Austin Yacht Club 5906 Beacon Drive Austin, TX 78734-1428 (512) 266-1336

BOARD OF DIRECTOR’S MEETING Date: August 24, 2017

MOTION NAME OF BOARD MEMBER: ___Chris Thompson____________ BOARD POSITION: ___Buildings & Grounds Commander______

□ I MOVE TO: X I MOVE THAT: The Board approve up to $1,000 to replace the failing phone system BACKGROUND/PURPOSE OF MOTION: Phone problems have been rampant this year and service from existing provider has not been acceptable. The VOIP operates over the web and provides all the functionality that we could ever need. Gate control relay and remote user access are included. Four handsets have $100 each rebate so the net hardware installation cost is under $400. NAME OF PERSON(S) WHO WILL CARRY OUT THE MOTION: Jackie Wheeless, Chris Thompson AMOUNT REQUESTED: $1,000 IS THIS AN OPERATING EXPENSE OR CAPITAL EXPENDITURE? □Operating Expense Line Item ____ X Capital Expenditure IS THE AMOUNT INCLUDED IN THE 2017 BUDGET? □ Yes X No HAVE/WILL MULTIPLE BIDS BE OBTAINED? X Yes □ No

Quote: CQ00347438Period: 12 months

Thank you for the opportunity to earn your business.8x8 now offers Polycom VVX video phones for point to point video calls when used on 8x8 Virtual Office service.

Customer Details

Date Quote Expires Sales Agent Bill To

August 1, 2017 August 31, 2017 John Rebeiro Austin Yacht Club

5906 BEACON DR

AUSTIN,  TX 78734

USA

4089121911

Quote Summary

Location Subtotal Shipping Taxes CurrentCharges

#1 Service At: 5906 BEACON DR AUSTIN, TX, USA 78734-1428:Ship To Same as Service address

$ 648.93 $ 22.70 $ 94.17 $ 765.80

Total $ 648.93 $ 22.70 $ 94.17 $ 765.80

Quote Details

Location 1 : 5906 BEACON DR AUSTIN, TX, USA 78734-1428

Contact Details :

Contact Name : Chris Thompson Email : goboatin@gmail.com Phone : 5125603456

Items Qty Unit Price Current Recurring

Virtual Number

Calling Plan Type: VO

1 $ 4.99 $ 4.99 $ 4.99

Activation Charges 1 $ 0.00 $ 0.00

Note: Local Number

Auto Attendant

Items Qty Unit Price Current Recurring

In The Cloud Bundle 4 $ 25.00 $ 100.00 $ 100.00

Activation Charges 4 $ 0.00 $ 0.00

Polycom VVX 401 4 $ 123.99 $ 495.96

Note: 30 Day Money Back Guarantee

Electronic Fax

Call recording

Virtual Meeting

Auto Attendant

Extension Dialing

Message/Music on Hold

Ring Groups

Unlimited Calling

Direct Phone Number

Personalized Voicemail

Voicemail to Email

Conference Bridge

Caller ID with Name

Call Waiting

Caller ID Blocking

Call Transfers

Call Park

3-Way Calling

Advanced Call Forwarding

Group Intercom Paging

Android, iPhone, iPad app

Outlook Integration

Please go to this web page to obtain your rebate information

https://business.8x8.com/in-the-cloud-rebates.html

IP Phone Basic Extension 1 $ 7.99 $ 7.99 $ 7.99

Activation Charges 1 $ 0.00 $ 0.00

Cisco SPA 122 ATA 1 $ 39.99 $ 39.99

Virtual Office Mobile 1 $ 0.00 $ 0.00 $ 0.00

Note: Door Buzzer

Items Qty Unit Price Current Recurring

VO Assisted Deployment 1 $ 0.00 $ 0.00

Note: VO Assisted Deployment

8x8 Implementation Coordinator will walk the customer administrator through deployment steps and show the customer how to deploy. 8x8

will direct customer to perform their own system configuration and testing.

Subtotal $ 648.93 $ 112.98

Shipping : Ground 4 - Delivery Estimate: August 10, 2017 $ 22.70

E911 Service Fee $ 9.95 $ 9.95

E911 Surcharge $ 2.50 $ 2.50

Regulatory Recovery Fee 3 $ 15.00 $ 15.00

Texas State and Local Tax $ 56.20 $ 10.11

Universal Service Surcharge $ 10.52 $ 10.52

Total Taxes and Fees 2 $ 94.17 $ 48.08

Location Total $ 765.80 $ 161.06

Grand Total $ 765.80

Total Monthly Dues 1 $ 161.06

1) Monthly recurring charge includes estimated taxes.2) Taxes & Fees are based on Service Address and may change on receipt of full address details. They include government

fees and taxes that we collect and are required by federal, state, province or local law to remit to the appropriategovernmental entity (including, but not limited to, sales, use, excise, public utility, and E911). This section may alsoinclude certain fees and costs incurred by us as a result of providing service, such as universal service fees (USF). We electto collect them in order to recover or help defray the costs we incur. These fees, and what is included in the fees, may varyby locale and may change from time to time without notice. Please note that equipment taxes will be calculated based onShipping Address.

3) We collect the Regulatory Recovery Fee to recover some of the costs we incur to comply with local, state and federalgovernmental mandates and programs, including, but not limited to, E911, local number portability and number pooling.We may impose the fee whether or not the benefits of any or all of these mandates and programs are available to you inyour location.

4) Note that ship time will adjust according to when the order is actually placed.5) The Pricing in this quote is pending authorization by 8x8.

Note: Initial billing occurs when you place your order. Subsequent monthly billing occurs on the second dayof each month. Automatic credit card payments are also processed on the second day of each month.

PROPOSALDATE

7/18/2017

NAME / ADDRESS

Austin Yacht Club5906 Beacon Dr.Austin, TX 78734

Petra Comm Inc.

P.O. Box 200255Mbx 275Austin, TX 78720

SIGNATURE _____________________________________

Acceptance of Proposal The specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Please sign proposal and email. Material will be delivered. First payment for material requested to begin work. Second payment requested with rough cabling installed. Final payment requested upon completion of the work.

TOTAL

Subtotal

ITEM DESCRIPTION QTY COST TOTAL

NEC-1100010 NEC-SL1100 KEY SERVICE UNIT/ CPU 1 695.00 695.00TNEC-1100112 NEC-SL1100 2 PORT INMAIL FLASH 1 599.00 599.00TNEC-1100061 NEC SL1100 12 BUTTON TELEPHONE 4 149.00 596.00TINSTALL INSTALLATION OF EQUIPMENT LISTED 1 645.00 645.00T

INCLUDES INSTALLATION OF FOUR TELEPHONESETS AND FOUR TRUNKS/ LINESPROGRAMMING, TRAINING AND FIVE YEARPRODUCT AND LABOR WARRANTYTexas Sales Tax 8.25% 209.14

$2,744.14

$2,535.00