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BOARD & LEADERSHIP COLLABORATION Empowering board directors and executives to securely collaborate and build high performing teams

Diligent Board & Leadership Collaboration 2

They need their directors and executives to be agile, nimble and enabled to make smart decisions. Meanwhile, directors and executives are under extreme pressure to move quickly and avoid mistakes. Without the right tools, the speed of business and pace of change can introduce risks to the organisation — from who they hire, to how they collaborate, to the tools they use to achieve key outcomes. In this virtual world, legacy systems exacerbate these risks—outdated recruiting systems and performance models, general purpose collaboration tools, homegrown, manual systems, you name it— all expose the organisation to unnecessary risk.

With Diligent’s Board & Leadership Collaboration package, boards, executives, leadership teams and their external stakeholders can drive alignment, make decisions effectively, and ensure compliance in the boardroom and beyond. Our packages provide a growth trajectory on the path to good governance and bundle products and features that support the evolution of forward-looking boards and leadership teams.

In today’s landscape, organisations need to build, motivate, and empower visionary, high performing teams of directors and executives.

“Governance, which has traditionally been a compliance role at the tail end of any process or discussion, is really a competitive advantage. If we can bring governance up to speed and modernise it, viewing it as part of a strategy to stay ahead of the curve, we can really deliver advantages to the business.”

Kristin Kelley

AVP, Assistant Corporate Secretary, Liberty Mutual


Board and committee effectiveness:

• Ensure board and committee meetings are secure, efficient and engagingfor directors and administrators. Streamline the minute-taking, boardevaluation and questionaires process with Diligent’s integrated, industry-leading boardroom solutions.

• Empower directors and executives with the right data & intelligence toolsto stay up-to-date on business matters, recruit new talent, and designexecutive compensation packages.

Executive and board alignment and collaboration:

• Facilitate a separate and dedicated channel for the executive leadershipteam to collaborate on confidential workflows to improve agility andalignment.

Workflow optimisation and efficiency:

• Realise efficiencies by moving physical processes to the cloud.Integrations with Office 365 and governance-specific workflows enableoperational agility without sacrificing security.

Security risk mitigation:

• Stop using email or enterprise-wide collaboration platforms managed byIT, protecting confidential data at rest, in transit and in use with ourintegrated platform.

Organisational impact:

• Provide integrated organisational insights, market analytics and otherintelligence to support more informed and effective decision-making onhighly complex issues.

Board & Leadership Collaboration enables organistations to achieve key outcomes:


BOARD & LEADERSHIP COLLABORATION SOLUTIONS

Board and executive meeting management

Use Cases:

• Board and committee meetings: Facilitate a secure environment for board and committeeinformation exchanges around privileged topics like audit, succession planning or compensation.

• Leadership meetings: Leverage Diligent for weekly senior leadership meetings for enhancedsecurity and controls, and easily assign follow-up items with integrated meeting minutes.

• Special task forces: Facilitate confidential communications for special task forces dedicated tocrisis response, or diversity and inclusion planning.

Facilitate board and leadership meetings with the industry-leading solution for secure meeting management; assign actions and drive outcomes using features like minute-taking, voting, task management and workflow integrations.

“Information transfer has just gone a lot better. Board preparation from the internal side and the director’s side has just become faster and more streamlined. It’s a goal that we wanted for a very long time, but really needed the right tool to do so and we feel that we found it with Diligent.”Jay Joynes

Compliance Program Manager, CRICO Risk Management Foundation of Harvard

Medical Institutions



Premium questionnaires

Use Cases:

• Questionnaires: Complete directors’ and officers’ questionnaires with greater ease and efficiency,leveraging pre-filled questions and answers from previous years, on one integrated platform.

• Board and Executive Evaluations: Conduct board and executive evaluations on a secureplatform to ensure privileged information remains protected.

• Surveys: Facilitate conflict of interest surveys, board member onboarding surveys and ensurethe leadership team can provide feedback on important meetings.

Simplify your questionnaires process for directors and administrators. Perform board and executive evaluations and access real-time reports.

“When it comes to our year end director and officer questionnaire timing, the process is simple. I‘m able to roll things forward from the previous year. Makes it easier for our directors and senior officers to submit that information in a timely manner, not waste their time.”Matt Muller

Legal Operations Manager, Farm Credit Mid-America


BOARD & LEADERSHIP COLLABOARTION SOLUTIONS

Confidential document storage and collaboration

Use Cases:

• External stakeholder workflows: Streamline the work with key external stakeholders likecustomers, advisors, regulators or outside counsel to securely collaborate on confidentialdocuments, manage meetings and improve workflows.

• IP protection: Protect competitive or confidential IP such as financial statements, customer data,investment strategies, and strategic project information in a secure vault shielded from IT.

• Board meeting preparation: Collaborate on sensitive documents across your organisation inpreparation for the board meeting, while safeguarding information in Diligent’s secureecosystem.

Add an additional layer of security to your known processes with key integrations like Office 365. Share documents and collaborate securely with both internal and external stakeholders.

“The ability to have Secure File Sharing is imperative for Boards that may now only be able to operate virtually. You need the tools to evolve best practice compliance standards and being able to prepare for Board meetings is part of that.”

Syd Yates OBE Group Chairman, Credit Corporation



Secure messaging

Use Cases:

• Crisis management: Lock down confidential communications between leadership teams aroundcontingency planning or layoffs on an uncluttered channel.

• Merger, acquisition, IPO communications: Securely communicate and collaborate aboutconfidential deals with leadership, the board and outside counsel in a contained ecosystem.

Communicate with leadership teams in real-time on an encrypted, uncluttered channel to signify importance and urgency.

“When we looked at Diligent Messenger it just had everything ... and it shows up on your phone. It says, ‘You have a message,’ but it doesn’t send the sensitive data. So at no time does any of our material leave the secure portal. And that was our biggest concern.”Tammy Wellcome

Corporate Governance Paralegal, American Water Works



Organisational insights and news analytics

Use Cases:

• Leadership nominations: Enable a more diverse recruitment process with the largest and mostdiverse pool of highly qualified directors and executives in the world.

• Public sentiment monitoring: Proactively communicate with stakeholders and activist investorsby identifying governance or reputational risks before it becomes a public matter.

• Market intelligence: Identify market trends, risks and opportunities and monitor informationabout the companies in your peer group.

Access governance risk scores, compensation data, organisational health monitoring, market intelligence and diversity and inclusion data to make agile decisions that affect the entire organisation.

“We can be the first to contact our client with breaking news that affects their business.”

Head of Client Development, Leading International Firm


Board and Leadership Collaboration Custom Packages

Enterprise

Built for organisations in highly regulated markets or industries, or organisations with over $1B in revenue

Pro

Built for organisations that need to scale and automate executive and board communication, entity management and director risk

Essential

Built for organisations who want to digitally transform their board, entity, and equity governance

Boards

Director Network

Industry news

Messenger

Minutes

Secure File Sharing

Conflict of Interest

Evaluations

Nominations

Executive compensation solutions

Governance Intelligence

About Diligent

Diligent is the pioneer in modern governance. Our trusted, cloud-based applications streamline the day-to-day work of board management and committees, support secure collaboration, manage subsidiary and entity data, and deliver insights that empower company leaders to make better decisions in today’s complex landscape. With the largest global network of corporate directors and executives, Diligent is relied on by more than 19,000 organisations and 700,000 leaders in over 90 countries. With award-winning customer service across the globe, Diligent serves more than 70% of the ASX, 50% of the Fortune 1000 and 70% of the FTSE 100.

Diligent is a trademark of Diligent Corporation, registered in the United States. All third-party trademarks are the property of their respective owners. ©2020 Diligent Corporation. All rights reserved.

For more information or to request a demo:Email: [email protected] • Visit: diligent.com/au

Call: Australia 1 800 646 207 • New Zealand 0800 434 5443

Trusted by over 700,000 leaders and 19,000 organisations across the globe Used by more than 70% of the ASX 200, leading companies trust Diligent

Highest security standards

• 265-bit encryption• Remote locking• Two-factor authentication

Industry-leading support

• 24/7/365 support• White glove service• Unlimited user training

Compliance Attestations

• ASAE 18 audits• ISO-certified• Third-party security testing

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