BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, JANUARY 7, 2016, 9:00AM COMMISSION CHAMBERS, ROOM B-11

I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

1. Acknowledge receipt of report that certifies that American Medical Response was in compliance with the response parameters and requirements set forth in contract C428-2005 for the 3rd quarter of2015 but will be fined $380.00 due to being over the 15 minute marks on eight runs in the city-Emergency Management.

2. Consider approval of Resolution No. 2016-2 updating the amounts for petty cash funds, and Resolution No. 2016-3 updating the amounts for change drawers in multiple locations throughout the County-Commissioner Cook.

3. Acknowledge receipt of correspondence from KDHE regarding a permit renewal for the Shawnee County Household Hazardous Waste Facility.

4. Consider approval of subscription to the Correctional Mental Health Report at a yearly cost of $179 .95-Corrections.

5. Consider authorization and execution of Contract C3-2016 with the Kansas Association for the Medically Underserved (KAMU) for license to use the Optum 360 Fee Analyzer at no cost to the County-CHC.

6. Consider authorization and execution of Contract C4-2016 with DataDistinct Solutions to provide a contract employee for network support services for a period of several months, at a rate of$35.18 per hour-IT.

7. Consider approval of Resolution No. 2016-4 authorizing the County Treasurer to cancel and reissue a check-Commissioner Cook.

8. Acknowledge receipt of summons in Case No. 2015CV000884 Wells Fargo Bank, N.A. vs. Board of County Commissioners of Shawnee County, Kansas et.al; and Wells Fargo Bank, N.A. vs. Board of County Commissioners of Shawnee County, Kansas et.al.-County Clerk.

9. Acknowledge receipt of correspondence from COX Communications regarding 2016 rate changes.

10. Acknowledge receipt and consider approval ofthe Board of County Commission meeting minutes of August 3, 6, 10, 13, 17, 20, 24, 27, 31 2015-County Clerk.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. HEALTH AGENCY-Alice Weingartner/Allison Alejos

1. Consider authorization and execution of Contract CS-2016 with Kansas Integrated Public Health Systems, Inc. for annual maintenance of the data management and billing software system at a cost of $6,460.13-Local Health Dept.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

I : 772=

FINAL SHAWNEE COUNTY _1_

Department of Emergency Management

200 SE y!h Street Emergency Operations Center

Topeka, KS 66603 (785) 251-4150

Dusty Nichols. Director

December 30, 2015

MEMO: Contract C428-2005 Compliance Certification & Invoicing 15-Q3

TO: Ambulance Advisory Board Members Board of County Commissioners Shawnee County Kansas

FROM: Nelson E Casteel- Ambulance Compliance Officer J1te.­Shawnee County Emergency Management

This report signifies and certifies that the Shawnee County Ambulance Compliance Officer has found that American Medical Response (AMR) is in compliance with the response parameters and requirements as set forth in Contract C428-2005 for the third quarter of 2015.

City of Topeka Average Response must be 6:00 or less. AMR Average Response for City of Topeka runs is 5:06.

Shawnee County Average Response must be 12:00 or less. AMR Average Response for Shawnee County runs is 10:18.

AMR will be fined in the amount of $380 due to being over the 15:00 mark on eight runs in the City of Topeka.

Please make check payable to Shawnee County in care of the Audit-Finance Department located at 200 SE 7th Street in Rm #201, Topeka Kansas 66603.

The attached spreadsheets provide details, findings and stats for the third quarter of 2015 as well as information from 2014, 2013 and 2012 for comparison.

Please place on the Consent Agenda for review.

Should you have any questions please feel free to contact: Compliance Officer Nelson E Casteel at nelson.casteel@snco.us or 785-251-4558

###

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Date:

To:

From:

Re:

January 7, 2016

Shawnee County

AUDIT -FINANCE OFFICE Suite 201, Courthouse

200 SE 7th Street Topeka, KS 66603-3903

Board of County Commissioners 0\r Betty Greiner, Director of Administrative Services ~\ \ Acceptance of Updated Resolutions on Petty Cash and Cash Drawers

The Audit Finance department is requesting approval of the two attached resolutions. The health agency has made changes to their cash drawers and petty cash funds. These changes are due to no longer needing the funds at a particular location and combining some of their offices. Audit finance has recently completed a cash count audit at these facilities and agrees with the resolutions being presented today.

fax 785-291-4941 phone 785-233-8200 Ext 4307

RESOLUTION NO. 201tc. -at

Sponsored By Commissioner Cook

WHEREAS, K.S.A. 19-264 authorizes Shawnee County to establish petty cash funds in an amount not exceeding Two Hundred and No/1 00 Dollars at any one time; and

WHEREAS, K.S.A. 19-264 requires written instructions specifying the purposes and conditions for which the petty cash funds can be used;

NOW, THEREFORE, BE IT RESOLVED by The Board of County Commissioners of the County of Shawnee, Kansas, meeting in regular session on this ___ day of , 201,, as follows:

1. The following petty cash funds are hereby established:

Department

County Clerk County Counselor Department of Corrections Election Commissioner Parks & Recreation Admin Office Solid Waste Sheriff Treasurer TOTAL

Petty Cash

$ 100.00 $ 25.00 $ 100.00 $ 100.00 $ 100.00 $ 200.00 $ 50.00 $ 50.00 $ 725.00

2. Expenditures from the above petty cash funds shall only be for administrative office expenses, and no expenditure shall be for more than Twenty-five and No/100 Dollars ($25.00).

3. No petty cash fund may be used to pay regular employees or current accounts which are payable monthly.

4. After each expenditure, the custodian of the fund shall submit a bill, receipt, and accompanying written request to the Shawnee County Clerk for reimbursement of the petty cash fund.

5. No less than five (5) days after the end of each month, the custodian of each fund shall submit an itemized and detailed reconciliation and statement of payments made out of each petty cash fund. The reconciliation shall set forth the total amount of existing cash funds in each petty cash fund, and a listing of any unreimbursed expenditures previously submitted to the Shawnee County Clerk.

6. This resolution sets forth all authorized petty cash funds under the supervlSlon and control of the Board .. Resolution No. 2015-83 and any previously authorized petty cash fund resolutions in conflict herewith or not contained herein are rescinded. Additional petty cash funds may be authorized, and such petty cash funds shall be subject to the rules set forth in this resolution.

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

APPROVED AS TO FORM AND LEGALITY

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J. Cook, Chair

Michele A. Buhler, Vice-Chair

Robert E. Archer, Member

BY THE SHAWNEE COUNTY COUNSELOR'S OFFICE

DATE jl ·l. 1. "If BY ~ tl/ •

RESOLUTION NO. 201 ~__.-....... 3_ Sponsored By Commissioner Cook

WHEREAS, various Shawnee County departments require change drawer funds for their normal operations; and

WHEREAS, the Board of County Commissioners wishes to establish such change drawer funds;

NOW, THEREFORE, BE IT RESOLVED by The Board of County Commissioners of the County of Shawnee, Kansas, meeting in regular session on this day of _____ , 201' as follows:

1. The following change drawer funds are hereby established:

Department Change Drawer

Appraiser $ 50.00 County Clerk

Fish& Game $ 50.00 District Court Clerk $ 300.00 Health Agency CHC

Business Office (CHC) $ 200.00 Main Clinic Super Desk 1 $ 150.00 Main Clinic Super Desk 2 $ 150.00 Main Clinic Super Desk 3 $ 150.00 Reception Desk $ 25.00 California Clinic Desk 1 $ 150.00 California Clinic Desk 2 $ 150.00 California Clinic Desk 3 $ 150.00

Health Agency LHD 1Oth Street/LHD 1 $ 100.00 1Oth Street/ LHD 2 $ 100.00 Community Clinic $ 150.00 LHD Business Office $ 200.00 Main/LHD $ 75.00

Household Hazardous Waste $ 50.00 Parks & Recreation

Administrative Office $ 200.00 Hillcrest Administration Office $ 200.00 Central Park Community Center $ 50.00 Crestview Community Center $ 60.00 Garfield Community Center $ 50.00 Hillcrest Community Center $ 50.00 Rice Community Center $ 20.00 Shawnee North Community Center $ 200.00 Velma K. Paris Community Center $ 200.00 Adaptive Recreation $ 50.00

Athletic/League Office $ 200.00 Senior Adult Programs $ 50.00 Special Event Fund $ 400.00 Bettis Family Sports Complex

Admissions Gate #1 $ 400.00 Gate #2 $ 400.00

Concessions Stand #1 $ 400.00 Stand #2 $ 400.00

Lake Shawnee Marina $ 100.00 Concessions $ 100.00

Lake Shawnee Girls Softball Complex Admissions $ 400.00 Concessions $ 400.00

Lake Shawnee Swim Beach Concessions $ 200.00 Admissions $ 200.00

Lake Shawnee Campground $ 200.00 Shawnee North Athletic Complex

Concessions $ 450.00 Shawnee North Family Aquatic Center

Admissions $ 500.00 Concessions $ 500.00

Rossville Community Swimming Pool Admissions $ 200.00 Concessions $ 200.00

Mini-Train Concessions $. 200.00 Admissions $ 200.00

Carousel $ 200.00 Domwood

Concessions $ 300.00 Felker Park

Concessions . $ 200.00 Ruger Park

Concessions $ 200.00 Blaisdell Pool

Concessions $ 500.00 Admissions $ 500.00

Garfield Pool Concessions $ 200.00 Admissions $ 200.00

Hillcrest Pool Admissions Concessions

Oakland Pool Admissions Concessions

Old Prairie Town Drugstore General Store

Register of Deeds Treasurer Weed Department TOTAL

$ 200.00 $ 100.00

$ 100.00 $ 50.00

$ 200.00 $ 200.00 $ 100.00 $6,500.00 $ 100.00 $19,230.00

2. The change drawer :funds shall only be used to make change for customers or clients. Any purchases or expenditures shall be made from petty cash funds, not these change drawer funds.

3. The cash in the change drawers may be exchanged to replenish the smaller denominations used to make change.

4. The Treasurer's office may allocate the balance of its change drawer between its courthouse office and its annex location, but must notify the Audit/Finance Department of the balance in each location.

5. Every change fund shall be subject to random audits by the Shawnee County Audit/Finance Department.

5. This resolution sets forth all authorized change drawer funds under the supervision and control of the Board. Additional cash drawer ·funds may be authorized, and such cash drawer funds shall be subject to the rules set forth in this resolution.

6. Resolution No. 2015-80 and any previously authorized change drawer resolution in conflict herewith or not contained herein are hereby rescinded.

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

APPROVED AS TO FORM AND LEGALITY

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J. Cook, Chair

Michele A. Buhler, Vice-Chair

Robert E. Archer, Member

BY THE SHAWNEE COUNTY COUNSELOR'S OFFICE

DATE 1 V '-"\...,IS BY (} ( ~ '

Bureau ofVVaste Management Curtis State Office Building 1000 SIN Jackson, Suite320 Topeka, KS 65612-13-66

Eddie Spencer Shawnee County IDIW 131 NE 46th St Topeka, KS 66618

December 21, 2015

RE: Permit Renewal for Permit No. 0789, for the following types of permits: Household Hazardous Waste; Shawnee County

Dear Mr. Spencer:

Phone: 785-296-1600 Fax: 7a5-296-89D9

l:twmweb@kdheks.gov \WNJ.kdheks.govN;aste

The Department of Health and Environment is in receipt of your updated liability insurance certificate and financial assurance documentation for your solid waste facility as required by K.S.A. 65-3407.

This letter will serve as the permit renewal for the period of January 25, 2016 through January 24, 2017.

All conditions, requirements and conformity with plans and specifications referred to and shown on permit 0789 remain in effect. Your continuing cooperation with the solid waste management program is appreciated.

Sincerely,

~a.j)~ Dennis A. Degner, Ph.D., P.E. Chief, Solid Waste Permits Section

c Shawnee County Commissioners

TO:

FROM:

DATE:

RE:

Shawnee County

Department of Corrections 501 S.E. 8th Street - Topeka, Kansas 66607

Brian W. Cole, Director

Adult Detention Facility- 501 SE 8th- Topeka, Kansas 66607- (785) 291-5000- FAX (785) 291-4924 Youth Detention Facility- 401 SE 8th- Topeka, Kansas 66607- (785) 233-6459- FAX (785) 291-4963 Corrections Annex- 818 SE Adams- Topeka, Kansas 66607- (785) 291-5000- FAX (785) 291-4930

Board of County Commissioners

Brian W. Cole, Director 11:1--

December 31, 2015

CONSENT AGENDA Request for Approval of Subscription to The Correctional Mental Health Report

I am requesting approval to renew the department's subscription to The Correctional Mental Health Report (CMHR). The CMHR is a periodical that provides analysis of legal decisions throughout the country related to the management of mentally ill in the corrections setting. Since the Shawnee County Department of Corrections houses the largest number of mentally ill residents in the county, and with the County Counselor's recommendation, I consider this subject important.

As part of the department's program of vigilance regarding trends in legal issues related to the operation of the facility, we have found this periodical valuable in identifying case law developments uniquely addressing the mentally ill population. This item was included in the approved budgeted subscriptions for the FY20 16 budget cycle.

The annual cost for renewal of this subscription is $179.95, and we have funds available in the detention budget for this purpose. Accordingly, I request that the department be allowed to renew this subscription. I am available for any questions you may have.

BWC:ek

cc: Betty Greiner, Director of Administrative Services Richard Eckert, County Counselor Eve Kendall, Deputy Director Timothy Phelps, Deputy Director

811

CRI Civic Research Institute .::::::==:=.,4478 U.S Route 27 • P:O. Box 585 • Kingston, NJ 08528

Please note any address changes below and return with payment

BRIAN W COLE DIV MANAGER SHAWNEE CO DEPT OF CORRECTIONS 501 S E 8TH TOPEKA KS 66607-1113 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,

Please return this portion.

Correctional Mental Health Report

[ ] One Full Year First copy Postage & handling

Total

$165.00 14.95

$179.9Ei

.. ,

P~yment in U.S. funds onl~

RENEWAL 12/02/15

Time to renew Current expiration date: JAN/FEB 16

Correctional Mental Health Report

Your subscription is up for renewal. To ensure uninterrupted service and lock-in our best renewal price, please retqrn your payment right away.

Shipped to: BRIAN W COLE DIV MANAGER SHAWNEE CO DEPT OF CORRECTIONS 501 S E 8TH TOPEKA KS 66607

To ensure proper handling, return top portion with your payment and retain bottom for your records. Refer to order number below in all correspondence.

Shawnee County Health Agency

December 30, 2015

TO:

FROM:

Board of Commissioners Shawnee County

Alice Weingartner ~ Director - Community Health Center

Leading the Way to a Healthier Shawnee County

RE: Approval to enter into a Memorandum of Agreement with Kansas Association for the Medically Underserved.

Action Requested: Approval to enter into a Memorandum of Agreement (MOA) with Kansas Association for the Medically Underserved (KAMU) for one license to use the Optum 360 Fee Analyzer.

Approval of this request will allow the Shawnee County Health Agency Community Health Center (SCHA-CHC) to receive one license at no charge to use Optum 360 Fee Analyzer. Fee Analyzer is an online subscription service that provides access to relative and actual physician charge data for a specific geographic area and specialty.

The pricing represents what other providers/organizations within the specific area are charging by service code. The data is updated quarterly and e-mail alerts can be sent to the subscriber when the most recent reports and fees have been refreshed. This data source makes rate setting easier and defensible. With the Professional version, users can import their own fee schedule and view up to three payer fee schedules to compare side by side.

There is no cost to the County.

AW/tnjc Encl.

1615 SW 8th Topeka, KS 66606 I 785.251.2000 www.shawneehealth.org

OKAMU, :"""'CUI : unity

fHl oJC'VAn~ ..SiOCU11C'fOJ Wi'Sl,~ : idvOCiiC)'

MEMORANDUM OF AGREEMENT

This agreement is made between the Kansas Association for the Medically Underserved (hereinafter known as "KAMU"), having principal offices at 1129 S. Kansas Ave., Ste. B, Topeka, KS 66612 and Shawnee County Health Agency and Community Health Center (hereinafter referred to as "Contractor") 1615 SW 8111 Avenue, Topeka, KS 66606.

In consideration of the mutual covenants and promises contained herein and intending to be legally bound, the parties agree as follows:

PURPOSE: The purpose of this agreement is to acknowledge the group purchase of a subscription for one license to Optum 360 Fee Analyzer for the Contractor. Fee Analyzer is an online service that provides access to relative and actual physician charge data for a specific geographic area and specialty. The pricing represents what other providers/organizations within the specific area are charging by service code.

TERMS: The period of performance shall commence 2/1/2016 and continue untill/31/ 2017.

FEE: Contractor will receive one license at no charge as part of their participation in the Health Center Control Network Memorandum of Agreement with KAMU.

APPLICABLE LAW: All questions concerning the validity, operation, interpretation and construction ofthis Agreement will be governed by and determined in accordance with the laws of the State of Kansas. The parties agree that the venue for any disputes arising out of contract shall occur in Topeka, Kansas.

INDEPENDENT PARTIES: The parties to this Agreement are, and shall remain independent, and nothing herein shall be construed to create a partnership, agency or joint venture between the pa1ties.

WAIVER: No waiver by either party of any breach of any provision hereof shall constitute a waiver of any other breach of that provision o1· any other provision hereof. Any such waiver must be in writing and pmperly signed to be effective, and no such waiver or waivers shall serve to establish a course of performance between the parties contradictory ofthe terms hereof.

LIABILITY: Neither party shall be liable to the other party for any incidental, consequential, special or punitive damages of any nature due to perceived or real interruption in service or disputed accuracies.

KAMU Contract# 15-276 Page 1 .

MISCELLANEOUS: Kansas Health Foundation/KAMU shallt·etain a nonexclusive, il'l'evocable, royalty-fi·ee license to use and to license others to use any and all data collected in com1ection with the Grant in any and all forms in which said data are fixed. All copyright interests produced as a tesult ofthls Grant are owned by KAMU. Kansas Health Foundation, however, retains a royalty-free, nonexclusive and irrevocable license to t'eproduce, publish, alter, or otherwise use and to authorize others to use any such materials for Kansas Health Foundation purposes.

This Agt·eement constitutes the entire ag1·eement between the parties. This agreement may not be modified or altered except in writing by a11 instrument duly executed by authorized officers of both patties. No other terms and conditions, oral or wl'itten, be they consistent, inconsistent, or additional to those contained herein, shall be binding upon the parties, unless and until such terms and conditions shall have been specifically accepted in wliting by the parties.

KAMU and Contractor have agreed to the terms outlined, and therefore, have caused this agreement to be executed by the authorized officel's as set fot·th below.

Kansas Association fol' the Medically Undersel'ved:

KAMU Contract# 15-276

Contractor:

By: _________ _

Title:-----------Printed Name: _______ _

Date: -----------

Page 2

Memorandum

DATE: January 4, 2016

To: Board of County Commissioners

From: Pat Oblander, Information Technology Director

RE: Contract with Data Distinct Solutions.

/1). __:..--;-­

Shawnee County

Information Technology (p Room 205, Courthouse

200 SE 7th Street

Topeka, Kansas 66603-3933

The Information Technology department is requesting approval to enter into a contract with DataDistinct Solutions to provide a contract employee to provide network support services for a period of several months. Funding to support this issue, $35.18/hr, will be paid from the Information Technology 2016 budget and will remain within the budgeted payroll amount allocated by the Board of County Commissioners.

CPO/mro

phone 785-233-8200 ext. 4030

' I

CONTRACT AGREEMENT

SHAVJU:: COUNT'Y CONTRACT #. C4-~ot.fo

This Agreement is made the 1211112015, betwe.en DataDistinct Solutions, 2121 Corporate Square Blvd, Suite 173 (hereinafter, DataDistlnct Solutions), and Shawnee County, Kansas (hereinafter, "the County"). ·

PART I: PERMANENT PLACEMENT

1. Earties and Services. DataDistlnct Solutions will recruit, screen and submit candi(jates for positions in accordance with the .specifications provided. DataDist;nct Solutions will present only those candida~es that are believed to be qualified for the position.

2. Fees. If Client chOoses to hire one of these candidates; Client agrees to pay a payroll setup flat fee of nine {$9) on top of the hourly agreed consultant compensation. Fee is due with every frequency of pay check of the consultant's start date. An additional fee associated with delinquent Invoices Is described In Part Ill Section 7.

3. Warranties. If the candidate does not complete 90 calendar days of employment <lue to client­documented lack of performance or voluntary separation, Vendor has a 30-day exclusive right to replace the employee. Exclusive right is defined as DataDistinct Solutions being the sole entity searching for the replacement (no other firms, including the Client, are to conduct a parallel search). If after 30 days, DataD/stlnct Solutions has not replaced the employee, the County has right to consider and hire replacement unconditionally.

If the candidate does not complete 90 calendar days of employment through no fault of their own (i.e., company layoff), 100% of the fee will be due and considered non-refundable.

Vendor makes reference and background checks for its own purposes but does not verify any claims made by the candidates~ The Client agrees to independently check any personal, professional, or educational representations made by the candidate.

4. Confidentiality. Client must adhere to DataD/stinct Solutions strict policy on candidate confidentiality: Client will make no attempt to contact any party (including current employer and past employers) regarding any candidate untii a mutual agreement with DataDistinct Soluticms reached (in writing) regarding the specifics as to when and how these contacts will be made.

5. Term. This agreement pertains to all candidates hired within a 12~month period of submission to Client. · ·

PART II: CONSULTING SERVICES

1. Parties and Services. The Vendor agrees to provide its normal consulting and placement services (the ''work") to the~ client to the extent requested, All materials necessary for performance and completion of the work will be provided by the Client, except as otherwise specified in writing. Any product of the Vendor's work for the Client shall become the sole and exclusive property ofthe Client. The work may be , performed by an employee of Vendor or an independent contractor retaineq by Vendor.

2. Fees. The Client agrees to pay fees and expenses to the Vendor within ten (10) days of the receipt of the Vendor's Invoice as set forth in the Addenda covering the engagement. An additional fee associated With delinquent invoices is described in Part Ill Section 7. Work is considered to be accepted by signing the biweel<ly or semimonthly timesheet ')A? ~b

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3. nm:n. This Agreement will begin as of the date first written above. Either parjy may terminate this Agreement with or without cause giving two (~) weeks written notice to the other party.

4. Warranties. The Vendor makes no express or implied warranties under this Agreement including, but not limited to warranties of merchantability and fitness of the Vendor's work for a particular purpose. In no event will the Vendor or the Vendor's employees be liable for consequential damages. In the event that Vendor agrees, at its option, to refund any amount for goodwill purposes, it may never exceed the amount of the individual consultant's billings.

5. Confidentralit~. . 13oth parties further agree that for the duration of this Agreement and for a period of one (1) year after the termination of this Agreement for any reason, including expiration of this Agreement, neither party Will disclose or use, whether for personal benefit or for the benefit of others any Confidential Information obtained during _the course of business between Vendor and Client. Confidential Information is defined to include, but not be limited to intimate knowledge of customer requirements, trade secrets, business procedures, price lists, financial data, customer lists, prospective customer lists, etc. In connection with the limited protection afforded to both parties by the covenants contained herein, the parties ac"knowledge that they have attempted to limit each other's right to compete only to the extent necessary to protect their Interests from unfair competition.

6. Arbitration. In the event any dispute arises out of the services provided by Vendor pursuant to this Agreement, Which cannot be resolved by the parties to this Agreement, such dispute shall be submitted to final and binding arbitration. The arbitration shall be conducted in accordance with the rules of the Amerioan Arbitration Association ("AAA"). If the parties cannot agree on an arbitrator, a list of seven (7) arbitrators will be requested from AAA, and the arbitrator will be selected using· alternate strikes with Client striking first. Client and Vendor will share the cost of the arbitration equally. Arbitration of such disputes is mandatorY and in lieu of any and all civil causes of action and lawsuit~ either party may have ag~linst the other arising out of the services provided by Vendor pursuant to this Agreement; provided, however, that any claim the Vendor has for breach of the covenants contained in Paragraph 5 (Part II) of this Agreement and any claim by Vendor for unpaid fees for services rendered which have been approved by Client ·pursuant to signed time sheets shall not be subject to mandatory arbitration, and may be pursued in a court of law or equity. ·

PART Ill: GENERAL TERMS FOR PERMANENT PLACEMENT AND CONSULTING SERVICES

1. Entire Agreement. The terms and provisions contained herein shall constitute the entire agreement between the parties with respect to the services to be provided by Vendor for Client during the time period covered by this Agreement and supersedes all other agreements whether written or oral. Any changes to this Agreement must be in writing and signed by both parties. Any addenda to this Agreement for individti(:'ll consultants under this Agreement qre considered to be part of this Agreement.

2. Agreement Not to Hire. Unless otherwise agreed py Addendum to this Agreement, each party agrees not to engage as an employee, an independent consultant or in any other capacity whatsoever, either full or part time, whether directly or indirectly, any individual providing any services for the other during the term of this Agreement or for a periqd of twelve (12} months following the termination of this Agreement except as specifically agreed in writing.. Client further agrees not to hire, attempt to hire, or facilitate in any way the hiring of any Consultant. candidate or Employee presented to Client" by way of resume, interview, project assignment, or any other method for consideration by Vendor without Vendoris direct knowledge and consent If eitber party violates any requirement in this paragraph, that party shall pay .a fee to the other party of 25% of the ~mployee's annual salary, payable within 10 days of receipt of invoice. l b

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2

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3. Right to Enter Agreement. Client represents and covenants to Vendor t.hat It has full power and (;IUthor!ty to enter into this Agreement and that the execution of this Agreement will not· breach or constitute a default of any other agreement or contract to which ft is a party or by which it Is bound.

4. Notices. All notices pursuant to lhis Agreement shall be in writing and sent certified mail, return receipt requested. ·

5. . Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of Kansas. ·

(). Waiver. No Wl:!iver by either party to this Agreement of any right to enforce any term or condition of this Agreement, or of any breach hereof, shall be deemed a waiver of such right in the future or of any other right or remedy available under this Agreement.

7. Severability. If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions of the Agreement will remain unaffected and in force.

8. Non-Payment. Delinquent Invoices are subject to Interest of 1.5% per month on any outstanding balance, or the maximum permitted by law, whichever is less, plus all expenses of collection, including reasonable attorneys' fees and court costs.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

Signatures:

Shawnee County, Kansas DataD/st/nct Solutions

By: Signature

Print:

~· By:(\ l Signature

Print: A-HffliT D J) f2J t(f!..j Name Name

· Print: Title

Print: fV'I(l.tJ-Y' B[)..Jt'vtt.y( QeLe.lf..u..! Title

Date: Data: 0(- oy --~ I'

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·' ·-----·· ..... ·----- ---

Addendum to Contract Agreement

This document is an addendum to the ConsUlting Services section (Part II) of the Contract Agreement DataDistlnctSolutlons and the County, dated 1211112015.

Consultant Ahmed Saeed

RIGHT TO HIRE AGREEMENT:

Anticipated Start Date reo· ·· :s A-rl 12-_:~ ')o/6

The client may offer the consultant full time employment and consultant can join client in accordance with the following fee schedule:

Fee . Contract Period 3+months Flat fee of $3000 will be paid by consultantbefore joining client County.

This supersedes Parpgraph 2 of Part Ill of the Contract Agreem~nt.

Signatures:

Shawnee CountJ~J Kansas !Consultant DataDistinct Solutions

By: Signature

Print: Name

By:~-. Signature

Print: 1}-HfflA-Q {) f2 .S (-( £ rJ Name

Print: Title

Print: /Yb-v:'iQ W' fk.tS.tl-rt-6 [)erelcpnj" · · Title .

Oate: D~te: Of -o4 .-J-o( b

4

,.--

Rev. 09/2013 A1TACifMENT'fO \

SI!AWt\'EECOOOYCONTRACTC..:\ -JC \p

CONTRACTUAL PROVISIONS ATI'ACHMENT The undersigned parties agree that ·the following provisions are hereby incorpotilted into the contract to ~vhich it is attached and made a part thereof, said contract being dated the --- day of --------20_.

I. TERMS HEREIN CON'fROLLING PROVISIONS. It is expressly agreed that the tern1s of each and every provision in this .attachment shall prevail and control over the teni1s of any other conflicting provision in atiy other document relating to arid a part of the contract in which this altac}uncnt is incorporated. ·

2. AGREEMENT WJTJI KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in cmmectiori with or incident to this contract shall be litigated, ifut all, in and before a Court located in ·the State of Kansas, U.S.A., to the exclusion of the Courts of atlY other states qr co1mtry. All contractual agreements shall be subject to, governed by, ~nd construed according to the laW$ of the State of Kansas.

3. TERMINATION DUE 'fO LACK OF FUNDING API'ROl'RIATlON. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-110.1 et seq. lf, in the judgment ot the Financial Administrator, Audit-Finance Office, sufficient funds nre Jiot appropriated to continue the function perfomed in this agreement and for the payment of the charges hereunder, County may tcnninatc this agreement at the end of its current fiscal year. County agrees to give written notice of tennination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not caltse any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF l.IABU,TTY. Neither the Cotm!y of Shawnee nor any department thereof shrill hold harmless or indemnil)t any contractor for ariy liability whatsoever.

5. ANTI-:0ISCRIMINA'I'ION CLAIJSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq;) [ADA] and to not discriniinate against any person "because ofrace, religion, color, sex, disabiHty, uational origin or ancestry, or age in the admission of access to or trea:tment or employment in, its programs (lr activities; (b) to include in all solicitations or advertisements for employees; the phrase "equal opportunity employer"; .(c) to comply \Villi .the reporting requireniei1ts set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisio1\s in every subcontract or purchase order so that ·tlley ure binding upon such subc.ontractor pr vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the c.ontractor is found guilty of any violation of .such nets by the Kansas Human Rights Coinmission, such vi6Jation shail coJ\stitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that ~iolation shall co1istitute a breach of contract; (g) if (e) or (t) .occurs, the contract may be cancelled, teminated or suspended in whole or in patt by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 arc not appl icablc to a contractor who employs fe'\ver than four ctnployccs or whose contract with the County totals $5,000 or less during this tllical year.

6. AcCEPTANCE OF CONTRACT. This conttilct shall not be considered ~cccpted, apprqved or otherwise el'fective unth the required appn;>Vals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARBITRATION, DAMAGE:.'!, WARRANTir..s. NQtwithst;:mdjJ1g any language to the contrary, no interpretation shall be allowed to find ihe County has agreed .to binding arbitration, or the payment of damages or pcnl)llics upon the occurrence of a .contingency. furthef, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effeet which attempts to exclude, modifY; disclaim or otherwise attempt to limit implied warranties of merchantability and fitness ti)r a particular purpose,

8. REPRESENTATIVE'S AUTTIORITY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authori7.cd by the contractor to execute this documei1t on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RllSPONSIBILITY FOR TAXES. The County shall not be responsible for, nor indemnil)t a contractor for, any tederal, state or local taxes which niay be imposed or levied upon ihe subject matter of this contract.

l 0. fNSURANCE. 111e County shall not be required t(l purchase, qny insurance against loss or damage to any perso1ial property :to \Vhich this contract relates, nor shall this contract require the County to establish a "self-insunmce" fund to protect against any such loss or drunage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-610 I et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

VENDOR/CONTRACTOR:

By:

r'I((1Jff !5¥:/r#.Y Due tf,m;f Title:

(>1.- {)~ --kl€ Date:

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J .. Cook, Chair

Date;

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

Shawnee County Office of County Treasurer

LARRY MAH Room 101, Courthouse, Topeka, Kansas66603

Phone 785-233-8200 Ext. 5161 http:/fwww.co.shawnee.ks.us

RESOLUTION NO. 'J..bJb-4

BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY,

KANSAS sitting in regular session this 7th day of January, 2016, that the Shawnee County Treasurer

be authorized and directed to cancel the following check(s):

NAME OF VENDOR Taylor Ann Ferguson

REASON

FUND 85THOOO

Customer misplaced the check

CHECK 20024332

AMOUNT $230.83

ISSUED 12-14-2015

Also authorize there-issuance of said check(s) as follows:

NAME OF VENDOR Taylor Ann Ferguson

ATTEST:

Cynthia A. Beck, County Clerk

AMOUNT $230.83

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J. Cook, Chair

Michele A. Buhler, Vice Chair

Robert E. Archer, Member

A VIT FOR STOP P AYME:NT ON LOST w_~.....,~ ·IT K.S.A. 16-706

at

(state)

to the possession of a certain warrant issued by the Co ty. of Shawnee, State of Kansas, through the

C~unty Treasurer of said Countv. dated I L -- 20J.5_, and numbered-

c)AJ)tS)Zj-lJQin the amount. ~f $-'=[}~3=-=--=--'--"-------' and payable from the

7(1~f\11C't~fi)?C{2. fund. numbered of said County, which warrant ~s::mtdS-126/oS - ------

·cno. of fund)

was issued tOl("/b:~~on the ~ day of 0eC£1V'ber, 201S, by said

County Treasurer in payment for __ _.[Y\_--'V'--_,_\....,.w=~==--+-=5=----------

l•.FFLA....'NT further states that on or about the 1 ·~ day of~, 20 / S, said warrant

AFFIA.'NT further s+..ates that has not disposed of / 1 warrant to any other person, or persons, nor given any person or persons, any transfer, power of e ' order or other authority of any kind or nature to transfer, or dispose of the said warrant; an es that he makes this statement of the above facts, for the purpose of inducing the sa· surer to issue to this affiant a replacement wac"Tant in place of the said warrant desc · ed above.

STATE OF KANSAS ) ) SS:

COUNTY OF SRA WNEE)

..Subscribed and sworn to before me this __ _:;)::::::• c:......>.-:s.L.cd _____ day of [p c®hec 20 15 . My Co~ission Expires on the ( Q

r%L day of 11\(A ':] , 20 ...L_i_.

Please complete this form and mail to: Larry K. Mah, SHA W"'NEE COUNTY TREASURER SRA WNEE COUNTY COURTHOUSE, RM. 101 Topeka, KS 66603

NOTARY VBLIC or CO TREASURER

RECEIVED BY COU1\TTY TREASURER NAME _____________ _

DATE _________________ __

Batch ID Vendor ID Vendor Name

Q5LDC11A 0063871 FERGUSON, TAYLOR ANN

County Of Shawnee

Open Hold Distribution Detail

From 01/01/2015 to 12/23/2015

PO No. PR No. Invoice No.

INV063854

INV063854

User: RAGSDAJ - Jennifer Ragsdale Page:1 Report:AP _OHDTL_DD_TAM- AP: Open Hold Detail Report-Drill Down

Post Date GL Account Code

12/11/2015 GL 70HB719-50702

12/11/2015 GL 85TH000-50705

Check No.

AP 20024332

AP 20024332

Transaction Amount

16.67

214.16

Total for Batch Q5LDC11A: 230.83

Report Total: 230.83

12/23/2015 :Current Date 13:06:29 :Current Time

Vendor Address

0063871

TAYLOR ANN FERGUSON

6238 SW 38TH CT

TOPEKA 66610

User: HALDERCA

Report: AP _BKDOC_DD

Shawnee County

Vendor Check History Status

Check Amount

230.83

Page

Cassie Halderman

Bank ID

AP

AP: Check History Check Status-Drill Down

Check Number Check Date Check Status

20024332 12114/2015 IS

Current Date: 01/04/2016

Current Time: 12:47:55

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View Stop Payment Request Use this screen to view stop payment requests.

Checking Account

Type Stop Request

Check Numbers 20024332

Amount 230.83 USD

Payee

Reason For Stop Payment check is lost

Memo

Expiration 01/04/18

Timestamp 01/04/201612:51 (CST)

"' ' Check Numbers Status < >

Bank deposit products provided by UMB Bank n.a., Member FDIC. Equal Housing Lender

https://umbdirect.umb.com/umbdirectlandingpage/landingPage.action?selEntitlement=Banking 1/4/2016

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Office of County Clerk CYNTHIA A. BECK

785-233-8200, Ext 4155 Fax 785-291-4912 Website: http://www.snco.us

MEMORANDUM

200 SE 7th Street - Room 1 07 Topeka, Kansas 66603-3963

TO:

FROM:

Board of C~~n~ Commissioners

Cynthia A~\fe~~ County Clerk

RE: Litigation

DATE: January 4, 2016

Please acknowledge receipt of Summons in the following cases in the District Court of Shawnee County, Kansas:

CASE NO: 2015CV000884 Commissioners of Shawnee Wells Fargo Bank, N.A. County, Kansas et. al.

Wells Fargo Bank, N.A. vs. Board County, Kansas et. al.

vs. Board of County Commissioners

of County

of Shawnee

which were received in the office of the Shawnee County Clerk and forwarded to the County Counselor on this date.

Attachment

----------------------~=H=eTRONICALLY FILED 2015 Oct 01 PM 1:17

Shawn Scharenborg, KS # 24542 Michael Rupard, KS # 26954 Dustin stiles, KS # 25152 Kozeny & McCubbin, LC. (St. Louis Office) 12400 Olive Blvd., Suite 555 St. Louis, MO 63141 Phone: (314) 991-0255 Fax: (314) 567-8006 K&M File Code:WOOBYNOR

vs.

Byron K Wood (Deceased) Serve at: No Summons to Issue Bonner Springs, KS 66012-1548

CLERK OF THE SHAWNEE COUNTY DISTRICT COURT CASE NUMBER: 2015-CV-000884

Div.No. __ _

E. Ruth Wood, afkfa Emma Ruth Wood (Deceased) Serve at No Summons to Issue Bonner Springs, KS 66012-1548

The Board of County Commissioners of the County of Shawnee, Kansas Serve at: 200 E 7th Street, Room 1 07 Topeka, KS 66603

United States of America, acting through the Secretary of Housing and Urban Development Serve at 290 Federal Building 444 Southeast Quincy Street Topeka, KS 66683

And certified mail to: Serve at 5111 Main Justice Building, NW 10th and Constitution Avenue Washington , DC 20530

1111~111111111111 • K M 1 0 1 1 5 6 7 8 K M *

2

Unknown Heirs, Devisees and Legatees of E. Ruth Wood, a/k/a Emma Ruth Wood Serve at No Summons to Issue Topeka, KS 66604

Unknown Occupant Serve at 2020 SW Webster Avenue Topeka, KS 66604

Unknown Spouse of E. Ruth Wood, a/kfa/ Emma Ruth Wood Serve at 434 N. Nettleton Ave. Bonner Springs, KS 66012

Defendants.

Petition Pursuant to K.SA. Chapter 60

PETITION FOR FORECLOSURE OF MORTGAGE

COMES NOW, Plaintiff, Wells Fargo Bank, N.A, and for its cause of action against the

Defendants states as follows:

1 . Plaintiff is a corporation duly organized and existing by virtue of law.

2. Venue is proper in this District by way of the subject matter, Le., the foreclosure of a

mortgage on certain real estate located in the County of Shawnee, State of Kansas.

3. On or about January 9, 2004, Byron K. Wood (Deceased), E. Ruth Wood, a/kla Emma Ruth

Wood (Deceased) [hereinafter "Borrower(s)"] borrowed money from, executed and delivered to

Wells Fargo Home Mortgage, Inc., payable in full upon demand by lender, in the amount of all

loan advances made pursuant to its terms, together with interest as stated, an Adjustable Rate

Note, payable in monthly installments, in the original principal sum of $123,000.00, together

with interest as stated. A true and correct copy of tfle Note is attached and incorporated by

reference as if fully set forth as Exhibit 1.

4. As a part of the loan transaction and in order to secure payment of the Note, Borrower(s)

1111111111111111111 * K M 1 0 1 3 S 6 7 8 K " *

3

I

I I

//

Kurt L. James Serve at:

vs.

115 SE 7th St. Topeka, KS 66603

Debra E. James, nlk/a Debra Jenkins Serve at: 1321 NW Glick Road Topeka, KS 66615

Unknown Spouse of Debra E. James, nlk/a Debra Jenkins Serve at: 1321 NW Glick Road Topeka, KS 66615

Unknown Spouse of Kurt L. James Serve at: 115 SE 7th St. Topeka, KS 66603

Unknown Occupant Serve at: 1321 NW Glick Road Topeka, KS 66615

1111111111111 ~ 111111111111111111111~111111111111111111111~ IIIII * K M 1 0 2 7 6 8 0 3 K M *

2

Ifi\5 OEC-IW A\\:\~

Beth J. James Serve at: 4828 SW Cochise Ave. Topeka, KS 66614

State of Kansas, acting through the Department of Childrens and Famiies Serve at: Office of the Attorney General 555 South Kansas 6th Floor Topeka, KS 66603

Board of County Commissioners of Shawnee County, Kansas Serve at: 200 E 7th, Room 1 07 Topeka, KS 66603

Defendants.

Petition Pursuant to K.S.A. Chapter 60

PETITION FOR FORECLOSURE OF MORTGAGE

COMES NOW, Plaintiff, Wells Fargo Bank, N.A., and for its cause of action against the

Defendants states as follows:

1. Plaintiff is a corporation duly organized and existing by virtue of law.

2. Venue is proper in this District by way of the subject matter, i.e., the foreclosure of a

mortgage on certain real estate located in the County of Shawnee, State of Kansas.

3. On or about March 6, 2006, Kurt L. James, Debra E. James, n/kla Debra Jenkins

[hereinafter "Borrower(s)"] borrowed money from, executed and delivered to Fidelity State Bank

& Trust Co., a Note, payable in monthly installments, in the original principal sum of

$87,000.00, together with interest as stated. A true and correct copy of the Note is attached

and incorporated by reference as if fully set forth as Exhibit 1 .

4. As a part of the loan transaction and in order to secure payment of the Note, Borrower(s)

executed and delivered to Mortgage Electronic Registration Systems INC. Solely as Nominee

1111111~ Ill~ ~I ~11111111 ~11111111111111111111111111111111111111111 * K M 1 0 2 7 6 8 0 3 K M w

3

Harper, Cindy

From: Sent: To: Subject: Attachments:

Beck, Cyndi Monday, January 04, 2016 11:36 AM Harper, Cindy FW: Cox Communications - Rate Change Notification - Date Correction 2016 Rate Changes.pdf

From: Allen, Lisa (CCI-Central Region) [mailto:Lisa.AIIen@cox.com] Sent: Monday, January 04, 2016 11:29 AM Subject: Cox Communications - Rate Change Notification - Date Correction

Dear Local Franchising Authority,

This email is to inform you that effective February 3, 2016 the pricing of Cox's video services will change to reflect the increased costs of doing business. Cox also continues to evolve our service offerings to meet the increasing market demand for new products and features. As a result Cox customers will continue to get a great value with Cox's suite of services.

The primary reason for the increase in the retail price of cable television is the rising wholesale cost of television programming. Networks like CBS are charging higher fees to the cable and satellite companies that distribute their television content instead of primarily relying on advertising to generate income. While Cox absorbs as much as these price increases as possible, a portion has to be passed to the consumer.

It's important to note that, in addition to absorbing a large portion of the increased costs of programming, Cox has introduced many service enhancements within the past year. Cox continually strives to improve and evolve our services to meet the changing expectations of the marketplace, including applications such as TV Online that allows customers to watch television when and where it's convenient for them, new digital and HD programming and advanced interactive programming guide with new features.

We are in a competitive business and we work to keep our prices as low as possible. As you are aware, Cox is not the only service provider raising costs, and our retail prices remain extremely competitive in the marketplace. And Cox is proud to continue offering customer support 24 hours a day, seven days a week with our US-based care centers.

Attached is a list of our upcoming price changes. All of our customers were notified of the new prices 30 days in advance through a legal ad and will continue to receive specific notification through messages in their bills. If you have any questions, please don't hesitate to reach me at (785) 215-6727 or megan.bottenberg@cox.com.

Sincerely,

Megan Bottenberg 1

Video

Effective Date: 2/3/2016

Current New

TV Packages

Starter $21.99 $22.99

TV Economy $30.49 $31.99

TV Economy Plus $47.49 $49.99

TV Essential $70.99 $75.99

Contour TV (Advanced) $73.99 $79.99

Contour TV Preferred $83.99 $91.49

Contour TV Premier $97.99 $104.99

Contour TV Ultimate $157.99 $164.99

Flex Watch $39.99 $42.99

Hispanic Packages

Paquete Latino $34.99 $35.99

El Mix $49.99 $52.99

Super Mix $83.99 $89.99

Broadcast Surcharge $3.00 $3.00

TV Paks

Variety Pak $10.00 $11.50

Movie Pak $10.00 $11.00

Sports & Info Pak $10.00 $10.00

Sports Pak 2 $10.00 $10.00

Latino Pak $10.00 $10.00

Premiums

1 Premium $15.99 $15.99

2 Premiums $26.99 $27.99

3 Premiums $36.99 $38.99

4 Premiums $45.99 $47.99

DVR Service

2 Tuner DVR Service $11.99 $12.99

Record 6 / WH DVR Service $19.99 $19.99

Receivers $8.50 $8.50

A/0 Mirror Fee $0.00 $0.00

CSPP $6.99 $6.99

Grandfathered Ultimate Video Packages

Effective Date: 2/3/2016

Current New

Grandfathered Ultimate TV Packages

AdvTV Ult (ADVTVULT) $145.47 $156.97

AdvTV Ult w/ 4 Prem (ADVTVULT) $154.47 $165.97

Adv TV Ult4W (ADVTVULT) $159.47 $165.97

AdvTV UltW $150.47 $156.97

TO:

FROM:

DATE:

RE:

7Jl ' ;0

Office of County Clerk CYNTHIA A. BECK

785-233-8200, Ext 4155 Fax 785-291-4912 Website: http://www.snco.us

MEMORANDUM

Board~o~ty Commissioners

Cynth~ A. Beck, County Clerk

January 4, 2016

Board of County Commission minutes

200 SE 7th Street- Room 107 Topeka, Kansas 66603-3963

Please acknowledge receipt and consider approval of Board of County Commission meeting minutes for August 3, 6, 10, 13, 17, 20, 24, 27, 31 2015.

Thank you.

Shawnee County Health Agency

December 29, 2015

TO:

FROM:

Board of Commissioners Shawnee County

Allison Alejos (A_ Q,. ~~ Director - Local Health Department

Leading the Way to a Healthier Shawnee County

RE: CONSENT AGENDA- Pay Annual Maintenance Fee for KIPHS Software

Action Reguested: Approval to pay the annual maintenance fee for Kansas Integrated Public Health System (KIPHS), Inc.

The Shawnee County Health Agency- Local Health Department (LHD) utilizes KIPHS as the primary data management and billing software system. This system was implemented for use in the LHD in 2010. The KIPHS system has capability to schedule appointments, identify guarantors, list client allergies, document and update immunization histories, track vaccine inventory and medical records, produce forms, etc.

The annual maintenance fee for 2016 is $6,460.13 and funds are included in the 2016 budget to cover this expense. This maintenance fee covers the cost for licensing, unlimited telephone support, and software' updates.

AA/tnjc Encl.

Cc: Edith Matthews, SCHA Finance Officer Linda K. Ochs, Family Services Division Manager

1615 SW 8th Topeka, KS 66606 1 785.251.2000 www.shawneehealth.org

KIPHS, Inc. 400 N Woodlawn Suite #1 Wichita, KS 67208

(316)682-0900 support@kiphs.com http: //www.kiphs.com

Linda Ochs Shawnee County Health Agency 1615 w 8th Topeka, KS 66606

KIPHS, Inc.

·x, Please detach top jWrtion and return with your pavmcnt.

• Kansas PHClinic 2016 Maintenance

SHA V'JN;:.E COUNf'r

CONTRACT ~C!.Q -s?£ I b

Invoice

6,460.13 6,460.13