board of education meeting owego apalachin central … · mr. chartrand stated we are losing...

BOARD OF EDUCATION MEETING Owego Apalachin Central School District

AGENDA

April 11, 2013 OFA LGI

6:30 PM Executive Session 7:00 PM Regular Session

I. CALL TO ORDER II. ROLL CALL III. ADOPTION OF THE AGENDA IV. CONSIDERATION OF THE NEED FOR EXECUTIVE SESSION

A. Committee on Special Education Placement Recommendations (30) B. Committee on Special Education 504 Accommodation Plans (7) C. Committee on PreSchool Special Education Placement Recommendations (7)

V. PUBLIC FORUM A. Recognition of Visitors VI. CONSENT AGENDA

A. Approval of Minutes of Previous Meetings

1. March 21, 2013 Board Meeting

B. Consent Business

1. Personnel

a) Retirements (1) Marilyn Randesi – Clerk Typist - OFA (2) Susan Anderson – Art Teacher – OAMS (3) Kelly Whittemore – Bus Driver (4) Denise Huson – Librarian – OES (5) Sharlee Montague – Elementary Teacher – OES (6) Patricia Gage – Bus Driver

b) Resignations

(1) Patricia Murphy – Bus Driver (2) Katie Spatola – Teaching Assistant/AES

c) Appointments

(1) Christian Steidle - Lifeguard

(2) Rebeka VanVleet - Lifeguard (3) Anya Vining - Lifeguard (4) Megan Smetana - Lifeguard (5) Dylan Richmond – Lifeguard (6) Samantha Kuchinski – Lifeguard (7) Patricia Murphy – Substitute Teacher Aide (8) Travis Morato – Computer Maintenance Technician (9) Kimberly Findley – Food Service Helper (10)Patricia Burcz – Food Service Helper

d) Tenure Appointments

2. District Facilities

a) School Bus Rental – Camp Ahwaga b) School Bus Rental – Club Positive

3. Special Needs

a) Committee on Special Education Placement Recommendations b) Committee on Special Education 504 Accommodation Plans

c) Committee on PreSchool Special Education Placement Recommendations VII. PRESIDENT’S REPORT VIII. SUPERINTENDENT’S REPORT

A. Liberty Partnership – Leah French & Heath Georgia B. Rebuilding OACSD C. Library Proposition RE: Local Tax Support (Apalachin & Coburn Libraries)

IX. DISTRICT BUSINESS

A. 2013-14 District Budget B. Bus Replacement C. BOCES Trustee Ballot & Administrative Budget Resolutions

X. PUBLIC COMMENTS (2 min. limit per person, please) X. BOARD COMMITTEE REPORTS

A. Student Liaison to the Board of Education – Kyle Shuey XII. DISTRICT COMMITTEE OF THE WHOLE XIII. ACTION ITEM SUMMARY XIV. CONSIDERATION OF THE NEED FOR EXECUTIVE SESSION XV. ADJOURNMENT

OWEGO APALACHIN CENTRAL SCHOOL DISTRICT OWEGO, NEW YORK

April 11, 2013

MOTION IN SUPPORT OF CONSENT AGENDA

RESOLVED, that the minutes of the March 21, 2013 Regular Board meeting be approved as presented;

AND BE IT FURTHER RESOLVED that the Retirements, Resignations, Appointments and Tenure Approvals be approved according to Schedule A; that the School Bus Rental – Camp Ahwaga be approved according to Schedule B; that the School Bus Rental – Club Positive be approved according to Schedule C; that the Committee on Special Education Placement Recommendations be approved according to Schedule D; that the Committee on Special Education 504 Accommodation Plans be approved according to Schedule E; and that the Committee on Preschool Special Education Placement Recommendations be approved according to Schedule F.

BOARD OF EDUCATION MINUTES

BOARD OF EDUCATION OWEGO APALACHIN CENTRAL SCHOOL DISTRICT

Owego, NY 13827

MINUTESMarch 21, 2013

The Owego Apalachin Board of Education held a Regular Meeting at the Owego Free Academy, 1 Sheldon Guile Blvd., Owego, NY, on Thursday, March 21, 2013.

I. CALL TO ORDER

President Barton called the meeting to order at 6:30 PM

II. ROLL CALL Members Present: Mr. David Barton Mrs. Linda Frisbie Mr. Gene Cvik Mrs. Rebecca Goodrich Mr. Lee Dunham Mr. John Gatto

Members Absent: Mr. John Crosby

Others Present: Mr. Bernie Dolan Mr. Bob Farrell Mr. Randy Pryor Mr. Ken Francisco Mrs. Laurie McKeveny Mr. Tom Comerford Mr. Andy Buchsbaum Mr. Tony Clark Mr. Tom Beatty Mr. Heath Georgia Mrs. Michaele Heierman Mr. Stephen Jensen Mr. Joe Dicosimo Mrs. Terry Bennett Mr. Joe Chartrand Mrs. Marion Chartrand Mr. Jerry Jones Mr. Jim Miller Mr. Dave Churchman Mrs. Laurie Churchman Ms. Candy Sweppenheiser Mrs. Pat Wolfe Odyssey of the Mind Team

Dr. William Russell, Superintendent, and Mrs. Marcy Hill, Clerk of the Board, were also present.

III. ADOPTION OF THE AGENDA

A motion was made by Mr. Gene Cvik and seconded by Mrs. Becky Goodrich that the Board of Education adopt the agenda of the meeting.

Ayes: 6 Nayes: 0 Carried (Barton- Aye; Cvik-Aye; Dunham-Aye; Goodrich –Aye; Gatto-Aye; Frisbie-Aye)


IV. CONSIDERATION FOR THE NEED OF EXECUTIVE SESSION

A motion was made by Mrs. Linda Frisbie and seconded by Mr. Gene Cvik to convene into Executive Session.


A motion was made by Mrs. Becky Goodrich and seconded by Mr. Lee Dunham to convene into Regular Session.


The Board reconvened into Regular Session at 7:10 PM.

Mr. Barton stated that there was not a need for a second executive session.

V. PUBLIC FORUM

NONE

VI. CONSENT AGENDA

A motion was made by Mr. Gene Cvik and seconded by Mrs. Becky Goodrich that the Board of Education adopt the following resolution:

RESOLVED, that the minutes of the March 7, 2013, Regular Board Meeting, be approved as presented;

AND BE IT FURTHER RESOLVED that the Resignations, Appointments and Change in Classification be approved according to Schedule A; that the February Treasurer’s Report and Budget Transfer be approved according to Schedule B; that the Disposal of Computer Equipment be approved according to Schedule C; that the Committee on Special Education Placement Recommendations be approved according to Schedule D; that the Committee on Special Education 504 Accommodation Plans be approved according to Schedule E; and that the Committee on Preschool Special Education Placement Recommendations be approved according to Schedule F


VII. PRESIDENT'S REPORT None


VIII. SUPERINTENDENT’S REPORT

Odyssey of the Mind - Mrs. Wolfe Mrs. Wolfe introduced her team. She gave a recap of the weekend’s events and what the students did to earn the 1st place trophy. They will compete in Michigan for the finals.

Rebuilding OACSD – Dr. RussellThis past week we have presented the design of our new buildings to the staff and public. There has been a uniform excitement with these presentations. The elementary school is going to be terrific. We are continuing to move forward on our design work, and we will proceed with speed to meet our schedule. SED has been reviewing the plans for demolition for the elementary school. We will be going out to bid tomorrow for the demolition. By mid-to-late April we hope to have this bid awarded. At this time, our deadline has been moved back to late spring 2015. Therefore, the 2015-2016 school year will be the first classes in the school.

IX. DISTRICT BUSINESS

2013-2014 Budget Presentation – Dr. Russell Dr. Russell shared the budget development goals. He then gave an overview of the 2013-2014 school year budget. The total budget increase is 3.65%. The property tax levy increase limit is 1.59% - the state limit.

Dr. Russell shared the changes from NYS. He also discussed the revenue side of the budget. The use of health consortium refund was discussed in detail. We are getting a significant increase in refund this year due to our experience rating; we will continue to obtain a refund; however it will not be this large in the future. The use of reserves was also discussed.

The complete presentation will be added to the website.

The Board commended Dr. Russell and the administrative team on a job well done. Mrs. Frisbie stated, “this is a lot of information to pour over.” Mr. Cvik reminded the Board about the use of fund balance and reserves.

X. PUBLIC COMMENTS

Mr. Ives, Owego, NYMr. Ives commented on the state budget and the comptrollers and the state retirement fund plan.

Mr. Jones, Owego, NY Q. The charts (in the presentation) show our tax levy flat for several years; that’s fine, but what would it look like if the tax payer base was shown? A. Equalization rates, actual value increase/decrease, can cause a number of scenarios


and we won’t see these numbers until August.

Mr. Chartrand, Owego, NY Mr. Chartrand stated we are losing properties; the taxes are still going up, and we see properties going off the roles. Keep what you need to run the schools; you are doing a good job; smooth things out; take in consideration, if we get more state aid, to give more to the tax payers. “I think you are doing good job.”

Mr. Chartrand stated he attended the presentation for the new elementary school. He was very impressed; however, he will still continue to disagree about size, but was impressed with design (ie:, family rooms, outdoor classrooms).

He then again reiterated that he hoped the Board would consider that, if we received any additional money from state, that it would be put toward the tax levy to help the tax payers with their share of taxes.

XI. BOARD COMMITTEE REPORTS

Student Representative – Mr. Kyle Shuey. The OFA Music Dessert Concert will be held on March 27th in the OFA Café. The Student Council will host a dance on April 13th

;it will be a whiteout/black-light theme.

XII. COMMITTEE OF THE WHOLE

OFA – Congratulations to Martha Wolfe and Lauren Dewey-Wright for making the All Eastern Competition in Hartford, CT – Good Luck! The SLO post-assessment schedule is being worked on. OAMS – Spring dance will be on 3/22. Also, the Science Fair will be held next Wednesday, March 27th. The balloon launch was successfully held last Friday. The balloon traveled to Beach Lake, Pa; there are photos from the launch on the website.AES – Open House will be held. AES students will participate in the Math-a-lon this weekend at Waverly High School. OES – The Spring fling was held - Pipe band/Irish dancers performed. Approximately 75% of the OES families attended Open House. OES fifth graders will also participate in the Math-a-lon this weekend. The annual Day of Caring will be held on Thursday, March 28th.Athletics – Weather hasn’t been conducive for sports. Spring sports teams are participating in the Impact baseline testing. Congratulation to Jordan Spears. Mr. Buchsbaum also wanted to make a comment as parent. His son is in Kindergarten, and they are amazed by the literacy program at our school. His son is excited when he comes home and looks forward to doing reading and research on the computer.

Mr. Chartrand commented on the lights being on last night at Owego Elementary; Mr. Clark will look into this.

XIII. CONSIDERATION OF THE NEED FOR EXECUTIVE SESSION


There is not a need for another executive session.

XIV ADJOURNMENT

A motion was made by Mr. Gene Cvik and seconded by Mrs. Linda Frisbie that the Board of Education adjourn.


President Barton adjourned the meeting at 9:15 PM. Respectfully submitted,

Marcy Hill, Clerk Board of Education

OWEGO APALACHIN CENTRAL SCHOOL DISTRICT Owego, New York

April 25, 2013

TOPIC: School Bus Rental – Club Positive

BOARD ACTION REQUESTED: Authorization by the Board of Education to allow the use of district buses to provide transportation for Club Positive for Summer 2013 trips. * Pending receipt of insurance documentation*

COMMENT: There will be no cost to the district, as Club Positive will reimburse the District for the expenses associated with the transportation.

PREPARED BY: Anthony Quaranta Supervisor of Transportation

PROCESSED BY: Bernard C. Dolan, Jr. Associate Superintendent

RECOMMENDED BY: Dr. William Russell Superintendent of Schools

My name is Debbie Taft and I am the Site Director for Club Positive Childcare Center. I am writing this letter to request the use of the Owego Apalachin School buses for our field trips during our summer program. There will be no cost to the school district, as I will be working with Tony Quarenta on the prices we will need to pay for the use of bus for any trip we take.

Thank you,

Debbie Taft Site Director for Club Positive Tioga County Boys & Girls Club 201 Erie St. Owego, NY 13827 Phone 607-239-1382 Fax 607-687-5281 www.tiogabgca.org

April 2013

Re: Vehicle Replacement Schedule

Several years prior to my becoming the supervisor, OACSD implemented a regular replacement schedule of its school buses. This was done as a proactive step because the fleet is too large to consider replacing all at once as the burden would be too costly for the taxpayers. The schedule recognizes that the fleet needs to be updated on a regular basis to keep current with safety, technology, and the NYS DOT changes, thus preventing costs from becoming prohibitive to maintaining an older fleet. The board adopted policy 8400-R (5/26/05) recommending that the life of a school bus be 10 years, which correlates with what NYS DOT expects as the useful life of a school bus. Currently, this setup should allow us to buy about 4.2 buses per year.

We would like to go an eight year replacement cycle because today’s buses get better fuel mileage, produce fewer emissions than ever before and will lower our maintenance costs making our operation that much more efficient. We also purchase extended warranties on the engines that are for 10 years or 200,000 miles. Going to an eight year replacement cycle would keep us below this warranty but would require us to purchase 5.2 buses per year.

Currently the life cycle of a school bus goes something like this. A new bus is put on a regular route, after about 8 years, it is replaced and goes to the spare line. After about 2 or 3 years as a spare bus, it will go to maintenance or be sold at auction. Under an 8 year replacement, we would like to keep the buses on regular routes for about 6 years and then move them to the spare line and then move them to maintenance, if needed.

As of February 7, 2013, our fleet looked liked this:

Regular Route Buses Bus # Year Miles Bus # Year Miles

210 2001 121,980 241 2008 95,395 225 2004 139,995 243 2009 59,738 230 2005 112,246 244 2009 57,122 231 2006 131,351 245 2009 68,713 232 2006 121,258 246 2009 91,719 233 2006 115,102 247 2010 88,839 234 2007 118,869 248 2010 50,012 235 2007 104,214 249 2010 68,813 236 2007 120,026 250 2010 61,146 237 2007 108,601 251 2010 52,083 238 2007 105,224 253 2011 42,550 239 2008 96,859 254 2011 33,340 240 2008 92,554 255 2011 33,705

256 2011 59,425 257 2013 4,481 258 2013 3,716 259 2013 4,515 260 2013 5,077

Spare Buses Bus # Year Miles Bus # Year Miles

215 2002 151,323 227 2005 124,529 219 2002 152,865 228 2005 123,395 220 2002 161,862 229 2005 117,618 221 2002 145,915 242 2008 94,448 223 2004 152,348 SW9 2002 93,578 224 2004 150,575 252 2009 56,386 226 2004 163,235

Spare buses are used when the regular route buses are in for service, inspection or have a mechanical defect. They are also used when a regular route bus is on a field trip or sports trip and we have to transport children on their regular route. Consequently, a number of our spare buses are running daily transporting children. For these reasons, even the spare buses must meet the strict guidelines of NYS DOT and without a regular replacement schedule it won’t be cost effective to meet those guidelines.

At this time, the buses we are planning on sending to maintenance or to auction this year are: 210, 215, 219, and 220. These buses are older generation vehicles that get less miles per gallon and due to age, these vehicles are also experiencing rust issues. With age, the buses structural integrity becomes compromised due to road salt and road conditions.Once this starts to happen, NYSDOT pays close attention to see if it becomes a safety issue for the students. It is labor intensive to keep rust at bay.

At this time, the buses we are planning on sending to the spare line are: 225, 231, and 234. These buses will be good spare buses and should provide several more years of service.

There are additional reasons to stay on a regular replacement cycle. Newer buses are engineered to incorporate advanced safety and technology features into them such as anti-lock brakes and computerized traction control. These and many other safety features make the newer buses safer for the driver, the general public, and the children we transport. Newer buses get better fuel mileage and are ‘cleaner burning’ putting less emissions and particulate matter into the air, which have been linked to asthma and other health related issues. Maintenance costs for the transportation department are lower

because of the implementation of newer buses. OACSD continues to benefit from the retired student transportation buses, by utilizing them as maintenance department vehicles for an additional 4-5 years. As maintenance vehicles, these buses are plowing snow; spreading salt, carrying mowers and miscellaneous items in the box truck and are rolling workshops for the maintenance mechanics. They even made one into a dump truck.

Our business requires the highest levels of dependability and safety to maintain tight costs and effective scheduling while we transport our children, ‘our precious cargo’. A regular replacement of vehicles is an integral part of making this happen.

board of education meeting owego apalachin central … · mr. chartrand stated we are losing...

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