board meeting agenda - edl€¦ · executive session if needed / to be determined 5:00 p.m. –...

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Arco Iris Spanish Immersion Charter School, along with the Beaverton School District, recognizes the diversity and worth of all individuals and groups. It is the policy of the Beaverton School District that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans' status, genetic information or disability in any educational programs, activities or employment. 13600 SW Allen Blvd Beaverton, OR 97005 Board Meeting Agenda November 19, 2015 Regular Meeting Welcome 6:00 pm Jeffery Opening Comments Public Comment 6:05 pm Jeffery Board Business 6:10 pm Approval of Minutes (October) Velázquez Treasurer’s Report Mullany Principal’s Report 6:20 pm Miles Monthly Update Servers Parent Report PTO 6:30 pm King New Business 6:40 pm Nominating Committee Jeffery Emeritus Review Jeffery Board Updates 6:50 pm Site Search Team Watkins/Nelles Development Workgroup Aguilar/Velázquez Website Aguilar Charter Renewal Committee Ticas/Castillo Board Training Report Velázquez Closing Comments and Action Items 7:55 pm Velázquez Approval of Minutes (November) 8:00 pm Velázquez Adjourn Standard Meetings Schedule Function Date Time Location Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board 3 rd Thursday of the Month 6:00 p.m.– 8:00 p.m. Arco Iris School School Finance Committee 2 nd Wednesday of the Month 6:00 p.m. – 7:00 p.m. Arco Iris School Parent Teacher Organization 2 nd Friday of the Month 8.30 a.m. Arco Iris School Charter Renewal Committee As Needed As Needed Arco Iris School The meeting times and locations listed above are generally when and where these events are held. If a change in time or venue occurs, notice will usually be made through the usual channels of communication such as the website, Facebook, the blog, and / or e-mails.

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Page 1: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

Arco Iris Spanish Immersion Charter School, along with the Beaverton School District, recognizes the diversity and worth of all individuals and groups. It is the policy of the Beaverton School District that there will be no discrimination or harassment of individuals or groups based on race,

color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans' status, genetic information or disability in any educational programs, activities or employment.

13600 SW Allen Blvd Beaverton, OR 97005

Board Meeting Agenda

November 19, 2015 Regular Meeting Welcome 6:00 pm Jeffery

• Opening Comments Public Comment 6:05 pm Jeffery Board Business 6:10 pm

• Approval of Minutes (October) Velázquez • Treasurer’s Report Mullany

Principal’s Report 6:20 pm Miles

• Monthly Update • Servers

Parent Report

• PTO 6:30 pm King New Business 6:40 pm

• Nominating Committee Jeffery • Emeritus Review Jeffery

Board Updates 6:50 pm

• Site Search Team Watkins/Nelles • Development Workgroup Aguilar/Velázquez • Website Aguilar • Charter Renewal Committee Ticas/Castillo • Board Training Report Velázquez

Closing Comments and Action Items 7:55 pm Velázquez Approval of Minutes (November) 8:00 pm Velázquez Adjourn

Standard Meetings Schedule Function Date Time Location

Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board 3rd Thursday of the Month 6:00 p.m.– 8:00 p.m. Arco Iris School

School Finance Committee 2nd Wednesday of the Month 6:00 p.m. – 7:00 p.m. Arco Iris School Parent Teacher Organization 2nd Friday of the Month 8.30 a.m. Arco Iris School Charter Renewal Committee As Needed As Needed Arco Iris School

The meeting times and locations listed above are generally when and where these events are held. If a change in time or venue occurs, notice will

usually be made through the usual channels of communication such as the website, Facebook, the blog, and / or e-mails.

Page 2: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

Arco Iris Board Meeting Principal’s Update November 19, 2015 

 Attendance Grade  Enrolled as of 

11/13 Total Waitlisted 

1  54  41 

2  51  19 

3  50  21 

4  47  4 

5  26  6 

6  20  0 

7/8  13  0 

Total  261  92 

 Professional Development 

❏ Immersion teachers in grades 1­5 visited a Beaverton School District Two­Way Immersion school to observe. Their take­aways will be shared at the next professional development day, 11/23. 

❏ All teachers met with principal to set and discuss student and professional growth goals for the year using assessment data. Teachers also completed a 5D+ Teacher Self­Evaluation Rubric. 

❏ Some staff participated in a restorative justice community circle guiding students through a mediation process of making things right when someone feels wronged.  

❏ Staff Book Club Meeting was 11/18. Half the staff attended to discuss and share our learning about Teaching for Biliteracy: Strengthening Bridges between Languages by Karen Beeman & Cheryl Urow.   

Curriculum ❏ Teachers received the IRLA (English) and ENIL (Spanish) (Independent Reading Level 

Assessment) instructional materials. Spanish leveled book boxes are in classrooms.   Staffing Update 

❏ Maestra Tijerina’s last day was 11/13. There will be a new first grade teacher starting December 7, 2015. Until that time, there will be a qualified substitute in the classroom for 

Page 3: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

10 days. The other first grade teacher and the principal will be working closely with the substitute to ensure continued quality instruction. 

 Maestra Rodriguez Bio: Maestra Wilma Rodriguez Fourquet is from Ponce, a town in southern Puerto Rico. She has over ten years of experience as a teacher in which she has received two teacher licenses: one from the Department of Education of Puerto Rico and the other a provisional teacher license from Texas, USA. Maestra Fourquet holds a Bachelor’s degree in General Elementary Education Kindergarten to 6th Grade with a minor in Preschool from the Pontifical Catholic University of Puerto Rico, Ponce Campus.  She has taken Master’s degree courses in Teaching English as a Second Language (TESL) from El Turabo University of Puerto Rico, Orlando, FL Campus and Bilingual Education from Southern Methodist University (SMU), Dallas, Texas.  As part of her professional growth, Maestra Rodriguez has obtained several certificates and attended workshops. She was an active member of her school and participated in committees such as Activities Committee working on La Puertorriquenidad Day Program, Christmas Program, San Valentine Program, End of School Year Party Graduation, and Disciplinary Committee. She has worked with autistic children and children with disabilities. And additionally participated in the 2008­2009 International Reading Association annual convention representing the school.  School 

❏ October Conference attendance by families was above 95%. ❏ Field Trips: 1st and 3rd Grade attended the Tears of Joy Puppet Theatre, When People 

Were Animals bilingual performance. Grades 6, 7, 8 attended La Muerte Baila, a bilingual play by Milagro Theatre.   

❏ Principal held monthly parent coffee with 17 parents and two mini­principals. ❏ Held first Ambassador Assembly and 25% of students earned Ambassador status by 

being safe, responsible, respectful, and kind. ❏ Buenas Tardes is offering an extended day on 12/11, 11:30­5:00. This is in response to 

parent requests.  ❏ SafeSchools Alert: Our school now has an anonymous incident reporting and tracking 

system. Now incidences of bullying, harassment, intimidation, and positive recognition can be reported online, via text, via email or phone.  It is a free service and can be linked to our new website once it is online. (See sample flyer.) 

Recent U.S. education statistics show: ● Every 7 minutes a child is bullied at school. ● 1 in 3 teens report being bullied and 1 in 10 reported being bullied daily or several times 

a week. ● 57% of students would not report an incident if they could not do it anonymously. 

 Upcoming Events 

❏ Winter Performance is December 11, 6:00 pm. The theme is “Tell Me About Christmas.” 

Page 4: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

Bullying Reporting & Tracking

System RECEIVE TIPS VIA PHONE, TEXT, EMAIL, AND WEBSITE!

Every 7 minutes a child is bullied at school and 57% of students would not report an incident if they could not do it anonymously.

Now, the SafeSchools Alert System lets your students, staff, and

parents confidentially report bullying, harassment, and intimidation to your administration 24/7.

Receive tips 4 convenient ways via phone, text, email, and website! Every tip is immediately logged in your custom Alert system and

appropriate staff members are notified via email. Workflows allow administrators to easily delegate tips to colleagues

who can investigate and manage tips to resolution. Watch a short overview at www.safeschoolsalert.com/videos.

Contact us for a demonstration today! 1.800.434.0154 [email protected]

© Scenario Learning, LLC. www.safeschoolsalert.com

Page 5: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

PTO Update:

• Fundraising o Jog-a-thon wrap up.

We brought in approximately $32,000. • Matching money is not all in yet.

o Auction We have 2 auction Chairs. Save the date cards went in the mail last week. The team is moving forward.

• Community Building o The parents have elected to remove the PTO from the gift giving to the teachers. o Funds will not be collected and pooled. o Spirtwear will not be purchased as a holiday gift, from fundraising funds.

Staff members are now getting special staff spiritwear from the school. o The PTO Officers are still giving a small gift to the staff.

• Preparing for 2016-17 o We are already looking for a new PTO President,

Sunshine must return to her studies, but will be helping still. o The PTO Officers have decided to create an opportunity for the community to

suggest changes to fundraising, community building and the way the tools the PTO uses (ie. ParentBooker…) for the upcoming school year. We will accept any and all suggestions in the month of January. A team will go through research, discuss and respond to all suggestions. Decisions for next year will not actually be made until after the auction, to

allow us to evaluate items within the auction as well. (ie. Another auction software)

• Parent Concerns o Parents are asking for an update on the site search. o Parents are concerned about the server issues, price and urgency around the server

issues. Questioning the need for a cooling server unit. Questions about why are servers are not lasting very long.

Page 6: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

Arco Iris Spanish Immersion Charter School, along with the Beaverton School District, recognizes the diversity and worth of all individuals and groups. It is the policy of Arco Iris that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans' status, genetic information or disability in any educational programs, activities, or employment.

November 19, 2015

Nominating Committee Update The Nominating Committee has completed Finance and Project Manager Interviews and would like to make the following recommendations: Project Manager (3 year term ending 12/2018) The Committee interviewed Erica Vo and would like to nominate her to the Project Manager role. Erica is a licensed psychologist currently employed in the Forest Grove School District. Her background includes community mental health, Child Welfare, Department of Corrections, and outpatient sex offender treatment among other things, and all of her positions have required Spanish language skills to varying degrees. Erica received her Doctorate in Psychology from Pacific University. Her diverse background and bi-lingual skills make her a great addition to the Board. Finance (3 year term ending 12/2018) The Committee interviewed Sandra "Sandy" Pagan and would like to nominate her to the Finance role, Sandy is very energetic, realistic about the scope and extent of the Treasurer’s responsibilities and the school’s financial goals, and has a good foundation of financial literacy. Sandy has a B.S. in Computer Science from Cornell University, worked in software development, and is currently a nutritionist. She is a resident within the Beaverton School District with two small children. Sandy and her husband have already committed to seeking a language immersion program for our children’s education and she looks forward to being a part of the Arco Iris community.

Page 7: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

Arco Iris Spanish Immersion Charter School Board Emeritus Policy

July 16th, 2015

I. Emeritus Members: The Board recognizes that on occasion, individual Board members may distinguish themselves through exemplary performance of their duties on behalf of the school. The Board recognizes that such members may wish to continue their service to the Board following the expiration of their Board terms. In such circumstances, the Board may, by majority vote, designate individual former Board members as Emeritus members and assign such duties and responsibilities to the designated Emeritus members as the Board sees fit, subject to the following provisions: a. Emeritus status is voluntary and may be refused or revoked at any time by

the Emeritus member by sending written notification (including email) of such refusal or revocation to a member of the Board, which shall be effective upon receipt.

b. Emeritus status does not require that the Board assign or delegate any duties or responsibilities to the former member.

c. Emeritus status does not grant any voting rights on any Board business at Board meetings. For any committees where the Emeritus member may serve, the delegation of voting rights will be the same as all members of the committee and addressed in the creation of that specific committee.

d. Emeritus status does not convey additional rights to participate in Board meetings; an Emeritus member has the same rights as any non-Board member of the school community at Board meetings. An Emeritus member is always free to address the Board during public comment. Any special projects an Emeritus member is working on will be addressed according to the published agenda for a corresponding Board meeting.

e. Any designation of an Emeritus member shall be documented in the minutes of the Board meeting.

f. Any duties or responsibilities delegated to an Emeritus member whereby the Emeritus member will be authorized to act on behalf of the Board, must be approved by a majority vote of the Board. Such duties and responsibilities shall be defined in writing and recorded in the minutes of the corresponding Board meeting and shall be delivered in writing (including email) to the Emeritus member.

g. In no event shall any Emeritus member be delegated the duty, responsibility, or authority to bind the school or Board to any type of financial commitment.

h. Any designation of Emeritus status may be revoked at any time by the Board by a majority vote. The revocation shall be effective as of the time of such vote by the Board, and written notice (including email) shall be sent to the former Emeritus member to that effect.

i. The Board may publicly recognize Emeritus members in the Board’s sole discretion. Founders will automatically qualify for Emeritus status upon departure from Board.

Page 8: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

j. Emeritus status will be reviewed and decided upon departure of Board member and no later than three (3) months after their term ends.

k. Any Emeritus status that may have been previously granted or assumed as of July 16th, 2015, shall be reaffirmed by the Board (by majority vote) by December 31st, 2015.

Page 9: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

Arco Iris Spanish Immersion Charter School, along with the Beaverton School District, recognizes the diversity and worth of all individuals and groups. It is the policy of Arco Iris that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans' status, genetic information or disability in any educational programs, activities, or employment.

November 17, 2015

Site Search Team Update Since last update the site team has been attempting to reach the broker at the most recent property we have been vetting. We have been trying to obtain additional information and schedule additional tours. After numerous unanswered attempts, we asked our broker to reach out to the property’s broker and demand a response. Unfortunately, we learned this week that the property owners are not willing to lease as we had been lead to believe by their broker. They are willing to sell the property, but not provide a long term lease. The current purchase price is significantly outside of our budget, but we believe the property is overpriced. The site team will be working to determine if a more reasonable purchase price is possible. If the sellers are willing to negotiate on price we will need to continue our efforts to determine if the property will meet our needs (i.e. classroom space, ADA requirements, parking requirements, building requirements, etc.). While working through the significant number of tasks to determine if the property is viable we will also be reviewing what lending options are available and most beneficial to us. This effort will not only help us with this particular property, but position us to have a better understanding of our options if another property comes along. While reviewing this new property we are not giving up hope on the Riviera building. We have started conversations with this building’s broker again. We are putting a different proposal in front of them than was discussed last year. We hope to have more updates on this effort at the next report. We know that this particular effort, to find us a permanent home with the space we need, is very important to all Arco Iris families and staff. It is a long and complicated path where it sometimes feels like we are taking one step forward and two steps back. Know that with every step, whether forward or backward, we are learning and getting closer to a forever home for our kids. We appreciate everyone’s patience while we work through everything involved with this effort.

Page 10: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

DR

AFT

Page 11: Board Meeting Agenda - Edl€¦ · Executive Session If Needed / To Be Determined 5:00 p.m. – 6:00 p.m. Arco Iris School School Board rd3 Thursday of the Month 6:00 p.m.– 8:00

Arco  Iris  Spanish  Immersion  Charter  School,  along  with  the  Beaverton  School  District,  recognizes  the  diversity  and  worth  of  all  individuals  and  groups.  It  is  the  policy  of  Arco  Iris  that  there  will  be  no  discrimination  or  harassment  of  individuals  or  groups  based  on  race,  color,  religion,  gender,  sexual  orientation,  gender  identity,  gender  expression,  national  origin,  marital  status,  age,  veterans'  status,  genetic  information  or  disability  in  any  educational  programs,  activities,  or  employment.

1

Mission Statement. The mission of Arco Iris is to offer a solid education that includes Spanish immersion and a rigorous mathematical curriculum that will prepare students to be responsible citizens and lifelong learners with strong values. Goals. The goals of Arco Iris are to prepare students to attain high academic achievement in Spanish and English; build the skills and knowledge that students will need to be successful in their future algebra classes; and become bilingual, biliterate, and multiculturally competent leaders. Philosophy. The philosophy of Arco Iris is to provide an academically challenging, content-rich curriculum that holds high expectations for all students, including becoming fluent and literate in Spanish in addition to English; to develop strong, critical-thinking skills in all students; to provide a safe environment where all students are known, respected, and valued as individuals of great potential; and to establish a community that models and encourages character development, respect for diversity, and a sense of responsibility towards the community.  Board  Action  Request:  The  Charter  Renewal  Committee  is  making  3  recommendations  to  the  Arco  Iris  School  Board  regarding  the    Arco  Iris  Enrollment  Policy.      As  a  group,  the  Committee  researched  each  topic,  hosted  a  public  forum  and  extensively  dicussed  the  options  for  each  of  the  3  recommendations  during  the  meeting  on  11/2/15.    The  recommendations  below  were  unanimously    approved  at  the  committee  meeting  on  11/2/15.    All  committee  members  have  also  read  this  recommendation.  All  meetings  were  public  and  written  documents  posted  and  shared  with  the  community.    Detailed  information  for  each  are  presented  below.        

1. Shall  the  Arco  Iris  School  Board  re-­‐apply  for  a  waiver  to  ORS  338.125(3)  and  thus  grant  priority  enrollment  to  children  of  staff  and  board  members?  

 2. Shall  the  Arco  Iris  School  Board  apply  for  a  new  waiver  to  ORS  338.125(3)  and  seek  to  

administer  a  language  proficiency  exam  for  enrollment  beyond  the  1st  grade?    

3. Shall  the  Arco  Iris  School  Board  amend  the  Enrollment  Policy  to  create  a  weighted  lottery  system  to  achieve  a  pre-­‐determined  level  of  diversity  as  permitted  by  Senate  Bill  820  (passed  2015)?  

     

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Arco  Iris  Spanish  Immersion  Charter  School,  along  with  the  Beaverton  School  District,  recognizes  the  diversity  and  worth  of  all  individuals  and  groups.  It  is  the  policy  of  Arco  Iris  that  there  will  be  no  discrimination  or  harassment  of  individuals  or  groups  based  on  race,  color,  religion,  gender,  sexual  orientation,  gender  identity,  gender  expression,  national  origin,  marital  status,  age,  veterans'  status,  genetic  information  or  disability  in  any  educational  programs,  activities,  or  employment.

2

1. Shall  the  Arco  Iris  School  Board  re-­apply  for  a  waiver  to  ORS  338.125(3)  and  thus  grant  priority  enrollment  to  children  of  staff  and  board  members?  

a. Explanation/History:    The  current  waiver  permitting  priority  enrollment  for  the  children  of  staff  and  school  board  members  was  approved  by  the  Oregon  Department  of  Education  in  May  2013.    The  waiver  expires  when  the  Charter  contract  expires.  

i. Oregon  State  law  ORS  338.125(3)  requires  “the  public  charter  school  to  select  students  through  an  equitable  lottery  selection  process”.    Arco  Iris  successfully  requested  to  waive  this  law  for  students  who  are  children  of  Arco  Iris  School  teachers,  staff  and  board  members,  so  long  as  this  does  not  exceed  10%  of  the  enrollment.  

ii. The  request  to  provide  enrollment  priority  to  the  children  of  employees  is  consistent  with  the  US  Department  of  Education  Title  V,  Part  B  of  the  ESEA  Charter  Schools  Program  Non-­‐regulatory  Guidance,  (2011,  E-­‐4)  “Children  of  a  charter  school's  founders,  teachers,  and  staff  (so  long  as  the  total  number  of  students  allowed  under  this  exemption  constitutes  only  a  small  percentage  of  the  school's  total  enrollment.)”    

b. Committee  Recommendation:    The  committee  recommends  that  the  Arco  Iris  School  Board  continue  this  process  and  apply  for  the  waiver  again.    The  opportunity  to  enroll  children  has  attracted  past  and  current  Board  Members  who  volunteer  many  hours  on  behalf  of  the  school.  Nearly  half  of  the  current  board  members  are  the  parents  of  future  students,  demonstrating  that  this  policy  is  effective  in  helping  recruit  school  board  members.  Further,  the  opportunity  to  enroll  children  has  helped  as  a  recruitment  tool  for  current  staff.  

 2. Shall  the  Arco  Iris  School  Board  apply  for  a  new  waiver  to  ORX  338.125(3)  and  seek  

to  administer  a  language  proficiency  exam  for  enrollment  beyond  the  1st  grade?  a. Explanation/History:    Schools  in  the  area  that  have  immersion  programs  starting  

with  kindergarten,  whether  dual  or  full  immersion,  discourage  enrollment  after  the  first  trimester  of  first  grade.  The  rationale  is  that,  by  this  point,  most  students  will  already  have  had  1.5  years  of  instruction  in  the  target  language,  which  would  make  it  difficult  for  incoming  students  to  catch  up.  Arco  Iris,  has  not  had  any  policy  in  place  to  assess  incoming  students’  language  ability  in  any  grade  level.  This  has  created  very  uneven  proficiency  levels  in  a  number  of  grades,  which  makes  immersion  instruction  challenging.    

 b.  Committee  Recommendation:  The  Committee  has  2  recommendations  for  the  

School  Board  related  to  this  question.    i.  The  committee  recommends  that  the  Arco  Iris  School  Board  delay  this  decision  for  grades  1-­5.    The  Committee  feels  that  there  is  insufficient  data  to  use  in  the  waiver  application  process.      We  do  not  have  enough  data  to  determine  cut-­‐offs  or  a  range  of  proficiency  expectations  for  each  grade  level.  We  recommend  examining  this  topic  again  in  a  year  using  data  from  the  2015-­‐16  ENIL  testing  (new  Spanish  assessments)  to  create  guidelines.    Financial  implications  should  be  reviewed  as  well.  

ii.  The  committee  recommends  that  the  Arco  Iris  School  Board  apply  for  a  new  waiver  to  ORS  338.125(3)  to  grant  priority  enrollment  to  new  

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Arco  Iris  Spanish  Immersion  Charter  School,  along  with  the  Beaverton  School  District,  recognizes  the  diversity  and  worth  of  all  individuals  and  groups.  It  is  the  policy  of  Arco  Iris  that  there  will  be  no  discrimination  or  harassment  of  individuals  or  groups  based  on  race,  color,  religion,  gender,  sexual  orientation,  gender  identity,  gender  expression,  national  origin,  marital  status,  age,  veterans'  status,  genetic  information  or  disability  in  any  educational  programs,  activities,  or  employment.

3

students  transferring  directly  from  a  Spanish  Language  Immersion  program  for  grades  6-­8.    These  students  would  have  priority  over  new  students  who  are  not  transferring  from  a  Spanish  Language  Immersion  program.    There  are  a  number  of  dual-­‐immersion  feeder  elementary  schools  that  can  encourage  their  graduating  students  to  continue  with  a  similar  model  for  middle  school.  Our  principal  is  reaching  out  to  administrators  to  let  them  know  about  the  Arco  Iris  middle  school  option.  At  this  level,  it  is  particularly  crucial  that  students  have  already  developed  language  skills  since  instruction  in  Spanish  is  focused  on  content  and  not  specifically  language  acquisition.  Arco  Iris  students  enrolled  will  already  have  a  strong  background  in  the  Spanish  language.    

 3. Shall  the  Arco  Iris  School  Board  amend  the  Enrollment  Policy  to  create  a  weighted  

lottery  system  to  achieve  a  pre-­determined  level  of  diversity  as  permitted  by  Senate  Bill  820  (passed  2015)?  a. Explanation/History:  The  new  bill  states  that  charter  schools  MAY  implement  a  

weighted  lottery  system  to  increase  their  diversity.      Major  areas  of  concern  with  respect  to  charter  schools  include  ELL,  low  income  and  special  needs  students.     Studies  emphasize  that  having  students  exposed  to  these  diverse  groups  makes  them  use  to  seeing  others  with  differences  and  accepting  of  those  differences  in  everyday  life.    Students  that  are  not  exposed  to  the  different  groups  find  it  awkward  when  they  do  encounter  them  in  everyday  life.     Racially  diverse  schools  provide  benefits  by  promoting  cross-­‐racial  understanding  and  breaking  down  barriers  and  stereotypes.    Students  who  are  not  exposed  to  diversity  in  school  often  lack  opportunities  to  interact  with  students  from  different  backgrounds.     For  English  language  learners,  participation  in  a  charter  school  has  been  shown  to  improve  their  grades  and  make  them  more  likely  to  progress  out  of  the  ELL  program.  The  articles    read  by  committee  members  did  not  specify  if  the  charter  schools  were  language  immersion  focused.     Diversity  creates  a  better  learning  environment.    Children  in  low  income  families  perform  better  when  attending  school  with  students  from  upper  income  families.    Children  in  charter  schools  where  all  students  are  from  low  income  families  perform  better  than  normal  schools  but  not  as  well  as  those  that  are  mixed  with  students  from  upper  income  families.     If  charter  schools  want  to  improve  their  diversity  they  need  to  put  more  effort  into  recruiting  from  those  groups.    Charter  schools  that  have  implemented  weighted  lotteries  have  not  always  improved  their  diversity  numbers  and  few  have  come  close  to  the  overall  representation  found  in  society.    Applying  takes  extra  effort  and  people  need  to  feel  welcome  and  understand  the  advantages  of  attending  a  charter  school.    Challenges  such  as  transportation  and  child  care  can  also  be  bigger  for  these  families.  The  weighted  lottery  does  not  work  if  we  don’t  have  enough  people  from  these  diverse  groups  applying.     Increasing  students  from  more  diverse  backgrounds  also  comes  with  issues  related  to  funding.    Charters  may  not  have  the  funding  to  provide  special  education  professionals  or  other  resources  like  free  transportation  or  free  lunch  and  homeless  support  services.  

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Arco  Iris  Spanish  Immersion  Charter  School,  along  with  the  Beaverton  School  District,  recognizes  the  diversity  and  worth  of  all  individuals  and  groups.  It  is  the  policy  of  Arco  Iris  that  there  will  be  no  discrimination  or  harassment  of  individuals  or  groups  based  on  race,  color,  religion,  gender,  sexual  orientation,  gender  identity,  gender  expression,  national  origin,  marital  status,  age,  veterans'  status,  genetic  information  or  disability  in  any  educational  programs,  activities,  or  employment.

4

 ·      Current    Diversity  Info  

Arco  Iris  School   Beaverton  School  District  17%    Economically  Disadvantaged    ~  41%  Economically  Disadvantaged      9%      ESL    ~  28%  English  Language  Learners      7%      Special  Education   ~    13%  Students  with  Disabilities  *****************************************   *****************************************  43.0%        White   50.0%    White      3.6%    Black      2.7%    Black  33.7%    Hispanic   24.6%    Hispanic      7.2%    Asian/Pacific  Islander   14.9%  Asian/Pacific  Islander      0.8%    American  Indian/Alaskan  Native      0.5%    American  Indian/Alaskan  Native  11.7%    Multi-­‐ethnic      7.3%    Multi-­‐ethnic  

 b. Committee  Recommendation:  The  committee  recommends  that  the  Arco  Iris  

School  Board  continue  enrollment  without  creating  a  weighted  lottery.    However,  the  committee  encourages  bilingual  recruitment  efforts  in  diverse  locations.  Arco  Iris  is  already  above  the  Beaverton  School  district  with  respect  to  racial  diversity.      We  suggest  that  the  Board  review  the  diversity  numbers  annually  to  be  sure  we  stay  on  target  and  pay  close  attention  to  SB  820  especially  after  any  move  to  a  new  location.    At  this  point  the  implementation  of  SB  820  is  uncharted  territory  and  it  would  be  good  to  revisit  this  once  there  are  some  models  to  use.      For  instance,  what  types  of  information  is  collected  during  open  enrollment,  how  are  weights  assigned  to  different  categories,  is  it  for  a  %  of  the  open  spots,  etc.    Implementing  a  weighted  lottery  can  happen  at  any  time,  it  is  not  a  waiver.    As  long  as  we  review  our  numbers  in  a  timely  manner  each  year  and  reassess  whether  to  implement  the  lottery.    

     Of  note,  all  waiver  applications  must  have  approved  minutes  from  the  School  Board  meeting  clearly  stating  that  the  waiver  was  approved.    If  the  Board  approves  the  2  waivers  recommended  by  the  Committee,    the  approved  November  minutes  need  to  be  included  in  the  application.    Sonia  and  April,  who  are  preparing  the  applications,  will  need  the  November  minutes  to  be  approved  ASAP.    The  waivers  can  take  60-­90  days  to  get  through  ODE,  so  the  earlier  it  is  sent  in  the  better.  It  might  be  worth  it  to  consider  a  call-­in  meeting  simply  to  approve  the  November  minutes  if  submitting  the  application  in  early  December  is  better  than  January.          

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Arco  Iris  Spanish  Immersion  Charter  School,  along  with  the  Beaverton  School  District,  recognizes  the  diversity  and  worth  of  all  individuals  and  groups.  It  is  the  policy  of  Arco  Iris  that  there  will  be  no  discrimination  or  harassment  of  individuals  or  groups  based  on  race,  color,  religion,  gender,  sexual  orientation,  gender  identity,  gender  expression,  national  origin,  marital  status,  age,  veterans'  status,  genetic  information  or  disability  in  any  educational  programs,  activities,  or  employment.

1

Mission Statement. The mission of Arco Iris is to offer a solid education that includes Spanish immersion and a rigorous mathematical curriculum that will prepare students to be responsible citizens and lifelong learners with strong values. Goals. The goals of Arco Iris are to prepare students to attain high academic achievement in Spanish and English; build the skills and knowledge that students will need to be successful in their future algebra classes; and become bilingual, biliterate, and multiculturally competent leaders. Philosophy. The philosophy of Arco Iris is to provide an academically challenging, content-rich curriculum that holds high expectations for all students, including becoming fluent and literate in Spanish in addition to English; to develop strong, critical-thinking skills in all students; to provide a safe environment where all students are known, respected, and valued as individuals of great potential; and to establish a community that models and encourages character development, respect for diversity, and a sense of responsibility towards the community.  Board  Action  Request:  The  Charter  Renewal  Committee  requests  authorization  from  the  board  approval  for  the  Charter  Renewal  Committee  to  submit  a  Charter  Renewal  Letter  to  the  Beaverton  School  District  Board  as  detailed  below.    The  Charter  Renewal  Committee  met  as  a  committee  to  discuss  desired  changes  to  the  current  Charter  Contract.    We  took  this  list  and  met  with  our  Charter  School  lawyer  and    finally  met  with  Jon  Bridges,  our  Beaverton  School  District  representative.    There  are  a  few  minor  changes  to  the  Charter  (Smarter  Balance  Tests  replacing  OAKS  assessments;    notification  of  new  curriculum  materials  30  days  in  place  of  60  days  in  advance,  possible  changes  to  the  number/frequenct  of  reports)  we  expect  these  will  be  addressed  during  the  90-­‐day  negotiation  phase.        We  request  that  the  Arco  Iris  Board  authorize  the  Charter  Renewal  Committee  to  prepare  the  formal  request  for  our  Charter  Renewal  with  Matt  Lowe,  the  school  lawyer.  The  major  requests  of  the  renewal  letter  may  include:  

• Section  2.1:  Term  Length  of  10  years  • Section  5.7:  Student  Achievement:  Comparison  on  a  subject-­‐by-­‐subject  basis  and  not  a  

grade-­‐by-­‐grade  basis  (comparison  of  3  scores  instead  of  14  scores).    This  means  that  there  will  be  a  comparison  of  the  Math  test  score  (tested  in  grades  3-­‐8),  the  Reading  Test  score  (tested  in  grades  3-­‐8)  and  the  Science  test  score  (tested  in  grades  5  and  8).    The  comparison  group  will  be  two-­‐way  immersion  students  from  the  K-­‐5  schools,  Barnes  and  Vose  and  the  K-­‐8  school,  Aloha  Huber.  

• Section  6:  Enrollment:  A  waiver  will  be  submitted  to  continue  the  priority  enrollment  for  children  of  Staff/Board.  A  new  waiver  (pending  approval  from  the  AI  Board  and  support  from  BSD  representatives)  to  grant  priority  enrollment  of  new  Middle  School  students  (grades  6-­‐8  only)  transferring  from  Spanish  Language  Immersion  programs.  (This  is  a  new  priority  category  within  the  “new  students”  applicants.)  

• Section  14.1:  District  Funding  at  90%  of  District’s  General-­‐Purpose  Grant  per  ADMw    • Proposed  Timeline  

o Notification  to  BSD  –  by  December  11,  2015  o Public  Hearing  @  BSD  Board  Meeting-­‐  January  19,  2016  (within  45  days  of  above)  o Notification  of  intent  from  BSD  –  by  February  8th    (within  20  days  of  hearing)  o Notification  in  writing  from  BSD  –  by  February  23rd  (within  35  days  of  the  hearing)  o Negotiation  –  no  later  than  May  23rd  (90  days  from  notification  date)  

             

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Arco  Iris  Spanish  Immersion  Charter  School,  along  with  the  Beaverton  School  District,  recognizes  the  diversity  and  worth  of  all  individuals  and  groups.  It  is  the  policy  of  Arco  Iris  that  there  will  be  no  discrimination  or  harassment  of  individuals  or  groups  based  on  race,  color,  religion,  gender,  sexual  orientation,  gender  identity,  gender  expression,  national  origin,  marital  status,  age,  veterans'  status,  genetic  information  or  disability  in  any  educational  programs,  activities,  or  employment.

2

Board  Action  Request:  The  Charter  Renewal  Committee  would  also  like  to  formally  request  that  the  Board  consider  revising  the  School  Mission  Statement.  The  reference  to  “future  algebra  classes”  speaks  to  the  elementary  students  and  not  the  middle  school  students.  While  we  acknowledge  that  it  could  be  referencing  Advanced  Algebra  classes,  we  suggest  that  Algebra  speaks  to  the  “present”and  not  to  the  “future”.    

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Board Member: Caitlin Jeffery

Todd Watkins

Jenifer Nelles

Scott Schiefel-

bein

Amy Velazquez

Sonia Ticas Jim Mullaney

April Rose Castillo

Candice Aguilar

ModulesRequired for All:

2: Legal and Policy Issues X X X X X X X

3: Board Member Conduct X X x X X X

4: Board Structure and Responsibilities X X x X X X

5: Holding Productive Meetings X X X X X

6: Promoting the Vision and Mission X X X X X X

11: Policy Development X X X X X X

12: Board Relationships X X X X X X

13: Pitfalls to Avoid X X X X X X

15: Data Driven Decisions X X X X X

18: Selecting, Reviewing, and Supporting the Administrator

X X x X X

24: Effective Committees X X x X25: Board Officer Responsibilities X X X

26: Parental Involvement X X X

Modules Required for Some:

9: Board Financial Oversight X

10: Charter School Finance X X

20: Renewal and Accreditation X X X

21: Grant Writing X