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951 Martin Luther King Boulevard, Kissimmee, FL

www. tohowater. com 407. 944. 5000

AGENDA

JANUARY 22, 2014

Bruce R. Van Meter1. Meeting called to order

Chair

2. A. Moment of Silent ReflectionClarence L. Thacker

B. Pledge of AllegianceVice Chair

Thomas White 3. Approval of the AgendaSecretary

LeRue " Skip" Stellfox 4. Awards and Presentations

Supervisor # 6

5. Public HearingWendell McKinnon

Supervisor # 1

6. Hear the AudienceJohn A. Lambert

Supervisor# 4

7. Consent Agenda

Brian L. Wheeler

Executive Director The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous business ofthe Board of Supervisors. The Board of Supervisors in one motion may adopt the entire Agenda. The

Michael W. Sweeney motion for adoption is non -debatable and must receive unanimous approval. By request of any individual

Deputy Executive Directormember, any item may be removed from the Consent Agenda and placed upon the Regular Agenda fordebate.

Mark G. Lawson

General Counsel

7A. APPROVAL OF MEETING MINUTES FROM DECEMBER 11, Nilsa C. Diaz

2013Executive Assistant

11= 10Tull

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11e.

7C. APPROVAL OF THE CONSTRUCTION CONTRACT WITH

P& A ROOFING & SHEET METAL FOR THE PARKWAY WTP

OPERATIONS BUILDING REROOF PROJECT

7D. APPROVAL OF EXPENDITURE FOR CONSTRUCTION OF A

DECORATIVE WALL AND LANDSCAPING FOR LIFT

STATION NO. 35

7E. APPROVAL OF SPONSORSHIP FOR GRACE LANDING AS

2014 EVENT SPONSOR

7F. APPROVAL OF SPONSORSHIP FOR DARK SKY FESTIVAL

AT HARMONY

7G. APPROVAL OF SPONSORSHIP FOR OSCEOLA MARCH OF

DIMES/ OSCEOLA MARCH FOR BABIES

7H. APPROVAL OF PUMP AND MOTOR REPAIR SERVICES —

RENEWAL OPTION # 2

8. Informational Presentations

9. Unfinished Business

10. New Business

11. Staff Report:

11A. HARMONY MIEX UPDATE

11B. BIOSOLIDS— FLORIDA N- VIRO LP UPDATE

12. Board Attorney

13. Board Officials

Description Regular meeting of the Tohopekaliga Water Authority Board ofSupervisors for December 11, 2013. Present at the meeting wereChairman Bruce Van Meter, Attorney Mark Lawson, SupervisorWendell McKinnon, Supervisor John Lambert, Supervisor Clarence

Thacker, Commissioner Wanda Rentas, Executive Director Brian

Wheeler, Deputy Executive Director Mike Sweeney, and ExecutiveAssistant Nilsa Diaz. Supervisor Skip Stellfox, Supervisor Tom White, and County Commissioner Mike Harford were not present at themeeting.

Date: Location: Toho Water Authority Board RoomDecember 11,

2013

Time Item Minutes

5: 37 PM Meeting called to Meeting called to order at 5: 37 PM by Chairmanorder Van Meter.

Moment of Silent After a Moment of Silent Reflection, Supervisor

Reflection and McKinnon led the attendees in the Pledge of

Pledge of Allegiance.

Allegiance

Approval of the Executive Director Brian Wheeler requested that

Agenda two new items be added to the Agenda. Under

Unfinished Business, 9C. THE APPROVAL OF

FOURTH AMENDMENT TO THE INTERLOCAL

AGREEMENT WITH THE CITY OF ST. CLOUD

TO PROVIDE FOR THE TRANSITION OF

CUSTOMER SERVICE, CUSTOMER BILLING,

AND ASSOCIATED NECESSARY SUPPORT

AND UNDER NEW BUSINESS and under New

Business 10B. APPROVAL OF THE

PURCHASE OF A TRACKED EXCAVATOR

AND MINI -TRACKED EXCAVATOR, and 10C.

APPROVAL OF NON - DISTURBANCE AND

ATTORNMENT AGREEMENT

Supervisor Thacker made a motion for approval of

the Agenda as published and Supervisor

McKinnon seconded the motion. Motion passed 4

to 0.

Awards and None scheduled

Presentations

Public Hearing PUBLIC HEARING FOR NOTICE OF INTENT

TO USE UNIFORM METHOD OF COLLECTION

NON - AD VALOREM SPECIAL ASSESSMENTS

RESOLUTION 2013- 009 FEE AND RATE

CHANGES — Attorney Lawson advised the Boardthat every year the Board has to approve aResolution preserving the right for TWA to apply

non -ad valorem assessments to the property taxbills of properties to be assessed for the cost of a

utility improvement such as the Harmony waterplant and the improvements proposed to the

Paradise Cove sewage lift station. The CountyTax Collector must receive notification of the

proposed assessment early in 2014, the year ofthe proposed assessment. Because the Board

will likely employ the use of special assessmentsin Harmony ( for the water system upgrade) andParadise Cover (to address failing privateinfrastructure), this Resolution and required

statutory must occur before December31St.

No

one spoke against the issue. Supervisor Thacker

moved for approval and Supervisor McKinnon

seconded the motion. Motion approved 4 to 0.

Hear the Audience No one came forth

Consent Agenda Supervisor McKinnon moved for approval of the

Consent Agenda and Supervisor Lambert

seconded the motion. Motion passed 4 to 0.

7A) APPROVAL OF BOARD OF SUPERVISOR

MEETING MINUTES FOR NOVEMBER 13, 2013

7B) APPROVAL OF CONSTRUCTION

CONTRACT AWARD TO VK JENSEN

ENTERPRISE, INC. FOR THE FDOT SR 530

WIDENING WATER AND SEWER

RELOCATION PROJECT

7C)APPROVAL OF PURCHASE OF WIRELESS

ETHERNET REMOTE TELEMETRY UNITS

RTUS) FOR LIFT STATION MONITOR AND

CONTROL SYSTEMS — SUPERVISORY

CONTROL AND DATA ACQUISITION ( SCADA)

7D) APPROVAL OF REQUEST FOR EASEMENT

VACATION 316 CORNWALLIS COURT

7E) APPROVAL OF AN ADDENDUM TO THE

CONTRACT WITH WHARTON SMITH, INC.

FOR THE GUARANTEED MAXIMUM PRICE

GMP) FOR THE CONSTRUCTION OF THE

SOUTH BERMUDA WATER RECLAMATION

FACILITY PROCESS BASIN AIR DIFFUSER

SYSTEM REPLACEMENT PROJECT

7F)APPROVAL OF A SCOPE OF SERVICES

PROPOSAL WITH AECOM TECHNICAL

SERVICES, INC. FOR SCADA MODIFICATIONS

TO IMPROVE ENERGY CONSUMPTION

MONITORING DESIGN AND CONSTRUCTION

PHASE ENGINEERING SERVICES AT THE

SOUTH BERMUDA WATER RECLAMATION

FACILITY

7G)APPROVAL OF ASSET DISPOSAL LIST

THROUGH DONATION AND ONLINE AUCTION

7H) APPROVAL OF SPONSORSHIP FOR 2014

SILVER SPURS RODEO

Informational 8A)ASSET MANAGEMENT — LEVEL OF

Presentations SERVICE UPDATE — Tim Noyes, Asset Manager

gave a Power Point presentation summarizing theperformance of the Authority for the fourth quarterof 2013 ( July, August, and September) relative tothe key performance indicators and fielded

questions from the Board.

8B) PRESENTATION ON TWA' S APPROACH

TO PROVIDING INFRASTRUCTURE TO MEET

THE DEMANDS OF GROWTH; TWO

PROPOSED SUN RAIL STATIONS,

NORTHEAST DISTRICT, TOHO PRESERVE

AND TAPESTRY — Mr. Robert Pelham, Director

of Engineering, met with staff from the City andthe County in October to obtain information onproposed areas of development and utility needs. Mr. Pelham made a presentation with maps

outlining areas where TWA has installed utilityinfrastructure available for development

historically and for the future. The presentation

outlined utilities available for some of the Countydesignated priority areas for development. .

Supervisor Thacker asked how much time is

required to accomplish a major utility expansion. Mr. Pelham responded that a major one takes 1- 2

years to design and construct while a small

expansion can take from a year to a year and a

half. Mr. Pelham discussed various criteria

considered in evaluating utility needs for

development with the Board. The next part of the

presentation and discussion outlined the staff' s

plans for utility infrastructure to serve proposeddevelopment on Cyrils Road off of Narcossee

Road. Plans include an interlocal agreement with

the City of St. Cloud to purchase water

temporarily until the Authority extends water

service to the area in association with service for

the Northeast District. In addition, Mr. Pelham

outlined a proposed agreement with Orange

County to assist with providing some wastewatertreatment capacity on an interim basis for thedevelopment. Authority extension of utilities tothe Cyrils Road development and the Northeast

District is planned to be done in conjunction with

the construction of the Osceola Parkwayextension to the area. The Parkway extension isin the planning stages but construction will notoccur for several years. Service for the proposed

Sun Rail stations within the County was alsopresented. There are some utility facilities in andaround the site of the proposed Sun Rail station at

Poinciana Blvd. Discussion returned to the

proposed utility extension for the Northeast

District. Mr. Brian Wheeler, Executive Director,

and Mr. Pelham have met with representatives of

Deseret Ranch and the proposed developer of the

Northeast District to discuss their plans and

schedule for the development. Mr. Pelham

advised that Deseret Ranch indicated that

development was not planned until the extension

of Osceola Parkway was initiated. 6: 39PM Unfinished 9A) APPROVAL OF THE TOHO WATER

Business AUTHORITY INNOVATION REWARDS POLICY

At the October 9th Board meeting, Mike Sweeney, Deputy Executive Director, presented an outlineof a proposed innovation rewards employee

incentive program. The program, to be known as

the Innovation Rewards Program ( IRP), will

provide a bonus to employees for generating anddeveloping ideas that save the Authority money, one time or annually. The Board had reviewed

the program with staff at previous meetings and

requested that revisions be made. Mr. Sweeneyoutlined the revisions to the program developed in

accordance with the Board feedback.

At a previous meeting, the Board had expressedconcerns that under the proposed program

employees would not receive a bonus payment

for their cost saving idea until a year afterimplementation of the idea. The Board advised

that under the program that employees should

receive all or some portion of their bonus in a

shorter period, particularly for smaller cost savingideas for which the savings could be verified in

less than a year. The Board requested

modifications to the program providing for anearlier payout. Mr. Sweeney said that he hopedhe had addressed the changes requested by theboard.

Supervisor McKinnon moved for approval of the

Innovation Rewards Policy and SupervisorLambert seconded the motion. Motion passed 4

to 0.

9B) APPROVAL OF SPONSORSHIP POLICY

AND FORM FOR FY2014 — Staff provided the

Board with a proposed revision to the

Sponsorship Policy with red line changes. Supervisor Thacker asked if the requirement for a

sponsorship request be made 90 days prior to theevent day is it going to be enforced. The Board

also stated that they wanted a report from theentity receiving the sponsorship on the eventwithin 60 days. Mr. Van Meter further added that

at 30 days the entity should be sent an automaticreminder and informed that if they do not providea report, they will be removed from thesponsorship list. The Board further requested aQuarterly report from staff on the sponsorships. Supervisor Thacker moved for adoption of the

Sponsorship Policy with the addition of the reportfrom the recipient within 60 days and a report

from TWA' s Communication Department.

Supervisor Lambert seconded the motion. Motion

passed 4 to 0.

9C) APPROVAL OF FOURTH AMENDMENT TO

THE INTERLOCAL AGREEMENT WITH THE

CITY OF ST CLOUD TO PROVIDE FOR THE

TRANSITION OF CUSTOMER SERVICE,

CUSTOMER BILLING, AND ASSOCIATED

NECESSARY SUPPORT — Supervisor Thacker

asked whether this Amendment had a financial

impact to the Authority and was told that the costsassociated with the amendment were passed thru

to the City of St. Cloud. Supervisor Thacker moved for approval of the

fourth amendment to the Interlocal with the city ofSt. Cloud. Supervisor McKinnon seconded the

motion. Motion passed 4 to 0.

New Business 10A) APPROVAL OF SCHEDULE OF

MEETINGS FOR 2014; RESOLUTION 2013- 010

Mr. Wheeler explained that he was

recommending skipping the first meeting inJanuary as the agenda would have to beprepared during the holidays. Supervisor

McKinnon moved for approval of the schedule of

meetings for 2014 starting with the first meetingon January 22"

d. Supervisor Thacker seconded

the motion. Motion approved 4 to 0.

10B) APPROVAL OF THE PURCHASE OF A

TRACKED EXCAVATOR AND MINI -TRACKED

EXCAVATOR — Mr. Wheeler explained that the

FY2014 budget included an expenditure of

300, 000 for the purchase of a combination jet

vacuum truck for Field Services to replace an

existing one which required some significant

maintenance. Additionally, the budget included anallocation of $200, 000 for the purchase of a

Sewer TV truck to replace and upgrade an

existing truck. A recent evaluation of theequipment needs and condition of equipment for

Field Services found that the existing jet -vaccombination truck could be repaired instead of

being replaced and that the existing Sewer TVtruck could have the equipment upgraded for

60, 000 without replacement of the truck. With

the cost savings from not purchasing the twobudget replacement vehicles, Field Services could

purchase two excavators needed for the

construction crew. Bids were obtained for a

tracked excavator and mini -tracked excavator.

The total of the low bids for the excavators was

still less than the savings from not purchasing thereplacement vehicles, leaving approximately

170, 000 in remaining fund savings. Supervisor McKinnon moved for approval of the

purchase of a tracked excavator and mini -tracked

excavator. Supervisor Thacker seconded the

motion. Motion passed 4 to 0. Mr. Van Meter

added that staff was in heavy negotiations whenthe Field Services staff came up with the idea torepair the existing truck. He thanked Steve

Cantrell, Kevin Lacy and the other employeesinvolved.

10C. APPROVAL OF NON -DISTURBANCE AND

ATTORNMENT AGREEMENT ( NDAA)

BETWEEN RIDA ASSOCIATES LIMITED

PARTNERSHIP ( RALP) AND RALP

ASSOCIATES LIMITED PARTNERSHIP POLK

LLC (RALP POLK) Attorney Lawson advised theBoard that this was being submitted for theirapproval in connection with RALP' s financing ofcertain TWA property in Polk County coveredunder the RALP lease. Some of these leased

lands are being subleased by RALP to RALPPolk, LLC. This sublease is in the same form as

the sublease for the ChampionsGate golf course

lands. This NDAA provides that TWA will not

disturb the Subtenant' s right to possession of the

Subleased Premises as long as the Subtenant isnot in default and performing under the Subleaseand in event of the termination of the RALP land

lease, the Subtenant may remain in possession ofthe Subleased Premises and TWA will become

the landlord under the Sublease. The agreement

also includes an obligation to notify the lender tothe subtenant of any default under the RALPlease. Supervisor Thacker moved for approval

of the NDAA and Supervisor McKinnon seconded

the motion. Motion passed 4 to 0.

Staff Reports 11A) SYSTEM DEVELOPMENT CHARGE

DEFERRED PAYMENT PROGRAM NOVEMBER

13, UPDATE — Ray Biron was available to answerquestions but there were none.

11 B) DEFERRED COMPENSATION

CONSULTANT SERVICES — An RFP was

advertised on June 10 and June 16, 2013 for a

Third Party Administrator of the Section 457 andSection 401a deferred compensation consultant

services. Four vendors responded and three

were chosen to be interviewed by the evaluationcommittee. The Bogdahn group had the highestscore and was chosen to administer the program.

11 C) TWA POINCIANA CIP PROGRAM —

Supervisor Stellfox had requested a report for the

Polk County Commission and staff provided areport on the Poinciana Capital Improvement Plan

Program implemented since the acquisition of the

utility. Staff will schedule a presentation to the

Polk County Commissioners early in 2014. 11 D DEPUTY GENERAL COUNSEL SEARCH

UPDATE — Mr. Wheeler explained that after the

last board meeting, an offer of $100K annual

salary was extended to Ms. Carrie Sarver, selected candidate by the Board for DeputyGeneral Counsel and she has responded that the

salary offer is less than her current salary. She

recognizes that she will have to accept less than

her current salary but is looking for at least $ 120K

and is willing to negotiate on a vehicle allowance. The Board discussed the salary offer and therewas not agreement to increase the salary offer to

120K. There was discussion of providing arelocation allowance to cover those expenses.

Providing a vehicle allowance was also discussedand how such an allowance would relate to the

overall compensation. There was additional

discussion on a revised salary offer to make toMs. Sarver. After considerable discussion, the

Board Chairman suggested a salary offer of110, 000 and increasing the relocation allowance

from $ 6, 000 to $ 8, 500 with a requirement that the

allowance must be paid back if Ms. Sarver should

not remain with TWA for at least a year.

Supervisor McKinnon stated that if Ms. Sarver

refuses the offer then we move on to the next

candidate. Some of the Board members

expressed a desire to have Ms. Sarver reside

within the TWA service area to become a part of

the TWA community. Attorney Lawson suggestedthat could be made a condition of employment.

Chairman Van Meter said the provision of a

vehicle allowance should be left open for now.

Mr. Lawson agreed and suggested the vehicle

allowance could be used as an incentive to

consider after six months. Some of the Board

expressed support for this consideration.

Supervisor McKinnon moved for an offer of $ 110K

with a moving allowance of $8500; the vehicleallowance subject to performance and further

reviews. Supervisor Lambert seconded the

motion. Motion passed 4 to 0.

PM TWA Board Executive Director Wheeler introduced Ms. MaryOfficials Hewitt as the new Director of Customer Service

and reminded the Board of TWA' s Christmas

luncheon at the Council on Aging taking placetomorrow.

Chairman Van Meter asked if the Board had

received the information that the General Counsel

has been providing concerning the acceptance ofgifts with a value of $ 100 or more and reminded

everyone of the Christmas Parade this Saturdayat 7: 00 PM in the downtown area.

Board Attorney 12A) GENERAL COUNSEL WORK ORDER

UPDATE

Mr. Lawson said that he will have another report

on January 22" d12B) BMO WORK ORDER UPDATE

7: 26PM There being no further business to come beforethe Board, Chairman Van Meter adjourned the

ADJOURNED meeting at 7: 26 PM.

Bruce R. Van Meter, Chairman

Tom White, Secretary ncd

Category: Consent

Attachments: Annual Maintenance and Support Invoice

AND SUPPORT

Explanation: The Authority has utilized the INFOR Enterprise Asset ManagementSoftware as its enterprise work management software solution since 2003. This

software manages data that supports the Authority' s treatment facility and sewage liftstation maintenance programs, field services - related work activities, and the asset

management program.

The annual service agreement for the software renewal was approved at the May 9, 2012 Board Meeting with two renewal options. When the annual service agreementrenewal was negotiated in 2012, the renewal options were negotiated at a 2% increase

each year instead of 6% as was the case under the original 2003 agreement. The first

of three renewal options was approved by the Board on February 13, 2013.

The annual maintenance includes 24x7 on- line and telephone support, user licenses,

and new releases of software. Funding for the agreement is provided for in the 2014Operating Budget under software maintenance. Funding for this service agreement wasincluded in the Authority' s 2014 Operating Budget adopted by the Board.

Maintenance and Support Pricing

RECOMMENDATION: Staff recommends approval of the work management system

annual maintenance and support renewal in the amount of $ 58, 861. 09.

Approval of the WMS Annual Maintenance and Support Invoice. 01. 22. 14mr

M- 3

Invoice Invoice Date Due Date 1

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Bill to: Tohopekaliga Water Authority951 MILK Boulevard

Kissimmee, FL 34741

USA

Attn: Umit Ciltas

Invoice

Deliver To: Tohopekaliga Water Authority - City of K101 Church St

Kissimmee, FL 34741

USA

bustorner- kc. Tax Reg. No. Custorner PO No. Currency9XI62 USD Maintenance Renewal

ILL *, z, M , e s' F ... _ -`" 1""^' F°6 ' ti ;.- ea'.: s:; i, arnc: v'v.. u, ..;;°'. ? mownr•r::.,;9",.... Description Location QTY Users Maintenance Maintenance Amount

Begin Date End Date

Infor EAM Enterydse Edition GIS Module

Infor EAM Enterprise Edition - SOL

Infor EAM Enterprise Edition - SOL

i

Infor EAM Enterprise Edition - SOL

I

TAx( Type RE - FL)

TA%(Type RE - FL)

93362 1 1 03(17/ 2014 03(18(2015 8,213.92

93382 1 153 03117/ 2014 03(1612015 41, 60474

93362 1 19 03(17/ 2014 03(18/ 2015 8, 315. 75

93582 1 8 03(1712014 0311612015 2,728.68

RECEIVEDACCOUNTS PAYABLE

DEC 2 7 2010

For renewal questions, please contact Laura Gildersleeve, Maintenance Business Manager

PhonEmail: 864-

354dersl MHO WATER AUTHORITYEmail: Laure. GiWersleeveGintor. com

Remit to: Please pay Invoice by due date to avoid Interruptions in supporL

Infor (US), INC. NW 7418

PO Box 1450

Minneapolis, MN 55485-7418USA

CaSh. Applications@lnfor. comWire to: Wells Fargo Bank

Not Tax Total:

r• 0. 00 58, 861. 09

ABA# 121000248

Acct. # 41 24 01 73 51

Payment Terms: See Due Date.

Special Instructions: For questions, please contact Infor (US), Inc. at 678-319- 8000 or email Infor.Collec8ons® Infor.00m

Invoke Total: USD 58, 861. 09

13560 Morris Rd. Suite 4100 Alpharetta, GA 30004 USA

676. 319. 8000 Federal ID# 20. 3469219

Failure to pay renewal fees when due will affect your continued support coverage and will incur additional feesPlease refer to http:/ Aw . infor. mnVsupporr/ reinstatement- policy/ for further details

CATEGORY: Consent

ATTACHMENTS: None

APPROVAL OF THE CONSTRUCTION CONTRACT WITH P& A ROOFING & SHEET

METAL FOR THE PARKWAY WTP OPERATIONS BUILDING REROOF PROJECT

EXPLANATION: The Tohopekaliga Water Authority (TWA) Operations Department hasbudgeted funds for the replacement of the Operations Building Roof at the ParkwayWater Treatment Plan ( WTP). The existing roof is nearly 20 years old and is in verypoor condition. Over the past several months, operations staff has been forced to patch

multiple areas that have been leaking.

The project consists of removing the existing roofing and flashing, temporary removal ofthe lightning protection system, installation of new roof membrane, insulation, and

flashing materials, and reinstallation of items temporarily removed for the 4, 000 square - foot Operations Building.

The project was advertised for construction on Demand Star and the following 4 bidswere received:

Contractor Total Bid

P& A Roofing & Sheet Metal 77, 027. 00

Hamilton Roofing 79, 349. 00

Tecta America Southeast 85, 700. 00

Rowe Roofing 89, 000. 00

Bentley, the project architect, tabulated the bids, checked references, and has

recommended award of the construction contract to P& A Roofing & Sheet Metal based

on the low bid price and reference check.

A contingency of $7, 702. 70 ( 10%) is requested for this project.

The construction project will be funded by budgeted operations funds (# 113048).

RECOMMENDATION: Staff recommends awarding the Parkway WTP OperationsBuilding Reroof construction contract to P& A Roofing & Sheet Metal for the bid amount

of $77,027. 00 plus a contingency fee of $7, 702. 70 for a total of $84, 729. 70.

Parkway WTP Reroof Construction Award- 01. 22. 14. ag

CATEGORY: Consent

APPROVAL OF EXPENDITURE FOR CONSTRUCTION OF A DECORATIVE WALL

AND LANDSCAPING FOR LIFT STATION NO. 35

EXPLANATION: The Lakefront lift station ( Lift Station No. 35) is located alongLakeshore Boulevard. The Authority has completed improvements that have eliminatedodor complaints from the surrounding neighbors. With the completion of the odor

control system staff initiated aesthetic improvements to the lift station consisting of adecorative wall and landscaping.

On March 27, 2013 the Board approved an interlocal agreement between the City ofKissimmee and the Authority that would allow construction of the decorative wall inconjunction with pond improvements proposed by the City. The agreement would

require the Authority to reimburse the City the costs for the wall. On March 27, 2013 the

Board approved reimbursing the City an amount of $ 61, 425. 00, which was based on

TSI Disaster Recovery' s ( TSI) bid, the lowest bid.

When the contract for the wall and pond construction was awarded to TSI, the Citymistakenly did not include the decorative wall and landscaping in the award. The Cityand staff agreed then to include these costs as a change order to the contract.

However, due to design changes in the wall and additional landscaping the costsrequired revisions. On October 8, 2013 staff received approval for an additional amount

of $28, 558. 95 from the Deputy Executive Director to cover the construction costs basedon the redesign for a total cost of $ 89, 983. 95.

The additional amount approved on October 8, 2013 ($ 28,558. 95) consisted of the

following changes to the original design:

1. Landscaping = $ 7, 618. 18. Modification of the originally planned landscapingaround the lift station plus additional landscaping at the request of the

homeowner adjacent to the lift station.

2. Gates = $ 11, 220.00. TSI' s original bid price for the gates was $ 2, 200 each

4, 400 total). Kimley- Horn and Associates, the lift station wall designer,

questioned this price. In Kimley- Horn' s experience, the cost of the specifiedgates averaged $ 7, 000. 00 to $ 8, 000. 00 each. For example, Kimley- Hornconfirmed the cost for the dumpster enclosure gates used at Lakeshore Park,

which are the same proposed for Lift Station 35, was $ 7, 500. 00 each. The

revised unit price for the gates was changed to $ 7, 810.00 each ($ 15, 620. 00 total)

based on a quote provided by the company that was to fabricate the gates. 3. Revised Plan View of Wall = $ 2, 675.00. The wall plan view required revision to

avoid encroachment on the adjacent neighbor's property. The location of the

adjacent property line was staked out, located and verified by Johnston' sSurveyors.

4. Irrigation System Repair = $ 10, 000. 00. Part of the landscaping improvementsrequired the relocation of an existing irrigation system that belongs to theproperty owner adjacent to the lift station. TSI, at the time, claimed this high cost

was necessary to anticipate any unknown existing conditions. Staff gave

conditional approval of this cost subject to tracking actual expenditures for thisitem and issuing payment based on time and materials actually used.

5. Turf Stabilization = ($ 2, 954. 23). Turf stabilization was removed from TSI' s

contract to allow for proposed landscaping.

Upon approving the additional costs the City advised staff that the wall change orderwould be issued to TSI once the construction of the pond was substantially complete. The City explained that the pond project had to be completed in time for the upcomingSunrail station proposed by the Florida Department of Transportation.

Once the pond was substantially completed staff approached the City to request theinclusion of the wall change order into the contract. Staff was then notified that TSI did

not want to construct the wall.

As an alternative the City proposed constructing the wall in conjunction with a proposedpedestrian path that will be located adjacent to Lift Station 35. The City bid bothprojects and opened bids on January 10, 2014. The bid results are as follows:

Company Total Bid

Pedestrian Path & Wall)

VK Jensen $ 176, 443. 00

Atlantic Civil Constructors $ 205, 657. 43

Corp.

Staff has confirmed that the City will award the project to VK Jensen, which was the lowand most responsive bidder for the pedestrian path and wall projects. Of VK Jensen' s

176, 443. 00 bid $ 108,614. 82 is for the wall and landscaping. The additional amount

needed to pay for the wall and landscaping is $ 18, 630. 87 ($ 108, 614. 82 - $ 61, 425. 00 -

28, 558. 95).

The project will be funded by budgeted Lakeshore lift station decorative wall project, project number 113013.

RECOMMENDATION: Staff recommends approval of the additional expenditure of

18, 630. 87 for the Lift Station 35 wall and landscape construction supplementing thepreviously approved expenditure of $89, 983.95 for a total amount of $ 108, 614. 82.

Lift Station 35 Wall Enclosure. em. 01/ 22114

Category: Consent

APPROVAL OF SPONSORSHIP FOR GRACE LANDING AS 2014 EVENT

SPONSOR

Explanation: Grace Landing is an independent living program located in OsceolaCounty that provides service and support for young adult males ages 18- 23.

Current program services include:

CounselingFamily AtmosphereLife Skills Classes ( Employment,

Managing a Home, etc.) Double Room OccupancyKitchen Facilities

Internet and Community PhoneTutoringLimited Transportation

Food, up to 2 weeks if no income

Budgeting & Saving, Renting, Maintaining and

A sponsorship of $2, 500 was approved last fiscal year as an annual sponsor. This yearGrace Landing is requesting Toho partner as a 2014 event sponsor at the $ 5, 000 level.

Toho would again sponsor three main events put on by Grace Landing throughout theyear. Events include a softball tournament, Paddle Challenge and Family Outdoorsdays.

As an annual sponsor Toho will receive recognition on the Grace Landing website, onsite event banners and any advertisement flyers announcing the events.

The request for sponsorship meets the criteria outlined by Toho Water Authority Boardof Supervisors Community Sponsorships and Contributions Policy (TWA 2012- 001).

Recommendation: Staff recommends Toho continue to provide a $ 2, 500 level

sponsorship.

GraceLandingAnnualSponsor1. 22. 14mrg

ria

Sponsorship Request Form

1

111

IN MUM ME SRO 111KOXUMInclude any flyers, brochures or event related material with this form

SIGNATURE DATE

Agenda: Consent

APPROVAL OF SPONSORSHIP FOR DARK SKY FESTIVAL AT HARMONY

Explanation: Dark Sky Festival at Harmony is an educational event created to callattention to the beauty of the night sky and the importance of protecting it from beinglost to the wasteful lighting practices. Harmony is a planned conservation communitythat promotes the use of conservation practices. The event scheduled for February

28t

and March 1 st from 5: 00 — 10: 00 pm will promote the conservation of natural resources.

The 11th Annual Dark Sky Festival will have over 50 telescopes setup for publicviewing, planetarium shows, 2 stages of speakers and entertainers ( Including formerastronaut Story Musgrave), educational programs from NASA, kids zone, and much,

much more. Estimated attendance for 2014 is 10, 000 people from mainly CentralFlorida.

Previously Toho sponsored this event at the $ 1, 000 level. However this is the first year

it is a two day event and to maintain the same previous benefits the sponsorshipamount has increased from $ 1, 000 to $ 2, 000. The sponsorship of the event at the

2, 000 level will provide Toho with a zone sponsor title, opportunity to speak for a 30second " plug" between scheduled events on stage, the Toho logo printed on all print

advertisements, posters, direct mail pieces, a link to Toho' s website on

Darkskyfestival. com, a 12x24 booth space during the event, a banner displayed onstage, and a golf foursome before each festival at the Harmony Golf Preserve.

The request for sponsorship meets the criteria outlined by Toho Water Authority Boardof Supervisors Community Sponsorships and Contributions Policy (TWA 2012- 001).

Recommendation: Staff recommends a sponsorship in the amount of $ 2, 000. 00 for

this educational event.

DarkskyfestivalSponsorship. 01. 22. 14. mrg

7F

Toho

Water

iww .

Sponsorship Request Form

INFORMATION REGARDING YOUR REQUEST

THANK YOU for considering Toho Water Authority ( Toho) as a potential sponsor of your event. For proper consideration, please submityour proposal at least 90 days prior to your event date. Toho considers proposals on' a monthly basis.

PLEASE COMPLETE this entire form. Filling in every blank allows Toho to sufficiently` evaluate your proposal for proper consideration.

PLEASE NOTE: We will only consider sponsoring events within our service area ( exceptions may apply if event is industry related).

WHAT WE DO T SPONSOR

Organizations that are not public charities - tax- exempt under paragraph 501( c)( 3) of the U. S. Internal Revenue Code;

Political candidates, committees or organizations;

Churches and religious or sectarian organizations, unless engaged in a significant project benefiting the entire community

Organizations that discriminate against people because of their age, race, creed, gender, handicap, sexual orientation, gender identity,

ethnicity or national origin.

PLEASE COMPLETE ALL FIELDS TO AVOID DELAY IN PROCESSING REQUESTS

Include any flyers, brochures or event related material with this form

Contact Name: Bill Fife

Email: bfifeharmonyfl. com

Phone Number: 407- 891- 2606 Fax Number:

PLEASETO FOLLOWING PAGE

Sponsorship Request Form — continued

PUBLIC PURPOSE – The promotion of the public health, safety, general welfare, security, prosperity and contentment of the generalpublic within the Toho Water Authority service area particularly through education and environmental awareness and preservation.

Please explain how:

CORPORATE PURPOSE – The furtherance of the mission, business interests, and responsibilities of Toho Water Authority including

preserving and enhancing the environment and its water resources.

Please explain how:

Is this a first time event? Yes g] No

IF NO: Most recent event' s attendance: 8, 000

Has Toho participated in this event before? X] Yes No

IF YES: What was the most recent year? 2013 What was the sponsorship amount? $ 1, 000. 00

Estimated attendance for upcoming event: over 10, 000

SPONSOR NAME

Ve

2. Ct. 3*

n.A.P

11TH ANNUAL DARK SKY FESTIVAL

Friday, February 28th & Saturday, March 1 st 5- 10pm

Harmony Town Square407- 891- 8358

www. HarmonyFL. com

Join us at this FREE EVENT for:

Guest Speakers:

Fri: Katherine Nagy— Head of Astronomy Education for theSmithsonian Air and Space Museum

Saturday: Dr. Story Musgrave— Former NASAAstronaut

NASA Exhibits

Stargazing through a variety of telescopesAstronomy, Science, and Technology Exhibits & Demos

Live Music and Entertainment

Starlab Mobile Planetarium

H A RM 0 N Y Your Logo Here caEsrRoNSe Festival

FLORIDA `ilia rlC4

Category: Consent

APPROVAL OF SPONSORSHIP FOR OSCEOLA MARCH OF DIMES/ OSCEOLA

MARCH FOR BABIES

Explanation: The 2014 Osceola March for Babies will be taking place at the St CloudLakefront May 10, 2014.

A sponsorship of $ 1, 000. 00 at the Bronze level was approved last fiscal year. The

Osceola March for Babies has requested Toho Water Authority to participate as asponsor for this year' s event as a Silver sponsor in the amount of $ 2, 500. The Silver

Sponsorship level will provide the following exposure:

Prominent logo placement

March for Babies newsletter— at least 3 issues starting in January ( circulation400monthly) Loo placement on Official March for Babies T- shirts

Logo placement on 400 March for Babies route cards

addition:In

Opportunity to showcase " Healthy abies, HealthyBusiness" wellness program

on your company' s web site

Mention as a Silver sponsor in selected community presentations to corporations, schools, hospitals, and other local organizations/ usinesse

Rights to incorporate March for Babies marks in your advertising, promotions, and communication activities ( pre -approval required)

Opportunity fora Spirit Station along walk route or to display banner on- site

Recommendation: Staff recommends sponsorship at the Bronze sponsorship level ofIli which will include our logo on

The request for sponsorship of this 2012/ 2013 fiscal year sponsorship event meets thecriteria outlined by Toho Water Authority Board of Supervisors CommunitySponsorships and Contributions Policy (TWA 2012- 001).

OSCEOLAMARCHOFDIMES01. 22. 14. mrg

FZ

Toho

Water Sponsorship Request Form

INFORMATION REGARDING YOUR REQUEST

THANK YOU for considering Toho Water Authority ( Toho) as a potential sponsor of your event. For proper consideration, please submityour proposal at least 90 days prior to your event date. Toho considers proposals on a monthly basis.

PLEASE COMPLETE this entire form. Filling in every blank allows Toho tosufficiently evaluate yourproposal for proper consideration.

PLEASE NOTE: We will only consider sponsoring events within our service area (exceptions may apply if event is industry related).

WHAT WE DO NOT SPONSOR

0 Organizations that are not public charities - tax-exempt under paragraph 501(c)( 3) of the U. S. Internal Revenue Code;

0 Political candidates, committees or organizations; -

0 Churches and religious or sectarian organizations, Unless engaged in a significant project benefiting the entire community

E Organizations that discriminate against people because of their age, race, creed, gender, handicap, sexual orientation, gender identity, ethnicity or national origin. -

PLEASE COMPLETE ALL FIELDS TO AVOID DELAY IN PROCESSING REQUESTS

Include any flyers, brochures or event related material with this form

PLEASE CONTINUE TO FOLLOWING PAGE

SpommrshipReqvetFonn— omhnoed

SPONSORSHIP INFORMATION ( Please fill in as MUch as possible)

Sponsorship Level Name: C Y -

Amount Requested: a, 2' 50`­D_ NSponsor Level Exclusivity? F] Yes ZNo Y N

Newspaper Run Dates: - rp

SIGNATURE DATE I

march` lofdimes

Working together for stronger, healthier babies

March for Babies 2014

Sponsorship Proposal

Toho

Water

Authorityob**a, k. - 00

V

The March for Babies began in 1970 as the first charitable walking event in the United States and is

held annually in more than 1000 communities across the nation. In 2014, over 7 million people, including

more than 20, 000 company and family teams as well as national sponsors are expected to walk and help fund

the necessary programs we provide. This event has raised more than $ 2 billion in its 43 year history. The

ultimate evidence of this success is seen in the medical advances which have changed the lives of people

around the world.

The mission of the March of Dimes is " to improve the health of babies by preventing birth defects,

premature birth and infant mortality". Every year, more than half a million babies are born prematurely and

more than 120, 000 are born with serious birth defects in the United States. Seventy- seven cents of every

dollar raised in the March for Babies is spent on research and programs to help save lives and change the

future for babies around the world. A healthy birth is a gift that can never be taken for granted. It should be

every child' s birthright, but it is not every child' s reality. Everyday, babies fight for their lives; and with your

help the March of Dimes helps them win.

At the March of Dimes, we believe that each and every success in saving babies is the result of the

support of our volunteers and donors who give generously and make it possible for us to carry -out our

mission. Thank You! We look forward to.....

Saving Babies Together!

All benefits are subject to date of signed agreement.

MARCH OF DIMES IS AN OFFICIALLY REGISTERED 501( C)( 3) ORGANIZATION. A COPY OF OUR OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAYBE

OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING 800- 435- 7352 WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL

OR RECOMMENDATION BY THE STATE OF FLORIDA. REGISTRATION NUMBER CH569.

march = sof dimes° Working together forstronger, healthier babies

Silver Sponsor

Sponsorship Investment $2,500As a Silver Sponsor you will enjoy the benefits listed below.

Collateral: Logo placement on the front cover of March for Babies Sponsor Forms

Deadline December2013- more than 3, 000 distributed)

Logo placement in March for Babies newsletter—at least 3 issues starting in January (circulation 400+ monthly)

Logo placement on Official March for Babies T- shirts

Logo placement on 400 March for Babies route cards

Media: Company logo placement on media partners website, linked back to your company websiteMention in all pre and post March for Babies media publicity materials, including press releases

Rights to incorporate March for Babies in your advertising, promotions, and communication activities

March of Dimes pre -approval required on logo & name use)

Day Of: Banner displayed at March for Babies event site

Social Media: Mention in twitter and Facebook posts pre, day -of and post event ( produced by March of Dimes) Included in pre -event geo- targeted Facebook and twitter posts ( estimated 75, 000 FB followers)

Connection to external referring sights: google. com- 60%, MOD. com- 30% Demographic Reach Women- 785v, Men- 2095)

Engagement: March for Babies staff available to speak & assist at any of your companies March for Babies campaignevents.

MUDD Volleyball

1 MUDD team to participate in Tournament. ( up to 10 players)

All benefits are subject to date of signed agreement.

MARCH OF DIMES IS AN OFFICIALLY REGISTERED 501( 0)( 3) ORGANIZATION. A COPY OF OUR OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAYBE

OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING 800-435- 7352 WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL

OR RECOMMENDATION BY THE STATE OF FLORIDA. REGISTRATION NUMBER CH569.

CATEGORY: Consent

Attachment( s): Contract Amendment

Explanation: The current pump and motor repair services to equipment, such as low voltagerandom wound three phase AC squirrel cage induction motors and submersible pumps, have been

serviced by FL Armature Works, Inc. The contract was awarded in December 2011 for one ( 1) year

of service. The bid consisted of three ( 3) renewal options after the first year, which is based on the

vendor' s satisfactory performance and funding. The option to renew shall not exceed the percentage

change from the previous 12 months based on the most recent available data from the Consumer

Price Index ( CPI).

Renewal option # 1 was requested and approved by the Board on 02/ 13/ 2013.

Renewal option # 2 is requested for the continued pump and motor repair services. FL Armature

Works, Inc. has agreed to continue the services as requested for the hourly rates indicated below. Based on the hourly rates listed below, the total amount that has been spent on repairs during thefiscal year 2013 is $ 588, 818. 39. Total expenditure so far this fiscal year stands at $ 222, 879. 38.

Funds for these services are provided for in the department' s repair and maintenance budget.

Recommendation: Staff recommends approval of Contract Amendment ( renewal option # 2) for the

continued pump and motor repair services with FL Armature Works, Inc.

PumpMotorRepairServicesRenewa# 2. 01. 22. 14rh

m

CATEGORY: Staff Report

HARMONY MIEX UPDATE

Explanation: On June 13 and August 8, 2012 the Toho Board of Supervisors approved

staff to proceed with the design and owner direct purchase of the Harmony MIEX WaterTreatment System ( WTS) respectively. On March 13, 2013 the Board approved the

construction contract for the installation of the MIEX WTS at the Harmony WaterTreatment Plant ( WTP). The MIEX WTS was placed into service on August 1, 2013.

The addition of the MIEX WTS at Harmony was intended to bring the Harmony WTPinto compliance with an associated Florida Department of Environmental Protection

FDEP) Consent Order, which required implementation of advanced treatment to reduce

Disinfection By -Products ( DBPs) in the finished water to below EPA Maximum

Contaminant Levels ( MCLs).

The selection of the MIEX WTS as the treatment option of choice was based on the

results of a Pilot Study conducted at the Harmony WTP from February 9th throughFebruary

15th,

2012. The pilot study was conducted to determine if MIEX wouldadequately reduce Dissolved Organic Carbon ( DOC) in the raw groundwater therebyreducing resultant Disinfection By- products to levels below established EPA MCLs, 80micrograms per liter for TTHMs and 60 micrograms per liter for HAA5s. Disinfection By - Products form when DOC reacts with chlorine disinfectant. Based on the results of the

one week pilot study, the MIEX removed DOC sufficiently to reduce DBP levels to belowthe EPA established MCLs. As an added benefit, MIEX also removed hydrogen sulfide

which produces a rotten egg odor thereby improving the aesthetic quality of the finishedwater. A process performance guarantee, provided by the manufacturer in thepurchase contract, memorializes performance objectives with respect to the removal of

the DOC and hydrogen sulfide. The purchase contract obligates the manufacturer to

meet the same level of removal of DOC and hydrogen sulfide as was seen in the pilot

study.

Initially, the MIEX Water Treatment System at the Harmony WTP performed asexpected; however, after several weeks in service, the system started experiencingreduced levels of DOC removal. The hydrogen sulfide continued to be removed to

undetectable levels, but the DOC removal was no longer meeting the performanceobjectives. The result of the diminished DOC removal is elevated TTHMs in the

Harmony distribution system. The HAA5s continue to consistently remain belowregulatory MCLs.

Staff has been, and continues to be, in constant communication with the manufacturer

in efforts to solve the performance issues with the MIEX WTS. The manufacturer has

mobilized on- site several times and has made adjustments to the MIEX WTS in an

attempt to meet the purchase contract performance guarantee, but the system has not

consistently produced finished water with TTHM levels below the MCL.

is

While removal of hydrogen sulfide exceeds the performance guarantee, removal of the

DOC responsible for the formation of TTHMs has not. It is suspected that the high

removal rate of the hydrogen sulfide by the media is excluding removal of the DOCresponsible for the formation of TTHMs.

Based on field and laboratory testing performed by the manufacturer, a skid to introducesmall amounts of hydrochloric acid will be added to the system to aid in the removal of

the hydrogen sulfide from the surface of the resin to enhance DOC removal. The small

amount of hydrochloric acid that will be added to the process will not affect water qualityand will effectively dissociate in the ground storage tank. The skid and associated

equipment has been ordered by the manufacturer and is expected to arrive on Feb. 17, 2014. The manufacturer will have personnel on site to install the skid and associated

appurtenances. All costs associated with this WTS improvement will be borne by themanufacturer as they attempt to meet their performance guarantee.

If the addition of hydrochloric acid does not adequately restore DOC removal to levelsnecessary to reduce TTHMs to below MCLs, the manufacturer and staff will explore andimplement a treatment option to remove hydrogen sulfide prior to the MIEX WTS.

Until the issue with the MIEX WTS has been corrected and the performance guarantee

has been met, staff has converted the disinfection method at the Harmony WTP fromchlorine to chloramines, which should address the elevated TTHM levels that have been

noted in the distribution system. The conversion occurred on January 21, 2014;

approval for the conversion was received from FDEP.

Harmony MIEX Update. 01. 22. 14. db

CATEGORY: Staff Report

BIOSOLIDS — FLORIDA N- VIRO LP UPDATE

Explanation: On September 11, 2013, Florida N- Viro LP, hereinafter called N- Viro,

was awarded a contract to haul, treat and dispose of TWA's Biosolids generated at all 8

wastewater treatment plants at a cost of $ 36. 75 per wet ton of dewatered cake at the

South Bermuda WRF, and $ 46. 75 wet tons for dewatered Biosolids in the Poinciana

WRF' s. N- Viro has performed well since 2007 and has had not issues with work

performed.

On January 12, 2014, N- Viro contacted the Director of Operations to inform TWA thatthey would not be able to provide service effective January 13, 2014. The explanation

provided by N- Viro was the lack of "fly ash" used in the treatment process. This action

put N- Viro in breach of contract and left TWA had no means of Biosolids disposal.

On January 13, 2014, TWA staff met and found a temporary alternative for the disposalof Biosolids from the South Bermuda WRF. Staff on behalf of TWA entered into an

agreement with the Omni landfill to take Biosolids for $ 26 per wet ton if TWA staff hauls

the material to the landfill. An emergency purchase order was issued to Omni in theamount of $ 50, 000, while TWA staff either resolves the breach of contract with N- Viro,

or finds an alternative long term solution for the hauling, treatment, and disposal of

Biosolids.

On January 13, 2014, staff learned that N- Viro' s subcontractor, SOLorganics, located inClermont Florida was over 90 days late with payment and would not be able to continue

to accept the Authority' s Biosolids until they were paid. Staff discussed the situation withSOLorganics, and reached a tentative agreement with SOLorganics to accept for

treatment and disposal at a cost of $25 per wet ton, to be delivered by TWA staff.

Staff intends to work with the landfill and SOLorganics, and with legal counsel until the

breach of contract is addressed, or until a long term Biosolids hauling, treatment, and/ ordisposal option is found.

Biosolids — Florida N- Viro Update. 01. 22. 14. db

il