MARY WASHINGTON ELDERSTUDYBOARD OF DIRECTORS MEETING (BOD)

UMW STAFFORD CAMPUS, SOUTH BUILDINGROOM 210 ON JUNE 7, 2017

The Mary Washington ElderStudy (ES) Board of Directors Meeting was held in the UMW Stafford Campus South Building, Room 210, on June 7, 2017. There were 13 people in attendance. President Jack Allison called the meeting to order at 10:00 a.m. Jack welcomed attendees, guests and new members. We had a quorum.

Chuck Watkins approved the minutes of the March 8, 2017 Board Meeting and Chuck Johnson seconded the motion.

STANDING COMMITTEE REPORTS

Administration Committee (AC), Barbara Barrett (see first attachment)

Curriculum Committee (CC), Chuck Johnson (see attachment B)

Membership Committee (MC), Donna Lewis (see attachment C)

TREASURERS REPORT, Bryn, see attachment D

Reviewed and approved by Chuck Watkins and seconded by Joan Bitely.

OLD BUSINESS:

No news on LLC classroom, no contact from UMW about the occupancy limit. Some ideas were, getting a second screen and extra seating. Possible removal of some of the tables to make room for seating.

NEW BUSINESS:

ES Sponsorship of Civil Discourse Forum. We either had a no answer or a negative answer.

Election of Officers: President Jack Allison, Vice-President Joan Bitely, and Treasurer Bryn Pavek.

Kay McKinney has stepped up to be the new Secretary, replacing Peggy Verdine. Thanks Kay!

Chairpersons: Curriculum Chair, Chuck Johnson (Joe Alfred as backup), Admin Chair, John Thompson, Membership Chair, Donna Lewis.

Budget was approved by BOD

25th Anniversary. Peggy Johnson and Peggy Gratz are good resources for planning this event. U.S. flag purchase was discussed.

One time increase of BLS scholarship to $2500 was discussed. Joan Bitely would like to have an introduction of candidates before one of our

classes. This would be after the February newsletter, but before the election. It would give another way to introduce the candidates. The 1st week of February candidates bios are included in the newsletter.

Chuck Block proposed removing all of the tables with the exception of the first three rows. This should be done before our first class session in the fall.

Meeting concluded at 11:40.

OPEN FORUM: None

ANNOUNCEMENT:

Next Board Meeting, September 6, 2017, 10:00-12:00 in the ElderStudy classroom.

Peggy A Verdine, Secretary Date Approves: September 6, 2017

Appendix B

BOARD OF DIRECTORS MEETINGJUNE 7, 7

CURRICULUM INPUT

The sp i g se este is histo , a d hopefull , the Elde Stud e e ship fou d ou sessio s edu atio al a d sti ulati g. I do ot ha e a fi al ou t o the total u e of atte dees ut ill p o ide the u e to the Boa d P eside t fo t a s itti g to ou UMW liaiso .

The Cu i ulu Co ittee CC is putti g the fi al tou hes o the fall s hedule, a d e ha e fo t p og a s s heduled, i additio to ou fou ook lu eeti gs. Agai , I a al a s a azed o ho ou o ittee e e s, se este afte se este , a e a le to o e up ith all the fas i ati g p og a s.

Budget ise, e a e i e elle t shape. I do t ha e the fi al udget u e s fo the sp i g se este , ut e see to e lose to ou p oje ted sp i g e pe ditu es of $ .

Wo ki g ith the Me e ship Co ittee, e ha e pla ed a o e hou sessio just p io to the Ge e al Me e ship Meeti g s heduled fo O to e , . P ofesso L Ri ha dso , f o the U i e sit , ill gi e a p ese tatio o Net o ki g. Hopefull , ha i g a p og a

efo e the s heduled Ge e al Me e ship Meeti g ill i ease atte da e at the eeti g. I a ti ipatio that this o ept ill o k, I a o ki g o a si ila p og a fo ou sp i g Ge e al Me e ship Meeti g. I ha e ee i o espo de e ith D . Wa la d Ma ks p e iousl a Elde Stud e e a d a u e t a ti e ph si ia , ho fo uses o ge iat i

edi i e ho ill talk o health a e fo se io itize s.

O e issue that e a e u e tl o ki g i ol es the fa t the u i e sit o lo ge has a se u it pe so i f o t, a d this pe so had o all ope ed up ou lass oo fo ou sessio s. Co se ue tl , Elde Stud pe so el ill ha e to pe fo this fu tio , a d at this ju tu e ou pla is to ha e a e e of the CC o a othe olu tee a i e i utes ea l to ope up the oo a d get the AV up a d o ki g. We ill eed p o a l si olu tee s ho ould ea h ope the oo o a o e o t i e a o th asis.

Just as a heads up, I ha e s heduled hip epla e e t su ge fo August , . I ill p o a l eed the se o d o e do e i No e e . I ot su e hat i pa t that ill ha e o Elde Stud duties, ut I ill e u a le to atte d the August Cu i ulu Co ittee

eeti g. Fo tu atel , Joe Alf ed is ali e a d ell, a d a tuall has the iti al ole i putti g togethe the s hedule. U fo tu atel , I o t e the e to p a ti e di tato ial skills.

Joe Alf ed has do e so e esea h fo usi g o the a ious topi s e p ese t at ou sessio s. The details a e as follo s:

fall sp i g fall sp i g TOTAL

Tou s & Off Site P og a s E te tai e tUMW, F ede i ks u g & Vi gi ia HistoBook G oup I te atio al & Do esti Politi s Milita Histo UMW Galle Tou s Pla Dis ussio s STEMGo e e tMedi al Issues Religio Lite atu eI e tio & I o atioFoodE o o i sHisto i al Pe so alities Ge e al Topi sGe e al Topi s

As a fi al ite , I a t to gi e the oa d a i itial heads up. I thi k it is a out ti e that I a ked out of ei g CC hai pe so . I ha e ee at it fo ea l ea s, a d it is a out

ti e so eo e had the oppo tu it to get i ol ed. It is pla to help o k the sp i g s hedule, ut esig f o the o ittee effe ti e Ja , . Joe Alf ed has

ag eed to take o e as the o ittee hai pe so as ell as o ti ue as the data ase a age , hi h is he e the eall hea o k fo the o ittee is do e. E e afte I

esig , it ould e pla to o ti ue to help Joe ith a agi g the data ase a d assist i o ittee issues.

Chu k Joh so , Chai pe soCu i ulu Co ittee

Appendix C

Membership Committee

Report to the

Board of Directors

June, 2017

The Membership Committee has been busy spreading the word about ElderStudy to various organizations in the area and will have a presence at the Expo on Aging in June. We were happy to report a membership of 300 this year.

The Spring Luncheon was a success. We received many compliments on the venue and entertainment, not to mention the social time and the delicious food.

The Membership Committee will be revising the message on the ElderStudy phone to reflect only an opportunity to leave a message. The Curriculum Committee will no longer use this service to notify of schedule changes.

Members may now begin to register for the 2017-18 year. There has been no increase in dues. Returning members who register by September 9 may do so at the discounted rate. (See online form.)

The deadline for submissions for the August newsletter is July 20. Please have all input to Dottie Meyers by that time.

In conjunction with the Curriculum Committee, the Membership Committee will be sponsoring an abbreviated (1 hour) session to accompany the October General Membership meeting.

The membership will be celebrating our 25th anniversary in 2017-18. If you are interested in serving on a planning committee or contributing ideas please contact Donna Lewis at 571-259-6097.

Respectfully Submitted

Donna Lewis

Membership Committee Chairperson

Appendix DTreasurers Report to the Board of Directors

June 7, 2017

Two financial reports are presented to the Board for approval. The Operations Report #8 reflects program income and expenditures for the current Year to Date (YTD) (September 1, 2017 thru May 31, 2017) and compares the approved budget to the Year to Date budget. Funds are sufficient to meet planned expenditures.

The Quarterly Balance Sheet shows all Assets (funds) and Liabilities (expenses or to be determined expenses) for the organization as of the Third Quarter, September 1, 2017 through May 31, 2017. The ElderStudy membership is at 300 for this year.

The Administrative Committee will present the proposed fees, recommended Budget and recommended grants in their report.

Respectfully submitted,

Bryn Pavek, Treasurer