board of county commissioners agenda monday, january 23 ... · 1/23/2017 · board of county...

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, JANUARY 23,2017,9:00 AM

COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS

I. Quarterly update on Valeo Behavioral Health Care, Inc.-Bill Persinger, CEO.

2. Update on Shawnee County Emergency Communications Center-Sheriff Jones.

II. UNFINISHED BUSINESS

I. Consider authorization and execution of Contract C20-2017 with Falk Architects, Inc. to provide space planning support services at the Courthouse, North Annex, Elections Office and former fire station located at 1715 SW Topeka Blvd-Facilities Maintenance.

III. CONSENT AGENDA

I. Consider acceptance of the Treasurer's Idle Funds Investment quarterly report for October, November, and December 2016-Treasurer.

2. Acknowledge receipt of an out-of-state travel report for the 2016 National Healthcare Coalition Preparedness Conference-Health Department.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. INFORMATION TECHNOLOGY-Pat Oblander

I. Consider authorization and execution of Contract C22-2017 with Software House International for McAfee Gold Business Support for McAfee Endpoint Protection (Countywide computer virus control software) at a cost of$14,535.00 to be funded from the 2017 Information Technology budget.

C. FACILITIES MAINTENANCE- Bill Kroll

1. Consider approval of request to accept proposals from Furniture Mall of Kansas to provide and install Mohawk carpet and Johnsonite covebase for the remainder of the calendar year for the remaining flooring replacement projects in Information Technology, Suite 200, Juvenile DA Suite, County Counselor Suite 100 and County Clerk Suite at a total estimated cost of $60,000.00 to be funded from deferred capital maintenance.

D. COUNTY COUNSELOR- Jim Crowl

I. Consider approval of request to add the Director of Administrative Services to the Professional Services Committee.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

County Commission Report

Update on Valeo Behavioral Health Care, Inc.

Presented to: Commissioners Archer, Buhler, & Cook

Presented by: Bill D. Persinger, Jr., CEO, January 23, 2017

Financial Report: Please see attached preliminary report for Calendar 2016.

Grant-Writing and Fund-Raising: We continue to be very active in applying for grants seeking charitable gifts. The Zarrow Foundation awarded our Community Residence Program a gift of $55,000 to acquire a specialty van, which we purchased here in Topeka. We were awarded a $10,000 grant by The Sunflower Foundation in support of an inter-agency effort to study needs related to persons· who suffer severe and chronic pain, and to study needs related to misuse of opioids.

Valeo's Creations of Hope Art Gallery: On the "First Friday" in NOTO, February 3rd, Valeo will celebrate the grand re-opening of its art gallery, Creations of Hope, located at the former Yeldarb Gallery at 909 North Kansas Avenue. A 4:30pm Chamber Ribbon-Cutting will be held to kick-off the afternoon and evening. The gallery opens at 5:00pm. All are welcome. Creations of Hope was formerly located in a much smaller space on the gallery's second floor. As tenants of the Gallery's main floor, we'll continue to display art created by persons with mental illness, as well as by the private artists who have traditionally shown their work at this location.

Osawatomie State Hospital Pilot Residential Care Program: We continue our work with the Kansas Department for Aging and Disability Services (KDADS) on a pilot project where select state hospital patients are placed into our short-term residential care facilities. These are individuals who are ready for discharge from the hospital, but who continue to need the array of specialized outpatient and residential care services offered by a community mental health center (CMHC), such as Valeo.

Secure Short-Term Crisis Stabilization: Valeo and other agencies in Shawnee County are studying the feasibility of a secure short-term crisis facility that would fill a large gap in the region's behavioral healthcare continuum.

Crisis Intervention Act (CIA) (formerly known as the Emergency Observation and Treatment Act): Work continues on a legislative bill from 2016 that would, if passed, allow for a person with mental illness to be held in protective custody in their local/home area without a court order, as is done in a number of other states, in certain limited situations. A draft version passed through the legislature's Judicial Review process last fall with some modifications and compromise language.

2016 Employee Giving Campaign: This year's campaign raised just over $25,000, compared to just over $16,000 in 2015.

Amerigroup and Optum Pilots: We have engaged with these two KanCare Medicaid Managed Care Organizations (MCOs) in pilot projects based on consumer outcomes, such as improved health, reduced emergency room visits, and so on. If our consumers achieve certain outcomes, then we will be awarded incentive payments.

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VALEO BEHAVIORAL HEALTH CARE, INC. Statement of Activities

Period ending December 31, 2016 Total

CURRENT MONTH YEAR-TO-DATE 2016 ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE Budget

1 Shawnee·CountyTaxes $138,075 $129,915 8,160 $1,656,900 $1,558,980 97,920 $1,558,980 2 City ofTopeka Taxes 23,536 23,334 202 $282,437 $280,008 2,429 280,008 3 State Aid 81,336 81,336 $976,032 $976,032 976,032 4 Mental Health Reform 195,027 183,619 11,408 $2,340,327 $2,203,428 136,899 2,203,428 5 Access & Path 7,717 7,717 $92,600 $92,604 92,604 6 AAPS Managed Care Contract 99,879 99,879 $1,198,548 $1,198,548 1,198,548 7 Misc. Grant & Contracts 57,111 51,611 5,500 $544,822 $619,332 (74,510) 619,332 8 Interest Income 16,928 14,095 2,833 $149,579 $169,140 (19,561) 169,140 9 Unrealized Gain/Loss on Investments (9,915) (9,915) $61,502 61,502

1 0 Misc. Sources 96,870 59,253 37,617 $887,955 $711,036 176,919 711,036 11 Net Patient Fee Revenue 822,356 1,176,270 ~53,914! $11 '798,422 $14,115,229 (2,316,8071 14,115,229

TOTAL REVENUE $1,528!920 $1,827,029 {$298,109} $19,989,125 $21,924,337 {$1,9351209} $21,924,337

12 Salaries $937,092 $1,089,826 152,734 $12,015,211 $13,077,900 $1,062,689 $13,077,900 13 Benefits 192,840 253,513 60,673 $2,670,981 $3,042,157 371,176 3,042,157 14 Client Transportation 3,899 5,512 1,613 $41,927 $66,144 24,217 66,144 15 Affiliate Payments 179,783 174,533 (5,250) $2,157,393 $2,094,396 (62,997) 2,094,396 16 Seminars 3,056 6,371 3,315 $55,793 $76,452 20,659 76,452

·17 Telephone & Utilities 35,723 46,255 10,532 $508,525 $555,060 46,535 555,060 18 Maintenance & Repair 30,248 22,053 (8,195) $292,692 $264,636 (28,056) 264,636 19 Non-Capital Equipment 90 2,521 2,431 $6,478 $30,252 23,774 30,252 20 Depreciation 50,533 53,363 2,830 $617,795 $640,356 22,561 640,356 21 Property & Professional Insurance 13,461 14,848 1,387 $178,782 $178,176 (606) 178,176 22 Image Campaign 10 4,167 4,157 $34,099 $50,004 15,905 50,004 23 Printing, Postage & Advertising 5,390 12,028 6,638 $69,693 $144,336 74,643 144,336 24 Professional Services 11,612 3,906 (7,706) $130,628 $46,872 (83,756) 46,872 25 Office & Client Supplies 82,647 90,740 8,093 $975,721 $1,088,880 113,159 1,088,880 26 Dues, Licenses. Meetings and Travel 17,946 24,177 6,232 $252,003 $290,124 38,121 290,124 27 Interest Expense 2,383 2,383 (0) $28,596 $28,596 28,596 28 Reserve Expense 20,833 20,833 $249,996 249,996 249,996

TOTAL EXPENSES $1,566,712 $1,827,029 $260,317 $20,036,318 $21,924,337 $11888,019 $21,924,337

NET REVENUE I (EXPENSES) ($37,!!J2l $ - $ (37,792) ·--

($47,193J $ _-___ J$47.1W $

Page2

DATE: January 12, 2017

TO: Board of County Commissioners

FROM: Bill Kroll, Facilities Maintenance Director

! ;:o= Shawnee County

Facilities Maintenance 200 SE ih Street

Topeka, KS 66603 (785) 291-4490

I

SUBJECT: Request for approval and execution of contract with Falk Architects, Inc. to provide space planning support services at the following county locations: Shawnee County Courthouse, North Annex, Elections office and former fire station located at 1715 SW Topeka Blvd.

Based upon RFQ and pricing reviewed by professional services selection committee and approved by BOG.

Respectfully,

Bill Kroll Facilities Maintenance Director

SHAWNEE COUNTY CONTRACT NO. C o1Q -2017

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (County) and FALKARCHITECTS, INC. (Contractor).

1. SERVICES TO BE PERFORMED

Contractor agrees to perform the following services for County:

Architectural and Mechanical, Electrical and Plumbing design services

This Agreement shall commence on , __ 20 1_, and shall end on _______ , __ , 201_, unless this Agreement is terminated sooner or extended in accordance with its terms.

2. PAYMENT

In consideration of the services to be performed by Contractor, County agrees to pay Contractor as follows:

Task Duties Compensation

Architectural and Architectural and Mechanical, Electrical Arc hi tect/Proj ect Mechanical, Electrical and Plumbing design services in Manager- $75 and Plumbing design accordance with Shawnee County Request per hour services for Quotation Number 077-16 (attached

and incorporated herein) Engineer- $75 per hour

Work to be petformed in accordance with Drafter- $45 per Contractor's 12/29/16letter and General hour Conditions of Contract between Owner and Architect, with the exception of the third to Total

last paragraph regarding arbitration which compensation

has been deleted as it would conflict with under this

paragraph 1 0 of this document. (attached Agreement not

and incorporated herein) to exceed

Work to be performed at: $12,000

Shawnee County Courthouse Payment is due Shawnee County Nmih Annex Building, within 30 days of the Shawnee County Elections Office and invoice the former fire station at 1715 SW Topeka Blvd

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Contractor shall be responsible for all expenses incun·ed while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.

3. INDEPENDENT CONTRACTOR STATUS AND CERTIFICATION

Contractor is an independent Contractor, not a County employee. Contractor's employees or contract personnel are not County employees. Contractor and County agree to the following rights consistent with an independent Contractor relationship:

a. Contractor has the right to perf01m services for others during the term of this Agreement.

b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement will be perf01med.

c. Contractor shall not be assigned a work location on County premises, and Contractor has the right to perf01m the services required by this Agreement at any place, location or time.

d. Contractor will furnish all equipment and materials used to provide the services required by this Agreement.

e. Contractor has the right to hire assistants as subcontractors, or to use Contractor's employees to provide the services required by this Agreement.

f. Contractor or Contractor's employees or contract personnel shall perform the services required by this Agreement and Contractor agrees to the faithful petformance and delivery of described services in accordance with the time frames contained herein; County shall not hire, supervise or pay any assistants to help Contractor.

g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County in the skills necessary to perform the services required by this Agreement.

h. County shall not require Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement.

Further, Contractor hereby certifies:

i. That Contractor is not an employee of County and thereby Contractor waives any and all claims to benefits otherwise provided to employees of the County, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance.

J. Contractor must provide Federal Tax or Social Security Number on required Form W-9.

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k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Form 1099 will be filed by the County for all payments received.

4. INDEMNIFICATION AND HOLD HARMLESS

Contractor shall save, hold harmless, and indemnify County, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs,

. including reasonable attorneys' fees, for injury of any person or damage to property arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tmi Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the risk of any loss or damage to any personal property to which Contractor holds title.

6. OWNERSHIP OF PRODUCTS/DOCUMENTS

Contractor hereby assigns to County all rights to all products, reports, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County during the term of this Agreement.

7. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION.

Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.

8. ANTI-DISCRIMINATION CLAUSE.

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with

3

the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in patt by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a Contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

9. ACCEPTANCE OF CONTRACT.

This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

10. ARBITRATION, DAMAGES, WARRANTIES.

Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occuiTence of a contingency. Further, the County shall not agree to pay attomey fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

11. REPRESENTATIVE'S AUTHORITY TO CONTRACT.

By signing this document, the representative of the Contractor thereby represents that such person is duly authorized by the Contractor to execute this document on behalf of the Contractor and that the Contractor agrees to be bound by the provisions thereof.

12. TERMINATION OF AGREEMENT

This Agreement may be te1minated by either party by giving the other party written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Only services satisfactorily performed up to the date of receipt of notice shall be compensated by County and such compensation shall be pursuant to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using first class mail, postage prepaid.

13. MISCELLANEOUS PROVISIONS

a. This Agreement shall be entered into in Shawnee County, Kansas, and shall be construed and interpreted according to the law of the State of Kansas.

4

b. All notices and other communications in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail, postage prepaid, to the recipient's address as stated in this Agreement.

c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to carry out the services to be performed under this Agreement.

d. Contractor may not assign any rights or obligations under this Agreement without County's prior written approval.

e. This Agreement constitutes the entire agreement between the parties and may only be modified or extended by a written amendment signed by the parties hereto.

f. The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any pmtion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular pmtion or provision held to be void.

g. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than County and Contractor.

IN WITNESS WHEREOF, County and Contractor have executed this Agreement.

ATTEST:

COUNTY BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Robert E. Archer, Chair

Date: --------------------------------

Cynthia A. Beck, Shawnee County Clerk

5

Approved &s to ua~r~ty 1 1 and Form: Date...:.l-~

CONTRACTOR

FALK ARCHITECTS, Inc. /)

/'") I !

'C.: . Jl "1-R./ )[,-.......,_,, --(.__,-,___ __ Bryan Falk, AlA - NCARB - LEED AP Architect Falk Architects, Inc 712 S. Kansas Ave. #1 Topeka, Kansas 66603

Date: __ 1_-1_9_-2_0_1_7 ________ _

6

DATE:

TO:

FROM:

CC:

RE:

January 13, 2017

Shawnee County Office of County Treasurer

Room 101, Courthouse, Topeka, Kansas66603 Phone 785-251-5416 http://wiNw.snco. us

LARRYMAH COUNTY TREASURER

MEMORANDUM

Shawnee County Board of Commissioners

Larry Mah, Shawnee County Treasurer~ Betty Greiner, Director of Administrative Services

Treasurer's Idle Funds Investment quarterly report ending December 31, 2016 per KSA 12-1677(b)

1z.r _f_

Please place on the Board of County Commission, Consent Agenda on Thursday, January 19, 2017 for consideration and acceptance the October, November, and December 2016 Shawnee County Investment Performance Statistics reports as the Treasurer's Quarterly report December 31, 2016.

Thank you for your consideration and disposition.

SHAWNEE COUNTY INVESTMENT PERFORMANCE STATISTICS

Oct-16 Oct-15

Total Investments held during the month 0.00 0.00

Weighted yield 0.00% 0.00%

Percentage of Portfolio to total cash 0.00% 0.00%

Weighted average term of investments 0 0

YEAR-TO-DATE ACCRUED INTEREST 0.00 0.00

Investment interest income 0.00 0.00 Other interest received 391,494.31 149,954.45

Other Interest & Service Charges (48,347.49) (48,640.47)

YEAR-TO-DATE NET INTEREST INCOME - General Fund 343,146.82 101,313.98

Percent of budgeted interest attained 217.50% 149.95% (2016 Budget 180,000)

FINANCIAL INSTITUTIONS HOLDING OVER 5% OF THE PORTFOLIO:

BANK OF AMERICA (B30) #DIV/0! #DIV/0! CAPITOL FEDERAL (SL2) #DIV/0! #DIV/0! MIP Municpiallnvestment Pool #DIV/0! #DIV/0!

TOTAL #DIV/0! #DIV/0!

Depository Accts $ 93,854,801.54 $ 84,182,786.44 Investments (CO's) $ $ Total Cash@ 10/31/2016 $ 93,854,801.54 $ 84,182,786.44 2016 Budgeted Interest $ 180,000.00 $ 100,000.00 YTD Interest@ 10/31/2016 $ 391,494.31 $ 149,954.45

Monthly Interest

38390.56


Total Cash @ 10/31/2016

Return on Investments: Depository Accts. Avg . Rate for Current Month

Weighted yield (CO's) 0.491% 0.000%

Budget vs. Actual Interest $450,000.00

$400,000.00

$350,000.00

$300,000.00

$250,000.00

$200,000.00

$150,000.00

$100,000.00

$50,000.00

s-

+-------- ----

2016 Budgeted Interest YTD Interest @

10/31/2016

a Depository Acct s

• Investments (CO's)

a 2016 Budgeted Interest

a YTO Interest@ 10/31/2016


Nov-16 Nov-15











BANK OF AMERICA (830) #DIV/0! #DIV/0! CAPITOL FEDERAL (SL2) #DIV/0! #DIV/0! MIP Municpiallnvestment Pool #DIV/0! #DIV/0!


Depository Accts $103,030,499.80 $ 84,321,549.93 Investments (CO's) $ $ Total Cash@ 11/30/2016 $103,030,499.80 $ 84,321,549.93 2016 Budgeted Interest $ 180,000.00 $ 100,000.00 YTD Interest@ 11/30/2016 $ 426,746.04 $ 160,895.30

Monthly Interest

35251.73


Total Cash@ 11/30/2016

Return on Investments: Depository Accts. Avg . Rate for Current Month



$400,000.00

$350,000.00

$300,000.00

$250,000.00

$200,000.00

$150,000.00

$100,000.00

$50,000.00

$-

2016 Budgeted Interest YTD Interest @

11/30/2016

• Depository Accts

• Investments (CO's)

• 2016 Budgeted Interest

• YTD Interest@ 11/30/2016


Dec-16 Dec-15











BANK OF AMERICA (B30) #DIV/0! #DIV/0! CAPITOL FEDERAL (SL2) #DIV/0! #DIV/0! MIP Municpiallnvestment Pool #DIV/0! #DIV/0!


Depository Accts $214,699,406.86 $204,140,766.09 Investments (CO's) $ $ Total Cash@ 12/31/2016 $214,699,406.86 $204,140,766.09 2016 Budgeted Interest $ 180,000.00 $ 100,000.00 YTD Interest@ 12/31/2016 $ 468,488.42 $ 177,744.62

Monthly Interest

41742.38


Total Cash@ 12/31/2016

Return on Investments: Depository Accts. Avg. Rate for Current Month



$450,000.00

$400,000.00

$350,000.00

$300,000.00

$250,000.00

$200,000.00

$150,000.00

$100,000.00

$50,000.00 $-

2016 Budgeted Interest YTD Interest@ 12/31/2016

• DepOSitOry Accts

• ln\lestments (CO's)

• 2016 Budgeted Interest

• YTD Interest @ 12/31/2016

0 o_)JI;

Shawnee County Health Department ;2.._ Allison Alejos, Director

2600 SW East Circle Dr., Topeka, KS 66606

Ph. 785.251.5600 I Fax 785.251.5696 Public Health Prevent. Promote. Protect.

Shawnee County Health Department www .shawneehealth.org

DATE January 11, 2017

TO: Board of Commissioners of the County of Shawnee, Kansas

FROM: Allison Alejos, Director GUL-

RE: CONSENT AGENDA - Acknowledge Receipt of Out-of-State Travel Report for 2016 National Healthcare Coalition Preparedness Conference

Action requested: Acknowledge receipt of the report for one (1) Shawnee County Health Department staff who attended the 2016 National Healthcare Coalition Preparedness Conference in Washington, DC from December 12-14,2016.

The National Healthcare Coalition Preparedness Conference (NHCPC) expanded opportunities for learning about the implementation of healthcare coalitions and coalition activities in our communities. While the NHCPC supports coalitions attempting to meet CDC Public Health Emergency Preparedness grant program requirements, the conference is independent and exists for coalitions, by coalitions. As Chair of the Northeast Kansas Healthcare Coalition Planning Committee, the Shawnee County Health Department staff who attended left the conference with tools, best-practices, resources, and networks to assist in their implementation of innovative solutions within our local community and throughout the coalition region.

Note that the Kansas Department of Health and Environment required the Local Health Department's involvement with regional Healthcare Coalitions as part of our grant deliverables.

AA/klw Attachment C: Ed Kalas, Health Protection Division Manager

Leading the Way to a Healthier Shawnee County

January 11, 2017

MEMO:

TO:

FROM:

Report on Out-of-State Training

Board of County Commissioners of the County of Shawnee, Kansas

Matt Matheis Emergency Preparedness and Community Outreach Specialist

During the November 28, 2016 Board of County Commission meeting, the following agenda item was approved:

Request for out-of-state travel for one Shawnee County Health Department employee to attend the National Healthcare Coalition Preparedness Conference in Washington, DC to be paid by the Northeast Kansas Healthcare Coalition.

At the recommendation of our regional Healthcare Coalition Coordinator, as Chair of the Coalition Planning Committee, one Emergency Preparedness and Community Outreach program staff attended the 2016 National Healthcare Coalition Preparedness Conference in Washington, DC.

At the 2016 National Healthcare Coalition Preparedness Conference, partnering organizations provided participants the opportunity to learn about updated planning that is occurring nationwide, and to share information and resources that enhance and improve local public health response efforts. The conference offered a strategic overview on the current state of healthcare and public health preparedness and highlights research, technical, and practice-based perspectives on strengthening community preparedness while also building and sustaining healthcare coalitions. Attendees were provided with tools, resources, and networks to assist in their actionable implementation of innovative and integrated solutions within their communities. The conference began with a pre-conference workshop the Monday before the official start on Tuesday. The pre-conference workshop attended by the Health Department staff was a competency-based training in Basic Disaster Life Support.

The first official day of the conference sta.rted with an Opening General Session titled: "Leadership in Times of Crisis: The Future of Disaster Preparedness and Emergency Management" conducted by former Homeland Security Secretary Tom Ridge. The focal point of this session was discussion of the history of disaster management and the movement forward with lessons learned to drive increases in resilience throughout communities in the wake of some of the disasters to hit the country. Each day of the conference consisted of a networking breakfast, two morning sessions, a networking lunch, and two afternoon sessions. These sessions included topics such as, "Electronic Patient Tracking: From the Scene of an Incident to Family Reunification," "CMS Emergency Preparedness Regs: New Framework to Help You Withstand Whatever Comes Your Way," "Meet EU: Current and Future Applications of an Emergency Preparedness Tool," and "Orlando Shooting: Mass Fatality Response and Family. Assistance Center Coordination." The conference concluded with a Closing General Session titled: "Hospital Preparedness Program 3.0: Response Ready. Community Driven. Healthcare Prepared." The discussion .focused on hospitals and other healthcare providers reaching out to .

their public health partners to create meaningful, professional connections to increase overall preparedness in their communities.

Some concepts and ideas brought back from these sessions: • Electronic patient tracking from mass casualty or mass fatality incidents. • Emergency Law Inventory tool to explore discipline specific liabilities in emergency

response. • Understanding the new Center for Medicare Services Emergency Preparedness rule and

how to leverage this regulation to garner new partnerships for Emergency Support Function (ESF) 8 planning groups.

• Concepts for enhancing established relationships with our area healthcare partners.

During the three-day event, evening receptions were attended for the purpose of networking with individuals from across the country working in hospital and public health preparedness in communities of various sizes. These events allowed for the sharing of best practices and program information from the Shawnee County Health Department staff attending and other local health departments, hospitals, our state Health Department and those from other states.

Key ideas from the National Healthcare Coalition Preparedness Conference are beginning to be implemented. The Shawnee County Health Department will incorporate practices learned from the conference to improve our ESF 8 community planning group leveraging the new CMS Emergency Preparedness rule to gather other healthcare providers to participate in our exercises and planning. The Health Department will make a concerted effort to reach out more to community partners in order to expand the ESF 8 planning group to include more diverse healthcare providers for assistance in public health emergencies. The goal was to gather ideas and concepts that could assist in strengthening the Emergency Preparedness and Community Outreach Program and bolster our role as ESF 8 in Shawnee County. Through the sessions attended and networking at the conference this has been achieved.

In conclusion, the National Healthcare Coalition Preparedness Conference was well worth the time expended, and it cost the program nothing as it was funded by the regional Healthcare Coalition. Attendance at next year's conference would be beneficial for Health Department staff involved in our regional Healthcare Coalition.

~, Shawnee County

Information Technology Room 205, Courthouse

200 SE 7th Street Topeka, Kansas 66603-3933

Memorandum


To: Board of County Commissioners

From: Pat Oblander, Information Technology Director

RE: Annual renewal with McAfee for virus control software.

The Information Technology department requests authorization to renew an annual contract for McAfee Gold Business Support for McAfee Endpoint Protection (countywide computer virus control software) through Software House International using State of Kansas contract pricing. Funding to support this purchase, $14,535.00, will be paid for by funds from the Information Technology department 2017 budget.

CPO/mro

fax 785-2.91-4.907 phone 785-233-8200 ext 4030

Pricing Proposal ;---

Quotation #: 12622759 Description: McAfee - PO Pricing

Reference #: 9277975-NAI Created On: Dec-02-2016 ll;a!krUntil: Jan-31-2017

KS-SHAWNEE CNTY Inside Account Manager- MOKA

Jo Atkinson 1515 NW Saline Suite 225 Topeka, KS 66618 United States Phone: (785) 251-6093 Fax: (785) 291-4965 Email: [email protected]

All Prices are in US Dollar(USD)

Nicole Logothetis 290 Davidson Avenue Somerse~ NJ 08873 Phone: 888-394-5232 Fax: 888-394-5322 Email: [email protected]

Product' Qty Your Price

McAfee Gold Business Support- Technical support- for McAfee Endpoint Protection 950 $15.30 - Advanced Suite - 1 node - GHE - Protect Plus - level F (501-1 000) - phone consulting " 1 year- 24x7

McAfele- Part#: EPAYFM-AA-FI Coverage Term: Feb-01-2017- Jan-31-2018

Total

$14,535.00

Total $14,535.00

Additional Optional Items

McAfee Gold Business Support- Technical support- for McAfee Endpoint Protection 950 $48.00 $45,600.00 -Advanced Suite -1 node- GHE- Protect Plus -level F ( 501-1000)- phone consulting - 3 years - 24x7

McAfee- Part#: EPAYLM-AA-FI Coverage Term: Feb-01-2017- Jan-31-2020

Additional Comments

Pricing reflected within is for Net 30 account orders unless a credit card purchase was requested. Thank you for choosing SHI and feel free to visit our website below.

www.ships.shi.com ID: ... PASSWORD:IQ••

HAVE FEEDBACK? Please email [email protected]

DATE:

TO:

FROM:

January18, 2017

Board of County Commissioners

Bill Kroll, Facilities Maintenance Director

Shawnee County Facilities Maintenance

200 SE ih Street Topeka, KS 66603

(785) 291-4490

SUBJECT: Request for approval to accept proposals from Furniture Mall of Kansas to provide and install Mohawk carpet and Johnsonite covebase for the remainder of the calendar year for the remaining flooring replacements at the Shawnee County Courthouse beginning with Information Technology Suite# 200, Juvenile DA Suite, County Counselor Suite 100 and County Clerk Suite# 105/107 Based upon maintaining identical pricing to that accepted in 2016 for carpet materials at $2.55 per square foot and an average installation cost of $2.61 per square foot.

Total estimated cost of $60,000 to be funded from deferred capital maintenance.

Respectfully,

Bill Kroll Facilities Maintenance Director

Cc: Betty Greiner, Director of Administrative Services

Shawnee County

Office of the County Counselor

JAMES M. CROWL County Counselor

MEMORANDUM

TO: Board of Shawnee County Commissioners

FROM: James M. Crowl, Shawnee County Counselor


Shawnee County Courthouse 200 SE ih Street, Ste. 100

Topeka, Kansas 66603-3932 Office: (785) 251-4042

Fax: (785) 251-4902 Email: [email protected]

RE: Professional Services Committee: RFP #084-2016, Management and Operation Services of the Kansas Expocentre

Please place this item on the Monday, January 23, 2017 Commission Agenda.

On December 29, 2016, the Commission approved RFP #084-2016 seeking bids for Management and Operation Services of the Kansas Expocentre. The RFP was subsequently released to vendors on January 6, 2017 with a response deadline ofMarch 17, 2017.

Section 4.1 of the RFP states that a Professional Services Committee shall be formed to review and evaluate all proposals submitted. The Committee currently consists of the County Counselor, the Public Works Director, the Facilities Management Director and the IT Director, leaving open the potential for a tie vote. The Commission may also appoint other County representatives to serve on the Committee if they so choose.

I would respectfully request that the Commission appoint Ms. Betty Greiner, Director of Administrative Services, to serve as a member of this Committee due to the scope of the services we are seeking for this RFP and the financial impact this decision will have on Shawnee County.

If you have any questions or concerns, please feel free to contact me.

JMC/mlb

cc: Ms. Betty Greiner, Director, Administrative Services Mr. Thomas Vlach, Director, Shawnee Count Public Works Mr. Bill Kroll, Director, Shawnee County Facilities Management Mr. Pat Oblander, Director, Shawnee County Information Technology

board of county commissioners agenda monday, january 23 ... · 1/23/2017 · board of county...

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