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BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, SEPTEMBER 15, 2014, 9:00A.M.

COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

1. Reflect that the Commissioners signed a letter of support for a property exemption status for Community Action's property located at 1000 SE Hancock.

2. Consider authorization and execution of service contracts for the following-Parks and Recreation:

(a) Contract C314-2014 with Dennis Rogers to set up a Native American encampment and to perform at the Apple Festival at a fee of $700.00.

(b) Contract C315-2014 with Dana Rodenbaugh to provide roving music at the Apple Festival at a fee of$475.00.

(c) Contract C316-2014 with SMG Production Co., Inc., to play music at the Apple Festival at a fee of$450.00.

(d) Contract C317-2014with Gregory A. Fox to perform at the Apple Festival for a fee of $100.00.

(e) Contract C318-2014 with Debra Bisel to welcome visitors and introduce acts at the Apple Festival at a fee of$150.00.

(f) Contract C319-2014 with Laura McLemore for a re-enactment and craft demonstrations as Laura Ingalls Wilder at the Apple Festival for a fee of$225.00.

(g) Contract C320-2014 with Theresa Duncan to instruct classes and assist with pre-school programs at Crestview Community Center, with a fee of $8.00 per class.

(h) Contract C321-2014 with Caroline M. Doel to instruct classes and assist with pre-school programs at Crestview Community Center, with a fee of$8.00 per class.

3. Consider authorization and execution of Contract C322-2014 with InfoSeal/PS Service Division for annual maintenance ofthe PS-300 folder/sealer in an amount of$2,050.00-Information Technology.

4. Consider approval of request to pay invoices from the Diversion Fund account in a total amount of $3,267.12-District Attorney.

5. Acknowledge receipt and consider approval of the Commission meeting minutes of June 2, 5, 9, 12, 16, 19, 23, 26, and 30, 2014-County Clerk.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. COUNTY COUNSELOR- Rich Eckert

I. Consider claim of Lei Sowell for damage caused by sewer backup.

C. EMERGENCY MANAGEMENT- Dave Sterbenz

1. Consider authorization and execution of Contracts C323-2014 and C324-2014 with the Northeast Kansas Homeland Security Council for the transfer of two laptop computers.

2. Consider approval of out-of-state travel for an employee to attend training at the Center for Domestic Preparedness with no cost to the County.

D. PUBLIC WORKS/SOLID WASTE -Tom Vlach

1. Consider approval of request to solicit bids and/or negotiate for purchase of new/used capital equipment as follows:

(a) Two single-axle dump trucks with snow plow and sander attachments for an estimated cost of $120,000.00 each less trade-in.

(b) Sweeper truck (used/refurbished) at an estimated cost of$40,000.00 to $70,000.00. (c) Vibratory trench roller compactor at an estimated cost of $40,000.00.

E. APPRAISER- Mark Hixon

1. Consider approval of request to fill a vacant Personal Property Office Manager position at an annual salary of$41,620.00, including benefits.

F. HEALTH AGENCY- Alice Weingartner/Allison Alejos

1. Consider authorization and execution of Contract C325-2014 with Health Initiatives, LLC for consultant services regarding the development of the Fetal and Infant Mortality Review Project for the Health Agency,

G. CORRECTIONS- Brian Cole

1. Consider authorization and execution of Contract C326-2014, amendment to food services contract with Aramark Correctional Services, LLC to meet standards for the Juvenile Detention Alternative Initiative for quantity and quality of nutrition offered for juvenile resident meals from August 1, 2014 through September 30,2014 at an estimated cost of$3,000.00.

2. Consider approval of emergency purchase of a backflow prevent in the Juvenile Detention Center at an estimated cost of$5,300.00.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

September 8, 2014

Ms. Susan M. Wheatley, CCAP

Community Action, Inc.

P. 0. Box 5256

Topeka, KS 66605

Dear Ms. Wheatley:

Shawnee County ~ Board of Commissioners 1

Shelly Buhler, 1st district Kevin Cook, 2nd district Bob Archer, 3rd district

The Shawnee County Board of Commissioners would like to express our support of your application for a

property tax exemption status for the property Community Action owns at 1000 SE Hancock.

Community Action provides many services that are necessary to meet our community needs. Those

services include the homelessness prevention with rent and utility assistance, weatherization, affordable

housing leasing services, elderly services, Latino family development, youth services, income tax

preparation and distribution of commodities. These services help make the community and better place

to live and make Shawnee County a stronger community.

As Commissioners, we are very appreciative of Community Action's contributions and are hopeful you

will be successful in obtaining the property tax exemption status.

Sincerely,

~ i~L _v~:::fc;::he;;...r_______ Ke~~ Cook\ Chairman Vice Chairman

//0~ Michele A. Buhler

Member

200 SE 7th Street, Rm. B-11, Courthouse Topeka, Kansas 66603-3933 (785) 233-8200 ext4040 Fax: (785) 291-4914 E-Mail: Commission@snco.us Internet Address: www.snco.us

,-....., ())

a 12' SHAWNEE COUNTY

SHAWNEE COlJNTY

PARKS & RECREATION JOHN E. KNIGHT

DIRECTOR

3137 SE 29'11 Sr. TOPEKA, Ks 66605-1885

(785) 251-2600 jolm.knight@snco.us

PARKS~RECREATION

September 10,2014

TO: Board of Commissioners

Shawnee County ~

John E. Knight, Director Parks & Recreation

FROM:

RE: Service Contracts

Board of Commissioners approval is requested on the attached Service Contracts. The development and utilization of privatization and partnerships for program offerings has been a department priority and is addressed in our Strategic Program Plan. The Service Contract is a valuable tool used by Parks & Recreation to provide compensation to citizens who desire to share their skill and talent with the public as independent contractors.

The following Service Contracts recommended for privatization and/or partnership program offerings is:

Contractor

Dennis Rogers

Dana Rodenbaugh

SMG Production Co, Inc. Gregory A. Fox

Debra Bisel

Laura McLemore

Theresa Duncan

Caroline M. Doel

Services Provided

Set up Native American encampment with artifacts and perform at Old Prairie Town Apple Festival, fee of $700, paid by Shawnee County Parks & Recreation Foundation. Provide roving music at Old Prairie Town Apple Festival, fee of $475, paid by Shawnee County Parks & Recreation Foundation. Play music at Old Prairie Town Apple Festival, fee of $450, paid by Shawnee County Parks & Recreation Foundation. Perform at Old Prairie Town Apple Festival, fee of$100, paid by Shawnee County Parks & Recreation Foundation. Welcome visitors and introduce acts at Old Prairie Town Apple Festival, fee of$150, paid by Shawnee County Parks & Recreation Foundation. Re-enacting and craft demonstrations as Laura Ingalls Wilder at Old Prairie Town Apple Festival, fee of $225, paid by Shawnee County Parks & Recreation Foundation. Instruct classes and assist with pre-school programs at Crestview Community Center, fee of $8 per class. Instruct classes and assist with pre-school programs at Crestview Community Center, fee of $8 per class.

1

Shawnee County Parks & Recreation staff partners with for-profit, non-profit, governmental entities and private individuals/companies that are interested in partnering with Shawnee County Parks & Recreation for the development, design, construction, and operation of partnered recreational facilities and/or programs. Similarly the department utilizes the privatization or transferring existing County functions to a non-County entity for improved efficiency and/or competitive cost concerns.

The fees charged for participation in programs are established to meet the department's cost recovery goal of 90%-120% of direct costs. However, program personnel have flexibility to meet the department's goals of maximizing participation, provision of diverse program offerings and efficient facility usage.

JEK/lk Attachment( s) RL

2

SHAWNEE COUNTY CONTRACT NO. C ") I L( -2014

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES (SHAWNEE COUNTY PARKS AND RECREATION FOUNDATION FUNDING)

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (Co~ty), THE S~: ~OUN~S AND RECREATION FOUNDATION (FoundatiOn) and . ~\S ~~ (Contractor).

1. SERVICES TO BE PERFORMED

Contractor agrees to perform the following services for County and/or the Foundation:

~:i:~~~!~~~:1w~s This Agreement shall commence on Oc.+6 ber , 5 201 '{, and shall end on dc.4ober , _S_, 201 ({,unless this Agreement is terminated sooner or extended in accordance with its terms.

2. PAYMENT

In consideration of the services to be performed by Contractor, the Foundation agrees to pay Contractor as follows:

Task Duties Compensation

Arete. ~~ a AA-4ii.JC.. Amer;c~ $ ~e.s+.u~\ ell~~fllJm ttl t\- w 1 +,p. ct

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