blog - the retail business case for anaplan
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RetailPlanning:TheBusinessCaseforAnaplanByJaredDolichPrincipalConsultant,ColumbusConsulting2020MasterAnaplanner,CommunityBoss,&RetailPlanningEnthusiast
ArticleAbstractAnaplanisanidealplatformtoenablevirtuallyallretail,wholesale,andecommerceplanningactivities.ThevalueprovidedbyAnaplancombinestheflexibilityofspreadsheetsandtheconnectedbusinessdriversintoday’smostcommonpointsolutions.Butthebestpartisthatwhenfullydeployedtotheorganization,Anaplanensurestherightpeopleareplanningwiththerightdata,attherighttime,andwithintherightconnectedprocessenvironment.Meaning,plannersaredrivingbusinessinsteadofrunningaroundendlesslypiecingdatatogetherfromdifferentpartsofthebusiness.
RetailPlanningHistoryIthinkit’simportanttostartwithhowtechnologywasusedtoenableplanningactivitiesoverthelast40orsoyearsbecausethesesolutionsframedtheretailplanninglandscapethatweseetoday.
Thevisionandinteresttoconnectretailplanningactivitieswaswellunderstoodbefore1990,buttechnologywasn’tasevolvedasourambition.
Before1990–LedgerPaperBecausetechnologywassolimitedanddatastoragesoexpensive,theRetailInventoryMethod,orRIMwasthedominantmethodforinventoryvaluationandforinventory
balancing.RIMdoesnotuseunits,butratherestimatesthecostofgoodssoldbytrackingthecumulativemarkuponnewreceipts.Themethodformerchandiseplanningandstoreplanningwastouseledgerpaperandelectricerasers.Icanstillremembertheholesmyerasercreatedfromreworkingmyplansoverandover.Themostimportantobservationfromthistimeperiodisthatthedemandforplanningautomationwassohighthatevenaone-personsolutionwasconsideredvalue-add.IshouldnotethatVisiCalc(1979),SuperCalc(1983),Lotus-123(1983),QuattroPro(1988),andExcel(1987)showedupinmostoftheretailersby1990butitwasforDOS,slow,limitedmemoryandusuallyforonePCthateveryoneonthefloorhadtoshare.Mainframeshadarolebutmostlyfortransactionalsystemslikeitemsetup,allocation,purchaseorders,andreplenishment.
1990to2010–TheRiseofSpreadsheetsandOn-PremisePointSolutionsTheracewasontoinnovateusingwhatevertechnologywasinGartner’supperright-handquadrant.Astechnologyevolved,wecontinuallyrebuiltourplanningapplicationsintheseeminglynever-endingchasetogetusonestepclosertoourconnectedplanningvision.By2000,spreadsheetsweresopervasivethaton-premisepointsolutionswereabletomakeagoodcasefortheirofferingstoconsolidateandenforceconsistencythroughbestpractices.Butitdidn’ttakelongforretailerstorealizethatintegratingtheseproprietarysystemstogetherwasharderandmorefinanciallyburdensomethantryingtointegrateallthosespreadsheets.Sadly,mostretailerscontinuedtousetheirspreadsheets.
2010toPresentInternetandcomputingspeedsarefastenoughtosupportsoftware-as-a-service(SaaS).Thenewgenerationofcloudvendorswereabletolearnfrompriorgenerationsolutionsto
buildplatformsthatwereveryfunctionallyrichandflexible,whilealsotakingadvantageofthelatestadvancementsintechnologytomaximizespeedandscalability.Anaplan’sfounder,MichaelGould,hadbeeninvolvedinthedevelopmentofthreepriorgenerationsofplanningtools.Anaplanalsobenefitedfromnothavingtoworryaboutcompatibilitywithlegacyapplications,astheyhadafreshstart.Asonemightexpect,retailerswereslowtoadoptSaaSbecausemanyhadalreadymadesignificantinvestmentsinpointsolutionsandpoint-to-pointintegrations.Thepathwaytoaconnectedplanningenvironmentwouldrequireapracticalandfinanciallyachievableroadmap.Meanwhile,itwasobvioustoretailplanningsolutionprovidersthatSaaSwasthefutureandtheyquicklyinvestedintheirtechnologyroadmaptopointtowardsthataim.Theproblemformostofthem,however,isthattheirapplicationsweremeantforon-premise,mostlyclient/serverplatforms,andthetransitiontocloudwas,andstillis,verychallenging.Nativecloudsolutionsareinherentlybetteroptimizedforconnectedplanningbecausetheyuseopensourcetechnologies,providerichdataintegrationmethods,outsourcescalableandsecuredatacenters,relyheavilyonin-memorystorage,andbestofallleverageandconnecttheircustomersandpartnerstohelpimprovetheirofferings. 2020RetailPlanningandAnalysisProcesses
Retailershaveknownforaverylongtimewhattheywantfromaplanningecosystem.Everythinginthisretailwheeloffunctionalityshouldrelatetoacommondatasourcebutbecauseoftoday’smishmashof
spreadsheets,pointtopointsolutions,andunsupportableintegrationpoints,thisdiagram,formost,tendstoresembleawheelofidealism,anunobtainablelibraryofenabledandconnectedprocesses.
ValuedriversAcommonrealizationbecameevidentasretailers’solutionsevolvedfromledgerpapertoakludgyandexpensiveintegrationofpointsolutions.Thatis,ifthevisionofaconnectedplanningenvironmentwasthegoalthentherewouldhavetobeafinanciallyrationalizedstrategicroadmapthattakesthemfromtheircurrentstateofinvestmentstotheenvisionedstate.Inaddition,theroadmapmustalsorealizeanongoingreturnoninvestment.Toaccomplishthistask,manyretailersusedvaluedrivers,orcapabilities,thatmustbepresentinthesolutionasthecomplexityofthesolutionsincreased.ThevaluedriversarethenmappedtoKPIswhichinturnaremappedtomeasurablefinancialdriverstorationalizecapitalinvestment.
How it Starts Toworkwithintheboundariesofanorganization’shumanresources,appetiteforscope,andbudgetallocation,astrategicroadmapcanbeimplementedatapacethatoptimizesthesethreecompetinglevers.Implementationsstartwithonetofiveusecases,typicallyframedinalong-termroadmap,toarticulatetheorganizationslong-termvision. Illustrativeexampleofatypicalroadmap
Onceafoundationissetandthebenefitsaredocumented,moreadvancedapplicationscanbebuiltandconnectedtoeachother.Afterthat,otherdepartmentsanddivisionswilltakeaninterestandeventuallyacriticalmassisreachedwherethereisaconnectedplanningenvironmentestablished.Applicationsareintegratedintoacommondatahub,ideallygovernedbyanAnaplancenterofexcellencetosupportadherencetostandards,knowledgesharinganddatagovernance.
WhyAnaplan?Anaplanconnectsandenablesplanningactivitiestogetherinasingleplatform,adreamthatstartedwithretailplannersbefore1990andbornfromfrustrationwithhavingtoerasetheirmerchandiseplansdozensoftimesinordertoachieveturnoverout3decimalpoints.Anaplanfurtheradoptstheadvantagesoffuturesolutionsbytakingtheeaseofuseandflexibilityofspreadsheetsandlayeringonthebenefitsofpointsolutionslikesecurity,scalability,andauditability.Anaplancanaccommodateaspectrumofapplications,fromsimpletofullyintegratedandautomated.ThisisAnaplan’sdistinctadvantagetoconnectalltheplanningactivitiesinoneplatform.
AnaplanrelievesthepressureonITbecausetheapplicationdevelopmentisdesignedtobebuiltbybusinessusers.Inadditiontothedevelopmentbenefitsandthefinancialbenefitsthatcomefromconnectedplanning,Anaplanalsoprovidesfourdistinctfeatures.
Addressing Change Management YoumightbeaskingwithallthischangehowdoesAnaplanensureuseradoption?Weallknowthatretailprocessesarefundamentallythesameattheircore,butwealsoknowthatnoretailerimplementsthemthesamewayorconnectsthemsimilarly.Evenwithinorganizationsthathavemultiplesaleschannels(retail,wholesale,ecommerce)andregions(Americas,Europe,AsiaPacific)thereareusuallyinconsistentprocesses.Anaplansquarelyaddressesthisneedbyconnectingapplicationsfront-to-back,meaningtheystartwiththeuserstoryandbuildoutasolutionaroundit.Therearenopre-conceivedsolutions.Agreat,flexibleplatformcanmissthemarkifproperdiligenceisnotputinduringtheplanningandexecutionoftheapplication.Giventhespeedandflexibilityoftheplatform,AnaplanimplementationstypicallyfollowaAgile/SCRUMmethodology,calledtheAnaplanWay.Anaplanalsoprovidesa
blueprintfordevelopinganAnaplancenterofexcellenceintheorganizationwiththeintendedvisiontoensureuser-adoptionremainshigh,dataqualityismaintained,andapplicationsareconnectedoptimally.
Butformany,thebestpartofAnaplan’secosystemistheirCommunityExchange.Thereyoucanaskanyquestionabouttheplatformandusuallywithin5or10minutesyou’llgetananswer,usuallymorethanone,frompeopleallaroundtheworld.InadditiontobeingabletocollaboratewithotherAnaplannersyouwillalsofindavastlibraryofdocumentation,best-practices,blogarticles,andnewsworthyevents.
Summary Post1990,retailersfinallycouldgrowbeyondtheone-storeformatnowthattechnologycaughtupandallowedthemtoautomateroutinetasks.Theirvisionofconnectingallthefunctionalareasofthecompany:humanresources,merchandising,finance,accounting,operations,supplychain,marketing,anddesignwasalwayswellunderstoodbuttechnologycouldonlytakethemsofar.Overtheyears,retailersmademassiveinvestmentsintechnologyandbenefitsweregained.However,withtheintroductionecommercemega-retailers,traditionalcompaniesneedtoplanmoreeffectivityandrespondtoinsightthroughimprovedvisibilityacrosstheorganizationiftheywanttocompete.WiththeadoptionofSaaSplatformslikeAnaplan,thetimelessvisionofconnectedplanningispossible.Implementationofaconnectedplanningecosystemdoesn’thavetoberapidbutrather,resolute,measured,andfocused.Onapersonalnote,I’veworkedwithmanyretailplanningsystemsovertheyears.WiththeintroductionofAnaplan,aSaaSprovider,IhaveanoptimisticoutlookforwhatI’vealwaysbelievedtobetheidealretailplanningconfiguration.
AuthorJaredDolich2020MasterAnaplanner,CommunityBoss,&RetailPlanningEnthusiast
PrincipalConsultant,ColumbusConsultingBio:Jared’spassionforretailtracebacktohishighschooldayswhenhesoldcinnamontoothpickstohisclassmatesandwhenhelearnedfirsthandtheconceptofinventorymanagement,costofgoodssoldandhowtomakeatidyprofit.AfterbeingintroducedtoretailplanningsolutionsasabuyeratTargetStores,he’sbeenonapersonaljourneyeversincetohelpretailpractitionersreachtheirpotentialbyusingsoftwaresolutionsthateffectivelyenabletheirprocesses.Recentlynameda2020
MasterAnaplannerandCommunityBoss,Jaredprovidesretailers,wholesalers,andecommerceplannerstherigor,training,andpositivethinkingneededtohelpthemfullyoptimizetheirAnaplanplatform.PriortojoiningColumbusConsulting,aconsultancyfocusedontheretailindustry,JaredwasaretailITexecutiveforTarget,TuesdayMorning,Payless,andAscena.
Contributors TomPhelps,ColumbusConsultingPartnerMarkMcNeela,ColumbusConsultingPrincipalConsultantAmenehMcCullough,DirectoroftheMasterAnaplannerProgramatAnaplan