board agenda action item - holyspirit.ab.ca · board agenda . action item . to: board of trustees ....

ACTION NO: B.9

June 24, 2015

BOARD AGENDA

ACTION ITEM

TO: Board of Trustees

FROM: Lisa Palmarin, Secretary-Treasurer

SUBJECT: 2015/2016 Operating Budget

ORIGINATOR: Terry O’Donnell, Board Chair BACKGROUND

1. The 2015/2016 Operating Budget has been prepared for Board review. RECOMMENDATIONS That the Board of Trustees approves the Holy Spirit Catholic School Division’s Operating Budget for 2015/2016 AND FURTHER authorizes the submission of the 2015/2016 Operating Budget to Alberta Education.

Operating Budget 2009/2010 Updated Fall 2009 Page 0

2015 / 2016 Operating Budget Holy Spirit Roman Catholic Separate Regional Division No. 4

June 24, 2015

Prepared by: Lisa Palmarin, CGA, CSBO

Secretary Treasurer Holy Spirit Catholic Schools

620 12 Street “B” N Lethbridge, AB T1H 2L7 Phone: 403.327.9555

[email protected]

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Table of Contents Executive Summary ....................................................................................................................................... 1

Education Planning ....................................................................................................................................... 2

Board Strategic Priorities .............................................................................................................................. 3

2015/2016 Operating Budget Highlights ...................................................................................................... 4

Spending by Program Area ........................................................................................................................... 7

Instruction ................................................................................................................................................. 8

Plant Operations and Maintenance ........................................................................................................ 16

Capital and Debt Services ....................................................................................................................... 16

Transportation ........................................................................................................................................ 16

Board Governance and System Administration ...................................................................................... 17

Operating Reserves ..................................................................................................................................... 17

Capital Reserves and Board Funded Capital Expenditures ......................................................................... 18

Expenses by Object ..................................................................................................................................... 19

Staffing ........................................................................................................................................................ 20

Class Size ..................................................................................................................................................... 20

School Site Budgets ..................................................................................................................................... 21

Detailed Budgets ......................................................................................................................................... 22

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Executive Summary In developing the divisional operating budget, Senior Administrators and Principals were guided by the

following core commitments that describe the value of stewardship within our School Division:

“We respect and protect God’s Creation.”

“We ensure that our resources and efforts best serve the educational needs of all our students.”

“We are accountable to our supporters and will operate in a fiscally responsible manner.”

“We ensure that decisions are both fact and policy driven.”

“We support and provide processes which promote fair and objective decision-making through a

Catholic perspective.”

“We are open and transparent.”

The 2015 / 2016 operating budget has been developed within the guidelines of the Funding Manual for

School Authorities provided by Alberta Education. The funding framework for K to 12 Education in

Alberta is based on the three pillars of equity, flexibility and accountability. The funding framework is a

method used to distribute approximately 25 different grants to school authorities in a consistent and

equitable manner. Unless otherwise specified, school districts have maximum flexibility in determining

how these funds are used to best meet the needs of students. Only a few grants are targeted, which

means they must be used for the purpose in which they were provided. The funding framework also

requires that school boards be accountable for how funds are spent and to ensure outcomes are

achieved with continuous improvement over time. Accountability also includes the necessity that school

boards are transparent in how they use their financial resources.

While funding from Alberta Education is provided in large part on a per student basis, such an allocation

method to each of our schools would most certainly result in significant inequities. For this reason,

funding allocations to individual schools are based on the individual needs of each school. This is

consistent with the way in which prior years’ operating budgets have been prepared.

The following summarizes the assumptions made during the development of the budget:

2.32% increase in enrolment (112 students)

Teacher allocations for 2015/2016 are based in large part on the estimated number of students

in each grade or classroom, using provincial class size recommendations as a guideline;

Teacher allocations to schools have been made with the intent to maintain class sizes at

2014/2015 levels and to achieve 907 instructional hours for teachers;

Each school has received an allocation for administration;

Due to budget constraints, resource allocations to schools have been reduced by a total of 6% -

with reductions of between 2% and 13%. The average reduction is 5%.

As the School Division continues with its inclusive education model, staffing allocations for

students with diverse learning needs are made in collaboration with the Director of Student

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Services, the school Principals, and the Deputy Superintendent. In addition to making allocations

for students with severe disabilities, additional allocations have also been made for English

language learners who require additional support, as well as for ECS students with mild and

moderate delays;

The School Division will have an operating deficit of $184,832. This deficit will be absorbed by

the use of operating and capital reserves. The School Division is in good financial health.

Therefore, the use of reserves will not have a negative effect.

The cost of technology evergreening for 2015/2016 was absorbed by the 2014/2015 budget,

thereby realizing a cost savings of approximately $500,000 for the upcoming school year.

Certificated staff increase of 5.2 FTE.

Non-certificated staff increase of 13.35 FTE.

Total staff: 537.4 FTE [September 30, 2014 – 518.84]

Education Planning Each year, school divisions and individual schools are required to submit a Three Year Education Plan

and corresponding Annual Education Results Report. The Three Year Education Plan is a comprehensive

document that utilizes data from Provincial Accountability Pillar Reports, Diploma Exam and

Achievement Test results, and local survey feedback to illustrate how the School Division will meet the

goals of the Province of Alberta. The Annual Education Results Report provides stakeholders with

information pertaining to the attainment of the provincial and local goals set out in the Three Year

Education Plan. Alberta Education requires that both of these documents be submitted by November

30th.

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Board Strategic Priorities

Each year the Board of Trustees develops strategic priorities that set the direction for the following

school year. Upon acceptance and approval, a budget is developed that reflects these strategic

priorities. It is assumed and further regulated by the School Act, that the Board operates in a fiscally

responsible manner and therefore, an accumulated operating deficit is prohibited.

The following priorities have been established through the collaborative efforts of senior administration

and school administration and through consultation with our stakeholders. Furthermore, these priorities

align with the Alberta Education Business Plan that states the following goals:

An excellent start to learning Success for every student

Quality teacher and school leadership Engaged and effective governance

1. Catholic Identity – guided by our Three Year Faith Plan

As a Catholic School Division, it is imperative that we maintain and enhance a strong Catholic

Christian Faith culture. We will continue to provide opportunities to engage in our faith. Our

staff and students will be guided by the social teaching of the Church which will enrich their

personal relationship with Christ.

Areas of Focus:

o Year 3 of our Faith Plan o Religious Education instruction o Faith formation of staff and students o Sacramental preparation o LIFE Framework o Catholic social teachings

2. Preparing students for their future – guided by the Education Plan

High quality learning begins with an emphasis on literacy and numeracy. Preparing our

students for an ever-changing world requires high quality teaching, outstanding leadership

and flexibility in programming. Students will become confident, resilient, and engaged

learners. It is important that they can create, communicate effectively, collaborate with

others and be critical thinkers. This requires a major shift in how we operate schools and

encourages partnerships with the community.

Areas of Focus:

o Numeracy / Literacy o FNMI learning o Diverse learning needs o Early learning o Educational technology o Quality teaching o Quality leadership o Student competencies

3. Engaging and effective governance – guided by the Board’s Annual Work Plan

School boards need to provide strategic, fiduciary and generative governance to meet the

needs of their communities.

Areas of Focus:

o Advocacy o Engagement o Education Act and Regulations o Communication o Partnerships

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2015/2016 Operating Budget Highlights Alberta Education Funding Allocation Changes

For 2015/2016, base instruction grants will increase by 1.8%. Class size funding rates will increase by 2%.

All other funding rates will remain the same as for 2014/2015. The funding allocation for Board

Governance and System Administration will be reduced by an estimated $271,000. This reduction is

being realized in the form of a monthly deduction from the school division’s revenue from Alberta

Education. Total revenues are expected to increase by 2.47% from the 2014/2015 budget. This is

approximately $1.4 million. Provincial government revenues will increase 2.8% or just under $1.5

million. Operating and capital reserves from prior years will be used to balance the budget.

Sources of Revenue

Holy Spirit Catholic Schools is economically

dependent upon the Provincial Government

for its revenues. This is illustrated in the chart

to the right. 94% of revenue comes from the

Provincial Government. Federal Government

funding, at 2% of total revenue, includes

tuition fees charged for federally funded First

Nations students who live on reserves and

attend school in either Pincher Creek or

Lethbridge. Local fees, which make up 2% of

total revenue, consist of Early Learning Program fees, transportation fees, school based course materials

fees, interest revenue, facility rental revenue, and other school generated funds. The budget for local

fees and revenues also reflects estimates for school based fundraising activities. These estimates are

based on current fundraising projects as well as historical data.

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Budgeted Revenue

Enrolment

Student enrolment is the

primary driver of funding to

the school division. Almost

three-quarters of the School

Division’s funding is based on

enrolment as at September 30

each year. Including our

funded Early Learning

Program children, the School

Division is expected to

welcome 112 [2014 – 208]

new students in September

2015. This 2.32% increase will

bring our student population to 4,947, or an FTE of 4,667 [2014 – 4,835, FTE 4,559]. This is a 2.32%

increase in FTE enrolment from September 2014. The chart above illustrates the increases or decreases

at each division level.

Revenue Category

Budget

2015 / 2016

Budget

2014 / 2015 Change % change

Alberta Education 54,462,596$ 53,017,651$ 1,444,945$ 2.73%

Other Government of Alberta 264,269 220,523 43,746 19.84%

Federal Government and First Nations 1,255,144 1,320,638 (65,494) -4.96%

Fees 1,324,825 1,106,204 218,621 19.76%

Other Sales and Services 261,945 450,000 (188,055) -41.79%

Investment Income 50,000 100,000 (50,000) -50.00%

Gifts and Donations 150,000 150,000 0 0.00%

Rental of Facilities 50,000 50,000 0 0.00%

Fundraising 414,001 414,001 0 0.00%

TOTAL REVENUES 58,232,780$ 56,829,017$ 1,403,763$ 2.47%

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Estimated Enrolments – September 2015

By 2018, enrolments are expected

to increase by 9.2% (420 students).

These increases are expected to

occur at all grade levels, making the

need for additional classroom

spaces more emergent, particularly

in the City of Lethbridge.

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Spending by Program Area The 2015/2016 Operating Budget of $58,417,612 is comprised of expenditures in the following

functional areas:

There is an expected operating deficit of $184,832. Operating reserves of $119,832 and Capital reserves

of $65,000 will be used to offset the funding shortfall.

Variance % change

Revenues $58,232,780 100.00% $56,829,017 100.00% $1,403,763 2.47%

Expenses

Instruction $47,031,223 80.51% $45,778,792 79.12% $1,252,431 2.74%

Operations and Maintenance 4,019,000 6.88% 4,051,041 7.00% -$32,041 -0.79%

Capital and Debt Services 3,425,187 5.86% 4,082,299 7.06% -$657,112 -16.10%

Transportation 1,880,000 3.22% 1,892,040 3.27% -$12,040 -0.64%

Board and System Administration 2,062,202 3.53% 2,055,179 3.55% $7,023 0.34%

Total Expenses $58,417,612 100.00% $57,859,351 100.00% $558,261 0.96%

Operating Surplus (Deficit) -$184,832 -$1,030,334 $845,502

Budget 2015 / 2016 Budget 2014 / 2015

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Instruction

Each school receives funding allocations based on the individual needs of the school and its students. In

keeping with the Board’s priority to prepare students for their future, every effort is made to provide

funds to schools that will allow staff to meet the diverse learning needs of each student. Teaching staff

allocations are made in collaboration with the Deputy Superintendent. The following are specific

allocations that are made to each school:

Allocation Intent

School Administration Funds administrators’ allowances and office

support staff, including administrative assistants,

clerk typists, and library clerks.

Teacher Full time equivalents are allocated based on

number of students, programs, class sizes, etc.

Substitute Teachers This funds the cost of substitutes for teachers who

are away ill or at professional development

activities.

Resources This funds the cost of contracted and general

services, and instructional materials.

School Generated Funds This funds co-curricular activities in schools, as

well as fundraising. All funds that are raised at the

school are returned to the school.

Funding is received for specialized programs such as French Immersion, Outreach, and Summer School.

Allocations are made to the individual schools that operate these programs.

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Many instructional budgets are centrally managed. Services in these budgets are directly related to the

activities in schools. These budgets include:

Budget Description

Religious Education Religious education and faith formation of staff and students are

essential and integral parts of the life of our School Division. An

important aspect of fostering a strong Catholic culture in our schools

is the ongoing development of the relationship with our parish

communities and broader Catholic community. The Director of

Religious Education’s participation in Pastoral Zone meetings,

Diocesan committees and the Religious Education Network (REN) is

supported in this budget. As well, the support of student and staff

faith formation and the ongoing development of Catholic leadership

capacity within our Division are guided through the Division Religious

Education Committee (DREC). Associate Principals develop as faith

leaders through this committee and take on key roles as nurturers of

Catholic culture in each of their schools. The budget provides support

for new administrators, teachers, and support staff to attend SPICE

and BLUEPRINTS and also supports the new teacher faith mentorship

program. In addition, the division opening Mass, the annual Spiritual

Development Day for all staff, times of reflection and prayer for the

Learning Leadership Team, faith formation sessions for all staff, and

staff/student retreats in individual schools are funded through this

budget. Professional in servicing for teachers will also be provided to

implement the new Grade 1 and 2 Religious Education

programs. Collaborative planning to develop the next 3-year faith

plan which will be implemented in September 2016 is also supported

by this budget.

Under the direction and implementation of the Director of Religious Education, these activities are integral to the growth of our Catholic learning communities and serve to develop our Catholic identity as guided by our Three Year Faith Plan.

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Budget Description

First Nations Metis Inuit

Education

14% of the Holy Spirit student population self-declares as First

Nations, Metis, and Inuit (FNMI). Of these, approximately 146

students live on reserve and 537 students live off reserve. Current

division and provincial data indicates that generally the FNMI student

population is not experiencing the same levels of student success as

all Alberta students. This budget serves to address our goal of

ensuring FNMI student success within a learning environment that

respects and values the history, culture and contributions of our

indigenous peoples. Through the leadership of the Director of

Religious Education, this budget provides direct support to students

via the work of the FNMI High School Graduation Coach at Catholic

Central High School and 7 FNMI Support Workers. 85% of the FNMI

budget is dedicated to the staffing of this team. The Graduation Coach

program has been implemented to directly impact student learning

and academic success. The FNMI Support Workers enhance teacher

capacity as they help classroom teachers include FNMI content and

perspectives across the curriculum for the benefit of all students.

They also work directly with students by helping to facilitate the

implementation of necessary supports to ensure success. The

division’s involvement with the Provincial First Nations, Metis, and

Inuit Professional Learning Project will help educators build capacity,

engage learners, and create paths for success. This budget supports

the annual school Heritage Days, Pow Wows, and Division FNMI

Awards and Feather Blessings that have become events that are

embedded in the culture of Holy Spirit Schools. The Wisdom and

Visioning Circle will be established to have elders provide perspective

and insight to senior administration and the Board as we move

forward in supporting student success for all.

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Budget Description

Learning Services The Learning Services Department provides divisional support to schools in the area of curriculum and instruction. This budget supports professional development for staff through a divisional professional development day, grade level and subject area meetings for teachers, lead teacher sessions for technology, the collaborative peer mentor program and curriculum development. With a significant reduction in the Learning Services budget, opportunities and flexibility for supporting teacher engagement in professional learning will be limited. Our Off Campus program, which includes the Off Campus Coordinator and one Career Practitioner continues to open new pathways for student success.

French Language Project The French Language Project is a federally funded project that was

implemented in September 2005.

The School Division currently receives $74,000 per year to operate the

project. Any unspent funds from the prior year are carried forward to

the next. The budget allows for the School Division to employ a .5 FTE

certificated teacher to coordinate programming and professional

development with schools.

International Education The upcoming school year will mark the third year of the Board’s initiative to grow in International Education. A .5 FTE International Education Consultant welcomed 12 students from Los Caobos School for 10 weeks and 14 students from Nueva Ingleterra School in Bogotá, Colombia. Catholic Central High School welcomed 18 students and 2 teachers from their sister school St. Ursula Academy in Sendai, Japan for 3 weeks in March. We are excited to send a CCH student to Sendai for 5 months in 2015-16 as per our agreement. In return, we will continue to welcome one St. Ursula student per year to CCH. We are happy to welcome Holy Spirit's first long-term international

fee-paying students in the fall. We estimate that there will be at least

6 long-term students next year coming from Vietnam, Nigeria, Brazil,

Spain and possibly China. We will also have 12 short-term students

from Los Caobos in Colombia in the fall for no less than 10 weeks. Our

International Education Consultant was able to travel to Montréal for

an International Agent Conference in May 2015 to find agents who

will work to recruit international students for the School Division. We

currently have agents in Spain, Brazil, Hong Kong and China with

whom we are working closely to recruit students.

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Budget Description

Student Services Providing divisional support for schools, Student Services

encompasses many different facets including that of psychological

services. Our psychologist assesses obstacles which affect learning, in

general, as well as psychological needs of individual students.

Further, the psychologist consults with school-based administration,

Inclusive Education Liaisons, Family School Liaison Counsellors,

teachers and parents.

Supports to schools include provisions for students with challenging

learning needs. English as a Second Language instruction (ESL / ELL)

along with Speech and Language and Education Assistants assigned to

school programs are provided in order to deliver essential

programming for students with diverse learning requirements. Using

funding received for English Language Learners, an ELL teacher has

been hired to support the unique needs of these students.

Furthermore a specific program for junior/senior high school students

has been established.

In response to an increased need for supporting behavioural needs of

our learners in classrooms, as well as building lateral capacity with our

teachers, the School Division will continue to provide support for all

schools in the form of a Behaviour Specialist Teacher.

We began the 2014/2015 school year with 86.7 FTE Education

Assistants and ended the year with slightly less than 90 FTE, as a result

of ongoing, diverse and growing needs of current and incoming

students in our division. The 2015/2016 budget will support

approximately 98 FTE Education Assistants.

Adaptive Behaviour

Classroom (ABC Program)

The goal of the ABC (Adaptive Behaviour Classroom) Program is to

provide opportunities for growth in positive behaviour choices, to

allow for optimum learning in a small group setting, and to facilitate

movement back to the student’s regular classroom setting as soon as,

and as successfully as possible.

This goal is achieved through the teaching and practice of character

building, behavioural, and social skills, which permeates the academic

subject areas. Further opportunities for positive growth are provided

through integration into the regular classroom setting.

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The staffing component of the ABC Program will be as follows:

1.0 FTE Certificated Classroom Teacher

1.0 FTE Family Intervention Worker

1.25 FTE Education Assistants

Family School Liaison

Counsellor Support

All Family School Liaison Counsellors employed in the division fall

under a centrally managed budget. In doing so, the Director of

Student Services has the flexibility to deploy counsellors as needed

within the division.

The Family School Liaison Counselling Program creates a valuable link

between home, school and other agencies as required. The program

provides services directly to the student and family at their home, the

school or a mutually agreed upon community site. These services are

free and available to any family with children/students attending Holy

Spirit Catholic Schools.

Program services are divided into four categories:

Counselling

Prevention/Educational Programming

Community Liaison

Crisis Intervention

There are 5.6 FTE Family School Liaison Counsellors employed in the

Division. This will remain unchanged for 2015/2016.

Program Unit Funding Young children come to early learning programs with a great variety

of skills, talents and support needs. Alberta Education provides

resources to school divisions, for the delivery of programs and

services for children identified with severe program needs. Within

Holy Spirit Catholic Schools the resources provided by Program Unit

Funding (PUF) are used to provide individualized early intervention for

children with varying support needs. These supports are best provided

in play- based, developmentally appropriate programs with peers and

adults. This budget supports the multi-disciplinary team consisting of

Speech Language Pathologists, Teachers, Home Visitation Facilitators

and Early Learning Assistants. 92% of the resources received are

dedicated to personnel who provide direct support to children and

their families. In Holy Spirit Catholic Schools, we focus on high quality,

inclusive programming, directed support and family programming for

children requiring a high level of early intervention support.

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Budget Description

Early Learning

The foundation of learning begins in the early years and continues

throughout life. Positive experiences set the trajectory for success in

school, health and wellness. Early Learning Programs designed to

meet the development needs of three and four year old children are

offered in urban and rural elementary schools in the division. For

children to be able to work together, solve problems, manage

information and think critically they must have the foundational skills

of self-regulation and social skills. Play-based experiences designed to

enrich the natural curiosity of young children are intended to provide

children with the foundations they require for seamless entry to

kindergarten. Children requiring targeted support due to mild to

moderate delays receive programs within the Early Learning Program

setting. Targeted programming is provided under the supervision of

the multi-disciplinary team. Children not receiving Alberta Education

Funding pay a tuition fee. 97% of the resources received are dedicated

to personnel who provide direct support to children and their families.

As enrolment expands, so does the need for additional staff. This

program is supported financially solely through tuition fees and grant

revenue related to ECS.

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Budget Description

Common School Instruction

Supports (School Pooled

Costs)

The Common School Instructional Support budget is comprised of costs

that are common to all schools. These costs are pooled and paid

centrally. The costs of this budget include extended sick and maternity

leaves for certificated and non-certificated staff, support staff

professional development, as well as the estimated current year cost of

the Teachers’ Professional Development Fund.

The budget for dues and fees includes annual software and membership

subscriptions such as: digital content providers, video and music rights,

student information software, student reporting software, library

software, Career Transitions, Alberta Distance Learning Centre and

Alberta Assessment Consortium.

In order to assist school administrative assistants with their work in

bookkeeping for school generated funds, a .6 FTE Administrative

Assistant assists with the bookkeeping for school generated funds.

Also included in this budget is a place holder for the addition of 4.5 FTE

new teachers to address enrolment growth in the schools, the hiring of

the Principal for our new elementary school in January, 2016, and the

hiring of clerical staff for our new elementary school in the Spring of

2016.

Technology The budget allocations for the Technology Department come from

instruction grants. Technology evergreening to the schools is

administered centrally. With rapidly changing and portable technologies

becoming more abundant, a new 3 year cycle was developed in

2013/2014. 2015/2016 is the third year of this three year cycle. In

anticipation of significant funding cuts, the technology evergreening for

2015/2016 was completed in the Spring of 2015. Five schools received

their allocations for 2015/2016, thereby ensuring the equitable

distribution of resources to all our schools. Over the three years of this

current cycle, approximately $1.4 million has been needed to maintain

the technology needs of the division. Infrastructure costs can be paid for

using capital reserves, while operating funds will be needed for ongoing

device purchases and replacements. Costs will decrease if students bring

their own devices to school.

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Plant Operations and Maintenance

Funding for Plant Operations and Maintenance for 2015/2016 is based on the frozen funded student

head count of the prior school year (September 30, 2014). The funding for 2015/2016 is expected to be

$3,914,000 [2014/2015 - $3,815,000]. This is a 2.59% increase over the prior year. The only reason for

the increase is due to increased enrolment. The funding will be confirmed in August 2015 and the

budget will be updated in November. Additional funding for this budget will also come from facility

rental income. A temporary Maintenance Supervisor has been hired (until December 2016) in order that

the Plant Operations Coordinator may devote more time to the School Division’s capital projects. Capital

reserves will be used to help support the work currently devoted to capital projects. Due to increasing

costs, however, a reduction in two full time staff will be necessary in order to balance the budget.

Capital and Debt Services

The Capital and Debt Services budget is comprised of allocations associated with supported capital

assets such as buildings, as well as principal and interest payments of unsupported capital debt. With

the exception of a five year capital lease obligation with Xerox, the School Division has no unsupported

debt. Also included in this category is the allocation for Infrastructure, Maintenance and Renewal (IMR).

The budget for IMR is equal to the estimated annual revenue from the government and does not take

into account any carryover from prior years. In order to reduce the cost of IMR projects, the School

Division will undertake more work using its own forces. Therefore wages and benefits for one trades

person have been allocated to this budget.

The Capital and Debt Services budget also includes an allocation that allows for the transfer of funds to

capital reserves for the eventual replacement of unsupported capital assets. This would include assets

such as technology infrastructure, busses and maintenance vehicles, other equipment, and

photocopiers. As assets are depreciated, funds need to be set aside for the replacement of those assets

at the end of their useful lives.

Transportation

It is assumed that transportation funding will be equal to the funding for 2014/2015. Annual funding will

not be confirmed until November when the grant application for transportation is submitted to Alberta

Education. The implementation of a transportation user fee for students who do not qualify for

transportation funding has assisted in offsetting rising costs. In September, 2015, our rural

transportation services for students attending high school or French immersion programs in Lethbridge

will be provided by Southland Transportation Ltd. Previously this service was provided by Catholic Route

25, a company that has recently decided to retire from bussing. Our Lethbridge transportation services

will continue to be provided by the City of Lethbridge. Transportation of students in Bow Island, Taber,

Coaldale, Picture Butte and Pincher Creek continue to be provided by our neighbouring school divisions.

Budgeted expenses will be less than 1% lower than the 2014/2015 budgeted expenses. Increasing

transportation costs are creating a need to find efficiencies in this budget area. This budget has been

balanced for 2015/2016 without the use of operating reserves. However, should costs be higher than

anticipated, the use of operating reserves may be necessary.

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Board Governance and System Administration

Alberta Education restricts the amount of money a school board may spend on Board Governance and

System Administration. The allocation for administration is determined based on enrolment and total

operating expenditures. This maximum ranges between 3.6% and 5.4%. In prior years, this maximum

was between 4% and 6%. In 2015/2016 Holy Spirit will spend 3.53% [2014/2015 – 3.55%] of its total

operating expenditures on Board Governance and System Administration.

Board Governance relates to the work of the elected body of trustees responsible for all the activities of

the jurisdiction. Reasonable cost estimates to include in this area would be all payments anticipated to

be made for, or on behalf of the Board for such things as meetings, honoraria, travel, ASBA and ACSTA

membership fees, legal expenses, etc.

System Administration encompasses the overall management of administration and educational

leadership of the jurisdiction at the system or central office level; primarily the responsibility of the

offices of the Superintendent of Schools, the Deputy Superintendent, Secretary Treasurer, and related

non-certificated staff.

Allocations in this area include all operational costs associated with the running of the jurisdictional

office, including those related to the business administration and financial operations, human resources

and planning of the school system at the district or system level.

Budget expenditures for Board Governance and System Administration will increase marginally, by just

$7,000. In order to better support our staff and schools, the budget includes the addition of support for

the Human Resources Department.

Operating Reserves

Operating Reserves for the year ending August 31, 2014 were $2,303,697 [2013 - $2,812,176]. It is

estimated that $667,005 of operating reserves will be used in 2014/2015. The following table illustrates

the use of reserves for the 2015/2016 year and the estimated balance in operating reserves at August

31, 2016.

Actual

Balance Projected

Estimated

Balance Budget

Estimated

Balance

31-Aug-14 2014/2015 31-Aug-15 2015/2016 31-Aug-16

Instruction 1,654,960$ 226,632$ 1,428,328$ 119,832$ 1,308,496$

Plant Operations and Maintenance 140,321 135,813 4,508 - 4,508

Transportation 259,244 212,938 46,306 - 46,306

Administration 249,172 91,622 157,550 - 157,550

Total 2,303,697$ 667,005$ 1,636,692$ 119,832$ 1,516,860$

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Alberta Education has established indicators of financial health to assist school divisions in monitoring their operations. The short term indicators include a strong budget process that allows a Board to determine and prioritize its needs, set clear budget assumptions, and ensure the fiscal plan is realistic and balanced. The Board of Trustees of Holy Spirit Catholic Schools firmly believes in spending today’s dollars on today’s students. However, the Board also believes in the importance of establishing operating and capital reserves. Alberta Education considers an accumulated operating surplus to expense ratio of between 1% and 4% to be a long term indicator of good financial health as it provides Boards with the ability to draw on savings during years when funding is not sufficient. Because the A.O.S. to expense ratio as at August 31, 2014 was a healthy 4.1%, and the expected ratio as at August 31, 2015 is estimated to be 2.8%, the use of operating reserves in 2015/2016 will not adversely affect the financial health of the School Division. By August 31, 2016, the A.O.S. to expense ratio will be 2.6%. It is important to stress, however, that continued use of operating reserves to fund current operations is not a sustainable long term solution. Prudent financial decisions will continue to be made in order to mitigate the impact on students.

Capital Reserves and Board Funded Capital Expenditures The Capital and Debt Services budget includes an allocation that allows for the transfer of operating

funds to capital reserves. Without appropriate capital reserves, the School Division would be unable

make future capital expenditures for busses, maintenance vehicles, and other furniture and equipment.

As assets are depreciated, funds need to be set aside for the replacement of those assets at the end of

their useful lives.

Capital reserves for the year ended August 31, 2014 were $1,884,600. Within this balance are funds that

that were set aside to fund a five year Xerox photocopier lease. These funds are being transferred to

cover the cost of the annual lease over the period of the lease. As of August 31, 2015, there will be two

years remaining on the capital

lease.

The following table illustrates

the estimated balance in capital

reserves by August 31, 2016.

Capital reserves in 2015/2016

will be used to fund the Xerox

2014 2015 2016

Opening Balance 1,998,203$ 1,884,600$ 1,552,335$

Board funded additions (212,225) (267,905) (65,000)

Transfer for Copier Lease (64,360) (64,360) (64,360)

Transfers to capital reserves 162,982 - 79,629

Ending Balance 1,884,600$ 1,552,335$ 1,502,604$

August 31

18

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copier lease as well as to support the work of staff working on capital projects.

Expenses by Object

In 2015/2016 the School Division will spend 79.34% [2013/2014 – 77.18%] of its operating expenditures

on salaries and benefits for both certificated and non-certificated staff. The increase in staffing costs is

the result of an increase in the number of total staff anticipated in 2015/2016, as well as wage increases

for both teachers and support staff. Overall expenses are budgeted to increase by $558,261 (.96%).

However, in order to be able to accommodate increases in staffing costs, budget cuts in other areas will

be necessary. The majority of the $1.2 million decrease in services, contracts and supplies will occur in

technology purchases and infrastructure, maintenance and renewal (IMR) expenditures. The budget for

IMR expenditures is directly related to the revenue the School Division receives in this area.

Variance % change

Certificated Staff 32,731,455.00 56.03% $31,347,635 54.18% 1,383,820 4.41%

Non-certificated Staff 13,614,291 23.31% 13,307,211 23.00% 307,080 2.31%

Services, Contracts and Supplies 9,542,237 16.33% 10,791,505 18.65% (1,249,268) -11.58%

Interest and Amortization 2,529,629 4.33% 2,413,000 4.17% 116,629 4.83%

$58,417,612 100.00% $57,859,351 100.00% 558,261 0.96%

2015 / 2016 2014 / 2015

Budget Budget

Certificated Staff56%

Non-certificated Staff23%

Services, Contracts and

Supplies

17%

Interest and Amortization

4%

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Staffing

The anticipated enrolment increase of 112 students will necessitate the hiring of additional teachers.

Also, non-certificated staff will increase, with the hiring of new education assistants to work with

students with diverse learning needs. Total FTE staff in 2015/2016 is expected to be 537.40 [September

30, 2014 – 518.84], an increase of 18.56 FTE.

Class Size

The Provincial Class Size Initiative reflects the recommendations of the Government of Alberta’s

Commission on Learning. Due to increase costs and lack of space in many elementary schools, it is very

difficult to meet the class size guidelines in K – 3. The 2015/2016 budget reflects classroom teachers at

the following levels:

Alberta Education

2015 / 2016 Budget

2014 / 2015 Actual

K - 3 17.00 20.00 20.00

4 - 6 23.00 23.00 23.20

7 – 9 25.00 25.00 24.50

10 – 12 27.00 27.00 19.90

Class sizes in the City of Lethbridge tend to be higher than in our rural communities. Low individual

grade enrolments in rural schools reduce the overall class size. The class size estimates above take into

account the average across the School Division and recognize small classes associated with specialized

programs.

Budget Actual Actual Increase

2015/2016 2014/2015 2013/2014

Certificated Staff FTEs 269.9 264.688 246.343 5.21

Budget Actual Actual Increase

Non-certificated Staff FTEs 2015/2016 2014/2015 2013/2014

Non-instructional 47.75 47.75 46.75 0.00

Instructional 219.75 206.4 199.97 13.35

267.5 254.15 246.72 13.35

20

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School Site Budgets

Salaries and benefits continue to be the single largest expenditure of the School Division. At the school

level, salaries and benefits amount to 91.5% of basic programming expenditures. On an individual

school basis, salaries and benefits range from 85% at the high school level to, as high as, 95% at the

elementary school level. The increase in certificated staff does not take into account additional staff still

to be hired, nor does it take into account the teachers’ lump sum payment that will be fully funded by

Alberta Education. These additional costs currently appear under common school instruction costs.

Note: With the exception of our two outreach schools, Education Assistants do not form part of individual

school budgets. Non-certificated staff is comprised of administrative assistants, clerk typists, and library clerks.

Variance % change

Certificated Staff $26,635,610 84.61% $26,286,404 83.98% 349,206 1.33%

Non-certificated Staff 2,174,229 6.91% 2,161,509 6.91% 12,720 0.59%

Services, Contracts and Supplies 2,670,992 8.48% 2,852,464 9.11% (181,472) -6.36%

$31,480,831 100.00% $31,300,377 100.00% 180,454 0.58%

2015 / 2016 2014 / 2015

Budget Budget

21

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Detailed Budgets

22

DRAFT

Holy Spirit Roman Catholic Division No 4

2015 2016 Operating Budget

Budget Report


Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetBase Funding

$2,242,905$2,294,364Base Instruction ECS$4,026.76$4,100.74ECS Basic Instruction Grant Rates

students558students561ECS Enrolment

students1.00students1.50ECS First Nation Enrolment (Student lives ON Reserve)

$9,108,531$9,325,071Base Instruction Grade 1 - 3$8,053.52$8,201.47Grade 1 - 3 Basic Student Grant Rate

students388students396Grade 1 Enrolment

students13students16Grade 1 First Nation Enrolment (Student lives ON Reserve)


students11students11Grade 2 First Nation Enrolment (student lives ON Reserve)


students10students10Grade 3 First Nation Enrolment (Student lives ON reserve)

$7,125,984$7,187,454Base Instruction Grade 4 - 6$6,561.68$6,679.79Grade 4 - 6 Basic Student Grant Rate







$6,437,008$6,980,381Base Instruction Grade 7 - 9students350students372Grade 7 Enrolment

students12students12Grade 7 First Nation Enrolment (student lives ON Reserve)

$6,561.68$6,679.79Grade 7-9 Basic Instruction Grant Rate





$5,143,844$5,873,484Base Instruction Grade 10-12Students38Students26First Nation 10-12 Total Enrolment

FTE Students1,014.46FTE Students1,082.09FTE Enrolment Gr10-12

$6,561.68$6,679.79Grades 10-12 Basic Instruction Grant Rate

$1,263,368$1,180,947High School Flexibility Project

$6,919$3,724Tier 2 CEU Funding$12.58$12.84Tier 2 CEU Rate

CEUs550.00CEUs290.00Tier 2 CEUs

$74,629$83,901Tier 3 CEU Funding$35.47$36.18Tier 3 CEU Rate

CEUs2,104.00CEUs2,319.00Tier 3 CEUs

($81,225)($76,350)Tier 4 CEU Funding($75.00)($76.35)Tier 4 CEU Rate

CEU1,083.00CEU1,000.00Tier 4 CEUs

Budget Report Tuesday, June 23, 2015 10:48 AM

* - See the notes section for details about Line Item notes on this page

23

DRAFT

Holy Spirit Roman Catholic Division No 4 - Budget Report 2015 2016 Operating Budget

14/15 Fall Budget2015 2016 Operating BudgetBase Funding

($56,117)($55,909)ADLC Funding($104.99)($104.60)ADLC CEU Rate

CEU534.50CEU534.50ADLC CEUS

$125,945$125,946Outreach Program Revenue

$1,263,368$1,180,947High School Flexibility Project

$262,0001% Lump Sum Teacher Payment

($267,000)($271,000)Reduction in Administration Expense Limit

$31,124,792$32,914,013Total Base Funding54%56%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetDifferential Funding

$570,000$612,000Equity of Opportunity Funding

$4,093,063$4,273,000Inclusive Education Funding

$44,000$44,000Narrowing Teachers'' Salary Gap Funding

$503,000$515,000ESL Funding

$574,913$632,640First Nations, Metis and Inuits$1,178.10$1,178.10First Nations Metis Inuit Education Rate

Students488.00Students537.00FNMI Enrolment ECS -12 (Student lives OFF the reserve)

$725,395$720,000Small School By Necessity

$456,337$433,986Socio-Economic StatusFactor0.211Factor0.207Socio-Economic Factor

$471.24$456.64Socio-Economic Status Rate

FTE students4,589.46FTE studentsTotal FTE Enrolment

students128Total FTE First Nations Enrolment

students4,719Total Headcount

$6,966,708$7,230,625Total Differential Funding12%12%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetProvincial Priority Targeted Funding

$154,000$154,000High Speed Networking

$1,800,000$1,916,000Program Unit Funding

$25,000$0PUF/FSCD Pilot Project Revenue

$30,000$0Wellness Fund / Healthy Eating Grant

$2,009,000$2,070,000Total Provincial Priority Targeted Funding3%4%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetOther Provincial Support Funding

$12,620$12,620Barons-Eureka Health Unit Revenue

$161,903$71,509CYCN Revenue

$21,000$21,000Pincher Creek Family Support Revenue

$164,232$159,140C.C.S. Health Partnership (SHIP)

$2,900,000$3,050,000Teachers Retirement Fund Revenue

$3,259,755$3,314,269Total Other Provincial Support Funding6%6%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetFederal Funding

$35,500$34,400French Language Instruction

$102,991$74,000French Language Project



24

DRAFT


14/15 Fall Budget2015 2016 Operating BudgetFederal Funding

$1,320,638$1,255,144First Nations Federal Tuition$9,675.00$9,825.00Federal First Nations Tuition Rate

students137students128Total FTE First Nations Enrolment

$1,459,129$1,363,544Total Federal Funding3%2%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetTransportation Funding

$1,046,040$1,073,301Urban Transportation Revenue

$576,000$428,650Rural Transportation Revenue

$170,000$328,049Special Transportation

$1,792,040$1,830,000Total Transportation Funding3%3%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetOperations and Maintenance Funding

$3,815,089$3,914,000Operations & Maintenance Funding

$3,815,089$3,914,000Total Operations and Maintenance Funding7%7%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetCapital Block

$2,450,000$2,450,000Amortiztation of Capital Allocation

$1,682,299$895,558Infrastructure Maintenance and Renewal Funding

$4,132,299$3,345,558Total Capital Block7%6%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetOther Revenues

$1,414,000$1,414,000School Generated Funds

$1,414,000$1,414,000Total Other Revenues2%2%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetLocal Revenues & Fees

$188,055$198,000Pre-K Tuition

$174,815$172,117Textbook Rental Fees$45.00$45.00Instructional Resource Fees - Elem

$55.00$55.00Instructional Resource Fees - Junior

$65.00$65.00Instructional Resource Fees - Senior

%21%24School Fee Uncollectible Rate

students967students993Total Grade 10-12 Enrolment

students2,285students2,282Total Grade 1-6 Enrolment

students1,011students1,077Total Grade 7-9 Enrolment

$50,000$50,000Transportation fees

$150,000$100,000Other Sales & Service

$105,806$129,125Foreign Student Fees

$187,529$187,529School Based Course Materials Fees

$856,205$836,771Total Local Revenues & Fees1%1%% of Revenue And Allocations To Budget Center

14/15 Fall Budget2015 2016 Operating BudgetPrevious Year

$762,429$119,832Surplus Deficit Carryforward$762,429$119,832Surplus/Deficit Carryforward



25

DRAFT



$267,905$65,000Capital Reserves$267,905$65,000Reserves - Capital

$1,030,334$184,832Total Previous Year2%0%% of Revenue And Allocations To Budget Center

Total Revenue And Allocations To Budget Center $58,417,612 $57,859,351

Expenditures

14/15 Fall Budget2015 2016 Operating BudgetCertificated Staff

$27,506,709$28,497,263Total Certificated Staff48%49%% of Expenditures

14/15 Fall Budget2015 2016 Operating BudgetNon-Certificated Staff

$13,143,307$13,438,784Total Non-Certificated Staff23%23%% of Expenditures

14/15 Fall Budget2015 2016 Operating BudgetPersonnel

$4,004,829$4,322,711Total Personnel7%7%% of Expenditures

14/15 Fall Budget2015 2016 Operating BudgetContracted / General Services

$83,534$76,455Advertising

$300$300Alberta Assessment Consortium

$13,000$11,500Bank Charges

$18,001$11,402Blueprints / Spice

$5,000$5,000Board Meeting Lunches

$6,000$6,000Board Retreat / Str. Plan

$2,500$2,500Building Costs

$87,808$95,308Car Allowance

$89,187$72,901Community Staff Relations

$20,001$4,769Cultural Activities

$128,672$120,119Curriculum Development

$373,316$394,151Dues and Fees

$7,000$6,300External Committees

$34,800$42,600Homestay Fees

$242,850$224,800Insurance Premiums

$53,500$43,000Legal

$10,000$0Major Conference

$500$500Meetings

$18,450$18,700Postage

$149,439$139,988Printing / Binding

$212,060$192,750Professional and Technical Fees

$477,555$438,517Professional Development

$81,524$221,027Purchased Service

$1,700$1,300Rentals

$381,750$372,907Repairs and Maintenance

$2,000$2,000Safe and Caring Schools

$800$710SIRS Software Support



26

DRAFT



$154,000$154,000Supernet Access

$144,556$142,156Telephone

$1,713,900$1,697,484Transport

$12,150$12,400Transportation

$201,818$167,338Travel

$10,000$10,000Wellness / Healthy Eating

$1,682,299$895,558IMR expenditures

$6,419,970$5,584,440Total Contracted / General Services11%10%% of Expenditures

14/15 Fall Budget2015 2016 Operating BudgetSupplies

$142,313$130,613Admin - Supplies

$27,179$9,000Classroom resource to Support Curriculum

$6,200$4,909Computer Repair and Consultation

$11,945$4,845Computer Software

$433,113$481,287Instruction - Supplies

$187,529$187,529Instructional Resources$187,529$187,529School Based Course Material Fees Allocation

$1,000$0Media Audio / Visual Material

$16,285$14,429Media Library Books

$8,248$5,350Media Periodical / Print Material

$500$500Native Ed Program

$1,085,489$627,142Supplies

$54,255$39,150Textbooks

$90,477$140,531Equipment and Furniture

$1,414,000$1,414,000School Generated Funds Expense$1,414,000$1,414,000School Generated Funds Allocation

$3,478,533$3,059,285Total Supplies6%5%% of Expenditures

14/15 Fall Budget2015 2016 Operating BudgetUtilities

$558,000$591,000Electricity

$217,000$265,000Gas

$131,000$129,500Water and Sewer

$906,000$985,500Total Utilities2%2%% of Expenditures

14/15 Fall Budget2015 2016 Operating BudgetCapital and Debt Services

$2,400,000$2,529,629Amortization of Capital Assets Expense

$2,400,000$2,529,629Total Capital and Debt Services4%4%% of Expenditures

Total Expenditures $58,417,612 $57,859,349



27

DRAFT


Summary

14/15 Fall Budget2015 2016 Operating Budget

$57,859,351$58,417,612Total Revenues and Allocations To Budget

$57,859,349$58,417,612Total Expenditures

$2$0Variance

Notes



28

DRAFT

Holy Spirit Roman Catholic Division No 4 - Budget Group Report 2015 2016 Operating Budget

Board Governance and System Admininistration


14/15 Fall Budget2015 2016 Operating BudgetSite Allocation

$1,997,114$2,062,202Administration Budget Allocation

$1,997,114$2,062,202Total97%100%% of Revenue And Allocations To Budget Center


$58,065$0Surplus/Deficit Carryforward

$58,065$0Total3%0%% of Revenue And Allocations To Budget Center


Expenditures


$369,588$380,631Total18%18%% of Expenditures


$963,297$1,044,476Total47%51%% of Expenditures








$97,500$97,500Dues and Fees



$53,500$43,000Legal


$8,000$8,000Postage



$23,000$23,000Telephone

$88,000$79,200Travel







Budget Group Report Wednesday, June 24, 2015 9:05 AM

29

DRAFT




$17,000$15,000Gas




Summary




$0$1Variance


30

DRAFT

Board of Trustees - Budget Report 2015 2016 Operating Budget

Board of Trustees



$378,250$365,050Administration Budget Allocation

$378,250$365,050Total Site Allocation95%100%% of Revenue And Allocations To Budget Center



$21,500$0Total Previous Year5%0%% of Revenue And Allocations To Budget Center

Total Revenue And Allocations To Budget Center $365,050 $399,750

Expenditures


$138,350$131,550Total Non-Certificated Staff35%36%% of Expenditures








$8,500$5,000Legal



$50,000$50,000Travel

$260,400$232,500Total Contracted / General Services65%64%% of Expenditures



$1,000$1,000Total Supplies0%0%% of Expenditures

Total Expenditures $365,050 $399,750



31

DRAFT

Board of Trustees - Budget Report 2015 2016 Operating Budget

Summary


$399,750$365,050Total Revenues and Allocations To Budget

$399,750$365,050Total Expenditures

$0$0Variance

Notes



32

DRAFT

Office of the Superintendent - Budget Report 2015 2016 Operating Budget

Office of the Superintendent






Expenditures


$199,756$205,689Total Certificated Staff52%53%% of Expenditures








$1,500$1,500Telephone

$17,000$12,000Travel




$1,000$900Media Periodical / Print Material



Summary




$0$1Variance

Notes



33

DRAFT

Business Services - Budget Report 2015 2016 Operating Budget

Business Services









Expenditures








$5,000$5,000Legal

$8,000$8,000Postage



$19,000$19,000Telephone

$8,000$7,200Travel








$17,000$15,000Gas






34

DRAFT

Business Services - Budget Report 2015 2016 Operating Budget

Summary




$0$0Variance

Notes



35

DRAFT

Deputy Superintendent/Human Resources - Budget Report 2015 2016 Operating Budget

Deputy Superintendent/Human Resources






Expenditures








$40,000$33,000Legal




$13,000$10,000Travel



$2,000$778Admin - Supplies

$800$500Media Periodical / Print Material



Summary




$0$0Variance

Notes



36

DRAFT

Operations & Maintenance - Budget Report 2015 2016 Operating Budget

Operations & Maintenance



$3,855,087$3,954,000Operations and Maintenance Allocation

$3,855,087$3,954,000Total Site Allocation95%98%% of Revenue And Allocations To Budget Center


$65,000Reserves - Capital


$195,954$65,000Total Previous Year5%2%% of Revenue And Allocations To Budget Center


Expenditures




$36,000$60,000Total Personnel1%1%% of Expenditures





$1,000$0Professional Development


$12,000$12,000Telephone

$4,000$3,600Travel



$182,413$169,998Supplies




$200,000$250,000Gas





37

DRAFT

Operations & Maintenance - Budget Report 2015 2016 Operating Budget


Summary




$0$0Variance

Notes



38

DRAFT

Capital and Debt Services - Budget Report 2015 2016 Operating Budget

Capital and Debt Services



$0$79,629Capital and Debt Services Allocation

$2,400,000$2,450,000Amortization of Capital Assets Allocation

$1,682,299$895,558IMR Allocation$1,682,299$895,558Infrastructure Maintenance and Renewal Funding



Expenditures


$1,682,299$895,558IMR expenditures

$1,682,299$895,558Total Contracted / General Services41%26%% of Expenditures

14/15 Fall Budget2015 2016 Operating BudgetCapital and Debt Services

$2,400,000$2,529,629Amortization of Capital Assets Expense

$2,400,000$2,529,629Total Capital and Debt Services59%74%% of Expenditures


Summary




$0$0Variance

Notes



39

DRAFT

Transportation - Budget Report 2015 2016 Operating Budget

Transportation



$1,792,040$1,830,000Transportation Allocation$0$0Fuel Price Escalation Revenue

$0$0RCPA Transportation Revenue

$576,000$428,650Rural Transportation Revenue

$170,000$328,049Special Transportation

Factor1.00Factor1.00Transportation Factor

$1,046,040$1,073,301Urban Transportation Revenue

$50,000$50,000Transportation Fee Allocation$50,000$50,000Transportation fees






Expenditures




$2,500$2,500Building Costs


$250$250Postage



$1,713,900$1,697,484Transport

$1,721,650$1,705,234Total Contracted / General Services91%91%% of Expenditures


$2,836$3,000Supplies





40

DRAFT

Transportation - Budget Report 2015 2016 Operating Budget

Summary




$0$0Variance

Notes



41

DRAFT


Instruction Summary



$105,806$129,125International Student Allocation$105,806$129,125Foreign Student Fees

$178,652$188,100Pre-K Tuition Allocationfactor0.95factor0.95Administration Factor

$188,055$198,000Pre-K Tuition

$477,850$489,250ESL Allocationfactor0.95factor0.95Administration Factor

$503,000$515,000ESL Funding

$102,991$74,000French Language Project Allocation$102,991$74,000French Language Project

$3,861,660$4,281,917Inclusive Education Allocation

$2,588,254$2,622,618School Administration Base Allocation

$41,715$40,422Speech Language Allocation$164,232$159,140C.C.S. Health Partnership (SHIP)

Factor0.254Factor0.254SLA Factor

$156,137$152,338Student Health Initiative Allocation$12,620$12,620Barons-Eureka Health Unit Revenue



Factor0.746Factor0.746SHIP Factor

$48,960$48,960Summer School Allocation

$154,000$154,000Supernet Allocation

$25,251,179$25,649,606Teacher Allocation$100,402$101,946Teacher Average Salary & Benefits

FTE251.50FTE251.60Teacher Factor

$2,900,000$3,050,000Teachers Retirement Fund Allocation$2,900,000$3,050,000Teachers Retirement Fund Revenue

$30,000$10,000Wellness Fund Allocation

$119,648$119,649Outreach Program Allocationfactor0.95factor0.95Administration Factor

Factor0.5Factor0.5Outreach Factor


$472,678$429,312Substitute Teacher AllocationFTE249.50FTE249.60Teacher Factor

Days/FTE9.00Days/FTE8.00Teacher Sub Days per FTE Certificated Staff

$210.50$215.00Teacher Substitute Daily Rate

$1,692,936$2,672,290System Instructional Support Allocation

$815,835$693,281Technology Program Allocation

$546,167$575,702FNMI Allocation$574,913$632,640First Nations, Metis and Inuits

Factor0.9500Factor0.9100FNMI Factor (Off Reserve)

$505,865$502,436ECS Regular Allocationstudents196students194ECS Enrolment


42

DRAFT


14/15 Fall Budget2015 2016 Operating BudgetSite Allocation$2,580.94$2,589.87ECS Regular Allocation Rate

$437,660$439,174ECS Mild & Moderate Allocation$2,084.09$2,091.31ECS Mild & Mod Allocation Rate

students210students210ECS Mild Moderate Enrolment

$1,800,000$1,916,000ECS PUF Allocation

$25,000$0PUF/FSCD Pilot Project Allocation$25,000$0PUF/FSCD Pilot Project Revenue

$6,160$6,222FRIM Grade K-6 Allocationstudents63students51ECS French Immersion Enrolment

$20.23$20.30FRIM Grade 1-6 Allocation Rate

students53students67Grade 1 French Immersion Enrolment






$1,234$1,238FRIM Grade 7-9 Allocation$20.23$20.30FRIM Grade 7-9 Allocation Rate








$53,500Base Resource Allocationstudents4,619studentsTotal Headcount

$468,540Elementary Resource Allocation$190Elementary Resource Allocation Rate

FTE1,346.00FTEFTE Enrolment ECS-Gr3

FTE1,120.00FTEFTE Enrolment Gr 4-6

$244,662Junior High Resource Allocationstudents350studentsGrade 7 Enrolment

students351studentsGrade 8 Enrolment


$242Junior High Resource Allocation Rate

$362,625High School Resource Allocation$375High School Resource Allocation Rate

students967studentsTotal Grade 10-12 Enrolment

$1,063,026School Instructional Resource Allocation

$187,529$187,529School Based Course Material Fees Allocation

$1,414,000$1,414,000School Generated Funds Allocation



$267,905$0Reserves - Capital

$458,410$119,832Surplus/Deficit Carryforward

$726,315$119,832Total


43

DRAFT



2%0%% of Revenue And Allocations To Budget Center


Expenditures


$27,137,121$28,116,632Total59%60%% of Expenditures














$266,316$285,151Dues and Fees



$500$500Meetings

$10,200$10,450Postage





$1,700$1,300Rentals





$108,556$106,156Telephone


$109,818$84,538Travel







44

DRAFT











$900,240$454,144Supplies

$54,255$39,150Textbooks





Summary




$2$1Variance


45

DRAFT

Religious Education Services - Budget Report 2015 2016 Operating Budget

Religious Education Services



$225,429$247,529System Instructional Support Allocation






Expenditures








$5,000$6,020Travel




$28,316$33,992Supplies



Summary




$0$0Variance

Notes



46

DRAFT

FNMI - Budget Report 2015 2016 Operating Budget

FNMI



$546,167$575,702FNMI Allocation$574,913$632,640First Nations, Metis and Inuits

Factor0.9500Factor0.9100FNMI Factor (Off Reserve)






Expenditures







$250$250Dues and Fees


$4,000$3,000Travel




$67,420$59,052Supplies





47

DRAFT

FNMI - Budget Report 2015 2016 Operating Budget

Summary




$0$0Variance

Notes



48

DRAFT

Common School Instruction Support Costs - Budget Report 2015 2016 Operating Budget

Common School Instruction Support Costs



$2,900,000$3,050,000Teachers Retirement Fund Allocation$2,900,000$3,050,000Teachers Retirement Fund Revenue

$722,569$1,842,253System Instructional Support Allocation



$282,149$119,832Surplus/Deficit Carryforward

$282,149$119,832Total Previous Year7%2%% of Revenue And Allocations To Budget Center


Expenditures


$538,747Total Certificated Staff11%% of Expenditures




$3,399,988$3,737,000Total Personnel87%75%% of Expenditures




$255,391$273,191Dues and Fees




$0$95,000Instruction - Supplies

$75,000Equipment and Furniture

$0$170,000Total Supplies0%3%% of Expenditures




49

DRAFT

Common School Instruction Support Costs - Budget Report 2015 2016 Operating Budget

Summary




$0$0Variance

Notes



50

DRAFT

Technology (Network Operations) - Budget Report 2015 2016 Operating Budget

Technology (Network Operations)



$154,000$154,000Supernet Allocation

$815,835$693,281Technology Program Allocation



$267,905$0Reserves - Capital


Total Revenue And Allocations To Budget Center $847,281 $1,237,740

Expenditures








$11,968$8,468Travel




$644,460$239,400Supplies


Total Expenditures $847,281 $1,237,740

Summary


$1,237,740$847,281Total Revenues and Allocations To Budget

$1,237,740$847,281Total Expenditures

$0$0Variance

Notes



51

DRAFT

Learning Services - Budget Report 2015 2016 Operating Budget

Learning Services



$45,000$45,000Inclusive Education Allocation







Expenditures











$14,000$10,000Travel




$25,000$15,000Supplies





52

DRAFT

Learning Services - Budget Report 2015 2016 Operating Budget

Summary




$0$0Variance

Notes



53

DRAFT

French Language Project - Budget Report 2015 2016 Operating Budget

French Language Project



$102,991$74,000French Language Project Allocation$102,991$74,000French Language Project



Expenditures







$5,000$3,000Travel



$351$350Admin - Supplies




Summary




$0$0Variance

Notes



54

DRAFT

International Education - Budget Report 2015 2016 Operating Budget

International Education



$105,806$129,125International Student Allocation$105,806$129,125Foreign Student Fees






Expenditures






$500$500Meetings

$26,950$18,950Travel






Summary




$0$0Variance

Notes



55

DRAFT

Student Services (Divisional Support) - Budget Report 2015 2016 Operating Budget

Student Services (Divisional Support)




$10,000$10,000Wellness Fund Allocation


$15,000$14,535ECS PUF Allocation






Expenditures












$8,000$6,500Travel





$10,000$0Instruction - Supplies

$43,000$28,000Supplies





56

DRAFT

Student Services (Divisional Support) - Budget Report 2015 2016 Operating Budget

Summary




($1)$0Variance

Notes



57

DRAFT

Student Services (School Support) - Budget Report 2015 2016 Operating Budget

Student Services (School Support)



$477,850$489,250ESL Allocationfactor0.95factor0.95Administration Factor

$503,000$515,000ESL Funding

$3,119,381$3,392,265Inclusive Education Allocation

$41,715$40,422Speech Language Allocation$164,232$159,140C.C.S. Health Partnership (SHIP)

Factor0.254Factor0.254SLA Factor








Expenditures










$4,000$3,000Travel




$500$500Total Supplies0%0%% of Expenditures



58

DRAFT

Student Services (School Support) - Budget Report 2015 2016 Operating Budget


Summary




$0$0Variance

Notes



59

DRAFT



Budget Report

ABC Program




$100,402$101,946Teacher Allocation$100,402$101,946Teacher Average Salary & Benefits




Expenditures










$1,500$700Travel








60

DRAFT

ABC Program - Budget Report 2015 2016 Operating Budget

Summary




$0$0Variance

Notes



61

DRAFT

Family School Liaison Counsellors / SHIP - Budget Report 2015 2016 Operating Budget

Family School Liaison Counsellors / SHIP




$156,137$152,338Student Health Initiative Allocation$12,620$12,620Barons-Eureka Health Unit Revenue



Factor0.746Factor0.746SHIP Factor



$620$0Surplus/Deficit Carryforward

$620$0Total Previous Year0%0%% of Revenue And Allocations To Budget Center


Expenditures










$999$452Instruction - Supplies


$3,000$0Equipment and Furniture





62

DRAFT

Family School Liaison Counsellors / SHIP - Budget Report 2015 2016 Operating Budget

Summary




$0$0Variance

Notes



63

DRAFT

Program Unit Funding - Budget Report 2015 2016 Operating Budget

Program Unit Funding



$1,785,000$1,901,465ECS PUF Allocation

$25,000$0PUF/FSCD Pilot Project Allocation$25,000$0PUF/FSCD Pilot Project Revenue



Expenditures












$42,301$43,623Supplies




Summary




$0$0Variance

Notes



64

DRAFT

Early Learning Program - Budget Report 2015 2016 Operating Budget

Early Learning Program



$178,652$188,100Pre-K Tuition Allocationfactor0.95factor0.95Administration Factor

$188,055$198,000Pre-K Tuition

$505,865$502,436ECS Regular Allocationstudents196students194ECS Enrolment

$2,580.94$2,589.87ECS Regular Allocation Rate





Expenditures









$20,037$18,024Supplies



Summary




$1$1Variance

Notes



65

DRAFT

Individual School Budgets

66

DRAFT

Budget Group Report



14 schools + Outreach




$2,588,254$2,622,618School Administration Base Allocation




$20,000$0Wellness Fund Allocation
























$53,500Base Resource Allocationstudents4,619studentsTotal Headcount


FTE1,346.00FTEFTE Enrolment ECS-Gr3

FTE1,120.00FTEFTE Enrolment Gr 4-6



67

DRAFT


14/15 Fall Budget2015 2016 Operating BudgetSite Allocationstudents351studentsGrade 8 Enrolment





$1,063,026School Instructional Resource Allocation


$1,414,000$1,414,000School Generated Funds Allocation




$112,697$0Total0%0%% of Revenue And Allocations To Budget Center


Expenditures













$10,200$10,450Postage




$1,700$1,300Rentals



$84,806$81,206Telephone


$29,400$24,900Travel



68

DRAFT













$16,395$10,555Supplies

$54,255$39,150Textbooks





Summary




$2$0Variance


69

DRAFT

CARE Program - Budget Report 2015 2016 Operating Budget

CARE Program













$1,382School Instructional Resource Allocation






Expenditures










$3,000$1,500Travel




70

DRAFT

CARE Program - Budget Report 2015 2016 Operating Budget


$13,845$8,555Supplies



Summary




$0$1Variance

Notes



71

DRAFT

Sch 38 - St. Michael School - Bow Island - Budget Report 2015 2016 Operating Budget

Sch 38 - St. Michael School - Bow Island



$96,765$92,313School Administration Base Allocation






$7,500Base Resource Allocationstudents92studentsTotal Headcount


FTE25.00FTEFTE Enrolment ECS-Gr3

FTE20.00FTEFTE Enrolment Gr 4-6








$20,000$20,000School Generated Funds Allocation



Expenditures










72

DRAFT

Sch 38 - St. Michael School - Bow Island - Budget Report 2015 2016 Operating Budget



$1,500$500Postage


$0$4,000Professional and Technical Fees

$1,846$500Professional Development


$5,000$5,000Travel



$4,500$0Admin - Supplies


$1,500$3,000Textbooks

$750$750Equipment and Furniture

$20,000$20,000School Generated Funds Expense$20,000$20,000School Generated Funds Allocation



Summary




$0$0Variance

Notes



73

DRAFT

Sch 41 - Assumption School - Budget Report 2015 2016 Operating Budget

Sch 41 - Assumption School




















Expenditures








$400$400Advertising


$896$500Community Staff Relations



74

DRAFT

Sch 41 - Assumption School - Budget Report 2015 2016 Operating Budget


$600$700Postage


$1,000$500Professional and Technical Fees



$2,600$2,500Travel





$750$500Media Library Books


$4,000$500Textbooks




Summary




$0$1Variance

Notes



75

DRAFT

Sch 43 - Ecole St. Mary - Budget Report 2015 2016 Operating Budget

Sch 43 - Ecole St. Mary

























Expenditures










76

DRAFT

Sch 43 - Ecole St. Mary - Budget Report 2015 2016 Operating Budget


$100$0Advertising



$650$750Postage














Summary




$0$0Variance

Notes



77

DRAFT

Sch 44 - St. Patrick Fine Arts - Budget Report 2015 2016 Operating Budget

Sch 44 - St. Patrick Fine Arts




















Expenditures










$500$500Postage



78

DRAFT

Sch 44 - St. Patrick Fine Arts - Budget Report 2015 2016 Operating Budget



$200$200Professional and Technical Fees







$1,000$909Computer Repair and Consultation










Summary




$0$0Variance

Notes



79

DRAFT

Sch 45 - St. Paul School - Budget Report 2015 2016 Operating Budget

Sch 45 - St. Paul School




















Expenditures









$1,700$0Blueprints / Spice




80

DRAFT

Sch 45 - St. Paul School - Budget Report 2015 2016 Operating Budget


$300$300Postage



$500$0Repairs and Maintenance




$800$500Travel









$1,368$500Textbooks





Summary




$0$0Variance

Notes



81

DRAFT

Sch 46 - Catholic Central High School - Budget Report 2015 2016 Operating Budget

Sch 46 - Catholic Central High School







$20,000$0Wellness Fund Allocation
















($14,525)$0Surplus/Deficit Carryforward

($14,525)$0Total Previous Year0%0%% of Revenue And Allocations To Budget Center


Expenditures








82

DRAFT

Sch 46 - Catholic Central High School - Budget Report 2015 2016 Operating Budget










$11,000$10,000Telephone


$9,000$11,000Travel











Summary




$0$0Variance

Notes



83

DRAFT

Sch 47 - St. Francis Junior High School - Budget Report 2015 2016 Operating Budget

Sch 47 - St. Francis Junior High School


























Expenditures






$51,181$46,894Total Personnel



84

DRAFT

Sch 47 - St. Francis Junior High School - Budget Report 2015 2016 Operating Budget


2%1%% of Expenditures






$1,000$1,000Postage






$500$300Travel












Summary




$0($1)Variance

Notes



85

DRAFT

Sch 48 - Children of St. Martha School - Budget Report 2015 2016 Operating Budget

Sch 48 - Children of St. Martha School




















Expenditures








$500$0Advertising


$400$400Postage



86

DRAFT

Sch 48 - Children of St. Martha School - Budget Report 2015 2016 Operating Budget

















Summary




($1)$0Variance

Notes



87

DRAFT

Sch 49 - Father Leonard Van Tighem School - Budget Report 2015 2016 Operating Budget

Sch 49 - Father Leonard Van Tighem School

























Expenditures









88

DRAFT

Sch 49 - Father Leonard Van Tighem School - Budget Report 2015 2016 Operating Budget




$500$250Advertising

$501$502Blueprints / Spice


$1,500$2,500Postage


$450$450Professional and Technical Fees




$1,500$1,000Travel












Summary




$0$0Variance

Notes



89

DRAFT

Sch 50 - St. Catherine - Picture Butte - Budget Report 2015 2016 Operating Budget

Sch 50 - St. Catherine - Picture Butte






















($3,771)$0Surplus/Deficit Carryforward

($3,771)$0Total Previous Year0%0%% of Revenue And Allocations To Budget Center


Expenditures









90

DRAFT

Sch 50 - St. Catherine - Picture Butte - Budget Report 2015 2016 Operating Budget




$100$100Advertising


$250$250Community Staff Relations

$400$400Postage


$881$3,689Professional Development




$445$445Computer Software






Summary




$0$1Variance

Notes



91

DRAFT

Sch 51 - St. Joseph School - Budget Report 2015 2016 Operating Budget

Sch 51 - St. Joseph School

























Expenditures









92

DRAFT

Sch 51 - St. Joseph School - Budget Report 2015 2016 Operating Budget




$475$200Advertising


$250$250Postage




$500$0Travel











Summary




$0$0Variance

Notes



93

DRAFT

Sch 52 - St. Mary's School - Taber - Budget Report 2015 2016 Operating Budget

Sch 52 - St. Mary's School - Taber


























Expenditures







94

DRAFT

Sch 52 - St. Mary's School - Taber - Budget Report 2015 2016 Operating Budget




$1,000$500Advertising




$1,000$1,000Postage






$2,000$2,000Travel




$1,200$0Computer Repair and Consultation











Summary




$0$0Variance

Notes



95

DRAFT

Sch 53 - St. Michael School - Pincher Creek - Budget Report 2015 2016 Operating Budget

Sch 53 - St. Michael School - Pincher Creek

















$202$203FRIM Grade 7-9 Allocation$20.23$20.30FRIM Grade 7-9 Allocation Rate




















$17,550$0Total Previous Year



96

DRAFT



1%0%% of Revenue And Allocations To Budget Center


Expenditures








$2,000$0Blueprints / Spice

$2,000$2,000Postage





$3,000$0Travel




$18,000$0Classroom resource to Support Curriculum



$14,737$12,000Textbooks







97

DRAFT


Summary




$0$0Variance

Notes



98

DRAFT

Sch 54 - St. Patrick School - Taber - Budget Report 2015 2016 Operating Budget

Sch 54 - St. Patrick School - Taber




















Expenditures








$400$400Advertising


$100$150Postage



99

DRAFT

Sch 54 - St. Patrick School - Taber - Budget Report 2015 2016 Operating Budget




$1,700$1,300Rentals



$500$550Transportation

$1,000$600Travel





$500$300Computer Software


$400$500Media Library Books






Summary




$0($1)Variance

Notes



100

DRAFT

Trinity Learning Centre - Budget Report 2015 2016 Operating Budget

Trinity Learning Centre

















Expenditures









$500$500Travel







101

DRAFT

Trinity Learning Centre - Budget Report 2015 2016 Operating Budget




Summary




$1$0Variance

Notes



102

DRAFT

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