BlueSpiceThe MediaWiki Enterprise Distribution.

MediaWiki Enterprise Distribution

2

BlueSpice improvements in 7 areas

Editing

Search

Processmanagement

Quality management

Books & Export

Redaktion

Administration

Fields of ApplicationBlueSpice is particularly suitable for company use

3

Handbooks andOnline Documentation

KnowledgeManagement

Organization andProcess Documentation

Instruction manuals anddocumentationen oftechnicalsystems

User manuals andreferences

IT documentation

Documentation of customengineered configurations

Documentation oftechnicalstandards…

Providing initial information effectively and directly for your colleagues

Linking company locations and departments

Spread knowledge about customers, products and processes

Collect experiences (best practices)

Central access to existing documents

Professional search in different stocks of knowledge…

Organization handbooks

Central collection of operating instructions

Central information about people, working groups and their expertise

Minutes of meetings…

Fields of ApplicationBlueSpice is particularly suitable for company use

4

Public RelationsSpecial Interest

PlatformSupport and Helpdesk

Assembly point for project knowledge, expert know-how, special sections for new technology, products, strategies and debates

Work and documentation platform for supporting conferences, open workshops or BarCamps

Make knowledge available for the press, bloggers and others disseminating information

Collaborative stores of solutions for service desk workers

Solution oriented docu-mentation of malfunctions and their solutions

Comprehensive knowledge base for first, second and third level technical support

Target group oriented knowledge platform (politics, culture, knowledge, entertainment, health, lifestyle...)

Cooperation platforms for technology partners (joint ventures)

Central knowledge base for organizations, foundations and NGOs

What users recognize: BlueSpice is based on the original Wikipedia-Software MediaWiki

Better as MediaWiki i.a. through modern and intuitive usability forusers and administrators

The data remain with you - No Vendor Lock-in

Sign-in as much users as you want– No user licences

Support workflow procedures for quality management

5

In ComparisonBlueSpice docu compared to similar systems

Various professional export functionality and chapter navigation in thearticles

Professional search with titles and fullll text (also in attached files), withfacet filter and search-as-you-type

Revisioning and easy comparison of versions (history)

Selected features specifically adjusted for needs of technical editors

6

In ComparisonBlueSpice docu compared to similar systems

BlueSpice pro

Structure of BlueSpice pro

7

MediaWiki and BlueSpice free as a core

Funktionen von Blue Spice free

MediaWiki

Preview in the softwareSelected functionalities of the subscription

8

Layout

9

Authors, readers andcomments

Three-part navigationplus chapter navigationof books

Meta informationand approvals in thestate bar

Comprehensive search withauto complete

Discussion, recent author and edit, aswell as Watchlist functionality

10

Facettensuche

• Search in titles or full text

• Filter with facets

• Your search query will beauto-completed

• First results will be shownwhile you are typing(search-as-you-type)

• Search in attached files

• In addition: category treeand special pages like „All pages“ that help findingconten

Finding content

Auto-complete function

Filter with facets and sortresults

11

ServiceCenter

• Search wthin categories

• Search within namespaces

• Search within types e.g. docx

• Search within authors

• Display the top 5 articles

• Category check

Create search portalsFinding relevant content quickly with preconfigured search fields

Use those search fields in homepages orportals to help users finding relevant content.

12

Editor

• Work without wikicodethanks to the WYSIWYG

• Upload and insert imagesand screenshots with a special dialogue

• Easily insert links

• Upload and insert fileswithout leaving the article

• Simple creating and editingof tables

Create contentWYSIWYG and „Insert“-dialogues help you to easily edit articles

Dialogue for links

Drag & Drop

13

Just drop image files in the editor

Bilddateien werden gleichzeitig hochgeladen und eingefügt

14

EmbedVideo

• Embed and play videos in a wiki article

• 24 popular video sharing services e.g. Youtube and Vimeo

Embed and play videosPimp your content with videos

15

Page templates

• Adjust page templatesindividually

• Implement textcomponents like infoboxes, text components, Personal data, organisation profiles, navigation bars etc.

• Administrate all templateson a special page

Pre-structuring of contentImplement standards with page templates

Choose a template

Fill-in pre-definedcontent areas

16

Semantic MediaWiki

• Create forms

• Reduce information tostandards

• Store semanticinformation

• Display semantic resultsas table, list … e.g. „all companies in Detroit whose account manageris Mr. Black“

Produce & read-out of meta level dataGenerate semantic data and use it

17

GuidedEditing

• Specifies structures and causesconsistency

• Reduces the editor to a fewimportant buttons

• Expert mode for complex tasks andcorrections

• Modular arrangement of templateselements

Create an article step by stepIdeal for newbies: define content and reduce functionalities

Get Statistics

18

Wiki gardeners love to see what‘s going on

Display statistics in an

graphical output by choosing

the data base, period and

further settings

19

Administration

• Comfortable rightsmanagement (user, groupand namespace manager)

• Limit access to single pagesor namespaces that meansalso , d.h. auch für die authorization for access tosingle manuals

• Define user groups andtheir permissions e. g. „Management“

Rights ManagementDefine permissions and access

20

Blog, Shoutbox & Co.

• Newsblog for central newson your documentationplatform

• Use the discussion page fordiscussions and feedbackof employees

• Using the shoutbox forhints, comments andfeedback

CommunicationOptimize editorial processes and bring together all experiences

21

In the wiki and per mail

• Find a central notification on activities in you user area

• E-mail notification of what isgoing on in the wiki

• E-Mail notification on workflowprocesses

• Subscribe to news like „recentchanges“ by RSS

• Place article in you watchlist

• Create your own focusnavigation with you favoritearticles and subscriptions

Notification SystemsKeep your documentation team up-to-date

22

Reminder

• Define the date for thereminder

• Mark an article as„obsolete“

• See a list of all „reminders“ on a special page

• Remove the „expired“ symbol

Follow-up for obsolete articlesEnsure up-to-dateness with the reminder

Responsible Editors

23

Assign responsibilites for an article

The responsible editors are

viewed with their profile pictures

in the state bar

Assign one or more

responsible editors

24

Teamwork• Appoint responsible

editors

• Define workingsequences withworkflows

• Create workflowtemplates for recurringactivities

• Define approvalprocesses to keep an eyeon changes in an articlebefore publishing it

• E-Mail notification

Quality AssuranceUse workflows and reviews to support quality processes

25

Teamwork

• Approve text, images andfiles with just one click

• Display of the approvalstatus of an article

Quality ManagementApproval processes form the basis for liabilities

See the current status

in the state bar

26

Visual Diff

• Revisions for certification

• Approved article versionsare marked in colour in thehistory

• What has been changedsince the last approval?

• All changes at a glance

Version DifferencesApproved articles are marked in the history

Display revisions for certification.

Approvals are also documented.

27

VisualDiff

• Highlighting of changes

• Highlighting of addedcontent

• Highlighting of deletedcontent

RevisionsChanges in the content are highlighted

See at a glance what has changedin guidelines.

28

Bookmaker

• Create a book

• Add and delete articles in the book editor

• Change structures of a bookper Drag & Drop

• A table of content with thechapter navigation

• Export single pages, chapters or a book as PDF orDOCX

• Copy books

HandbookCluster thematically related articles

29

Bookmaker

• Table of content withchapter navigation

• Display of the title of thebook

• Links to other chapters

• Navigate one articleback or forward

Chapter navigationInsert a table of content in an article

30

Bookmaker

• Books, selected chapters or single articles as PDF

• Clickable table of content

• List of approved articles

• Attached files

• Layout in individual design

ExportConvert relevant content as PDF

Articles as PDF or as paper

for meetings or field service

31

Bookmaker

• DOCX export for singlepages, chapters or books(Attention: you will need an additional PHPDocxlicense)

• HTML export for singlepages

ExportDOCX and HTML export for further use

Adjust templates from the

wiki in Word .

Use wiki articles in a DMS.

Transfer wiki artikel and

its formattings into

other webbased

systems.

32

WikiExplorer

• Sort the list of articlesaccordings to specificchracteristics

• Simple and combinedqueries

• Up-to-dateness: find out articles that have to beoverhauled

• Quality: list undisclosedarticles and more

Look out for TasksSupport of content maintaining with the Wiki Explorer

Wiki gardeners identify potential „problems“ and

can suggest new operating processes.

33

RatedComments

Rate and mark articles withstar symbols

Idea management – rate and comment to newmethods, ideas, marketingoperations or the like

Rate comments fromothers e. g. as „helpful“

Keep track of all ratings on a special page

Rate and Comment

Average of all ratings

Rate with stars and

comment yourrating

BlueSpice

34

Staying up to date

/BlueSpice.for.MediaWiki

/BlueSpiceTweets

/BlueSpiceVideo

blog.bluespice.com

/+BlueSpice

demo.bluespice.com

shop.bluespice.com

help.bluespice.com

Demo

Shop

Helpdesk

www.bluespice.comHomepage