Board of County CommissionersAllen County, Ohio

Informational Update Meeting

July 26, 2004

OVERVIEW OF TONIGHT’S MEETING

I. Meeting ObjectiveII. History of the ProjectIII. Proposed Sewer Layout IV. Procedures for Completion of ProjectV. Cost to Property OwnersVI. Tentative Project SchedulesVII. Questions

I. Meeting Objective

This project consists of providing sewer service to approximately 92 property owners in an area consisting of Lutz Rd., Shearin Ave., Early Ave., and a portion of Berryhill Rd.

This meeting will provide for public participation on the consideration of constructing the sanitary sewer improvement.

Discussion items will include proposed sewer line locations, tentative cost for construction, and schedules.

II. History of the Project1/30/01 Informational Meeting #14/11/01 1st round of site testing 8 sites , slide

4/17/01 2nd round of site testing4/25/01 DPA Hearing #15/30/01 DPA Hearing #29/11/01 Commissioners authorize design7/24/03 County submits application for $570,000 ODOD, CDBG Competitive Water and Sewer Program, and application for $116,000 ODOD, Formula Block Grant Program.1/04 ODOD notifies County of lack of funds in the Competitive Water and Sewer Program.

Lutz Rd.

Shea

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Early

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Ber

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III. Proposed Sewer LayoutProposed Gravity Sewer

Force Main Sewer

U.S. 30

Cairo

ProjectArea

S.R.

65

Pump Station

N

IV. Procedures for Completion of Project

A. Conduct a Construction Assessment Hearing.

B. Five day wait for written objections.

C. Respond to all written objections.

E. Ten day wait for filing of all appeals to Probate Court.F. Settle all appeals.

H. Complete construction of the project.G. Proceed to the construction of the project.

1. Ohio Revised Code Chapter 6117 Assessment District:

D. Commissioners consider resolution to proceed with construction.

IV. Procedures for Completion of Project

J. Notify property owners to connect to project.

K. Certify assessments to the tax duplicate of the property owners.

I. Finalize cost of construction and mail billings to property owners.

1. Ohio Revised Code Chapter 6117 Assessment District (cont.)

IV. Procedures for Completion of Project(cont.)

2. Debt Service/Grant Funding

A. Conduct Public Hearing (CDBG requirement).B. Make application to ODOD for CDBG, Competitive Sewer and Water Program funding. C. Bid construction of project.

D. Begin construction of project.

F. Complete construction of project.G. Notification to property owners for connection to

project.

E. Begin application process for LMI connection assistance.

V. Cost to Property Owners

A. DPA (Detailed Planning Assessment) - Complete1A. Construction - ORC 6117 Assessment District:

B. CA (Construction Assessment)

CA – 20 year assessment with interest:Construction Cost $1,007,573.00Engineering (Administrative and Inspection) $ 65,700.00Interest during construction $ 15,000.00Miscellaneous (Easements, Permits, etc.) $ 21,000.00Contingency (5% Construction Cost) $ 50,000.00Bond Issuance (Legal) $ 7,000.00Total CA cost $ 1,166,273.00Principal Estimated CA = $1,116,273.00 divided by 92 households

= $12,676.88 per household

V. Cost to Property Owners (cont.)1B. Construction – Debt Service/Grant Funding:

Total Project Cost = $1,166,273

Less $500,000 ODOD,CDBG Assistance

Less $100,000 CDBG Formula Assistance

Less $75,000 County Assistance

Debt Service Balance = $491,273

Principal Debt Service Charge per House

$491,273 ÷ 92 households = $5,339.93 per house

Monthly Debt Service Charge per House

$34.95

V. Cost to Property Owners (cont.)

B. Once a property owner has connected to the sewer line he or she can will receive a quarterly sewer bill. The breakdown of the County rates are listed below:

Month’s Billed Billing Date Due Date CostJan-Feb-Mar May June $75.00

Apr-May-June Aug Sept $75.00July-Aug-Sept Nov Dec $75.00Oct-Nov-Dec Feb March $75.00

A. Abandonment of existing private sewage system/tanks and installation of a sanitary sewer lateral to the project. Approximate Cost - $1,000. Grant funding to cover this cost may be available for LMI customers.

2. Miscellaneous Non-Assessed Cost to Property Owners

V. Cost to Property Owners (cont.)Summary of Cost to Property Owners

1A. Construction - ORC 6117 Assessment District:

• Principal Estimated CA = $12,676.88 per household• Abandonment of existing private sewage system/tanks and installation of a sanitary sewer lateral to the project. Approximate Cost - $1,000.• Once a property owner has connected to the sewer line he or she can

will receive a quarterly $75 sewer bill.

1B. Construction – Debt Service/Grant Funding:• Principal Debt Service = $5,339.93 per household• Abandonment of existing private sewage system/tanks and installation of a sanitary sewer lateral to the project. Approximate Cost - $1,000.• Once a property owner has connected to the sewer line he or she can

will receive a quarterly $75 sewer bill.

VI. Tentative Project ScheduleDebt Service/Grant Assessment

Info. Mtg./CDBG Hearing July 26, 2004 July 26, 2004

CA Hearing NA September 29, 2004

Bid Project January 2005 December 1, 2004

Begin Construction March 2005 February 2005

Complete Construction September 2005 August 2005

Project Wrap-Up Mtg. October 2005 August 2005

Principal Debt Service Billing November 2005 NA

Begin Monthly Debt Service January 2006 NA

Assessment Billing NA August 2005

Tax Certification NA September 2005

VII. Questions