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Resident, staff, and volunteers from Portland YouthBuilders and the neighboring Whole Foods Market gathered to build community garden beds at Hollywood East.

Board of Commissioners Meeting

Location:

Multnomah County Building

501 SE Hawthorne Blvd

Portland, Oregon 97214

Date & Time:

May 19, 2015 6:15 PM

PUBLIC NOTICE:

Home Forward BOARD OF COMMISSIONERS

will meet on Tuesday, May 19, 2015

At 6:15 pm At the Multnomah County Building 501 SE Hawthorne Blvd., Portland In the Commissioners Board Room

Home Forward Board of Commissioners May 2015

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MEMORANDUM

To: Community Partners

From: Michael Buonocore, Executive Director

Date: May 13, 2015

Subject: Home Forward Board of Commissioners May Meeting

The Board of Commissioners of Home Forward will meet on Tuesday, May 19, 2015 at the Multnomah County Building, 501 SE Hawthorne Blvd., in the Commissioners Board Room, Portland at 6:15 P.M. The commission meeting is open to the public. The meeting site is accessible, and persons with disabilities may call 503-802-8423 or 503-802-8554 (TTY) for accommodations (e.g. assisted listening devices, sign language, and/or oral interpreter) by 12:00 pm (noon), Friday, May 15, 2015.


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AGENDA


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BOARD OF COMMISSIONERS MEETING

MULTNOMAH COUNTY BUILDING

COMMISSIONERS BOARD ROOM

501 SE HAWTHORNE BLVD.

PORTLAND, OREGON

May19, 2015 6:15 PM

INTRODUCTION AND WELCOME

PUBLIC COMMENT

General comments not pertaining to specific resolutions. Any public comment regarding a

specific resolution will be heard when the resolution is considered.

MISSION MOMENT

Topic Presenter

Bud Clark Commons Skin Care Clinic Video Rachael Duke

MEETING MINUTES

Topic

Minutes of April 21, 2015 Board of Commissioners Meeting

CONSENT CALENDAR

Following Resolutions:

15-05 Topic Presenter/POC Phone #

01 Authorize Contract for Painting and

Handrail Coatings for the Tamarack

Apartments

Mike Andrews

Rocco DeBrodt

503.802.8507

503.802.8460


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02 Authorize a Contract with Alternative

Communication Services

Rebecca Gabriel 503.802.8502

03 Authorize a Contract with S.

Brannon Consulting

Rebecca Gabriel 503.802.8502

REPORTS / RESOLUTIONS

Following Reports and Resolutions:

15-05 Topic Presenter/POC Phone #

REPORT Executive Director’s Report Michael Buonocore 503.802.8300

PUBLIC

HEARING

Amendment I to the Fiscal Year 2016

Moving To Work Plan

Melissa Sonsalla 503.802.8492

04 Authorize the Renewal of Employee

Health and Welfare Benefit Plan for

the Plan Year July, 1, 2015 to June

30, 2016

Rachael Russell

Melissa Richardson

Rebecca Gabriel

503.802.8537

503.802.8529

503.802.8502

05 Authorize Amendments to the

Guaranteed Maximum Price of the

Design-Build Contracts for 85 Stories,

Group 1: Gallagher Plaza and

Northwest Tower & Annex

Mike Andrews

April Berg

503.802.8507

503.802.8326

06 Authorize Amendments to the


Design-Build Contracts for 85 Stories,

Group 2: Hollywood East and

Sellwood Center

Mike Andrews

Leslie Crehan

503.802.8507

503.802.8463

UPCOMING MEETINGS OF THE BOARD OF COMMISSIONERS

The Board of Commissioner’s June Work Session will be on Wednesday, June 3, 2015 at

5:30 PM. This meeting will take place at Home Forward, 135 SW Ash Street in the Columbia

Room. The next Board of Commissioners meeting will be Tuesday, June 16, 2015 at 6:15

PM. This meeting will take place at the Multnomah County Building, 501 SE Hawthorne Blvd,

in the Commissioners Board Room.


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ADJOURN

EXECUTIVE SESSION

The Board of Commissioners of Home Forward will meet in Executive Session pursuant to

ORS 192.660(2) On Tuesday, May 19, 2015, following their regularly scheduled Board of

Commissioners meeting. The executive session is being called to discuss a real property

transaction, pursuant to ORS 192.660(2)(e). Only representatives of the news media and

designated staff are allowed to attend. News media and all other attendees are specifically

directed not to disclose information that is the subject of the session. No final decision will be

made in the session.


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MINUTES


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BOARD OF COMMISSIONERS MEETING HOME FORWARD

501 SE Hawthorne Boulevard – Portland, Oregon April 21, 2015

COMMISSIONERS PRESENT Vice Chair Jim Smith, Second Vice Chair Miki Herman, Treasurer Jorge Guzman, Commissioners Tiffiny Hager, Benita Legarza, Brian Lessler, Charlene Mashia STAFF PRESENT Michael Buonocore, Mike Andrews, April Berg, Peter Beyer, Robert Dell, Betty Dominguez, Rachael Duke, Dena Ford-Avery, Jeff Klatke, Rachel Langford, Shelley Marchesi, Kitty Miller, Rodger Moore, Ian Slingerland, Jill Smith, Celia Strauss COUNSEL PRESENT Steve Abel Vice Chair Jim Smith convened the meeting at 6:15 PM. He welcomed the distinguished guests in attendance: Jules Bailey, Multnomah County Commissioner; Marc Jolin, A Home for Everyone Initiative Director; and Jillian Detweiler, Policy Director for Portland Mayor Charlie Hales. PUBLIC COMMENT Steven Greenfield, a resident of Home Forward’s Peaceful Villa property, delivered public comment. He questioned the due date for his rent, relating it to the arrival of his Social Security income; the availability of parking spaces at Peaceful Villa; and the policy of not allowing deductions of medical expenses from rent. Vice Chair Jim Smith thanked him for his comments and said that Home Forward staff would be directed to address them. Kevin Fitts, a resident of Home Forward’s Medallion Apartments property, also delivered public comment. He asked if the Medallion could be made to comply with modern building codes regarding earthquakes and whether a building assessment that would be required for the Medallion’s participation in the U.S. Department of Housing and Urban


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Development’s (HUD’s) Rental Assistance Demonstration Program (RAD) was available to the public. He also relayed a rumor that the building’s participation in RAD would lead to its being demolished and its residents being relocated. Vice Chair Jim Smith thanked Fitts for his comments and said that Home Forward staff would be in contact within a few days. MISSION MOMENT Veterans Affairs Supportive Housing (VASH) Participant Ian Slingerland introduced VASH participant Becky Kempton, and her son, to share her perspective on the program. Kempton offered to respond to questions from members of the Board. Second Vice Chair Miki Herman asked how the program helped Kempton. Kempton said that she started with the program a couple of years ago, after leaving the Veterans Administration (VA) hospital. The program helped to alleviate the insecurity she faced regarding her housing and caring for her son. It has also allowed her to go to school to pursue her intention to become a teacher. She was happy to have a place that she could call home, that was affordable, that was in a safe neighborhood, and that allowed her son to attend a good school. She said that she worried, initially, that she would be stuck in the type of Section 8 housing that she had experienced when growing up. Second Vice Chair Herman asked what Kempton’s son liked about where they lived. He said that he liked that it worked and that they could afford it. Kempton also suggested that it was nice that they did not have to share the apartment with roommates. Commissioner Benita Legarza said that it was unexpected to see this use of the VASH voucher, because one would typically envision that the voucher would be used by single men living on the streets. She said it was nice to see that it could also be used to house a family. Kempton elaborated that, prior to receiving the voucher, she would need to have roommates in order to pay the rent, and now she did not need to have someone else in her home. Commissioner Brian Lessler asked how Kempton had enrolled in the program and how easy the process was. Kempton replied that her VA case worker had suggested the program, but Kempton had resisted enrolling. Eventually, she recognized that the program could help and her case worker made it happen. Kempton doubted whether she would have enrolled without the help of her case worker. Vice Chair Jim Smith said that he was happy to hear that the program was helping Kempton.


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MEETING MINUTES Minutes of March 17, 2015, Board of Commissioners Meeting Second Vice Chair Miki Herman moved to adopt the minutes. Commissioner Brian Lessler seconded the motion. The vote was as follows: Vice Chair Jim Smith – Aye Second Vice Chair Miki Herman – Aye Treasurer Jorge Guzman – Aye Commissioner Tiffiny Hager – Aye Commissioner Benita Legarza – Aye Commissioner Brian Lessler – Aye

Commissioner Charlene Mashia – Aye CONSENT CALENDAR RESOLUTION 15-04-01 Authorize Amendment to the Pioneer Waterproofing Inc. Contract for Work at Williams Plaza RESOLUTION 15-04-02 Authorize the Execution of a Contract to Upgrade the Domestic Water Piping at Madrona Place Apartments Celia Strauss read the titles of the resolutions on the Consent Calendar. Vice Chair Jim Smith noted that they had been recommended for approval by the Board’s Executive Committee. Commissioner Brian Lessler moved to adopt the items on the Consent Calendar. Commissioner Benita Legarza seconded the motion. The vote was as follows: Vice Chair Jim Smith – Aye Second Vice Chair Miki Herman – Aye Treasurer Jorge Guzman – Aye Commissioner Tiffiny Hager – Aye Commissioner Benita Legarza – Aye Commissioner Brian Lessler – Aye

Commissioner Charlene Mashia – Aye


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REPORT Executive Director’s Report Executive Director Michael Buonocore noted that an Executive Director’s Report would be added to the monthly Board Meeting agendas so that there would be an allotted time to report on any matter that would be useful to the Board. Periodic State of the Agency reports would also be presented to the Board. Buonocore said that there were no pressing items on which to report that evening, but he thanked the attending guests and the leadership of the A Home for Everyone Initiative. RESOLUTION 15-04-03 Authorize Amendments to the Administrative Plan Ian Slingerland and Rachael Duke presented the resolution. Slingerland noted that the resolution had been discussed at the Board’s last work session. He introduced the guests who would speak more broadly about the work at A Home for Everyone. Marc Jolin pointed out that Home Forward had been an important participant in A Home for Everyone. He thanked the Board for the leadership Home Forward had shown, and said that it was vital that the local jurisdictions were working together—a different approach than previous attempts to address local homelessness. The collaboration would help ensure that policies and financial investments would be aligned. Resolution 15-04-03 was part of those alignment efforts, and similar efforts were underway at the County, the City of Portland, the City of Gresham, and Meyer Memorial Trust, as well as with other participants in the initiative. He noted the A Home for Everyone Executive Committee began work by charging its Coordinating Board and staff with finding ways to reduce homelessness by half. Resulting proposals included approaches regarding affordable housing, health care alignment, safety on the streets, and more. The resolution at issue would help achieve the changes. And a prior objective of ending veterans’ homelessness was also part of the resolution, targeting those veterans that were not eligible for VASH vouchers. Multnomah County Commissioner Jules Bailey also thanked the Board and Buonocore for the work they were investing in the initiative—both the policy oversight and the boots on the ground. He said that it was exciting to see the alignment of organizations that have a stake in, and control of, how homelessness is addressed. Plans were created through a coordinated structure and were based on robust models. The bold challenges (ending veterans’ homelessness and halving homelessness) convey to the community that the initiative was serious. The initiative now had to achieve credibility by working towards those challenges. Commissioner Bailey cited the County’s having approved additional


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funding for veterans, families, and family shelters as evidence of such credibility. He noted that a previous presentation to the Board had illustrated the initiative’s coordinated, tactical approach. Eventually, the community could shift toward greater changes and from response to prevention, but, showing commitment and credibility was the way to start. Policy Director, Jillian Detweiler said the City of Portland was very excited about the effort to work with veterans. She said that the Mayor had been requested by The White House to step up to the challenge, and he had wanted to, but was unsure that the resources were available. A Home for Everyone’s Coordinating Board showed that the community could step up to the challenge and provide the resources (such as funding for deposits or transit) to get more veterans into units. Detweiler said it was a great pleasure for the Mayor to sign on and to propose an adjusted budget that would allow Portland to meet the challenge. She summarized other actions taken to promote affordable housing, such as increasing resources for affordable housing in urban renewal areas, increasing the Portland Housing Bureau’s housing production budget, and partnering with Home Forward to bring vouchers to a proposed development. She mentioned that the Mayor’s proposed budget was expected to be announced the following week. Detweiler added that additional actions were also being considered, thanks to input from the A Home for Everyone Coordinating Board. Jolin acknowledged the work that Slingerland and Duke had done for the A Home for Everyone initiative. Treasurer Jorge Guzman cited information from a previous presentation and asked what was being done to assist people with criminal backgrounds. Detweiler responded that they were aware of the significant barriers faced by people with criminal backgrounds. She said that consideration was being given to providing a contact with which landlords could work regarding any issues, providing a damage fund, or providing help with deposits. She said that the goal would be to improve access in the private market for renters with criminal backgrounds. Second Vice Chair Miki Herman asked what drove the number of voucher preferences being requested and whether the amount would be enough. Jolin said that the vouchers would help individuals who would be difficult to serve with traditional resources, such as veterans who would not be eligible for VASH vouchers. He said the vast majority of veterans would be able to use VASH vouchers, so he felt the amount of vouchers allocated to the preferences was appropriate. Second Vice Chair Herman asked if the veterans in such situations were easy to find. Jolin said that the initiative was connecting


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with providers of outreach services. A coalition of faith-based providers was learning how to connect veterans to available resources. The VA and Multnomah County were also providing veteran outreach. Commissioner Bailey offered that the A Home for Everyone organization could focus on the macro-level policies while partnering with organizations that could address the particular needs of individuals. Second Vice Chair Herman said that she was glad to hear the substance behind the policy. Vice Chair Jim Smith said that, at the inception of the A Home for Everyone effort, all he had heard was that the jurisdictions would come together to form a team. And all he had heard since was that the jurisdictions were working as a team. He could feel the excitement of the team, congratulated the guests on their parts in the effort, and said they should keep doing what they were doing. Slingerland summarized how the resolution at issue tied into recommendations from the A Home for Everyone initiative. He classified the resolution’s changes as relatively modest and based on information gathered by the initiative. The preferences would be a one-time allocation and would show Home Forward’s commitment to the effort. Additional changes may be suggested as plans are made for a wait list opening in the next year. In response to questions the Board previously voiced regarding the impact of the preference, Slingerland directed attention to a handout distributed to the Board. It showed the percentages of Housing Choice Vouchers by program. It showed that the majority of voucher holders still entered the program without preference. Project-based vouchers represented the second largest use of the program. The new preferences would represent roughly 4% of the Housing Choice Voucher program. The preferences may increase the timing of when people are pulled from the Housing Choice Voucher waitlist, since the same staff would be working on both uses of the vouchers. Slingerland again reviewed the details of the resolutions. He noted that the vouchers would be coupled with services from partner agencies and that the vouchers could go to families that had been relying on short-term support from Multnomah County. Commissioner Benita Legarza asked if someone already on the waitlist might qualify for the new preferences. Slingerland affirmed that some would and that staff would reach out to those on the waitlist to let them know of the new preferences they could use. Treasurer Guzman moved to adopt the resolution, Second Vice Chair Herman seconded. The vote was as follows: Vice Chair Jim Smith – Aye


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Second Vice Chair Miki Herman – Aye Treasurer Jorge Guzman – Aye Commissioner Tiffiny Hager – Aye Commissioner Benita Legarza – Aye Commissioner Brian Lessler – Aye

Commissioner Charlene Mashia – Aye RESOLUTION 15-04-04 Authorize Public Housing Strategy Executive Director Michael Buonocore presented the resolution. He reviewed how staff and the Board had discussed transitioning Home Forward’s public housing units to a more stable Section 8 subsidy. The resolution would establish the values that would guide the process of changing the subsidy. Establishing these policies would help frame any conversations with residents and others about the change. Other communities had seen controversy when they started pursuing HUD’s RAD program. Home Forward, had always considered public housing to be a valuable resource for the community. Changes, such as the sale of public housing scattered sites, had been done with the intention of sustaining the benefits of public housing and continuing to serve low income communities. Home Forward staff would be meeting with residents, stakeholders, and others in the coming weeks. The meetings would convey the financial details behind the transition, as well as the details of how the process will unfold. Attendees of those meetings would also need to hear the big picture and get a clear image of what Home Forward wanted to accomplish. The guidelines from the resolution would serve that purpose. Buonocore read the guidelines. He acknowledged that Home Forward had a long track record of keeping residents sheltered, but would have to continually demonstrate its commitment to doing so. Buonocore looked forward to the attention the approach would garner at the coming meetings and to how the attention would allow Home Forward to show its commitment to providing the community with these housing resources. The Board had long served as Home Forward’s moral compass. Buonocore expressed his and the community’s appreciation for that and asked the Board to reaffirm that role by adopting the resolution. Commissioner Charlene Mashia thanked Buonocore for the reassurances he provided. She noted a news article that she had shared with the Board earlier regarding RAD program controversy in other communities. She acknowledged the national-level political impetus behind the move away from public housing and said that made her wonder if it was in the best interest of the people. However, she felt that Home Forward had established its motives and goals as trustworthy, which allayed her concerns.


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Second Vice Chair Miki Herman said that the intricacies of the RAD program and the less than ideal state of public housing had been conveyed well. She said her understanding was that converting the public housing was the best way to continue housing the same clients. She concurred with Commissioner Mashia that Home Forward had shown it was trustworthy and would do the right thing to subsidize the units. Buonocore said that the step the Board was being asked to take would sustain and build the trust Home Forward has with the community. He noted that the coming meetings would be required as part of the procedure for the RAD program. Adopting the policy in the resolution was not required, but would communicate Home Forward’s intention to the community and give the community a way to hold Home Forward accountable. Commissioner Brian Lessler moved to adopt the resolution. He commended staff for explaining the situation and said that he thought it was the only viable approach to preserve the public housing stock. Second Vice Chair Herman strongly seconded the motion. The vote was as follows: Vice Chair Jim Smith – Aye Second Vice Chair Miki Herman – Aye Treasurer Jorge Guzman – Aye Commissioner Tiffiny Hager – Aye Commissioner Benita Legarza – Aye Commissioner Brian Lessler – Aye

Commissioner Charlene Mashia – Aye REPORT Beech Street Design-Build Closeout Report Mike Andrews presented the report. He reviewed how, at the beginning of the project, the Board authorized an alternative form of construction contracting. Consequentially, state statute obligated Home Forward to report on how the project performed against anticipated outcomes. Andrews summarized how the Beech Street project had been developed in partnership with LifeWorks Northwest. It was developed on a one acre site in north Portland that had been purchased from a church. The development consisted of permanent, dry rental housing and space for LifeWorks Northwest’s Project Network rehabilitation program. Ownership was split into a condo regime that had two units and some shared common elements. Financing included Low Income Housing Tax credits for the housing and New Markets Tax Credits for the rehabilitation program. The


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development was also supported with investment from the Portland Housing Bureau (PHB). Based on the ownership and financing structure, flexibility was needed for construction contracting. What was needed was an approach that could respond to the dual ownership as efficiently as possible. Thus, the Board was asked for authorization to pursue a design-build contract. The contract was signed with Gerding Edlen Development. Gerding Edlen selected O’Neill Walsh Community Builders as the construction contractor and Holst Architecture as the architect. The report identified what findings were made at the start of the process and followed a format prescribed by statute. Andrews highlighted some of the outcomes included in the report. The project came in under budget, with much of the savings being returned to PHB. The project was completed ahead of schedule. Target business participation reached 23%, or $2.6 million to certified businesses. Five Section 3 hires were made for the project. Other results were included in the report. Second Vice Chair Miki Herman asked what unforeseen conditions were encountered. Andrews said that he believed they were soil conditions and issues with easements and the location of a utility vault. Commissioner Brian Lessler asked if it was the first project of its scale for which Home Forward had used the design-build approach. Andrews said that it was and that Home Forward typically used the Construction Manager/General Contractor approach, which provided for the separate hiring of the construction contractor and the architect. The design-build approach also worked for the Beech Street project because LifeWorks Northwest had been working with Gerding Edlen for some time before Home Forward joined the project. Andrews added that Home Forward was also using the design-build approach for Groups 1 and 2 of the 85 Stories project. Commissioner Lessler said that a good job had been done in managing the process. Andrews credited April Berg, Theresa Auld, and Bob Schroeder for working with the project team to make sure decisions were made together. Commissioner Charlene Mashia asked for an explanation of the design-build approach to contracting. Andrews replied that it generally allowed the owner to hire a contractor and the contractor would hire the architect, instead of the owner hiring and managing both separately. He noted that every project involves tension between the architect and the contractor. The design-build approach allows the contractor to help steer the design process and to serve as the owner’s single contact for the project. The approach also furnishes a single contact for risk in case something in a project goes wrong.


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Andrews said that it was customary for the Board to vote to accept the report. Commissioner Benita Legarza moved to accept the report. Commissioner Charlene Mashia seconded the motion. The vote was as follows: Vice Chair Jim Smith – Aye Second Vice Chair Miki Herman – Aye Treasurer Jorge Guzman – Aye Commissioner Tiffiny Hager – Aye Commissioner Benita Legarza – Aye Commissioner Brian Lessler – Aye

Commissioner Charlene Mashia – Aye ADJOURN There being no further business, Vice Chair Jim Smith reviewed the schedule for upcoming Board events and adjourned the meeting at 7:30 PM. EXECUTIVE SESSION The Board of Commissioners of Home Forward did not meet in Executive Session pursuant to ORS 192.660(2). Attached to the Official Minutes of Home Forward are all Resolutions adopted at this meeting, together with copies of memoranda and material submitted to the Commissioners and considered by them when adopting the foregoing resolutions. Celia M. Strauss Recorder, on behalf of Michael Buonocore, Secretary ADOPTED: MAY 19, 2015 Attest: Home Forward: _______________________________ _______________________________ Michael Buonocore, Secretary James M. Smith, Vice Chair


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CONSENT CALENDAR


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Placeholder for Resolution 15-05-01

Authorize a Contract for Painting and Handrail Coatings for the Tamarack Apartments


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MEMORANDUM

To: Board of Commissioners

From: Rebecca Gabriel, Chief

Administrative Officer

503.802.8502

Date: May 19, 2015

Subject: Authorize a contract with

Alternative Communication

Services

Resolution 15-05-02

The Board of Commissioners is requested to authorize a contract with Alternative

Communication Services for consulting services related to Home Forward’s Mitel

telephone system. The contract includes a term of up to five years and a not-to-exceed

amount of $375,000.

ISSUE

The Information Technology Department (IT) is interested in continuing the contractual

relationship with Alternative Communication Services (ACS), a small consulting firm headed

by Kathy King. For the past five years, ACS has provided valuable consulting services

related to the Home Forward Mitel phone system including phone topology and

architecture design and configuration.

The principal at ACS, Kathy King, was significantly responsible for Home Forward’s

migration from an analog system to voice over internet protocol (VoIP) technology in 2011.

ACS has assisted Home Forward IT staff with all telecom truncking and review of telecom

and telephone billing issues. ACS has provided staff training on telephones and their

integration with desktops and MS Office applications. Lastly, ACS is familiar with the Mitel


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system and advises Home Forward as to new and innovative technologies and upgrades

available to this system.

Ms. King charges an hourly rate of $75 for services, and for calendar year 2014 provided

approximately 1,000 hours of services. Based on this rate of usage, the IT department is

proposing a new contract for a one-year term and four optional one-year extensions. The

estimated annual cost of the contract is approximately $75,000 or $375,000 over the

potential five-year contract term. The contract would be written on a time and materials

basis with a not-to-exceed amount.

Home Forward Contracting Rules provide for direct appointment for certain types of

procurements, include those related to technology. Home Forward’s Purchasing Agent

has found that pursing a contract with ACS meets the special procurement requirements

and is in the best interests of Home Forward for several reasons. With her unique

combination of experience, knowledge and skills on both analog and the newer VoIP

technology, Ms. King has proven to be a valuable asset to the IT department both in her

technical expertise and also in her ability to add capacity to the technical staff. The scope

of work required is highly technical and not easily found in the marketplace. She provides

the full spectrum of services required by Home Forward, including maintenance, upgrades

to new technology, training, and consultation regarding the best approach with telecom

and data providers. During this period, her hourly rate of $75 has been maintained, and

she has not proposed an increase for this new contract. The IT staff has surveyed the

hourly rates of similar communications consultants and believes that $75 is well below the

current market rate. Lastly, Ms. King, the sole owner of ACS, is in the process of seeking

WBE certification from the State of Oregon and is likely to receive this certification in the

next 60 days. Contracting with this newly certified professional WBE firm will further the

equity goals of Home Forward.

The Home Forward Public Contracting Rules require Board authorization for contracts and

amendments in excess of $100,000.


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RESOLUTION 15-05-02

RESOLUTION 15-05-02 AUTHORIZES A CONTRACT WITH ALTERNATIVE

COMMUNICATION SERVICES FOR CONSULTING SERVICES RELATED TO HOME

FORWARD’S MITEL TELEPHONE SYSTEM

WHEREAS, Alternative Communication Services is uniquely qualified to provide critical

consulting services related to Home Forward’s Mitel telephone system, and has been

identified as an effective and economical contractor for these services; and

WHEREAS, in order to maintain this critical support, the Department of Business Services

is recommending a new five-year contract with Alternative Communication Services with a

not-to-exceed amount of $375,000; and

WHEREAS, approval by the Board of Commissioners of Home Forward is required for

execution of contracts or amendments exceeding $100,000;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of Home

Forward hereby authorizes the execution of a contract in the amount not-to-exceed

$375,000 with Alternative Communication Services for consulting services related to the

Home Forward telephone system.

ADOPTED: MAY 19, 2015

Attest: Home Forward:

___________________________ _______________________________

Michael Buonocore, Secretary James M. Smith, Vice Chair


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MEMORANDUM


From: Rebecca Gabriel, Chief

Administrative Officer

503.802.8502

Date: May 19, 2015

Subject: Authorize a Contract with

S. Brannon Consulting

Resolution 15-05-03

The Board of Commissioners is requested to authorize a contract with S. Brannon

Consulting for consulting services related to Home Forward’s financial management

system, Yardi. The contract includes a term of up to five years and a not-to-exceed

amount of $250,000.

ISSUE

The Information Technology Department (IT) is interested in continuing its contractual

relationship with S. Brannon Consulting, a small consulting firm headed by Susan

Brannon. For the past five years, Ms. Brannon has provided valuable consulting services

related to the Home Forward Yardi financial system, including assisting in resolving Yardi

“core” function critical issues that arise.

This work requires in-depth knowledge of accounting, particularly job/cost accounting, as

well as extensive experience with Yardi applications for a variety of complex housing

programs. Ms. Brannon has particular expertise with Yardi report scripting, which is the

process of directing Yardi to run specific reports. This requires solid MS SQL skills and

relational database knowledge and has become more complex since the implementation

of Crystal Reports.

Ms. Brannon assists numerous workgroups within Home Forward with their particular

needs and project requirements. She provides training and trouble-shooting services

routinely. Finally, Ms. Brannon is uniquely familiar with both the proprietary Yardi system


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and the specifics of the Home Forward system and thus is able to advise Home Forward

IT staff on all aspects of Yardi. She brings the unique perspective of working with other

Yardi customers and can advise on how other organizations use Yardi most effectively.

Due to changes in the Yardi business model, which will result in less technical support

from Yardi, it is anticipated that the IT department will need additional services from Ms.

Brannon over the next one to two years.

Ms. Brannon’s hourly rate is $125. Over the past several years, Ms. Brannon has provided

services to Home Forward ranging from 200 hours to a high of 430 hours, with an average

of 330 hours. Based on this rate of usage and the forecast for additional hours as a result

of the transition away from direct Yardi support, the IT department is proposing a new

contract for a one-year term and four optional one-year extensions with an annual contract

amount of up to $50,000, or up to $250,000 over the potential five-year contract term.

The contract would be written on a time and materials basis with a not-to-exceed amount.

Home Forward Contracting Rules provide for direct appointment for certain types of

procurements, include those related to technology. Home Forward’s Purchasing Agent

has found that pursing a contract with S. Brannon Consulting meets the special

procurement requirements and is in the best interests of Home Forward for several

reasons. The scope of work required is highly technical and not easily found in the

marketplace. With her unique combination of experience, knowledge and skills related to

Yardi, Ms. Brannon has proven to be a valuable asset to the IT department. She provides

the full spectrum of services required by Home Forward, including maintenance, upgrades

to new technology, training and advice regarding the best approach with the Yardi system.

Her hourly rate of $125 has been maintained, and she has not proposed an increase for

this new contract. The IT staff has surveyed the hourly rates of similar consultants and

believes that $125 is within the market rate. Susan Brannon is in the process of seeking

WBE certification from the State of Oregon and is likely to receive this certification in the

next 60 days. Contracting with this newly certified professional WBE firm will further the

equity goals of Home Forward.

The Home Forward Public Contracting Rules require Board authorization for contracts and

amendments in excess of $100,000.


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RESOLUTION 15-05-03

RESOLUTION 15-05-03 AUTHORIZES A CONTRACT WITH S. BRANNON CONSULTING

FOR CONSULTING SERVICES RELATED TO HOME FORWARD’S YARDI FINANCIAL

MANAGEMENT SYSTEM

WHEREAS, S. Brannon Consulting is uniquely qualified to provide critical consulting

services related to Home Forward’s Yardi financial management system, and has been

identified as an effective and economical contractor for these services; and

WHEREAS, in order to maintain this critical support, the Department of Business Services

is recommending a new 5-year contract with S. Brannon Consulting with a not-to-exceed

amount of $250,000; and

WHEREAS, approval by the Board of Commissioners of Home Forward is required for

execution of contracts or amendments exceeding $100,000;


Forward hereby authorizes the execution of a contract in the amount not-to-exceed

$250,000 with S. Brannon Consulting for consulting services related to Home Forward’s

Yardi financial management system.



___________________________ _______________________________



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PUBLIC HEARING


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MEMORANDUM


From Melissa Sonsalla,

MTW Program Analyst

Date: May 19, 2015

Subject: Public Hearing: Amendment I to

FY2016 Moving to Work Plan

The purpose of this report is to present to the Board of Commissioners a draft of

Amendment I to Home Forward’s FY2016 Moving to Work (MTW) Plan, and to provide an

opportunity for public comment on the draft amendment which can be found in its entirety

on Home Forward’s website: http://www.homeforward.org/home-forward/moving-to-work.

ISSUE

As previously discussed, Home Forward is in the planning process to shift the underlying

subsidy for the remainder of our public housing portfolio from public housing to Section 8

rent assistance. Prior to submitting applications to HUD for the subsidy changes we

envision, we are submitting an amendment to our FY2016 MTW Plan in order to notify

HUD of our intention to consider these applications. The FY2016 MTW Plan was originally

submitted March 2, 2015 and approved by HUD on March 12, 2015.

Attached is the full text of the draft amendment, which was posted to our website on May

8, 2015. In addition to the public hearing at tonight’s meeting, we will continue to accept

written public comment through June 8, 2015. We anticipate requesting approval to

submit the final amendment at the June 16, 2015 Board of Commissioners meeting.

Along with the communications required for this amendment, we have reached out to our

jurisdictional partners and community stakeholders to discuss the latest steps we are

taking to preserve the many benefits of our public housing portfolio for future generations.

We held a meeting with jurisdictional partners on May 4 and with a larger group of


27

2

stakeholders on May 8. Resident meetings that are required by HUD as part of our

application process for subsidy change also are underway and will occur over the next

several months.

ATTACHMENTS

Draft Amendment I to FY2016 MTW Plan


28

1

Amendment I to FY2016 MTW Plan Home Forward is adding the following to the Overview of Non-MTW Activities: Public Housing Strategy Home Forward operates nearly 2,100 apartment homes as public housing, a specific subset of affordable housing that receives federal operating subsidy and capital funding. The buildings, and the deep rent subsidies they provide, are an important resource for Home Forward and the people we serve. Unfortunately, given waning federal support, mounting capital needs, and growing demand for affordable housing, the public housing program itself severely limits our ability to reinvest in these homes and meet the preservation challenges each apartment community faces. The reality is that the ongoing viability of this community resource is in jeopardy. It is in the best interests of our residents, and the properties they call home, for Home Forward to pursue a transition from public housing subsidy to a type of Section 8 rent assistance for all of Home Forward’s public housing communities. Section 8 provides more stable operating funding and allows Home Forward to use a conventional real estate model that leverages equity and debt to make vital and significant capital improvements. The process to convert public housing properties to Section 8 began with our 85 Stories effort to preserve our high-rise public housing communities. We now are developing plans to make the change for the rest of our public housing portfolio. Home Forward can consider two options in converting the public housing properties to Section 8 rent assistance: HUD’s Section 18 demolition and disposition process or the Rental Assistance Demonstration (RAD), which could transition properties to either project-based vouchers or project-based rental assistance. During the next few months, Home Forward will determine the specific details, including which properties will be included in applications to either program, and which subsidy type is the most appropriate. Several important policies will guide us as we undertake this complex and challenging initiative. We have developed these policies as a result of our work over the last 15 years, starting with our first HOPE VI redevelopment, to preserve this vital community resource. Policy Guidelines for Subsidy Conversion 1) Continue to serve very low-income populations in these communities 2) Maintain ownership or control of the properties 3) Improve the physical and financial condition of the properties 4) Partner to optimize public and private resources on behalf of the properties and our residents


29

2

The following table lists all properties currently utilizing public housing subsidy, which may be chosen for conversion via either Section 18 Disposition or the Rental Assistance Demonstration:

PIC Development No. Development Name Units PIC Development

No. Development Name Units

OR002000058 Humboldt Gardens 100 OR002000139 Medallion Apartments 89

OR002000060 Rockwood Station 25 OR002000140 Ruth Haefner Apartments 73

OR002000061 The Jeffrey 20 OR002000142 Celilo Square 28

OR002000062 Martha Washington 25 OR002000151 Tillicum South 12

OR002000063 Bud Clark Commons 130 OR002000152 Harold Lee Village 10

OR002000064 Madrona Place 45 OR002000153 Floresta 20

OR002000066 Stephens Creek Crossing North 75 OR002000203 Maple Mallory 48

OR002000065 Stephens Creek Crossing South 47 OR002000232 Bel Park 10

OR002000108 Peaceful Villa 70 OR002000236 Winchell Court 10

OR002000111 Dekum Court 39 OR002000237 Powellhurst 34

OR002000113 Tamarack 118 OR002000251 Tillicum North 18

OR002000114 Dahlke Manor 114 OR002000252 Hunters Run 10

OR002000115 Holgate House 80 OR002000305 Haven Limited Partnership (NC) 29

OR002000117 Schrunk Riverview Tower 118 OR002000310 Cecelia Limited Partnership (NC) 72

OR002000118 Williams Plaza 101 OR002000315 Trouton Limited Partnership (NC) 125

OR002000121 Fir Acres 31 OR002000320 Fairview Oaks & Woods 40

OR002000122 Townhouse Terrace 31 OR002000325 Woolsey Limited Partnership (NC) 70

OR002000123 Stark Manor 29 OR002000332 Camelia Court 14

OR002000124 Lexington Court 20 OR002000336 Cora Park 10

OR002000125 Eastwood Court 31 OR002000337 Alderwood 20

OR002000126 Carlton Court 24 OR002000436 Chateau Apartments 10

OR002000131 Slavin Court 23 OR002000705 Scattered East A 7

OR002000132 Demar Downs 18 OR002000707 Scattered East C 1

OR002000138 Eliot Square 30


30

3

PUBLIC COMMENT PROCESS In addition to the public hearing for the MTW Plan Amendment, meetings were held with jurisdictional partners and community stakeholders. Home Forward is also conducting at least two meetings for residents at each affected property. May 4, 2015 Jurisdictional partner meeting May 8, 2015 Community stakeholder meeting May 8, 2015 Draft Amendment posted on Home Forward’s website for 30 days of public comment and input May 10 & 17, 2015 Public Notice published in the Oregonian announcing the public hearing to be held on May 19, 2015 May 19, 2015 Public hearing on the draft FY2016 MTW Plan Amendment I held at May April Board of Commissioners meeting. June 16, 2015 Board of Commissioners approval to submit the FY2016 MTW Plan Amendment I to HUD


31

RESOLUTIONS


32

MEMORANDUM


From: Rachael Russell,

Human Resources Supervisor

503.802.8537

Melissa Richardson, Assistant

Director, Human Resources &

Organizational Development

503.802.8529

Rebecca Gabriel, Director,

Business Services

503.802.8502

Date: May 19, 2015

Subject: Authorize the Renewal of

Employee Health and Welfare

Benefit Plans for the Plan Year

July 1, 2015 to June 30, 2016

Resolution 15-05-04

The Board of Commissioners is requested to approve the recommendation of Home

Forward’s Labor Management Healthcare Plan Committee to renew the health and welfare

benefits plans for the July 1, 2015 to June 30, 2016 plan year.

ISSUE

Home Forward offers health and welfare benefits to eligible employees. Annually,

decisions are made about the plan design of the benefits program, and through Home

Forward’s benefits broker, contracts are negotiated with benefits providers. Once the

contracts are negotiated and approved, Home Forward employees participate in open

enrollment.

Under state law, benefits are a mandatory subject of bargaining. Home Forward’s Labor

Management Healthcare Plan Committee, established in 2003, is the forum through which

Home Forward bargains the health and welfare plan changes required by the escalating


33

2

costs of medical and dental insurance benefits. The nine members of the Committee

include three representatives each from AFSCME, the Building Trades and Management.

The agency’s benefits broker, The Partners Group, staffs the Committee. The Partners

Group provides benefit analysis, healthcare plan utilization, information on health insurance

trends and any other information deemed necessary for the Committee to make informed

decisions about Home Forward’s healthcare plans and cost containment strategies.

Recommendations for health plan renewals are made to the Board of Commissioners

based on a majority vote of the Committee members.

Home Forward budgeted an increase of 5% for health and welfare costs for fiscal year

2016. Renewing the existing health and welfare plans will result in an increase in costs to

Home Forward of 4.7%, slightly less than our budgeted amount. The key drivers of the

increase are a 4.1% increase in the costs for medical benefits and an 11.4% increase in

the dental plan costs. There were no increases for the agency’s short-term and long-term

disability insurance, life insurance, health flexible spending plan or travel insurance

services.

Acceptance of the Committee’s recommendation a combined increase in health and

welfare plan costs of 4.7% for the 2015-2016 plan year. In total, Home Forward’s health

and welfare plan year expenses will increase from $3,323,868 for the July 1, 2014 to June

30, 2015 plan year to an estimated $3,479,100 for the July 1, 2015 to June 30, 2016 plan

year.

ATTACHMENTS

Summary of the impact to Home Forward of the health and welfare benefit renewal.


34

3

RESOLUTION 15-05-04

RESOLUTION 15-05-04 AUTHORIZES THE RENEWAL OF EMPLOYEE HEALTH AND

WELFARE BENEFIT PLANS FOR THE PLAN YEAR JULY 1, 2015 TO JUNE 30, 2016

WHEREAS, the representatives of Home Forward, AFSCME and the Building Trades

Council have formed a joint Labor Management Healthcare Plan Committee for the

purpose of evaluating, designing and recommending healthcare plans; and

WHEREAS, the provision of health and welfare benefits is a mandatory subject of

bargaining under the Public Employer Collective Bargaining Act; and

WHEREAS, the duly authorized representatives of Home Forward have met in negotiation

meetings with representatives of AFSCME and the Building Trades Council; and

WHEREAS, the Committee has voted to recommend to the Executive Director and the

Board of Commissioners that the healthcare plans be renewed;

NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Home Forward

to approve the recommendation of the Labor Management Healthcare Plan Committee to

adopt the health and welfare benefit plans as described in Attachment A.



______________________________ ______________________________



35

Home Forward - Renewal 7/1/2015Estimated Annual Employer Impact/Cost Projection

Employee Contributions at Current & Proposed Levels

All Bargaining Groups

Renewal Details (includes deductible carryover; add massage therapy for Providence)

Percent of Change

Total Annual Cost EE Count Annual Cost/EE Total Annual Cost Annual Cost/EE Total Annual Cost Annual Cost/EE Total Annual Cost Annual Cost/EE

Providence Health Plans - EPO Plan $1,603,185 116 $13,821 $1,697,773 $14,636 $94,588 $815 5.9% 5.9%

Kaiser - HMO Plan $1,773,604 148 $11,984 $1,815,890 $12,270 $42,287 $286 2.4% 2.4%

Medical/Rx/Vision Plan(s) Subtotal $3,376,789 264 $12,791 $3,513,664 $13,309 $136,874 $518 4.1% 4.1%

MetLife Dental $118,635 88 $1,348 $124,569 $1,416 $5,934 $67 5.0% 5.0%

Kaiser DMO Dental $296,086 183 $1,618 $337,546 $1,845 $41,460 $227 14.0% 14.0%

Dental Plan(s) Subtotal $414,721 271 $1,530 $462,115 $1,705 $47,394 $175 11.4% 11.4%

Subtotal: Combined Health Plans $3,791,510 264 $14,362 $3,975,779 $15,060 $184,269 $698 4.9% 4.9%

Estimated AFSCME EE Contributions $326,066 141 $2,313 $341,367 $2,421 $15,301 $109 4.7% 4.7%

Estimated Trades EE Contributions $111,678 68 $1,642 $117,317 $1,725 $5,640 $83 5.1% 5.1%

Estimated Non-Represented EE Contributions $153,302 55 $2,787 $161,398 $2,935 $8,096 $147 5.3% 5.3%

Estimated Employee Contributions $591,046 264 $2,239 $620,082 $2,349 $29,037 $110 4.9% 4.9%

Subtotal: Net Employer Health Plan Cost $3,200,465 264 $12,123 $3,355,697 $12,711 $155,232 $588 4.9% 4.9%

Hartford Life/AD&D $34,363 264 $130 $34,363 $130 $0 $0 0.0% 0.0%

Hartford STD $55,223 264 $209 $55,223 $209 $0 $0 0.0% 0.0%

Hartford LTD $21,983 250 $88 $21,983 $88 $0 $0 0.0% 0.0%

Life, AD&D & Disability Plans Subtotal $111,569 264 $423 $111,569 $423 $0 $0 0.0% 0.0%

Subtotal: Net Health, Life/Disability Plan $3,312,034 264 $12,546 $3,467,266 $13,134 $155,232 $588 4.7% 4.7%

Allegiance 125 Plan Admin Services $8,252 117 $71 $8,252 $71 $0 $0 0.0% 0.0%

Allegiance 132 (CERA) Plan Admin Services $1,200 96 $13 $1,200 $13 $0 $0 0.0% 0.0%

Cigna Business Travel Accident $2,382 264 $9 $2,382 $9 $0 $0 0.0% 0.0%

Ancillary Plans' Subtotal $11,834 269 $44 $11,834 $44 $0 $0 0.0% 0.0%

NET GRAND TOTAL: ALL PLANS $3,323,868 264 $12,590 $3,479,100 $13,178 $155,232 $588 4.7% 4.7%

Benefit PlanCurrent Rates and Fees

Estimated Renewal Costs - Current Rates v. Proposed Rates Rates & Fees Dollar Change


36

celias

Typewritten Text

Attachment A

MEMORANDUM


From: Mike Andrews, Director,

Development and Community

Revitalization

503.802.8507

April Berg, Assistant Director,


Revitalization

503.802.8326

Date: May 19, 2015

Subject: Authorize Amendments to the


Design-Build Contracts for 85

Stories, Group 1: Gallagher Plaza

and Northwest Tower & Annex

Resolution 15-05-05

The Board of Commissioners is requested to authorize amendments to the

guaranteed maximum price (GMP) of the design-build (DB) contracts with Walsh

Construction for 85 Stories, Group 1: Gallagher Plaza and Northwest Tower & Annex. The

amendments will incorporate additional scopes of work at each property.

This activity supports Goal 2 of Home Forward’s Strategic Operations Plan: We will

increase the number of housing units for our community through preservation,

development and acquisition.

Home Forward’s plan to change the subsidy of its public housing units was developed to

allow Home Forward to maintain control of the properties, leverage outside investment to

address capital improvements, and access a more stable operating subsidy. The plan will

allow Home Forward to serve the same populations with a minimal change in resident

relationships and improved access to resident services. The 85 Stories project is the part

of the subsidy change plan that is focused on Home Forward’s high-rise properties.


37

2

Board actions and important milestones relative to the 85 Stories project include:

January 2013 - The Board approved the exemption from requirements for

competitive bidding for 85 Stories, Group 1.

February 2013 - HUD approved disposition of Sellwood Center, Gallagher Plaza,

Hollywood East, and Northwest Tower & Annex.

April 2013 - Home Forward was awarded 649 Tenant Protection Vouchers.

September 2013 - Subsidy conversion was completed on the four buildings. To

pursue awards of 4% LIHTC, the four buildings were divided into two groups:

Group 1, Gallagher Plaza and Northwest Tower & Annex, and Group 2, Sellwood

Center and Hollywood East.

December 2013 - The Board awarded design-build contracts to Walsh Construction

Company and authorized the preliminary programming services for 85 Stories,

Group 1.

December 2014 - The Board authorized the purchase of long lead materials in order

to ensure a construction start of February 2015. Further, the Home Forward

project team and the Walsh Construction design-build team met to finalize a

prioritized add-back list to maximize opportunities and allow for unforeseen

exposures to ensure the project has the necessary scope and funding to complete

the project.

January 2015 - Home Forward approved a resolution to amend the GMP of the

design-build contracts for Group 1 up to $23,433,688, which includes cost of

construction, an allowance for additional items (add-back), demolition allowance,

and an owner’s contingency of 10%.

The current, reconciled 85 Stories budget reflects savings from the project’s actual costs

to date. The savings are primarily from reduced permit fees. In addition, as a result of a

negotiated settlement with Oregon Housing & Community Services related to the Low

Income Housing Tax Credit amounts, the developer fee has been reduced and the

budgetary savings has been shifted to the construction budget. These amounts must be

expended in order to achieve the projected eligible basis for our tax credit investor. Thus,

this requested increase in the authorized design-build contract amount will be used to

incorporate the priority add-back items.


38

3

Both Gallagher Plaza and Northwest Tower have needs greater than are currently covered

in the contracts, and items have been discovered during the demo-phase that need to be

addressed. The amendments will add the following work scopes: enhanced security

system improvements (cameras and entry systems), energy-efficient lighting in units and

common spaces, new corridor finishes (carpeting, painting and ceiling tiles), abatement of

hazardous materials, relocated and renovated property management offices on the ground

floor at Northwest Tower, and a relocated and renovated community room on the first floor

at Northwest Tower. These additional work scopes will further enhance the livability of the

properties for residents, save energy, and reduce long-term operating expenses.

In addition to the cost-savings and developer’s fee shift, the additional work scopes will be

funded from previously approved demo and add-back allowances. This will leave the

project’s previously approved contingency available for unforeseen conditions that may

arise during the remainder of the construction period.

Description Group 1

Current Design-Build Contract

Authorization $ 23,433,688

Requested Additional Contract


Total Group 1 Design-Build

Contract Authorization $ 24,684,594*

*Includes contingency of $2,106,079


39

RESOLUTION 15-05-05

RESOLUTION 15-05-05 AUTHORIZES THE EXECUTIVE DIRECTOR OR HIS DELEGATE

TO EXECUTE AMENDMENTS TO THE GUARANTEED MAXIMUM PRICE DESIGN-BUILD

CONTRACTS FOR 85 STORIES, GROUP 1, GALLAGHER PLAZA AND NORTHWEST

TOWER & ANNEX, UP TO THE AMOUNT OF $1,250,906

WHEREAS, Home Forward, a housing authority and a public body corporate and politic of

the State of Oregon, seeks to encourage the provision of long term housing for low-income

persons residing in Multnomah County, Oregon; and

WHEREAS, ORS 456.065 defines “housing project” to include, among other things, “any

work or undertaking . . . [t]o provide decent, safe and sanitary urban or rural housing for

persons or families of lower income”; and

WHEREAS, Gallagher Plaza is a residential rental facility located at 2140 NW Kearney

Street in Portland, Oregon consisting of 85 dwelling units and the Northwest Tower &

Annex is a multifamily residential rental facility located at 3335 NW 19th Avenue in Portland,

Oregon consisting of 174 dwelling units (together, the “Project”); and

WHEREAS, in January 2013, Home Forward’s Contract Review Board approved the

exemption from competitive bidding requirements and staff initiated a design-build

contractor selection process to select a contractor for 85 Stories, Group 1; and

WHEREAS, in December 2013, the Home Forward Board of Commissioners authorized a

contract with Walsh Construction Company as the design-build contractor; and

WHEREAS, in January 2015, the Home Forward Board of Commissioners authorized the

construction services guaranteed maximum price amendment and other project

allowances for Group 1 in the amount of $23,433,688; and


40

5

WHEREAS, Home Forward contracting rules require the Home Forward Board of

Commissioners approval for contracts and contract amendments in excess of $100,000;


Forward hereby authorizes the Executive Director, or his delegate, to execute

amendments to the Guaranteed Maximum Price (GMP) Design-Build Contracts - 85

Stories - Group 1 in the amount not to exceed $1,250,906.





41

MEMORANDUM


From: Mike Andrews, Director,


Revitalization

503.802.8507

Leslie Crehan, Senior Project

Manager, Development and

Community Revitalization

503.802.8463

Date: May 19, 2015

Subject: Authorize Amendments to the


Design-Build Contracts for 85

Stories, Group 2: Hollywood East

and Sellwood Center

Resolution 15-05-06

The Board of Commissioners is requested to authorize amendments to the

guaranteed maximum price (GMP) of the design-build (DB) contracts with Walsh

Construction for 85 Stories, Group 2: Hollywood East and Sellwood Center. The

amendments will incorporate additional scopes of work at each property.

This activity supports Goal 2 of Home Forward’s Strategic Operations Plan: We will

increase the number of housing units for our community through preservation,

development and acquisition.

Home Forward’s plan to change the subsidy of its public housing units was developed to

allow Home Forward to maintain control of the properties, leverage outside investment to

address capital improvements, and access a more stable operating subsidy. The plan will

allow Home Forward to serve the same populations with a minimal change in resident

relationships and improved access to resident services. The 85 Stories project is the part

of the subsidy change plan that is focused on Home Forward’s high-rise properties.


42

2

Board actions and important milestones relative to the 85 Stories project include:

January 2013 - The Board approved the exemption from requirements for

competitive bidding for 85 Stories, Group 2.

February 2013 - HUD approved disposition of Sellwood Center, Gallagher Plaza,

Hollywood East, and Northwest Tower & Annex.

April 2013 - Home Forward was awarded 649 Tenant Protection Vouchers.

September 2013 - Subsidy conversion was completed on the four buildings. To

pursue awards of 4% LIHTC, the four buildings were divided into two groups:

Group 1, Gallagher Plaza and Northwest Tower & Annex, and Group 2, Sellwood

Center and Hollywood East.

December 2013 - The Board awarded design-build contracts to Walsh Construction

Company and authorized the preliminary programming services for 85 Stories,

Group 2.

December 2014 - The Board authorized the purchase of long lead materials in order

to ensure a construction start of February 2015. Further, the Home Forward

project team and the Walsh Construction design-build team met to finalize a

prioritized add-back list to maximize opportunities and allow for unforeseen

exposures to ensure the project has the necessary scope and funding to complete

the project.

January 2015 - Home Forward approved a resolution to amend the GMP of the

design-build contracts for Group 2 up to $24,684,953, which includes cost of

construction, an allowance for additional items (add-back), demolition allowance,

and an owner’s contingency of 10%.

The current, reconciled 85 Stories budget reflects savings from the project’s actual costs

to date. The savings are primarily from reduced permit fees. In addition, as a result of a

negotiated settlement with Oregon Housing & Community Services related to the Low

Income Housing Tax Credit amounts, the developer fee has been reduced and the

budgetary savings has been shifted to the construction budget. These amounts must be

expended in order to achieve the projected eligible basis for our tax credit investor. Thus,

this requested increase in the authorized design-build contract amount will be used to

incorporate the priority add-back items.

Both Hollywood East and Sellwood Center have needs greater than are currently covered

in the contracts, and items have been discovered during the demo-phase that need to be


43

3

addressed. The amendments will add the following work scopes: enhanced security

system improvements (cameras and entry systems), energy-efficient lighting in units and

common spaces, new corridor finishes (carpeting, painting and ceiling tiles), abatement of

hazardous materials in corridors at Hollywood East, and improved energy-efficient

ventilation systems at Sellwood Center. These additional work scopes will further enhance

the livability of the properties for residents, save energy, and reduce long-term operating

expenses.

In addition to the cost-savings and developer’s fee shift, the additional work scopes will be

funded from previously approved demo and add-back allowances. This will leave the

project’s previously approved contingency available for unforeseen conditions that may

arise during the remainder of the construction period.

Description Group 2

Current Design-Build Contract


Requested Additional Contract


Total Group 2 Design Build

Contract Authorization $ 27,809,889*

*Includes contingency of $2,224,007


44

RESOLUTION 15-05-06 RESOLUTION 15-05-06 AUTHORIZES THE EXECUTIVE DIRECTOR OR HIS DELEGATE TO EXECUTE AMENDMENTS TO THE GUARANTEED MAXIMUM PRICE DESIGN-BUILD CONTRACTS FOR 85 STORIES, GROUP 2, HOLLYWOOD EAST AND SELLWOOD CENTER, UP TO THE AMOUNT OF $3,124,936 WHEREAS, Home Forward, a housing authority and a public body corporate and politic of the State of Oregon, seeks to encourage the provision of long term housing for low-income persons residing in Multnomah County, Oregon; and WHEREAS, ORS 456.065 defines “housing project” to include, among other things, “any work or undertaking . . . [t]o provide decent, safe and sanitary urban or rural housing for persons or families of lower income”; and WHEREAS, Hollywood East is a multifamily residential rental facility located at 4400 NE Broadway in Portland, Oregon consisting of 286 dwelling units and Sellwood Center is a multifamily residential rental facility located at 1724 SE Tenino Street in Portland, Oregon consisting of 110 dwelling units (together, the “Project”); and WHEREAS, in January 2013, Home Forward’s Contract Review Board approved the exemption from competitive bidding requirements and staff initiated a design-build contractor selection process to select a contractor for 85 Stories, Group 2; and WHEREAS, in December 2013, the Home Forward Board of Commissioners authorized a contract with Walsh Construction Company as the design-build contractor; and WHEREAS, in January 2015, the Home Forward Board of Commissioners authorized the construction services guaranteed maximum price amendment and other project allowances for Group 2 in the amount of $24,684,953; and


45

5

WHEREAS, Home Forward contracting rules require the Home Forward Board of Commissioners approval for contracts and contract amendments in excess of $100,000; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of Home Forward hereby authorizes the Executive Director, or his delegate, to execute amendments to the Guaranteed Maximum Price (GMP) Design-Build Contracts - 85 Stories - Group 2 in the amount not to exceed $3,124,936. ADOPTED: MAY 19, 2015 Attest: Home Forward: Michael Buonocore, Secretary James M. Smith, Vice Chair


46

STAFF REPORTS


47

Contract # ContractorContract

AmountDescription Department Execution Date Expiration Date

C1526ServiceMaster of

Portland $ 1,799.61 Williams Plaza, Trauma Scene Biohazard Cleanup Prop Mgmt 3/3/2015 3/31/2015

C1528 Peninsula Plumbing $ 10,861.00 Madrona Place Plumbing Mockup, RFB 12/14-274 DCR 3/3/2015 3/31/2015

C1537Oak Hill Roofing &

Sheet Metal $ 20,630.00

Tear off and Replace existing roof at Tamarack Apts,

Building # 4103, Informal, 3 bidsDCR 3/12/2015 6/30/2015

C1549 Delta Painting LLC $ 4,500.00 Tamarack Apts, exterior painting of stairwell and handrails DCR 3/12/2015 6/30/2015

C1532Hood to Coast

Restoration $ 2,966.00 Misc Small Repairs at Stephens Creek Crossing DCR 4/1/2015 4/30/2015

C1556 Hilary Pfeifer $ 13,378.00 Design & Fabricate Art for Beech Street, Special

Procurement - ArtDCR 4/8/2015 12/31/2015

C1558 911 Restoration $ 300.00 Mold testing at Tamarack DCR 4/10/2015 8/31/2015

C1557Walsh Construction

Co. $ 3,152.00 Install Hilary Pfeifer artwork at Beech Street DCR 4/17/2015 12/31/2015

C1561AA Maintenance /

Roof Pro Co $ 4,500.00 Pressure Wash Buildings at Peaceful Villa, Informal 3 bids Prop Mgmt 4/22/2015 8/31/2015

Contract # Contractor Contract

Amount Description Department Execution Date Expiration Date

C1539 Precision Images $ 99,000.00 As needed printing services; Cooperative Agreement

#105169 with Port of PortlandDCR 3/12/2015 2/1/2016

C1548 Edgewerk, LLC $ 1,000.00 Technical assistance for RFP preparation Prop Mgmt 3/24/2015 6/30/2015

C1540 Educate Ya, Inc. $ 2,500.00 Provide assessment and classroom instruction for English

language proficiencyResident Services 3/26/2015 8/31/2015

PM1543Income Property

Management $ -

Property management services agreement for Ashcreek

Apartments, 11230 SW 62nd Avenue, Portland, OR 97219Prop Mgmt 4/1/2015 4/1/2018

PM1544Income Property

Management $ -

Property management services agreement for Fenwick

Avenue Apartments, 8428 N. Fenwick avenue, Portland, OR

97217

Prop Mgmt 4/1/2015 4/1/2018

PM1545Quantum

Residential, Inc $ -

Property management services agreement for Gladstone

Square Apartments, 12020 E Gladstone Street, Portland, OR

97266

Prop Mgmt 4/1/2015 4/1/2018

PM1546Quantum


Property management services agreement for Multnomah

Manor, 9110 NE Hassalo Street, Portland, OR 97220Prop Mgmt 4/1/2015 4/1/2018

Procurement & Contracts Department

MONTHLY CONTRACT REPORT

Contracts Approved 3/1/15 - 4/30/15

CONSTRUCTION & MAINTENANCE SERVICES

PROFESSIONAL SERVICES


48

PM1547Quantum


Property management services agreement for Schiller Way

Apartments, 9326 SE Schiller Street, Portland, OR 97266Prop Mgmt 4/1/2015 4/1/2018

C1551

Mittleman Jewish

Community Center

(MJCC)

$ -

In exchange for paying for the traffic light at SCC, MJCC

shall provide services at no or reduced charge as a

contribution towards half of the cost, (est $425,000)

Prop Mgmt 4/1/2015 12/31/2016

C1553 Sistahs 4 Life $ 4,800.00 Humboldt Gardens, activities & wellness classes to promote

healthy livingProp Mgmt 4/7/2015 10/31/2015

C1530Community Alliance

of Tenants (CAT) $ 39,238.00

Tenant education program for recipients of the housing

choice voucher programRent Assistance 4/24/2015 12/31/2015

C1569ieSolutions

InfoExperience LLC $ 1,250.00

Review Home Forward LL Portal Specification including data

framework and assess intellectual property rights related to

Yardi Voyager application design.

IT 4/27/2015 6/30/2015

C1562Succession

Ecological Services $ 4,900.00

Follow up on energy analysis that was completed previously

at Sellwood CenterDCR 4/29/2015 12/31/2015

Contract # Contractor Contract

Amount Description Department Execution Date Expiration Date

C1491-3Delaris Technical

Consulting $ -

Landlord Portal Assessment, Amended to add more time to

complete assessment. Extend contract through 6/30/2015DBS 3/2/2015 6/30/2015

C1431-1 Nancy Haque $ 5,000.00

Facilitate Planning Retreat for HF staff and Community

Organizers, Summarize the Events and Facilitate 2-4 Trainig

Events and Conduct a Lessons Learned Session

Prop Mgmt 3/9/2015 2/28/2015

C1487-2MH Operable

Solutions LLC $ 760.00

Assist and Train Home Forward staff on repair broken

windows at Dahlke manor and Williams Plaza on 3/6/15.

Adds $760.

DCR 3/18/2015 4/30/2015

C1393gp-3Walsh Construction

Co. $ 11,338,738.00

Construction Administration (design) and Design Allowance,

RFP 09/13-225DCR 3/20/2015 3/4/2016

C1393nwt-3Walsh Construction

Co. $ 8,477,933.00


RFP 09/13-225DCR 3/20/2015 3/4/2016

C1394hwe-3Walsh Construction

Co. $ 12,134,272.00


RFP 09/13-225DCR 3/20/2015 3/7/2016

C1394swc-3Walsh Construction

Co. $ 9,326,355.00


RFP 09/13-225DCR 3/20/2015 3/2/2016

C1437-2 Multnomah County $ -

IGA, Multnomah County Contract # 4400001118. Agreement

to retain a qualified contractor to install certain

weatherization measures at Unthank Plaza.

DCR 3/20/2015 12/31/2014

C1462-1Seasholtz

Consulting $ 19,500.00

Analysis of Home Forward Property Management business

modelExecutive 3/20/2015 7/31/2015

C1156-3 Impact Northwest $ 867,799.58

Provide daily meals, case management, foot care, house cleaning and other

supports that help frail individuals live independent services at Dahlke

Manor, Holgate House and Unthank Plaza; Resolution 12-05-06, Add

$867,799.58, RFP 03/12-153

Prop Mgmt 3/25/2015 10/31/2017

C1426-1Robert Half

International $ 120,000.00

On-call staffing firms, RFP 02/14-239. Annual amendment to

include, Feb 1 rate increase another year of service and

allocating additional funds to the contract

DBS 3/25/2015 5/11/2016

T1510-2Northwest Testing,

Inc $ 9,500.00 On Call Special Inspection Services, IRFB 10/7-267 DCR 3/26/2015 12/21/2016

C1528-1 Peninsula Plumbing $ 1,156.00 Madrona Place Plumbing Mockup DCR 3/30/2015 3/31/2015

AMENDMENTS TO EXISTING CONTRACTS


49

HOUSEHOLDS SERVED REPORT


50

Public Housing Units Occupied *2,058 14%

Affordable Housing Units Occupied -HUD Multi-Family Project Based

Subsidized ^345 2%

Affordable Housing Units Occupied -Unassisted

1,912 13%

Special Needs Units (Master Leased) **283 2%

Special Needs Shelter Beds (Master Leased)

236 2%

Households Receiving Rent Assistance and Occupying Affordable Housing Units

1,482 10%

Households Occupying Affordable Unit/Receiving Shelter Plus Care

103 1%

Households Receiving Rent Assistance Only 7,649 52%

Households Receiving Short Term Rent Assistance Only

531 4%

Total Households Served: Rent Assistance and Occupied Housing Units April 2015

^ Consists of Grace Peck Terrace, Multnomah Manor, Plaza Townhomes, Rosenbaum Plaza, Unthank Plaza

Total Households Served 14,599

** Special Needs are physical units as occupancy levels that are not reported to Home Forward by service providers master leasing these properties.

* Includes Local Blended Subsidy

^^ Total Short Term Rent Assistance less the Households Occupying Affordable Units/Receiving Shelter Plus Care


52

Rent Assistance Vouchers - Home Forward Funded 9,131 7,990 1,141 Tenant Based Vouchers 01 - Tenant Based Vouchers6,102 6,102 Project Based Vouchers 02 - Project Based Vouchers1,310 1,310 Hi Rise Project Based Vouchers 578 578 Single Room Occupancy (SRO)/MODS 03 - SRO/MODs 494 494 Family Unification Program 95 95 Veterans Affairs Supportive Housing (VASH) 04 - VASH Vouchers 344 344 Rent Assistance - PORT IN From Other Jurisdiction 06 - Portability 208 208

Short Term Rent Assistance Programs 634 47 587 Shelter + Care 05 - Shelter Plus Care 491 491 Locally Funded Short Term Rent Assistance 96 96 MIF Funded Short Term Rent Assistance 41 41 Alder School - - Work Systems Inc. - Agency Based Rent Assistance 11 6 6

Total Rent Assistance 9,765 8,037 1,728

Public Housing Units Occupied 2,058 2,058 Traditional Public Housing units Occupied 12 - Traditional Public Housing1,277 1,277 Public Housing units Occupied - Local Blended Subsidy 13 169 169 Public Housing units Occupied - in Owned Affordable 14 - Public Housing in Affordable Owned63 63 Public Housing units Occupied - in Tax Credit Affordable 15 - Public Housing in Tax Credit Affordable549 549

Affordable Housing Units Occupied (excluding PH subsidized) 3,842 3,264 Affordable Housing Units - Tenant Based Vouchers 16 529 529 Affordable Housing Units - Shelter + Care 17 103 103 Affordable Housing Units - Project Based Vouchers 18 261 261 Affordable Housing Units - Hi Rise Project Based Vouchers 578

^ Affordable Housing Units - HUD Multi-Family Project Based 19 345 345 Affordable Housing Units - VASH Vouchers 20 83 83 Affordable Housing Units - Family Unification Program 21 6 6 Affordable Housing Units - Section 8 Port In 22 25 25 Affordable Housing Units - Unassisted 23 1,912 1,912

Special Needs 519 519 Special Needs Units (Master Leased) ** 283 283 Special Needs Shelter Beds (Master Leased) 236 236

Total Households Occupying Housing Units 6,419 2,058 3,783

Total Housing Supports Provided to Household 16,184 10,095 5,511 Household Occupying Affordable Unit/Receiving Home Forward Rent Assistance (1,482) (1,482) Households Occupying Affordable Unit/Receiving Shelter Plus Care (103) (103) Total Households Served 14,599 10,095 3,926

Notes:^

Consists of Grace Peck Terrace, Multnomah Manor, Plaza Townhomes, Rosenbaum Plaza, Unthank Plaza** Special Needs are physical units as occupancy levels that are not reported to Home Forward by service providers master leasing these properties.

Households ServedHouseholds Served Through Housing Supports April 2015

Rent Assistance

Subsidized Housing Units

Moving to Work Programs

All Programs Non-MTW Programs


51

DASHBOARD REPORT


53

Home Forward - Dashboard Report For April of 2015

Property Performance Measures

1 40 40 0 1 0 15 15 10 0 0 40Occupancy

Number of Physical Rentable Vacant OccupancyProperties Units Units Units Percentage Studio/SRO 1 Bdrm 2 Bdrm 3 Bdrm 4 Bdrm 5+ Bdrm Total

Public Housing 34 1,344 1,344 23 98.3% 81 654 342 257 10 0 1,344Public Housing Mixed Financed Owned * 2 65 65 2 100.0% 0 15 40 10 0 0 65Public Housing Mixed Finance Tax Credit * 7 681 681 7 99.0% 275 112 106 133 48 7 681

Total Public Housing 43 2,090 2,090 32 98.5% 356 781 488 400 58 7 2,090Affordable Owned with PBA subsidy 5 349 349 4 98.9% 72 191 46 40 0 0 349Affordable Owned without PBA subsidy 17 1695 1,695 24 98.6% 593 444 478 154 26 0 1,695

Total Affordable Owned Housing 22 2,044 2,044 28 98.6% 665 635 524 194 26 0 2,044Tax Credit Partnerships 20 2,600 2,600 37 98.6% 1,004 678 482 281 138 17 2,600

Total Affordable Housing 42 4,644 4,644 65 98.6% 1,669 1,313 1,006 475 164 17 4,644Eliminate Duplicated PH Properties/Units -9 -746 -746 -9 -275 -127 -146 -143 -48 -7 -746

Combined Total PH and AH 76 5,988 5,988 88 98.5% 1,750 1,967 1,348 732 174 17 5,988Special Needs (Master Leased) 32 283 283Special Needs (Shelter Beds) 2 236 236

Total with Special Needs 78 6224 6224* property/unit counts also included in Affordable Housing Count

Financial 03/31/15Nine months ending 12/31/2014

Public Housing $171.24 $271.24 $442.47 $364.85 $47.35 $30.27 9 661 25 683Affordable Owned $755.61 $174.21 $929.82 $453.05 $8.35 $468.42 22 2,044 0 14 3 5

Tax Credit Partnerships $449.49 $62.84 $512.34 $336.41 $9.33 $166.61 18 2,149 2 451 12 3 5

Public Housing Demographics

# of % of Average Average Unit Adults no Family with Elderly DisabledPublic Housing Residents Children Children

0 to 10% MFI 571 28.1% 2.3 1.8 13.5% 14.6% 0.9% 6.7% 9.5% 11.5% 1.3% 0.5% 0.3% 5.0%11 to 20% 824 40.5% 1.9 1.6 29.6% 11.0% 9.8% 20.4% 12.0% 21.0% 1.7% 1.3% 0.3% 4.2%21 to 30% 365 18.0% 2.2 1.8 10.9% 7.1% 4.9% 6.3% 3.7% 10.5% 0.6% 0.9% 0.3% 1.9%51 to 80% 59 2.9% 2.8 2.2 1.1% 1.8% 0.2% 0.2% 1.1% 0.8% 0.0% 0.1% 0.0% 0.8%Over 80% 11 0.5% 3.4 2.5 0.1% 0.4% 0.0% 0.0% 0.1% 0.1% 0.0% 0.0% 0.0% 0.2%All 2,033 100.0% 2.1 1.7 60.1% 39.9% 18.2% 36.1% 29.4% 48.4% 4.0% 3.2% 1.2% 13.8%

Waiting List0 to 10% MFI 5,716 41.4% 2.0 1.5 2.2% 14.5% 14.1% 18.6% 1.9% 1.0% 0.6% 3.7% 1.5%11 to 20% 3,908 28.3% 2.2 1.6 2.9% 12.8% 9.1% 13.2% 1.2% 1.1% 0.4% 2.5% 0.8%21 to 30% 2,179 15.8% 2.4 1.7 2.2% 4.9% 4.9% 7.0% 0.6% 0.8% 0.3% 1.7% 0.5%31 to 50% 1,521 11.0% 2.7 1.9 1.1% 2.4% 3.4% 4.7% 0.4% 0.6% 0.2% 1.4% 0.4%51 to 80% 346 2.5% 2.6 2.0 0.2% 0.5% 0.8% 1.0% 0.1% 0.1% 0.1% 0.3% 0.1%Over 80% 142 1.0% 2.5 1.8 0.1% 0.3% 0.4% 0.3% 0.1% 0.1% 0.0% 0.1% 0.0%All 13,812 100.0% 2.2 1.8 8.7% 35.3% 32.7% 44.8% 4.2% 3.8% 1.6% 9.6% 3.3%

* Race and enthnicity are not required fields on the Waitlist Application in YardiOther Activity

#'s,days,hrsPublic Housing

Names pulled from Wait List 231Denials 10New rentals 24Vacates 16Evictions 2# of work orders received 1,289# of work orders completed 1,153Average days to respond 8.1# of work orders emergency 6Average response hrs (emergency) 15

SubsidyRevenue

Per Unit Per Month# of

Properties DCR Not Applicable

# of Properties not meeting DCR

Asian

Race % (head of household)

TotalRevenue

PropertyRevenue

Unit Mix

NOI# of Properties/units Positive Net Operating Income (NOI)

Black African American

WhiteNative

AmericanHispanic/ Latino

Hawaiian/ Pacific Islnd

Fiscal YTD ending 12/31/2014# of

Properties meeting Debt

Coverage

# of Properties/units Negative Net Operating Income (NOI)

HAP Management Fees (HMF)

% Family Type (head of household)Households

Operating Expensew/o HMF

1Home Forward Board of Commissioners May 2015

54


Rent Assistance Performance Measures

Utilization and Activity

Average HUD Subsidy Remaining Waiting List Voucher Average HUD SubsidyVouchers Vouchers Utilization Voucher Over(Under) Waiting List Names New Vouchers Vouchers Inspections Utilization Voucher Over(Under) New Vouchers VouchersAuthorized Utilized

Tenant Based Vouchers 6,964 6,541 94% $595 -$29,392 1,315 101 16 33 517 92% $596 -$79,997 329 137Project Based Vouchers 2,000 1,888 94% $600 $4,427 22 18 97 122% $595 $79,710 86 104SRO/Mod Vouchers 512 493 96% $465 9 8 13 97% $450 $37,409 36 39

All Vouchers 9,476 8,922 94% $589 -$24,965 47 59 627 98% $588 $37,122 451 280

Demographics

Tenant Based Voucher Participants# of

Households

% of Househol

dsAverage Family

Size Average Unit SizeAdults no Children

Family with Children Elderly

Disabled Not Elderly

Black White Native Asian Hawaiian/ Hispanic

0 to 10% MFI 1,156 18.2% 2.1 2.0 8.7% 9.4% 0.6% 3.1% 8.0% 7.6% 0.7% 0.4% 0.1% 1.4%11 to 20% 2,740 43.0% 2.0 2.0 29.4% 13.6% 12.2% 18.2% 13.8% 22.3% 1.2% 3.2% 0.2% 2.3%21 to 30% 1,486 23.3% 2.3 2.1 13.9% 9.5% 7.6% 8.1% 7.0% 13.4% 0.5% 1.3% 0.2% 1.0%31 to 50% 883 13.9% 2.9 2.4 5.7% 8.2% 2.4% 3.3% 5.4% 6.9% 0.2% 0.7% 0.0% 0.6%51 to 80% 94 1.5% 3.3 2.8 0.4% 1.0% 0.2% 0.1% 0.7% 0.5% 0.0% 0.1% 0.0% 0.1%Over 80% 8 0.1% 3.1 2.6 0.0% 0.1% 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 0.0%All 6,367 100.0% 2.3 2.1 58.1% 41.9% 22.9% 32.8% 35.0% 50.7% 2.6% 5.7% 0.6% 5.4%

Project Based Voucher Participants# of

Households

% of Househol

dsAverage Family

Size Average Unit SizeAdults no Children

Family with Children Elderly

Disabled Not Elderly

Black White Native Asian Hawaiian/ Hispanic

0 to 10% MFI 508 26.8% 1.6 1.4 19.2% 7.6% 1.7% 9.2% 4.9% 17.5% 0.9% 0.2% 0.3% 3.0%11 to 20% 802 42.3% 1.7 1.4 35.0% 7.3% 12.7% 21.1% 8.2% 28.5% 1.4% 1.2% 0.2% 2.7%21 to 30% 429 22.6% 1.8 1.4 18.2% 4.4% 9.3% 8.2% 3.5% 16.3% 0.8% 0.6% 0.2% 1.3%31 to 50% 140 7.4% 2.5 1.8 4.4% 3.0% 2.6% 1.7% 1.1% 4.8% 0.3% 0.2% 0.0% 0.9%51 to 80% 16 0.8% 4.0 2.8 0.3% 0.5% 0.2% 0.0% 0.3% 0.4% 0.0% 0.0% 0.0% 0.1%Over 80%All 1,895 100.0% 7.6 6.9 77.2% 22.8% 26.6% 40.2% 18.0% 67.5% 3.5% 2.2% 0.7% 8.0%

Waiting List Not Reported0 to 10% MFI 529 40.2% 1.7 0.9% 8.3% 16.3% 16.8% 1.7% 1.3% 0.5% 2.4% 1.3%11 to 20% 367 27.9% 2.0 2.8% 11.0% 9.7% 12.9% 1.0% 1.4% 0.4% 1.9% 0.6%21 to 30% 222 16.9% 2.5 2.8% 3.9% 4.7% 8.4% 0.5% 0.6% 0.4% 1.6% 0.6%31 to 50% 148 11.3% 2.6 1.4% 2.1% 3.8% 5.0% 0.4% 0.4% 0.3% 1.1% 0.3%51 to 80% 30 2.3% 3.0 0.1% 0.5% 1.0% 0.9% 0.1% 0.0% 0.0% 0.2% 0.1%Over 80% 19 1.4% 2.1 0.2% 0.5% 0.2% 0.9% 0.0% 0.1% 0.1% 0.2% 0.0%All 1,315 100.0% 2.1 8.2% 26.2% 35.6% 44.9% 3.7% 3.9% 1.7% 7.5% 2.9%

Short Term Rent Assistance

Shelter Plus Care 491 $314,407 640Short Term Rent Assistance 143 $82,175 575

Resident Services

Resident ProgramsHouseholds

Served/Participants

Congregate Housing Services Public Housing 111 $53,975 $486* as of previous month

# of Participants Served

# HH Eviction Prevention

Health and Safety

# Events

Resident Services Coordination Public Housing 236 20 51 250 2575

Nine months ending 12/31/2014GOALS Program Public Housing 198 $235,154 1 0 $2,300 3 $0 $13

Section 8 260 $394,115 0 0 $26,748 1 $0 $2,453

Escrow $ Forfeited

Households Race % (head of household)

Current Month Activity

Avg Annual Earned Income Increase Over

Last Year

% Family Type (head of household)

Current Month Status

Housing Program Served

Average Funds per Participant

Monthly Funding Amount

NewEnrollees

Average Cost per Household

# of Households Participating

$ Amount of

Assistanc

# Event Attendees

Calendar Year To Date

Households % Family Type (head of household) Race % (head of household)

# of Participa

nts

Escrow $ Held

# of Graduates

Terminations or Exits

Escrow $ Disbursed


55


Agency Financial Summary

Nine months ending 12/31/2014

7702623 42758404.82Subsidy Revenue ####### $65,750,891 $58,197,797 $7,553,094Grant Revenue $870,965 $8,100,709 $8,127,926 ($27,217)Property Related Income ####### $14,924,930 $12,115,540 $2,809,390Development Fee Revenue $75,354 $75,354 $95,812 ($20,458)Other Revenue $275,473 $2,562,223 $2,385,147 $177,076

Total Revenue ####### $91,413,215 $80,922,221 $10,490,994

Housing Assistance Payments ####### $48,119,039 $49,943,275 ($1,824,235)Operating Expense ####### $30,606,207 $28,444,121 $2,162,086Depreciation $720,721 $6,477,700 $6,078,565 $399,135

Total Expense ####### $85,202,946 $84,465,961 $736,985Operating Income ####### $6,210,269 -$3,543,740 $9,754,009

Other Income(Expense) ####### -$3,341,995 -$4,450,476 $1,108,481Capital Contributions $51,160 $1,551,089 $3,607,331 ($2,056,242)

Increase(Decrease) Net Assets ####### $4,419,363 -$4,386,885 $8,806,248Total Assets ####### $225,587,298 $211,544,634 $14,042,664Liquidity Reserves ####### $19,342,765 $24,724,177 $110,165

Development/Community Revitalization

New Development / Revitalization Construction Construction Current Total Cost PerUnits Start End Phase Cost Unit

Stephen's Creek Crossing 129 Aug-12 Apr-14 Finance Conversion $51,636,304 $400,281Lifeworks Northwest 32 May-13 Aug-14 Finance Conversion $10,346,567 $323,330St. Francis Park tbd tbd tbd Predevelopment tbd tbd

Capital ImprovementHighrise Rehab - Group 1 343 Apr-15 Mar-16 Finance Close $57,643,336 $168,056

Gallagher 85Northwest Tower 258

Highrise Rehab - Group 2 396 Apr-15 Mar-16 Finance Close $66,078,085 $166,864Sellwood 110

Hollywood East 286Tamarack Staircase Repairs N/A Mar-15 Jun-15 Construction $489,714 N/AHolgate Water Intrusion & Ventilation N/A Mar-15 Jul-15 Construction $350,000 N/AMedallion Water Intrusion N/A May-15 Aug-15 Investigative $350,000Fairview Oaks Comprehensive Rehab N/A Jun-15 Nov-15 Construction $5,100,000 N/AGladstone N/A Apr-14 Oct-14 Investigative $264,800 N/A

Prior YTDIncrease

(Decrease)Month

Fiscal Year to Date


56

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