be aware of the following:

o All Vendors requiring a Return Authorization (RA) prior to Blain Supply, Inc. / Blain’s Farm & Fleet

returning any defective merchandise direct to Vendor will be assessed a $25 processing fee per instance. Each location returning product to Blain Supply to return to Vendor will also qualify as an instance. A separate line will be added to the debit PO for total amount of processing fees assessed.

o It is strongly suggested that a permanent RA # be assigned to our account to expedite the return process for your company and ours

o We would ask that your company respond promptly in that all requests that exceed 30 days from original request will be disposed of and Vendor account debited

o All goods shipped back to Vendor will be shipped FOB / Freight Collect

MANUFACTURER’S RECALLS

The terms of defective Policy C will apply.

REQUEST FOR ADVERTISING PROOF OF PERFORMANCE

Proof of performance for any advertising will be sent only upon written request accompanied by a check in the amount of $50.00 for handling expenses. Make the check payable to Blain Supply, Inc., and mail it to Blain Supply, Inc., Attn: Co-op Advertising Department, P.O. Box 5391, Janesville, WI 53547-5391.

ADVERTISING CHANGE COSTS

See schedule for charges that will apply in the event a manufacturer is unable to provide shipment of an item slated to be advertised.


PRICE INCREASES

Blain Supply, Inc. / Blain’s Farm & Fleet has adopted a policy of requiring a minimum of 90 days lead time before

any price increase will be accepted.

All increases must be submitted in writing to the appropriate Divisional Merchandise Manager and Buyer

Across-the-board price increases will not be accepted. Pricing must be itemized by SKU

A complete detail of reason for the stated price increase must accompany any and all requests for a price increase

Any item(s) that is featured in an advertisement that is in either print / radio / television production or already distributed, that falls at the end of the 90-day period, will not qualify for any pricing increase until the expiration date of the media the item appears in

PLEASE HELP US UPDATE OUR RECORDS!

In order to assist both our Vendor partners as well as Blain Supply, Inc. / Blain’s Farm & Fleet to be as efficient and

productive as possible, we ask for your assistance in keeping all records and contact information as up to date as possible. Please refer to the page entitled “Schedule of Advertising Change Costs” (page 26) for details.



PLEASE HELP US UPDATE OUR RECORDS! Thank you.

Vendor Name:

Parent Company:

Street Address:

City/State/9-digit Zip:

DBA / Alias(es) / Label Names:

License Names:

EDI Contact:

Phone: FAX:

E-mail:

Floor Ready Contact:

Phone: FAX:

E-mail:

Vendor Compliance Contact:

Phone: FAX:

E-mail:

Accounts Payable Contact:

Phone: FAX:

E-mail:

Transportation Contact:

Phone: FAX:

E-mail:

Please include A COPY OF YOUR COMPANY LETTERHEAD with this information and fax to:

Address E-mail Fax #


ORDER TURNAROUND TIME/FILL RATE

Inasmuch as an acceptable order turnaround timeframe as well as an acceptable order fill rate is absolutely vital to our efforts to stock, advertise, market, and ultimately sell your product to our customers while maintaining their goodwill, a separate policy regarding lead time and back orders will be formulated and distributed to our Vendors in the near future.


3507 E. Racine St. P.O. Box 5391

Janesville, WI 53547-5391 Phone: 608-754-2821

Advertising Fax: 608-754-8523

SCHEDULE OF ADVERTISING CHANGE COSTS

VENDOR # VENDOR NAME DATE OF CLAIM CONTROL NUMBER

ADV-

DIVISION: The above control number must be used in any

correspondence

CODE #:

AD NAME:

CODE 1 – CHANGE MADE BEFORE FIRST PROOF-PAGE LAYOUTS: FEE $250.00 CODE 2 – CHANGE MADE AFTER FIRST PROOF BUT BEFORE BLAIN COLOR PROOF (NO PHOTO TAKEN): FEE $500.00 CODE 3 – CHANGE MADE AFTER FIRST PROOF BUT BEFORE BLAIN COLOR PROOF (PHOTO TAKEN): FEE $1,500.00 CODE 4 – CHANGE MADE AFTER FIRST BLAIN COLOR PROOF BUT BEFORE THE PUBLICATION IS PRINTED: FEE $2,000.00

When a manufacturer is unable to deliver an item that is slated to be advertised, Blain Supply, Inc. / Blain's Farm & Fleet incurs significant disruption as well as incremental cost increases to our overall advertising process. These types of disruptions and costs that are not of our making will no longer be absorbed by Blain Supply, Inc. / Blain's Farm & Fleet. In addition to the costs associated with advertising changes, Blain Supply, Inc. / Blain's Farm & Fleet also experiences several serious problems, including, but not limited to, lost sales, disgruntled and lost customers, consumer and government agency scrutiny, as well as a potential bad reputation within the community for not having in stock what we advertise. In the event that a scheduled ad item has to be replaced with another item (regardless of whether that replacement item comes from the manufacturer whose item is having to be replaced or from another manufacturer), the original manufacturer will be Offset according to the schedule in the code section above. Reason for change: Original Vendor and Item # Replacement Vendor and Item # Buyer's Signature Advertising Art Director's Signature Divisional's Signature Fee Assessed: Net Adjustment Credit: Extension #: Signature:

IF YOU DO NOT AGREE, PLEASE CONTACT THE ADVERTISING REPRESENTATIVE


Appendix A

GSI-128 (UCC-128) LABEL PLACEMENT GUIDELINES


Appendix B

GSI-128 (UCC-128) SHIPPING CONTAINER LABEL

GS1-128 Labels (UCC-128 Labels)


Appendix C

VENDOR PROGRAM WORKSHEET

In order to begin a business relationship with Blain Supply, Inc. / Blain’s Farm & Fleet, all potential and new

Vendors will be required to fully complete 100 percent of the questions asked on the following pages. Incomplete or ambiguous answers to any of the questions will result in the entire packet being returned for completion or written clarification. No Vendor will be set up for approval or orders placed until the deficiency is rectified.

Please note in completing this form any information that does not apply to you, simply enter “N/A.” See last page for button to clear (reset) the form.


Requested by: (Blain Buyer) VENDOR NO. (Blain Supply use only)

BLAIN SUPPLY, INC.

VENDOR PROGRAM WORKSHEET Company Name Date:

Mailing Address: Phone

Toll Free Phone Street Fax P.O. Box Toll Free Fax City State 9-digit Zip Code

Fiscal Yearend Corporate Contacts (list phone number if different than above and extension; i.e., John Jones, X2185) President

Vice President - Sales

National Sales Manager

Regional Sales Manager

Account Manager

Credit Manager

Customer Service

Accounts Receivable

Traffic Manager

Order Contact

EDI Business Contact

EDI Technical Contact

Insurance Contact E-mail address if no EDI capabilities

Manufacturer's Representative

Agency Representative

Street Street

P.O. Box P.O. Box

City State 9-digit Zip Code City State 9-digit Zip Code Phone Toll Free Phone

Phone Toll Free Phone

Fax Toll Free Fax

Fax Toll Free Fax

Store Service Contact & Phone

Car Phone

E-mail Address

E-mail Address

Remit To:

Name

Street

COPY OF "CERTIFICATE OF INSURANCE" FOR PRODUCT LIABILITY MUST BE ATTACHED!

P.O. Box City State 9-digit Zip Code


Payment Terms Regular Terms Dating Terms Reorder Terms Letter of Credit Terms Anticipation Terms Wire Transfer Terms Freight Terms:

See Routing Guide for routing instructions

Prepaid Minimum Minimum Order Freight Allowance Pick Up Allowance Points of Origin (for pick up): FOB Location: Appt. Required? City State Appt. Required? City State Appt. Required? City State

Advertising Program

Do you participate in a national advertising program? Do you have a co-op advertising program?

If your program is based on accruals, please indicate: Accrual Percentage Participation Percentage Accrual Period / through / Previous/Current Year Sales: Other: Payment Method: P.O.P. Required? * Must show allowance off bottom of invoice Proof of performance requirements/comments: Send P.O.P. to:

Name

Street / P.O. Box

City State 9-digit Zip Code

Are transparencies and line art available?

Advertising Contact

Video available for television spots?

Phone No.

E-mail Address: Attach additional information regarding your co-op advertising program as necessary. Our advertising department will require catalog sheets for product identification and copy purposes. Please attach this also or send under separate cover.


Allowances (attach detailed information where necessary) DISCOUNT REQUIREMENTS HOW WHEN (% OR $) PAID PAID Volume Rebate/Discounts Early Order Allowance Warehouse Allowance New Account Allowance New Store Allowance New Item Allowance Location Allowance Display/Sample Allowance Markdown Allowance Other Allowances

Miscellaneous Vendor/Program Information Are any products hazardous? If yes, provide any necessary special handling or shipping instructions: M.S.D.S. Emergency Phone Contact Name List details for the following programs: (attach detailed information where necessary) Guaranteed Sale: Stock Balancing: Vendor Conversions: (buy-backs)

Core Accounting: Guaranteed Service Level % Order Lead Time Commitment days Is all product available with UPC? Company UPC Number (Vendors that are not 100% UPC compliant may be assessed a nominal charge) Is product available with (UPC) hang tags? (Clothing Vendors) Are hangers included? Is product available with (acousto-magnetic) Electronic Article Surveillance (EAS) tags? Vendor Classification (choose the one that most clearly applies): Product Warranty Information (attach specific information or company warranty policy as necessary) Initial Failures will be warranted as over-the-counter replacement for a period of days from date of purchase. Warranty Repair - return to: (provide current list of authorized centers) (authorized service center) Phone Address: Street City State 9-digit Zip Code Attention: Ship defective warranty repair product: How will we be reimbursed for labor claims?


Product Warranty Information - continued

CHECK ALL APPROPRIATE BOXES

Destroy and Deduct (Policy A)

Vendor agrees to issue credit for all defective merchandise. Blain Supply, Inc. / Blain’s Farm & Fleet will dispose of merchandise as necessary.

SEND DEBIT TO:

Attention: Phone

Street Fax

City State 9-digit Zip Code

Defective Allowance (Policy B)

Vendor agrees to an allowance equal to % of annual purchases to cover defective merchandise. Blain Supply, Inc. / Blain’s

Farm & Fleet reserves the right to retroactively recover any defectives, which exceed the allowance. Blain Supply, Inc. / Blain’s Farm

& Fleet will dispose of merchandise as necessary. Defective allowance will be collected as follows:

If Other (specify) *Must show allowance off bottom of invoice

Return Defectives to Vendor (Policy C)

Vendor agrees to issue credit at acquisition cost, less any applicable discounts. Where possible, we request a permanent return merchandise authorization number to be used on all returns.

PERMANENT RMA #:

REQUEST RETURN MERCHANDISE AUTHORIZATION FROM:

Company Street City State 9-digit Zip Code E-mail address:

RETURN DEFECTIVE MERCHANDISE TO:

A $25 processing fee will be Company assessed for handling defective returns. Street City State 9-digit Zip Code

Shipping Information:

Defective Return Policy: We will accumulate specified return quantity or wait 30 days from date of defect before requesting RMA. If after 30 days we have not received an RMA #, we will deduct credit amount from next invoice. If credit is not issued by Vendor within 30 days from Vendor's receipt of defectives, we will deduct from next invoice.


Merchandising and Training Tools The following merchandising and training tools are available and free of charge: (check all that apply)

Associate Training Aids: Video Home Study In-Store (done by vendor personnel or representatives) Training Contact: Phone:

Sales Aids (P.O.P. material): Video Literature Headers, Banners, and Specialty Fixtures Other If Other:

Merchandising Aids: Computer Designed Planograms In-Store Assistance (new stores and relays)

Use the space provided below to specify any program features not previously detailed, especially those essential to the success of your program at Blain Supply, Inc. / Blain’s Farm & Fleet, or any other negotiated agreements.

****************************************************************************************************** ******************************************************************************************************

VENDORS CENTRAL POINT OF CONTACT FOR ALL CONTRACTUAL MATTERS Name: Title: E-mail: Telephone: The program information submitted on this form and the corresponding merchandise price quotations, either attached or presented separately, represent the best discounts, terms and conditions offered to any other retailer.


Appendix D

BLAIN SUPPLY, INC / BLAIN’S FARM & FLEET VENDOR PRODUCT LIABILITY

INSURANCE REQUIREMENTS

Introduction

Every product Vendor of Blain Supply, Inc. and its associated Farm & Fleet corporations, including buyers’ agents,

manufacturers, distributors, and manufacturers’ representatives, is required to maintain and provide proof of Product

Liability insurance (generally part of a Commercial General Liability insurance policy) before an order is generated. New Vendors must meet the insurance requirements during the start-up process. A “product” is anything tangible

including parts or components that Blain Supply, Inc. and its associated Farm & Fleet corporations intend to distribute or provide to its customers. Proof of Insurance

Distributors, manufacturers’ representatives and buyers’ agents may arrange for the manufacturer to provide

evidence of coverage or may purchase the coverage themselves.

If you provide re-labeled or re-packaged goods, you must provide evidence of your own insurance coverage. Coverage from the original manufacturer does not provide protection for Blain Supply, Inc. and its associated Farm & Fleet corporations as Blain Supply, Inc. and its associated Farm & Fleet corporations have no direct relationship with the manufacturer.

You must provide evidence of insurance coverage to Blain Supply, Inc. and its associated Farm & Fleet corporations during the Vendor start-up process and each year prior to the expiration of your policy. Proof of insurance must include:

o A Broad Form Vendor’s Endorsement naming Blain Supply, Inc. and its associated Farm & Fleet

corporations as additional insureds. Use the additional insured Vendor endorsement ISO Form CG 20 15 11 88 or its equivalent.

o The following policy language: “This coverage shall be primary to, and non-contributory with, any and all valid and collectible insurance or program of self-insurance of Blain Supply, Inc. and its associated Farm & Fleet corporations.”

Use an insurance company that has a rating of at least “A” as published in the current edition of A.M.

Best’s Insurance Reports (your insurance agent will know this)

If your policy contains any coverage exclusions that limit product liability coverage, a copy of the coverage exclusions must be attached to your proof of insurance

Your policy must provide that coverage will not be terminated without at least 30 days’ prior written notice

to Blain Supply, Inc. and its associated Farm & Fleet corporations. Upon written notice of cancellation or non-renewal, Blain Supply, Inc. and its associated Farm & Fleet corporations reserve the right to cancel all pending orders and / or return all products for a full credit including the cost of freight.

Specify the products that you intend to sell to Blain Supply, Inc. and its associated Farm & Fleet corporations on the proof of insurance you submit. Minimum insurance requirements will be dependent upon the perceived risk of the products being purchased as determined by Blain Supply, Inc. and its associated Farm & Fleet corporations. If a Vendor starts supplying products that are different in scope than the products originally purchased, they will be considered a new Vendor for the purposes of insurance requirements.

Self Insurance

In some cases, Blain Supply, Inc. and its associated Farm & Fleet corporations will allow certain levels of self-insurance provided certain conditions are met. The Blain Supply Risk Management department will review the risk


potential of the product line(s), as well as your financial position and claims handling record.

For approval of self-insurance, you must provide Blain Supply, Inc. and its associated Farm & Fleet corporations with:

o An amendment to the appropriate purchase contract that documents the terms and conditions of the self-insurance agreement

o Requested background information from your Blain Supply, Inc. and its associated Farm & Fleet corporations’ Buyer that is specific to your product line

o Your current annual report or audited financial report

o Your current 10K report

o We will require self-insured Vendors to hold us harmless for their actions, and defend and indemnify us for Product Liability losses from their product

Insurance Certificate Administration and Tracking

Submit new insurance certificates to your Blain Supply, Inc. and its associated Farm & Fleet corporations’

Buyer

Submit updated/corrected insurance certificates to:

Ebix BPO Please submit VIA FACSIMILE to 1 (770) 325-6900 Or if unable to fax, mail to: (effective September 1, 2016) Ebix BPO P.O. Box 100085 - Q6 Duluth, GA 30096


SAMPLE – Certificate of Liability Insurance


Appendix E

UNIVERSAL TERMS AND CONDITIONS

Blain Supply, Inc. / Blain’s Farm & Fleet The terms and conditions contained herein (the “UTC”) shall be effective for all merchandise sold by the

undersigned Vendor directly or indirectly through seller’s dealers or distributors, to Blain Supply, Inc. / Blain’s

Farm & Fleet on or after the date set forth below. 1. ACCEPTANCE, TERMS AND CONDITIONS OF THIS PURCHASE ORDER: Purchaser purchases goods through electronic transmissions (EDI) or written Purchase Order contracts. Vendor must have a valid Purchase Order prior to shipping goods to Blain Supply, Inc / Blain’s Farm & Fleet. Verbal orders and / or “house orders” will

not be valid unless confirmed with a written or electronic Purchase Order. By shipping goods or performing specified work, you agree to the terms and conditions contained on all Blain Supply, Inc. / Blain’s Farm & Fleet

Purchase Orders, Vendor Standards Manual and its appendices, or as otherwise modified in writing by Purchaser. Any different or additional terms in your acceptance of the order are hereby rejected. 2. PRICES: Vendor shall not bill Purchaser at prices higher than those set forth in this Purchase Order. Vendor represents that the prices charged for the merchandise specified in this Purchase Order are the lowest prices charged by the Vendor to Purchasers of the same class as Purchaser under conditions similar to those specified in this Purchase Order and comply with all applicable government regulations in effect at the time of quotation, sale, or shipment. Vendor agrees that any price reduction made in the merchandise covered by this Purchase Order subsequent to its placement but prior to payment thereof shall be applicable to it. Unless otherwise provided herein, Vendor bears all of the costs of cartage, boxing, packaging, and storing of the merchandise covered by this Purchase Order. In addition, prices set forth in this Purchase Order include all taxes from which Vendor cannot obtain an exemption. 3. PAYMENT TO VENDOR: Purchaser pays from invoice only and payment shall be deemed extended until the invoice is received without loss of discount. Terms of payment will be considered from the later of the date of receipt of invoice or the date or receipt of goods directly by Purchaser at its place of business. Invoices for merchandise received on or after the 25th will be considered as dated on the 1st of the following month. Discounts for fast payment will be calculated from the later of the date goods are received in our distribution facility or the date we receive an invoice. Any claims for non-payment of an invoice by reason of either our non-receipt of goods shipped by you or your non-receipt of goods returned by us, must be sent to Purchaser via certified mail no later than 60 days after goods are shipped. 4. PAYMENTS TO PURCHASER: Allowance and rebate invoices, advertising claims, defective and return merchandise credits, etc., are due and payable within 30 days from date of invoice. All past due invoices will be subject to 1-1/2 percent interest charge and all amounts may be deducted from invoice at Purchaser’s discretion.

Credit balances older than 30 days must be paid by check when requested. At Purchaser's election, such payment will be in cash or as a deduction against outstanding invoices. Purchaser shall not be obligated to take a credit against future purchases. 5. ADMINISTRATIVE FEES / EXPENSE OFFSET FEES: Purchaser is entitled to be compensated as outlined in the Vendor Standards Manual and its appendices for non-compliance with their specifications (including those fees detailed in the Expense Offset Schedule) in the form of an invoice deduction(s) from any amounts owed the Vendor. Any amounts billed or deducted by Purchaser for failure to comply with the Vendor Standards shall be considered liquidated damages and not a penalty. 6. RETURN AND CANCELLATION POLICIES: Without prejudice to any other rights or remedies which Purchaser may have, Vendor hereby agrees that without prior authorization from Vendor, and without further notice, Purchaser reserves the following rights:


To refuse and / or return, at Vendor expense, all goods delivered, which were not ordered, or are not equivalent to samples submitted or examined, or are damaged, or are not fit for resale, or do not conform to all specifications, terms, and conditions of this order and to all warranties and guarantees herein set forth (being considered “defective” goods for our purposes). It is understood that this return policy shall apply to

all such goods when found to be defective at any time prior to resale, or after resale if Purchaser allowed the customer a refund or credit.

To refuse and / or return all goods which do not meet our Purchase Order specifications of style, size, color, quantity, and / or quality (including unauthorized substitutions), or which are shipped before the ship date or after the cancel date, or without valid Purchase Order numbers or without valid department numbers

To cancel this order, in whole or in part, in the event the goods are not shipped in accordance with the terms and conditions hereof

To refuse and / or cancel this order, in whole or in part, in the event the goods are shipped before the request date or after the cancel date, time being of the essence

To cancel or postpone this order, in whole or in part, in the event of an accident, act of God, riot, fire, flood, strike, war, embargo, inability to obtain gas or electricity, or any other cause affecting and beyond the control of Purchaser

To accept any part of a shipment without waiving the right to refuse or reject the balance thereof by reason of your failure to comply fully with the terms and conditions of this order

7. EXCUSE FOR NON-PERFORMANCE: Neither party to this order shall be liable to the other for default or delay in delivering or accepting merchandise covered by this agreement if such default or delay is caused directly or indirectly by accident, fire, flood, riot, war, act of God, embargo, strike, delay of carriers, governmental order or regulation, complete or partial shutdown of Vendor by any of the foregoing causes, or by reason of inability to obtain sufficient raw materials or power and / or other causes beyond the control of the parties. 8. MERCHANTABILITY, FITNESS, CONFORMANCE: Whether or not Vendor is a merchant of the kind of goods and / or services provided by it, Vendor agrees that all goods and / or services provided by it:

a. shall be of good quality and workmanship and free from defects, latent or patent, in material or workmanship

b. shall conform in all respects to the specifications, performance standards, drawings, samples or descriptions, furnished, specified or adopted by Purchaser

c. shall be merchantable and suitable and sufficient and safe for purposes for which purchased or apparently intended if Vendor knows or should know of those purposes

d. shall be free from any claims of any third party against Purchaser e. shall ensure that all weights, measures, sizes, and particulars stamped on such goods or their containers

comply with local, state, and federal laws These warranties are in addition to all other express warranties and shall run to the benefit of and shall create direct right of enforcement and remedy in Purchaser. None of the remedies available to Purchaser for the breach of any of the foregoing warranties may be limited except to the extent and in the manner agreed upon by Purchaser in a separate written agreement specifically designating such limitation and signed by an authorized representative of Purchaser. Purchaser's inspection and / or acceptance of and / or payment for goods and / or services shall not constitute a waiver by Purchaser of any warranties. Purchaser's approval of any sample or acceptance of any goods shall not relieve Vendor from responsibility to deliver goods and to perform services conforming in all respects to the sample. 9. COMPLIANCE: Vendor agrees that in supplying the articles, materials, and work, Vendor has complied with all applicable laws and regulations of the country where the merchandise is manufactured, including but not limited to, laws regulating child labor, forced labor, and unsafe working conditions, and if asked, Vendor will at Purchaser’s

request, confirm such compliance in writing. In the performance of its duty under this order, Vendor agrees to observe and comply with all applicable federal, state and local laws and regulations, including but not limited to, any and all applicable executive and administrative orders, rules, and regulations. Vendor also represents and warrants that all prices, benefits, and allowances collected by or granted in consequence of the goods and / or services purchased hereunder are consistently made available by Vendor on a proportionately equal basis to all persons who are or may reasonably be expected to be in competition with Purchaser for the resale hereof. Shipment by Vendor of any part of this Purchase Order constitutes a warranty and certification that the merchandise and services, which are


the subject matter of this Purchase Order and the production, sale, packaging, labeling, safety, and transportation thereof on all warranties, guaranties, representations, and advertising by Vendor made or authorized to be made in connection therewith are in all respects in compliance with all laws, ordinances, rules, and regulations of all governmental bodies, departments, and agencies that have jurisdiction thereof, and is an express provision of this Purchase Order that Vendor will on request defend and in any event indemnify and hold harmless Purchaser and its agents and representatives from and against any and all claims and determinations to the contrary and all costs and expenses reasonably incurred by Purchaser in connection therewith, including legal expenses. The above agreements, indemnification, and warranties shall survive the termination or cancellation of this Order. 10. INSPECTION: All merchandise purchased hereunder shall be subject to inspection by Purchaser. Notwithstanding any prior inspections or payments hereunder, all items may be subject to final inspection prior to acceptance within a reasonable time after delivery. However, Purchaser shall be under no obligation to unpack or inspect the merchandise before resale thereof. Vendor shall be responsible for the consequences of negligent manufacture and packaging and for the consequences of negligent handling prior to the point where Purchaser assumes ownership. 11. PATENT-TRADEMARK-COPYRIGHT: Vendor represents that all merchandise sold to Purchaser does not and will not infringe upon any patent, trademark, trade name, copyright, or other similar statutory or common-law right, and Vendor does hereby indemnify, defend, and hold Blain Supply, Inc. / Blain’s Farm & Fleet, its officers,

directors, agents, associates, representatives, successors, and assigns harmless from and against any and all actions, causes of action, claims, suits, demands, damages, injuries, losses, liabilities and expenses, including, but not limited to, costs and reasonable attorney’s fees incurred by Blain Supply, Inc. / Blain’s Farm & Fleet, arising from or in any

way attributable to infringement or alleged infringement of any patent, copyright, trade name, trademark, or similar proprietary rights in connection with the products, graphics and treatments, names, logos, images, and other materials provided by Vendor to Blain Supply, Inc. / Blain’s Farm & Fleet. No specification by Purchaser with

respect to any part of this order shall constitute a warranty, express or implied, against any claim for infringement of patents, copyrights, or trademarks, and Purchaser shall not be responsible to you, as indemnitor or otherwise, for or on account of any such claim or liability. In addition, Purchaser reserves the right, at its option, to return at Vendor's expense and for full reimbursement by credit or check at Purchaser’s option, any goods and to cancel this Purchase

Order where a claim is made (whether founded or unfounded) that the purchase, display, or sale by Purchaser infringes or invades any alleged patent, design, trade name, trademark, copyright, right or privacy, or any other tangible or intangible personal property or property rights. Vendor will not sell to any person or entity any goods bearing or labeled with any trade name, trademark, service mark, logo, private label brand, or design that is proprietary to Purchaser without the express written consent of Purchaser, even if said goods were rejected, cancelled, refused, or returned by Purchaser.

12. PRODUCTS LIABILITY INSURANCE: At all times during which Blain Supply, Inc. / Blain’s Farm & Fleet

purchases the products from Vendor, Vendor shall procure and maintain, at its sole expense, product and general liability insurance coverage, naming Blain Supply, Inc. / Blain’s Farm & Fleet as additional insureds. The specific

Product Liability Insurance requirements are located in the Vendor Standards Manual, Appendix D. The existence of any insurance does not limit Vendor’s obligations under any provision herein.

13. INDEMNIFICATION: Vendor agrees to indemnify, defend, and hold Blain Supply, Inc. / Blain’s Farm & Fleet,

their directors, officers, agents, associates, and representatives harmless from and against any and all claims, suits, demands, actions, damages injuries, losses, costs or expenses, including, but not limited to, reasonable costs and attorney fees incurred by Blain Supply, Inc. / Blain’s Farm & Fleet arising from or alleged to arise from the use and / or operation of any product supplied to or through Blain Supply, Inc. / Blain’s Farm & Fleet by Vendor (the

“Products”) and against any claim or demand of any kind or nature, which any Buyer of such merchandise from Purchaser or any other person including associates or agents of Vendor, whether in privity to Purchaser or not, may solely or in combination with another or others make against the Purchaser based upon or arising from the purchase, sale, or use of such merchandise or from any patent or hidden defects in the quality of such merchandise or the dangerous conditions thereof, whether based on claim of breach of express or implied warranty or any other legal theory based on contract or tort law, whether brought as a class action or not. The above agreements, indemnification, and warranties shall survive the termination or cancellation of this order.

14. REMEDIES: In no instance shall Purchaser be liable to Vendor in excess of the actual Purchase Order cost plus applicable discounts and / or other deductions and no interest or other charges shall be recognized or paid by Purchaser upon any such Purchase Order or resulting invoice. In addition to all remedies available to Purchaser under the Uniform Commercial Code or this order, it is specifically agreed that Vendor acknowledges and agrees to


the offset charges contained in the Vendor Standards Manual for non-compliance with the Vendor Standards Manual specifications (including those fees detailed in the Expense Offset Schedule) in the form of an invoice deduction(s) from any amounts owed the Vendor. Any amounts billed or deducted by Purchaser for failure to comply with the Vendor Standards shall be considered liquidated damages and not a penalty.

15. RISK OF LOSS: Title to and risk of loss on all items shipped by Vendor to Purchaser shall pass to Purchaser at the F.O.B. point(s) designated on the face of this order. As to all returned shipments, for whatever reason, both title and risk of loss shall pass to Vendor from Purchaser, at Purchaser's address.

16. CONFIDENTIALITY: Vendor shall not, without first obtaining Purchaser's written consent, disclose the fact that the Purchaser has ordered the merchandise covered by this Purchase Order, nor except as required for Vendor's performance, disclose any of the details associated with this Purchase Order to any third party. Prohibited disclosures include, but are not limited to, items purchased, quantities, pricing, ship dates, shipping terms, and advertising plans. For each violation of this provision, Vendor agrees to pay Blain Supply, Inc. / Blain’s Farm &

Fleet actual damages plus reasonable attorneys’ fees and costs as determined by a court of competent jurisdiction. Unless otherwise agreed in writing, no commercial or technical information disclosed or supplied by Vendor to Purchaser shall be deemed secret or confidential and Vendor shall have no rights against Purchaser with respect thereto except such rights as may exist under applicable patent law.

17. ASSIGNMENT: Vendor shall not assign or transfer this order or any interest therein or monies payable thereunder without our written consent, and any assignment made without such consent shall be null and void. Purchaser may assign this order and its interest therein to any affiliated or subsidiary corporation, or to any corporation succeeding to Purchaser’s business without your consent. Any assignment, consented to by Purchaser,

remains subject to all terms and conditions hereof, including Purchaser’s rights to offset and charge back.

18. CHANGES TO PURCHASE ORDER: Vendor shall not make any changes to this Purchase Order without Purchaser's express prior written consent. Verbal changes to the Purchase Order are invalid unless confirmed in writing by Purchaser.

19. ARBITRATION: In the event of any claim or controversy regarding this order, both Vendor and Purchaser agree that such claim or controversy shall be settled by arbitration in accordance with the then applicable rules of the American Arbitration Association. Absent mutual written agreement to the contrary, the arbitration proceeding shall be held in Janesville, Wisconsin. In the event of an award, judgment may be entered in any court having jurisdiction over the party to be charged. Neither Vendor nor Purchaser shall bring any suit or action until arbitration has been held, and then only on the award (if any). Nothing in this section shall prohibit Purchaser from seeking injunctive relief from a court of competent jurisdiction to prevent any breach of this agreement.

20. APPLICABLE LAW: Purchaser and Vendor expressly agree that all rights and duties under this Purchase Order and any contract arising therefrom shall be governed by and construed in accordance with the laws of the State of Wisconsin.

21. INVALIDITY-NONWAIVER, COURSE OF DEALING: The invalidity, in whole or in part, of any condition of this Purchase Order shall not affect the validity of any other conditions in this Purchase Order. The remedies herein reserved shall be cumulative and additional to any other remedies in law or in equity. No failure on the part of Purchaser to exercise, and no delay in exercising, any right hereunder will operate as a waiver thereof. No express waiver shall operate beyond the express terms thereof nor waive the same provisions at any future date. Purchaser's right to require strict observance and performance of each of the terms and provisions hereof shall not be affected by concurrent waiver or any other term or provisions or by any previous waiver, forbearance or course of dealing.

22. HEADINGS: All article and section headings are for reference purposes only and are not a part of this Purchase Order.

23. PURCHASER DEFINED: For purposes of this Purchase Order, the term "Purchaser" shall include Blain Supply, Inc. / Blain’s Farm & Fleet.

24. SHIPPING AND BILLING INSTRUCTIONS: Vendor will send one invoice to the corporation or store address listed on the face of this order. Vendor will send a packaging sheet with each shipment.

25. SCHEDULE OF APPENDICES: A. Label Placement Guidelines B. Shipping Container Label C. Vendor Program Worksheet D. Vendor Product Liability Insurance Requirements


E. Universal Terms and Conditions F. Softlines (Clothing) G. EDI Terminology H. Technology Requirements I. Transportation Routing Guide J. Direct Import Instructions K. ISF Template L. GCC Template M. APL Logistics Origin Offices

26. ENTIRE AGREEMENT: All purchases by Blain Supply, Inc. / Blain’s Farm & Fleet are subject to Purchase

Order terms and conditions agreed to in this workbook, which includes the Vendor Standards Manual and its appendices. This Purchase Order and any documents referred to herein shall constitute the entire agreement between the parties. The terms hereof can be added to or modified only by a written agreement signed by an authorized agent of the Purchaser.

IN WITNESS WHEREOF, Seller and Blain Supply, Inc. / Blain’s Farm & Fleet have each caused the UTC to be executed by its duly authorized representative as of the date written below and such execution evidences each party’s acceptance of and agreement with the terms and conditions set forth herein.

Vendor Company Name (print)

Authorized Vendor Representative (print) Buyer (Buyer's signature indicates the information contained herein has

been reviewed and found to be both complete and acceptable.)

Title (print) Date

Authorized Vendor Representative (signature) Divisional Manager

Date Date

Dated: Company Name BLAIN SUPPLY, INC. / BLAIN’S FARM & FLEET By: Clay Hammes Title: Senior Director, Risk Management Photo signatures and facsimiles are binding and may be submitted in lieu of originals.


Appendix F


PRIVATE LABEL MERCHANDISE

If you are an approved Vendor and are in need of other information; i.e., care label requirements, barcode questions, or even “other” label needs, please contact: Glenn Sagendorph [email protected] HBLabels - Milwaukee 126 N. Jefferson Street, Suite 301 Milwaukee, WI 53202 (847) 533-1882

For order placement and/or order inquiries, please contact: Susie - [email protected] HBLabels (Asia) Limited CHINA Room B504, 506, 508 Xinhongji Real-Estate No. 28, HuaChang Road Zhangjiagang City, Jiangsu Province, China 215600 China Phone: 86-512-88839000 x102

CORPORATE HANGER PROGRAM

Our hanger vendor is Mainetti. Approved hangers, for all product shipping on hangers, are on the previous two pages. Private label hangers and sizers must be ordered from Mainetti.

Please visit Mainetti’s website, under Customers, choose vendor programs and click on the Blain’s

Farm & Fleet logo. https://www.mainetti.com/vendorprogs/Blains-Farm-Fleet.pdf Once you determine which hangers you wish to order, please go back to the home page for ordering information.

VENDOR NON-COMPLIANCE EXPENSE FEES FOR PRIVATE LABEL (Trim-Labeling-Hangers) It is the responsibility of the Vendor to ensure all merchandise is in full compliance with all applicable industry, government, and Blain Supply, Inc. / Blain’s Farm & Fleet standards. Vendor will be held accountable for all issues of non-compliance to quality of product and floor-ready standards. VIOLATION CHARGE TICKETING Failure to match proper size to item $0.50 per unit Incorrect price ticket placement $0.50 per unit Incorrect hangtag placement $0.50 per unit HANGERS Failure to ship garment on hanger as specified on P.O. $0.50 per unit Damaged hangers $0.25 per unit PACKING Failure to meet pre-pack requirements $0.50 per unit LABELING AND PACKAGING Incorrect placement or attachment of main label $0.25 per unit Incorrect hangtag type, placement or attachment $0.25 per unit No size strip $0.50 per unit Not using designated label/hanger supplier $500.00 per order


https://www.mainetti.com/vendorprogs/Blains-Farm-Fleet.pdf


Appendix G

EDI TERMINOLOGY

ASN

Advance Ship Notice, electronic packing slip, or “856.”

EAN

European Article Number – a 13-digit Vendor number, the European equivalent of a UPC code.

EDI

All-inclusive phase for Electronic Data Interchange transactions. Ability to transmit EDI transaction types varies with each Vendor.

FLOOR READY

Term referring to merchandise that is received ready to be placed directly on the selling floor.

MANUFACTURER ID

The first six digits of the UPC number. This ID may be used to identify the manufacturer. A single manufacturer may have multiple manufacturer IDs.

PID

Product information number or Vendor style number.

QR / AUTOMATIC REPLENISHMENT

Quick Response – the ability to replenish merchandise by sending sales information to a Vendor and having the merchandise replenished immediately via EDI transactions.

SKU

Stock keeping unit.

UCC-128

Scannable bar-coded label with unique SSCC 18 serialized carton code, located on the outside of a shipping carton.

UPC

Universal Product Code – a 12-digit unique Vendor “SKU” number. The first six digits are a manufacturer identifier number, the next 5 digits are a specific product identifier (SKU), and the last digit is a check digit.

VAN

Value Added Network – the designated communication network used to transmit and receive EDI transactions.

VICS

Voluntary Inter-Industry Commerce Solutions (name change – Spring 2006) for EDI transactions established by the GS1 US (formerly UCC) or Uniform Code Council.

VMR

Vendor Managed Replenishment – Vendor “Basic Stock” system that automatically creates Purchase Orders and

replenishes merchandise based on sales and model information via EDI 852 sales and 855 Reverse Purchase Order transactions.

Electronic Data Interchange (EDI) Transaction Sets

810 – Electronic invoice 852 – Sales transmission to the Vendor 832 – Electronic UPC catalog 855 – Reverse or Vendor Generated PO 850 – Electronic Purchase Order 856 – ASN or Advance Ship Notice


Appendix H

TECHNOLOGY REQUIREMENTS

OUR COMPANY STRATEGY

Blain Supply, Inc. / Blain’s Farm & Fleet is committed to supporting the Universal Product Code (UPC), Electronic Data Interchange (EDI), Voluntary Commerce Solutions (VICS), and GS1-US (formerly Uniform Commercial Code Council or UCC) standards. It is our belief that by implementing these technologies and guidelines that are the “standards” of the retail industry and by strictly adhering to these standards, we can expedite your merchandise to

our selling floor, better manage our inventories, increase sales, and enhance customer service. This in turn allows us to build a more successful and mutually profitable partnership with our Vendors.

VENDOR PARTNER RESPONSIBILITIES

Here is a summary of our standards. Refer to the appropriate section for more details.

Mark all merchandise with quality, industry standard, Vendor-generated UPC or EAN barcode

Provide accurate, updated UPC data via the Inovis (formerly QRS) Catalogue. This is a requirement of the Softlines departments (Men’s, Women’s, Youth, and Footwear) and our Lifestyles department. Please

contact the buyer for your product’s classification.

Required EDI documents

o 850 Electronic Purchase Order or 855 Purchase Order (Vendor Generated) Acknowledgment

o 810 Electronic Invoice

o All transmissions must abide by Blain Supply, Inc. / Blain’s Farm & Fleet Trading Partner Agreement.

o Accurate carton level EDI Advanced Ship Notice / Manifest (856)

o Electronic VICS Bill of Lading to our carriers

GS1-128 (UCC-128) Shipping Container label related to a valid ASN

ELECTRONIC DATA INTERCHANGE (EDI)

EDI is a paperless electronic transmission system, which provides us the opportunity to:

Expedite communication between the retailer and Vendor, at a more detailed (color/size) level

Eliminate paper media

Contain costs by reducing redundant data entry and lowering required weeks of supply

EDI is a requirement of doing business with Blain Supply, Inc. / Blain’s Farm & Fleet. Our Vendors are expected to

comply and to contact us to start testing. Refer to the EDI portion of the Contact List on page 3 for numbers to call.

An expense offset fee will be assessed to any Vendor who cannot comply with this standard (see the Expense Offset Section of this manual).

BLAIN SUPPLY, INC. / BLAIN’S FARM & FLEET CAN RECEIVE THE FOLLOWING EDI DOCUMENTS

855 Purchase Order (Vendor Generated) 856 Advance Ship Notice/Manifest 810 Electronic Invoice

BLAIN SUPPLY, INC. / BLAIN’S FARM & FLEET CAN SEND THE FOLLOWING EDI DOCUMENTS

850 Outbound Purchase Order (Retailer Generated) 852 Product Activity (Sales) Data


Appendix I

3507 East Racine Street · P.O. Box 5391 · Janesville, Wisconsin 53547-5391

Phone: 608-754-2821 · Transportation Fax: 608-754-0383 June 15, 2018 Dear Supplier: This replaces previous versions of Blain’s Farm & Fleet Routing Guide. Blain Supply requires suppliers to communicate shipping information to our Transportation Management System (TMS). The TMS utilizes a web portal operated by Blujay Solutions. The TMS streamlines communications with our supplier partners and improves productivity with day-to-day transportation management. All Collect shipments routing is to be requested via Blujay Solutions TMS (formerly known as Lean Logistics). The TMS website is: https://app.tms.blujaysolutions.net. Our goal is to provide our suppliers with the following benefits:

Improved communication capabilities via: Web, Email Real-time ready-to-ship and load information Email alerts to tendered freight, load updates, and other important information

If you are a new supplier or are not currently live on the TMS, contact Blain Transportation to receive access to TMS.

General TMS Info:

Once the ID’s are created, two emails will be sent out: one to validate the email address, second with a user ID and temporary password.

Once the shipment is entered by the user and routed by the Blain’s planner, the user will receive an advisor with the carrier’s name. The carrier does not need to be contacted for pick up.

If the shipment (LTL only) is not picked up on the ready date, 24-hour notice or an appointment is required. Please contact the local terminal to schedule a pick up. LTL carriers will not contact the shipper prior to pick up.

If a shipment is routed Parcel, an advisor will be sent out to the user to ship via FedEx (Ground Collect). The TMS does not contact FedEx for pick up. This is still the responsibility of the shipper. Detailed Fed Ex instructions are available upon request.

If shipments are directed to Blain Supply to be Cross-Docked, see Cross-Dock Procedures. Shipments that are not routed to ship with Fed Ex may only be shipped parcel with Fed Ex

Ground. Fed Ex Freight is NOT an authorized carrier.


Shipments routed to ship with XPO are assigned to their truckload division. A dispatcher will contact you for a pick-up appointment.

SPO LTL (formerly known as Con-Way) is NOT an authorized carrier. Contacts:

Blain Transportation Fax Number 608-754-0383 Brian Steinhagen: Transportation Analyst – primary contact for TMS issues/questions. [email protected] phone: 608-758-5373 Ashish Patel: Assistant Traffic Manager [email protected] phone 608-758-5362 Bill Wendt: Transportation Manager [email protected] phone: 608-758-5363 Small Parcel Shipment Instructions – Ship FedEx Ground Collect

- No cartons greater than 130 inches Combined Length Width Girth (CLG). - Oversize cartons not more than 7 total and not larger than: 26x26x26 inches per shipment. - FedEx Ground Collect precludes the need for an account number. - Just choose Collect as the pay type after you’ve chosen FedEx Ground as the service. - Blain PO Number must appear in 1st Reference Field on FedEx shipments. - Go online to FedEx.com or call 1-800-463-3339.

Gilbert Procedures (If shipment is directed to Gilbert):

All Cartons in the shipment are to be marked with the store number and address. Product for the same store will be kept together, no fluid loading. If shipping on pallets, multiple stores can be combined on a single pallet.

All store shipments should be combined on a Bill of Lading that will include the following

address: Blain Supply, Inc., c/o Gilbert East, 1000 Industrial Avenue, Keasbey, New Jersey 08832 and contain the total number of pieces, total weight, and Purchase Order numbers. A Manifest needs to be generated showing the Vendor Name and Ship Date and listing the Store Number, City, State, Purchase Order Number, Cartons and Weight for each Store shipment. This manifest information can be listed either on the Bill of Lading or on a separate page and given to the driver with the Bill of Lading.

Cross-dock Procedures:

• All true cross-dock shipments must be palletized, shrink-wrapped and marked with the individual store name on all four sides; only one store per pallet, whenever possible. Smaller store shipments can be combined on to one pallet, if the individual store pallet would be less than 2 feet tall. A combined pallet must have a label that identifies it as a mixed pallet. Each carton on a mixed pallet must be labeled with the name of the store it is for.

• The shipment should have a master bill of lading, or a manifest that has a total pallet count and a pallet count per store. (Not a case count.)





• Each individual store’s pallet should have a packing slip for that store affixed to one of their pallets. Please do not put all the packing slips on one pallet or staple them to the master bill of lading.

• If the shipment contains Hazardous Materials, the D.O.T. required Hazardous Material paperwork should be provided on each pallet that contains Hazardous Material. The driver delivering the load to us also requires the Hazardous Material paperwork for the entire shipment.

• If the shipment is not palletized, per the instructions in item 1 above, contact the Transportation Department at the number below to review this program. This is NOT a true cross-dock.

• Air Freight must be authorized by the Blain Transportation Department - 608-754-2821 The Transportation Department will issue an authorization number. This number must appear in the FedEx Reference 2 field.

Any exceptions to these routing instructions must be authorized in writing by the Blain Transportation Department. Failure to follow these routing instructions may result in an Offset Charge of the entire freight expense plus a $100 administrative fee as specified on the Vendor Standards Manual. Bill of Lading (BOL) Instructions: COLLECT SHIPMENTS ONLY All collect Vendors are required to generate a BOL that meets the following criteria:

A collect shipment means Blain Supply is paying the freight charges, and the BOL should be marked “collect” or “3

rd party” if this is an option on your BOL template. If you (the shipper) are paying the freight charges, the BOL should be marked “prepaid.” These instructions do not apply to prepaid shipments.

The routing provided to you through the Blujay TMS supersedes any destination address info sent in the initial purchase order EDI transmission from our buying group. Please pay attention to your routing instructions and verify that your BOL info matches the destination provided in the routing advisor emails.

The Bill of Lading must have the Blujay load number and at least one Blain Purchase Order number clearly marked on it.

Product must be itemized on the BOL by NMFC freight class and should mirror the freight details entered into the TMS.

If the shipment has more than one Purchase Order, more than one destination, and is being cross docked or “pooled” to our Janesville, WI, distribution center, please list all POs on the master Bill of Lading. You may use a secondary manifest if necessary to list all POs if required. DO NOT USE multiple BOLs for a cross dock shipment. Please see below store list for the Janesville, WI, distribution center address.


Multiple POs may be combined onto a shipment that is routed to the same destination and may ship together on one BOL. Your advisor emails will indicate this information after the load is created and tendered to a carrier.

If you are a 3rd party warehouse, please list the name of the Vendor you are shipping for.

Please indicate in the bill to: Blain Supply, c/o TI Parcel Solutions Inc., P.O. Box 1162, Hickory, NC 28602.

Any exceptions to these routing instructions must be authorized in writing by the Blain Supply Transportation Department.

Failure to follow these routing instructions may result in an Offset Charge of the entire freight expense plus a $100 administrative fee as specified in the Vendor Standards Manual.


Example of a correctly filled out BOL


FARM & FLEET STORE LOCATIONS Store No. Name Address City State Zip

1 Blain Supply Inc. 3507 E Racine Street Janesville WI 53546 2 Farm & Fleet of Dodgeville, Inc. 4894 County Trunk YZ Dodgeville WI 53533 3 Farm & Fleet of Janesville, Inc. 2421 Old Humes Road Janesville WI 53545 4 Farm & Fleet of Watertown 1400 West Main Street Watertown WI 53098 5 Farm & Fleet of Waukesha 2310 Kossow Road Waukesha WI 53186 6 Farm & Fleet of Sturtevant 8401 Durand Avenue Sturtevant WI 53177 7 Farm & Fleet of Platteville, Inc. 1535 E. Business Highway 151 Platteville WI 53818 8 Farm & Fleet of Rice Lake, Inc. 2011 South Main Street Rice Lake WI 54868 9 Farm & Fleet of Chippewa Falls 2583 S. Prairie View Road Chippewa Falls WI 54729 10 Farm & Fleet of Sycamore 1300 DeKalb Avenue Sycamore IL 60178 11 Farm & Fleet of Belvidere 6674 Logan Avenue Belvidere IL 61008 12 Farm & Fleet of Rockford 4725 West State Street Rockford IL 61102 13 Freeport Farm & Fleet, Inc. 1755 South West Avenue Freeport IL 61032 14 Farm & Fleet of Morton 150 East Courtland Street Morton IL 61550 15 Geneseo Farm & Fleet, Inc. 1098 South Chicago Street Geneseo IL 61254 16 Ottawa Farm & Fleet, Inc. 4140 Columbus Street Ottawa IL 61350 17 Farm & Fleet of Bloomington 2201 West Market Street Bloomington IL 61705 18 Sterling Farm & Fleet, Inc. 3913 East Lincolnway Sterling IL 61081 19 Clinton Farm & Fleet 1600 Lincoln Way Clinton IA 52732 20 Woodstock Farm & Fleet, Inc. 11501 IL Rte14 Woodstock IL 60098 21 Farm & Fleet of Kankakee 1811 North State Rte 50 Bourbonnais IL 60914 22 Farm & Fleet of Madison, Inc. 2202 South Stoughton Road Madison WI 53716 23 Farm & Fleet of Decatur 1191 Southside Drive Decatur IL 62521 24 Farm & Fleet of Monroe, Inc. 251 Eighth Street Monroe WI 53566 25 Farm & Fleet of Urbana 2701 North Cunningham Avenue Urbana IL 61802 26 Davenport Farm & Fleet, Inc. 8535 Northwest Boulevard Davenport IA 52806 27 Farm & Fleet of LaCrosse 9438 State Road 16 Onalaska WI 54650 28 Farm & Fleet of Baraboo 1100 South Boulevard Baraboo WI 53913 29 Farm & Fleet of Oak Creek 501 West Rawson Avenue Oak Creek WI 53154 30 Farm & Fleet of Moline 5900 John Deere Rd Moline IL 61265 31 Farm & Fleet of Loves Park 7300 East Riverside Boulevard Loves Park IL 61111 32 Farm & Fleet of Cedar Falls 219 Brandilynn Boulevard Cedar Falls IA 50613 33 Farm & Fleet of Montgomery 400 US Route 30 Montgomery IL 60538 34 Farm & Fleet of Muscatine 3300 North Hwy 61 Muscatine IA 52761 35 Farm & Fleet of Verona 600 Hometown Circle Verona WI 53593 36 Farm & Fleet of Rockton 4567 East Rockton Road Roscoe IL 61073 37 Farm & Fleet of Dubuque 2675 Northwest Arterial Dubuque IA 52002 38 Farm & Fleet of Romeoville 451 South Weber Road Romeoville IL 60446 39 Farm & Fleet of Elgin 629 South Randall Road Elgin IL 60123 82 Blain Supply, Inc. % Dart Logistics 300 Mitchell Road North Aurora IL 60542


Appendix J


Phone: 608-754-2821 · Transportation Fax: 608-754-0383

BLAIN SUPPLY, INC. 2018 Direct Import Instructions

(Toy Vendors – see pages 57, 58)

A.) Essential Requirements: 1. APL Logistics (APLL) is Blain’s forwarder and customs broker. 2. Shipping terms are FOB Port of Export. 3. Shipper must comply with SOLAS (Safety of Life at Sea) container weight requirements

including, without limitation, complying with all verified gross mass requirements, and shipper must provide a certified Verified Gross Mass (VGM) certificate to APLL. A VGM certificate must be provided before container can be loaded onto vessel.

4. Booking requests should be submitted to APLL at least 14 days before intended sailing date. 5. Requested Delivery Date on Blain’s order is the date shipment must arrive in Janesville, WI 6. ISF security requirements for U.S. Customs and Border Patrol must be provided to APLL no later

than 3 days before vessel sailing date cutoff. See attached APLL ISF template. 7. General Conformity Certificate (GCC) for the Consumer Product Safety Commission must be

provided to APLL no later than 3 days before vessel sailing date cutoff. APLL is instructed not to load shipment without this certificate. See attached GCC template.

8. Shipping documents must be provided to APLL within 3 days of vessel departure. 9. Blain’s will transload import containers at a Los Angeles area warehouse before movement inland

to Janesville, WI. Shipments will clear U.S. Customs in Los Angeles.

B.) Booking Requirements with APLL: (see attached list of APLL origin offices and contacts). Shipper must provide following when requesting bookings with APLL: - Provide all required VGM/SOLAS container weight data. See www.apllogistics.com/solas. - Shipper/vendor and consignee information - Shipper/vendor origin port of loading - Final Destination as Blain Supply, Inc., 3507 East Racine Street, Janesville, WI 53546 - Expected shipping window - Cargo ready date - Blain Supply, Inc. purchase order number(s) - Terms of Sale - Commodities - Blain Supply, Inc. item number(s) - Manufacturer’s item number(s) - Item quantities/weights/volumes in cartons/pieces (per PO) - Harmonized Tariff Schedule (HTS) numbers by item per ISF data requirement. - Total shipment weights/volume - Shipper to request Seaway Bill of lading or Telex Release Bill of lading on the shipping order.


C.) If the shipment contains solid Wood Packaging Material (WPM), it must comply with ISPM 15

Regulations and must have an approved IPPC mark to certify the WPM has been subjected to an approved treatment. Shipments that do not contain solid Wood Packaging Material should state on the invoice that the “Shipment does not contain any Solid Wood Packaging Material.”

D.) The Ocean Bill of Lading must indicate the following:

Consignee: Blain Supply, Inc. 3507 East Racine Street Janesville, WI 53546 Notify Party: APL Logistics Finance Dept

16220 N. Scottsdale Road, Suite 300 Scottsdale, AZ 85255 Email: [email protected] Phone: 602-457-4445 Fax: 602-457-4345

E.) Email copies of all shipping documents to APL Logistics at: [email protected]

Email copies of shipping documents to Blain Transportation at: [email protected] Shipping documents must be provided within 3 days of vessel departure, including: 1. Commercial Invoice – List all discounts & allowances. Include HTS # by item. List Country of

Origin with factory name and address. Invoice must accurately reflect what’s being shipped. Any

changes or corrections must be sent to both APLL and Blain Transportation immediately. 2. Packing List - include container number(s) – if multiple containers, provide item breakout by

container number. 3. General Conformity Certificate (GCC). List Blain Supply, Inc. as the Importer of Record. 4. Ocean Bill of Lading – must be Seaway or stamped Telex Release. 5. ISF 6. Other documents that may be applicable for your shipment including:

o Lacey Act Documents o Trademark License Agreement o FCC, FDA

F.) All cartons must be labeled on at least two sides with the following:

- Vendor Name - Purchase Order Number - Blain Supply Item Number - Vendor Item Number - Quantity (Units) - Unit of Measure (each, dozen, etc.)

G.) Loading of Containers

- Load products by Item #’s in a systematic, sequential manner wherever practicable.

Failure to follow these instructions may result in additional expense to Blain Supply, Inc., which will be passed on to the Vendor. Contact Blain Transportation with any questions: Bill Wendt – 608-758-5363, Email [email protected] Ashish Patel – 608-758-5362, Email [email protected]





Phone: 608-754-2821 · Transportation Fax: 608-754-0383

BLAIN SUPPLY, INC. 2018 Direct Import Instructions

for Toy Vendors Only

A.) Essential Requirements: 1. APL Logistics (APLL) is Blain’s forwarder and customs broker. 2. Shipping terms are FOB Port of Export. 3. Shipper must comply with SOLAS (Safety of Life at Sea) container weight requirements

including, without limitation, complying with all verified gross mass requirements, and shipper must provide a certified Verified Gross Mass (VGM) certificate to APLL. A VGM certificate must be provided before container can be loaded onto vessel.

4. Booking requests should be submitted to APLL at least 14 days before intended sailing date. 5. Requested Delivery Date on Blain’s order is the date shipment must arrive in Naperville, IL 6. ISF security requirements for U.S. Customs and Border Patrol must be provided to APLL no later

than 3 days before vessel sailing date cutoff. See attached APLL ISF template. 7. General Conformity Certificate (GCC) for the Consumer Product Safety Commission must be

provided to APLL no later than 3 days before vessel sailing date cutoff. APLL is instructed not to load shipment without this certificate. See attached GCC template.

8. Shipping documents must be provided to APLL within 3 days of vessel departure.

B.) Booking Requirements with APLL: (see attached list of APLL origin offices and contacts). Shipper must provide following when requesting bookings with APLL: - Provide all required VGM/SOLAS container weight data. See www.apllogistics.com/solas. - Shipper/vendor and consignee information - Shipper/vendor origin port of loading - Final Destination as Blain Supply, Inc., c/o Dart Logistics, 300 Mitchell Road, North Aurora, IL 60542.

- Expected shipping window - Cargo ready date - Blain Supply, Inc. purchase order number(s) - Terms of Sale - Commodities - Blain Supply, Inc. item number(s) - Manufacturer’s item number(s) - Item quantities/weights/volumes in cartons/pieces (per PO) - Harmonized Tariff Schedule (HTS) numbers by item per ISF data requirement. - Total shipment weights/volume - Shipper to request Seaway Bill of lading or Telex Release Bill of lading on the shipping order.


C.) If the shipment contains solid Wood Packaging Material (WPM), it must comply with ISPM 15 Regulations and must have an approved IPPC mark to certify the WPM has been subjected to an approved treatment. Shipments that do not contain solid Wood Packaging Material should state on the invoice that the “Shipment does not contain any Solid Wood Packaging Material.”

D.) The Ocean Bill of Lading must indicate the following:

Consignee: Blain Supply, Inc., c/o Dart Logistics 300 Mitchell Road North Aurora, IL 60542 Notify Party: APL Logistics Finance Dept

16220 N. Scottsdale Road, Suite 300 Scottsdale, AZ 85255 Email: [email protected] Phone: 602-457-4445 Fax: 602-457-4345

E.) Email copies of all shipping documents to APL Logistics at: [email protected]

Email copies of shipping documents to Blain Transportation at: [email protected] Shipping documents must be provided within 3 days of vessel departure, including: 1. Commercial Invoice – List all discounts & allowances. Include HTS # by item. List Country of

Origin with factory name and address. Invoice must accurately reflect what’s being shipped. Any

changes or corrections must be sent to both APLL and Blain Transportation immediately. 2. Packing List - include container number(s) – if multiple containers, provide item breakout by

container number. 3. General Conformity Certificate (GCC). List Blain Supply, Inc. as the Importer of Record. 4. Ocean Bill of Lading – must be Seaway or stamped Telex Release. 5. ISF 6. Other documents that may be applicable for your shipment including:

o Lacey Act Documents o Trademark License Agreement o FCC, FDA

F.) All cartons must be labeled on at least two sides with the following:

- Vendor Name - Purchase Order Number - Blain Supply Item Number - Vendor Item Number - Quantity (Units) - Unit of Measure (each, dozen, etc.)

G.) Loading of Containers

- Load products by Item #’s in a systematic, sequential manner wherever practicable.

Failure to follow these instructions may result in additional expense to Blain Supply, Inc., which will be passed on to the Vendor. Contact Blain Transportation with any questions: Bill Wendt – 608-758-5363, Email [email protected] Ashish Patel – 608-758-5362, Email [email protected]




Appendix K ISF Template


Appendix L GCC Template

CONSUMER PRODUCT SAFETY GENERAL CONFORMITY CERTIFICATE

Date:

I. Covered Product Product Description: Product Item Number: PO Number: Product UPC:

II. CPSC Product Safety Regulation The following rules, bans, standards, and regulations applicable to this product: 1. 2. 3. 4.

5.

III. Manufacturer Information Manufacturer certifying Products comply with above safety standards: Name: Address: Date product was manufactured: Place product was manufactured:

IV. Importer / Private Labeler Importer certifying Products comply with above safety standards: Name: Address:

Private Labeler certifying Products comply with above safety standards (check if applicable): □

Name: Address:

V. Third Party Lab Test Name: Address: Tel: Attn:

VI. Person Maintaining Records Name: Address: Tel: E-mail:


Appendix M

BLAINS - APLL Origin Contact List

Origin Port Origin Country Name Title Email

Dalian China Scott Yang

Branch Mgr, Dalian, NPRC DAI Mgmt &

Admin [email protected]

Dalian China Serena Zhang Supervisor, Account, NPRC DAI CSR-CNS [email protected]

Huangpu China Winny Sun Sr Analyst, Operations, Guangzhou Ops IFS [email protected]

Nanjing China Cui, Rita Rep, Account [email protected]

Nanjing China Pan, Helen Rep, Account [email protected]

Nanjing China Chen, Irene A Documentation Rep, Logistics [email protected]

Nanjing China Xiang, Julia L Team Lead, Logistics [email protected]

Nansha China Winny Sun Sr Analyst, Operations, Guangzhou Ops IFS [email protected]

Ningbo China Connie_cao Rep, Account [email protected]

Ningbo China Luka F Zhang Rep, Account [email protected]

Ningbo China Dora Y Zheng Rep, Account [email protected]

Ningbo China Joy Q Feng Team Lead, Logistics [email protected]

Qingdao China Elva Jiang Rep, Account [email protected]

Qingdao China Ross Cui Sr. Operations Supervisor [email protected]

Qingdao China Fiona Ju Rep, Account [email protected]

Shanghai China Collins Zhu Assistant Account Manager [email protected]

Shanghai China Ellen Wang Team Lead, Logistics [email protected]

Shanghai China Becky Li Rep, Account [email protected]

Shanghai China Group Box Group box [email protected]

Xiamen China Sandy Zhang Manager, Account [email protected]

Xiamen China Susan Fu Supervisor, Account [email protected]

Xiamen China Nancy Chen GSSC doc Rep, Account [email protected]

Xiamen China Chen, Lucy GSSC doc Rep, Account [email protected]

Xingang China Lisa Liu Rep, Account [email protected]

Xingang China Michael Lee Supervisor, Account [email protected]

Xingang China Luka F Zhang Rep, Account [email protected]

Yantian China Highlight Qin Analyst, Operations [email protected]

Yantian China Kiddy Huang Supervisor, Account [email protected]

Yantian China Nancy Chen Rep, Account [email protected]

Yantian China Lucy Chen GSSC [email protected]

Yantian China Annie Zou GSSC [email protected]

Hong Kong Hong kong Kiddy Huang Supervisor, Account [email protected]

Jakarta Indonesia Putri Dwiastuti Rep, Customer Service [email protected]

Jakarta Indonesia Linda Kusniawati Manager, Customer Service [email protected]

Jakarta Indonesia Lugita Destyara Rep, Customer Service (IFS) [email protected]

Busan Korea ES Choi Supervisor, CS, Korea CSR [email protected]

Port Klang Malaysia Thanaletchumi Piragilathan Rep, Customer Service [email protected]

Port Klang Malaysia Christyn Yap Sales Support, Supervisor [email protected]

Kaohsiung Taiwan Iris Wang Rep, Account [email protected]

Kaohsiung Taiwan Funney Wu Manager, Service Quality & OPS [email protected]

Keelung Taiwan Iris Wang Rep, Account [email protected]

Keelung Taiwan Funney Wu Manager, Service Quality & OPS [email protected]

Laem Chabang Thailand Sompit Thongkum Supervisor, Customer Service [email protected]

Laem Chabang Thailand Penpimol Chintasatienpong Rep, Outbound Doc [email protected]

Laem Chabang Thailand Varaporn Suttayanukul Rep, Customer Service, Thailand CS Team [email protected]

Ba Ria Vung

Tau Vietnam Yen H Nguyen Rep, Customer Service, APLL VN GNA [email protected]

Ba Ria Vung

Tau Vietnam Ha N Bui Rep, Customer Service Doc, APLL VN GNA [email protected]

Ba Ria Vung

Tau Vietnam Quynh T Nguyen Rep, Customer Service, APLL VN GNA [email protected]

Ba Ria Vung

Tau Vietnam Huynh, Van N Sup, Customer Service, APLL VN GNA [email protected]

Ho Chi Minh Vietnam Yen H Nguyen Rep, Customer Service, APLL VN GNA [email protected]

Ho Chi Minh Vietnam Huong Bui Rep, Customer Service, APLL VN GNA [email protected]

Ho Chi Minh Vietnam Chau Le Rep, Customer Service, APLL VN GNA [email protected]

Ho Chi Minh Vietnam Quynh T Nguyen Rep, Customer Service, APLL VN GNA [email protected]



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