board of trustees meeting - illinois central college€¦ · 14/12/2017 · 1 icc board of...

Board of

Trustees Meeting

December 14, 2017

TABLE OF CONTENTS

Agenda ............................................................................................. 3 Executive Summary .......................................................................... 5 Minutes ............................................................................................. 7 Personnel Recommendations ........................................................... 21 Purchase Report ............................................................................... 23 Treasurer’s Report ............................................................................ 31 Bill Summary and Conference & Meeting Expenses......................... 59 Faculty Seniority List ......................................................................... 67 Informational Item ............................................................................. 72 Board Budget .................................................................................... 86

REGULAR MEETING NOTICE AND AGENDA

1.0 Convening the Meeting 1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Roll Call 1.4 Motion to Allow Trustee Mackaman to Attend the December 14, 2017, Meeting by Electronic Means (He is absent due to work responsibilities and provided advanced notice) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call 1.5 Hearing of Citizens

Visiting groups or individuals wishing to be heard concerning matters which lie within the scope of the Board’s duties and responsibilities shall submit a written request to the Board Secretary indicating the topic or topics to be discussed prior to the public Board of Trustees meeting. Presentations are limited to 10 minutes.

1.6 Statement of Conflict of Interest

2.0 Consent Agenda Any one Trustee may remove an item from consent consideration by requesting the Chair to do so. Items removed will be discussed and voted upon individually immediately following passage of the remaining items on the Consent Agenda. 2.1 Minutes of the Open Session of the Special Board Retreat on November 16, 2017;

Minutes of the Open Session of the Regular Monthly Meeting on November 16, 2017, Minutes of the Closed Session of the Regular Monthly Meeting on November 16, 2017, and Minutes of the Open Session of the Special Meeting on December 4, 2017

2.2 Personnel Recommendations 2.3 Purchase Recommendations 2.4 Treasurer’s Report for November 2017 2.5 Approval of the Monthly Bills for November 1-30, 2017, including Conference and Meeting Expenses 2.6 Faculty Seniority List

3.0 Board of Trustees Chair Report 3.1Announcements (Diane Lamb, Chair) 3.2 ICCTA/ACCT Report (Diane Lamb, Chair) – No report 3.3 Legislative Committee Report (Michael Everett) – No Report 3.4 Student Trustee Report (Isaac Jones)

4.0 President’s Report 4.1 Student Success Report—HLC Accreditation Update (Dr. Jill Wright)

Illinois Central College Regular Meeting of the Board of Trustees

Thursday, December 14, 2017, 3:00 p.m. Founders Room, 211A – East Peoria Campus

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2 Illinois Central College Board of Trustees Meeting Notice and Agenda December 14, 2017

5.0 Informational Items

5.1 Audit Services RFP Process (first reading) (Bruce Budde)

6.0 Action Items – No Action Items 7.0 Unfinished Business 8.0 New Business 9.0 Closed Session

To discuss litigation when an action against, affecting, on behalf of the particular body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent (Section 2(c)(11) of the Open Meetings Act); to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (Section 2(c)(1) of the Open Meetings Act); and to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (Section 2(c)(2) of the Open Meetings Act) . . . . . . . . . . . . Roll Call

10.0 Adjournment

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1 EXECUTIVE SUMMARY December 2017

E X E C U T I V E S U M M A R Y ● ● ● December 2017 ● ● ●

2.6 Faculty Seniority List In accordance with Article IIIB Tenure, Section 805/3B-5 of the Illinois Community College Act, each board, unless otherwise provided in a collective bargaining agreement, shall each year establish a list, categorized by positions, showing the seniority of each faculty member for each position entailing services such faculty member is competent to render. Attached is ICC’s 2017-2018 Faculty Seniority List for Board approval. Also in compliance with Section 805/3B-5, ICC’s Faculty Forum Senate has reviewed the list for accuracy and a vote to approve this list was taken on December 5. ICC will use the Faculty Seniority List as guidance if faced with a reduction in the number of tenured faculty members. 5.1 Informational Item – Audit Services RFP The Administration wants to confirm the proposal process for the selection of the College’s audit firm to ensure meeting the interest of the Board. Clifton Larson Allen has provided Audit Services for the last five fiscal years. The periodic rotation in audit firms is a proactive measure to ensure objectivity in the review of the College’s financial statements and related internal control systems.

The RFP Review Team will be comprised of a diverse group of representatives from administration including at least two members of the Board of Trustees. Additionally, the College will make all efforts to encourage a diverse pool of firms and will notify all firms registered through the Business Enterprise Program.

Timeline as follows:

1. Selection of RFP Review Team – December 15, 2017 2. Approval of RFP document – January 5, 2018 3. Review Submissions – February 7, 2018 4. Interview of firms, if necessary – week of February 12th 5. Recommendation to Board – March 2018

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2 EXECUTIVE SUMMARY December 2017

E X E C U T I V E S U M M A R Y

● ● ● December 2017 ● ● ●

The Administration is recommending one change from the past process, which would be to allow the incumbent firm to bid for services. The incumbent firm would be required to rotate the engagement partner to ensure objectivity. This will allow for a more competitive bid process and increase the number of qualified bidders.

The draft of the RFP document is attached for your review and comment.

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1 ICC Board of Trustees Special Meeting—Open Session Minutes November 16, 2017

Illinois Central College

Open Session of the Special Meeting of the Board of Trustees

Minutes

Board Retreat

November 16, 2017, 9:00 a.m.

ICC Peoria Campus, Hickory 131 Chair Lamb called the special meeting to order and asked the secretary to call the roll. Kelly Daniels, Paula Davis, Michael Everett, Diane Lamb, Frank Mackaman, and Gale Thetford were present. Carl Cannon and Student Trustee Isaac Jones were absent. Chair Lamb advised that Mr. Cannon had notified her that he would be arriving a little late. Also in attendance were Dr. Sheila Quirk-Bailey, President; Bruce Budde, Executive Vice President of Administration and Finance; Dr. Emmanuel Awuah, Vice President of Academic Affairs; and Richard Joseph, Legal Counsel. Chair Lamb introduced Wayne Newton, the meeting facilitator. Mr. Newton comes highly recommended by the Association of Community College Trustees (ACCT), and has facilitated over 200 board retreats. He was previously a trustee at Kirkwood Community College in Iowa for 30 years, serving as Board Chair for 20 years. Dr. Quirk-Bailey stated that the purpose of the meeting is for the Board to look at the College in the future in alignment with the College’s mission. Chair Lamb stated that this is one of two board retreats, and she would prefer that the next retreat be held on a Saturday. Mr. Newton encouraged the Board to look at times that work for all Trustees so that 100 percent attendance can be expected. Mr. Newton stated that by the end of the meeting, he hoped that there would be a list of ideas determined for the College and the Board. He stated that success is a process, and Trustees should act and listen. Mr. Newton encouraged openness. Mr. Newton reviewed a list of Trustee expectations and the Eight Principles of Attitude Inventory developed by ACCT. He emphasized the importance of support for the president and that Trustees should talk to the president prior to meetings and avoid surprises. A presidential evaluation should be done for growth and development. Carl Cannon entered the meeting at 10:08 a.m. At 10:45 a.m., David Cook, Executive Director of Institutional Research and Planning, joined the meeting. He provided community profile data. He noted that the Peoria area MSA has a higher level of unemployment than the state and federal levels. A post-

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secondary degree is needed to help break the poverty cycle. Skills gaps have been identified in manufacturing, IT, and health careers. Thus, these are three areas that the College is currently focusing on. Dr. Quirk-Bailey added that Career Clusters and Pathways are being developed to identify credential levels for people to climb job ladders. Dr. Margaret Swanson is leading a project with high schools to develop pathways in the high schools. The Greater Peoria CareerSpark event was recently held for seventh and eighth grade students introducing them to various careers and the credentials that are needed for various occupations. Sixty-three percent of ICC students receive some form of financial assistance. The Institutional Research department tracks students by entering cohorts. Mr. Cook advised that the ICCB and IDES Student to Career Data tool is currently being tested and should be available this spring. This will help the College track students after leaving ICC. David Cook exited the meeting at 11:35 a.m. Dr. Quirk-Bailey provided information on the student completion agenda and the importance of obtaining a post-secondary credential to earn a family-sustaining wage. Several initiatives have been implemented such as student orientation, first-semester experience, learning communities, and improved registration processes. In the future, there will be several technology changes to enhance student processes. In an effort to better help students be prepared for college, pathways in English and math have been created for transition from high school to ICC. Mr. Newton asked the Trustees what the current mission statement meant to them, and the following comments were made: leader, hope, opportunity, pathway to quality of life and financial success, road to happiness, irrelevant, employment leader, economic driver, and transforming life through the power of education. The Trustees indicated that they would like to see the mission statement revisited in the future Gale Thetford asked about the status of program vitality, and Dr. Awuah provided an overview of the new process. A task force was developed, and a pilot was conducted. There are now 49 programs that have been identified that are going through the process. Phase II is based on the ICCB program review instrument. The importance of program vitality is to identify the resources that are necessary to support programs that are needed within the community. The EMSI program will be available on the ICC website in the very near future to help identify job projections. There are currently 28 certificates that can be completed at the high school level. Career clusters need to be developed for non-traditional students. A career program should be identified for each cluster. It is important to offer and market programs that have jobs available. Bruce Budde provided an overview of future considerations to ensure long-term sustainability (financial, technology investment, and academic program structure/enrollment drivers). State support continues to be a concern and equalized

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assessed value (EAV) is expected to decline. There are concerns with the shifting of pension funding to the College and continuing increases in employee benefit costs. The College will need to make a larger investment in technology and systems that support student success. Lastly, ICC will need to focus on program mix and academic offerings such as frequency, start, and stop times. Mr. Newton summarized the College ideas: transfer programs/technical careers; collaboration with middle schools; and change the public opinion that not everyone needs college. The summary of Board ideas included: review policy on Board orientation; discipline; and schedule the next retreat on a Saturday. Adjournment The meeting adjourned at 2:10 p.m. Paula Fraley Secretary to the Board of Trustees

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1 ICC Board of Trustees Meeting—Open Session Minutes November 16, 2017

Illinois Central College

Open Session of the Regular Meeting of the Board of Trustees

Minutes

November 16, 2017, 3:00 p.m.

ICC Peoria Campus, Hickory 131 Chair Lamb called the regular meeting to order, and asked Frank Mackaman to lead the audience in the Pledge of Allegiance. Chair Lamb asked the secretary to call the roll, and Kelly Daniels, Paula Davis, Michael Everett, Diane Lamb, Frank Mackaman, and Gale Thetford were present. Carl Cannon and Student Trustee Isaac Jones were absent. Recognition Dr. Sheila Quirk-Bailey, President, introduced Ellen George, Dean of Corporate and Community Education. Ms. George introduced the 21st graduating class of the Highway Construction Careers Training Program (HCCTP). Since the program began in 2010, there have been 288 students enrolled in the program with 238 graduates and 69 apprenticeships. Monica Arbuckle, HCCTP Coordinator, advised that they started with 13 students in this class, and all 13 students finished the 12-week program. The College has partnerships with nine trade unions, and the students spend a day at each union’s facility to learn more about their particular program. Upon graduation, students can then apply for apprenticeship positions. Each of the students who were present introduced themselves. Hearing of Citizens—no comments. Conflict of Interest—no comments. Consent Agenda Chair Lamb asked if any Trustee wished to pull an item from the Consent Agenda, and there was no response. Gale Thetford moved to approve the Consent Agenda as presented including Minutes of the Open Session of the Regular Monthly Meeting on October 26, 2017; Minutes of the Closed Session of the Regular Monthly Meeting on October 26, 2017; Minutes of the Open Session of the Special Meeting on

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November 6, 2017; Personnel Recommendations; Purchase Recommendations; Treasurer’s Report for October 2017; and Monthly Bills for October 1-31, 2017, including Conference and Meeting Expenses. Kelly Daniels seconded the motion. Minutes Minutes of the Open Session of the Regular Monthly Meeting on October 26 2017, Minutes of the Closed Session of the Regular Monthly Meeting on October 26, 2017, and Minutes of the Open Session of the Special Meeting on November 6, 2017 (copies on file). Personnel Status Change

Justin Baldwin—From Technology Services-Part-time Technician-Microcomputer Support I to Technology Services-Full-time Technician-Microcomputer Support I

Retirements

Joan Owens—Diversity-Administrative Assistant-VP (11/6/17) Separations

David Crossett—Marketing-Coordinator-Social Media & Web Marketing (11/3/17) Herbert DaCosta—Grants Development-Grants Development Officer (10/6/17) Jeffrey Royer—Campus Police-Security Officer (11/1/17)

Purchase Report Professional Service

PDI CISSP Security Training—(ISC)2 ($43,265.00) Data Processing Equipment, Software, and Telecommunications

Blackboard Analytics-Student Intelligence—Blackboard, Inc. ($25,319.00) Treasurer’s Report The overall financial position as of October 31, 2017, reflects positive operating results for the first four months of the fiscal year as compared to budget and prior year actuals for the same period. Detailed variances are explained in the two additional schedules provided in the meeting packet. Operating revenue is currently lagging behind budgeted expectations with a few key variances. On the positive side, State funding is ahead of schedule for base operating

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grants for this year and investment returns are tracking higher as interest rates have doubled since last year. However, tuition is lower than anticipated as enrollment was 3.4 percent below expectations and personal property replacement taxes are less than budgeted as the State has allocated a portion of these funds for payment of the operating grants. The overall operating expenditures are favorable $790,000, or 4.1 percent, with employee benefits being the one significant negative expenditure variance. The most significant favorable variances are in salaries, contractual services, and general materials and supplies. Salary expense is favorable $540,000 due to the timing of filling vacant positions. Contractual services are favorable $235,000 primarily due to the timing of PeopleSoft and other IT consulting expenditures. General materials and supplies are also favorable $400,000 due to the timing of expenditures. The favorable variance is offset by higher than expected medical claim activity for the first four months of the year, which is reflected in the negative employee benefits variance of $400,000. The adverse trend is a result of several large claims carrying into the new fiscal year. Bills Including Conference and Meeting Expenses Education Fund—$3,339,462.65 Operations and Maintenance Fund—$489,743.59 Operations and Maintenance Fund Restricted—$628,590.95 Auxiliary Fund—$675,787.95 Restricted Fund—$190,080.98 Trust and Agency Fund—$3,426.30 Audit Fund—$36,066.63 Liability, Protection, and Settlement Fund—$290,821.57 Conference and Meeting Expenses—$51,368.84

Chair Lamb requested a roll call vote to approve the Consent Agenda, and the following Trustees responded “Aye”: Kelly Daniels, Paula Davis, Michael Everett, Diane Lamb, Frank Mackaman, and Gale Thetford. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Action Item 6.2 2017-18 Affirmative Action Plans Chair Lamb announced that she was changing the order of the agenda and moving the approval of the Affirmative Action Plan up so that Dr. Rita Ali and Ellen George could travel to Chicago for a grant presentation scheduled for Friday morning.

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Michael Everett moved to approve the ICC Affirmative Action Plans covering the period July 1, 2017, to June 30, 2018, for Women and Minorities, Veterans, and Individuals with Disabilities as presented. The plans were presented and reviewed at the October Board meeting. Frank Mackaman seconded the motion. There was no further discussion. Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Paula Davis, Michael Everett, Diane Lamb, Frank Mackaman, Gale Thetford, and Kelly Daniels. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Board of Trustees Chair Announcements—no announcements. ICCTA/ACCT Report Chair Lamb advised that no Trustees were able to attend the last ICCTA meeting held November 10-11. The next meeting will be a teleconference on a Saturday in January or February. Chair Lamb advised that she participated in the Educational Foundation Board of Directors meeting on November 15 by phone. Brian Gruber with Pearl Insurance was elected as a new director. The auditors provided an overview of the Foundation audit. This was the first meeting for newly appointed Director Ron Givens with GIVSCO Construction Co. in Pekin, Illinois. Legislative Report Michael Everett, Legislative Committee Liaison, advised that the fall veto session in the General Assembly concluded on November 9, 2017. Out of the 39 total vetoes by Governor Rauner this year, the General Assembly overrode 15, while 23 stood with 11 expiring after no action was taken. Out of 10 amendatory vetoes, 3 were overridden, and no action was taken on 4. The Debt Transparency Act holds government accountable for its spending and requires monthly rather than annual bill reporting. The Student Bill of Rights for Loans becomes law at the end of 2018 and provides more stringent regulations and additional protections for borrowers. Loan companies must inform borrowers of all repayment options and possible loan forgiveness plans. Sexual harassment legislation passed without opposition. The new law prohibits sexual harassment by statewide elected officials, lawmakers, staff, and lobbyists. Annual training will be required, and time limits on filing claims are removed. A hotline will be created in addition to task forces.

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Student Trustee Report Student Trustee Isaac Jones was not able to attend the meeting. Dr. Tracy Morris, Vice President of Student Services, commented that de-stress activities will be held in December prior to finals. The men’s soccer team qualified for the national tournament but was eliminated in pool play. The cross country team has done well. Tomorrow will be the last day of classes until after the Thanksgiving holiday. President’s Report Dr. Quirk-Bailey called attention to the CareerSpark brochure and the Peoria Public Schools Curriculum Guide that was included in the meeting folders. Dr. Quirk-Bailey introduced Dr. Margaret Swanson, who is serving as a consultant on the Regional Pathways project. Brent Baker with the Greater Peoria Economic Development Council is serving as the co-chair. The project will help prioritize high school plans of study and career opportunities with regional workforce gaps. Pathways from high school through ICC are being created for IT, health sciences, and manufacturing job opportunities. Currently, Dunlap, East Peoria, Elmwood, Illini Bluffs, Pekin, and Peoria Public Schools are involved in the initiative and were selected by the regional superintendent. There are 16 career clusters and 79 pathways. Templates are being designed, and Dr. Swanson is hopeful the information will be available on the ICC website in March with hyperlinks. A meeting will be held Monday with the high schools and ICC deans. Frank Mackaman asked how many programs are included, and Dr. Swanson responded that there are approximately 50 programs. Dr. Quirk-Bailey advised that Peoria Public Schools also has a program for growing educators, and she thanked the ICC deans for their hard work and leadership on the Pathways project. Informational Items—no items. Action Item 6.1 Human Services Generalist Program Curtailment Kelly Daniels moved to approve the administration’s recommendation to curtail the Human Services Generalist degree option based on declining enrollment for the past five years. Administration will inform the faculty of the Board’s action and inform current students of a teach-out plan. Michael Everett seconded the motion. There was no further discussion.

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Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Michael Everett, Diane Lamb, Frank Mackaman, Gale Thetford, Kelly Daniels, and Paula Davis. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Action Item 6.3 Resolution 2017-12: ICCB Special Tax Levy Frank Mackaman moved to approve Resolution No. 2017-12 that supports a supplemental increase to the College’s operating levy as certified and approved by the ICCB. The College is eligible to levy at a combined educational and operations and maintenance purposes rate up to and including 29.62 cents per $100 of equalized assessed valuation. The resolution will be published and the appropriate 30-day public notice will be given. Paula Davis seconded the motion.

RESOLUTION NO. 2017-12: ICCB SPECIAL TAX LEVY PURSUANT TO 110 ILCS 805/3-14.3 WHEREAS, the Board of Trustees of Community College District No. 514 has received notice from the Illinois Community College Board (“ICCB”) that at the ICCB’s September 15, 2017 meeting, the ICCB certified that Illinois Central College was (1) eligible to receive equalization grants either in fiscal year 2017 or fiscal year 2018, and (2) had combined educational and operations and maintenance purposes tax rates less than 29.62 cents per $100 of equalized assessed valuation; and AND WHEREAS, the ICCB certified that Illinois Central College was, therefore, eligible to levy at a combined educational and operations and maintenance purposes rate up to and including 29.62 cents per $100 of equalized assessed valuation in accordance with the provisions of Section 3-14.3 of the Public Community College Act; and

WHEREAS, the Board of Trustees agree that it is in the best interests of Illinois Central College to levy such special tax.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 514 as follows:

1. The Board of Trustees intends to levy at a combined educational and

operations and maintenance purposes tax rate of 29.62 cents per $100 of equalized assessed valuation pursuant to the provisions of Section 3-14.3 of the Public Community College Act (110 ILCS 805/3-14.3) and the Certification of Eligibility for Additional Tax Levy from the ICCB, which is attached hereto as Exhibit 1.

2. The Board of Trustees directs the Board Secretary to cause to be published in the Peoria Journal Star this Resolution and the notice set

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forth in Section 3-14.3 of the Public Community College Act. NOTICE IS FURTHER GIVEN that a Petition may be filed with the Secretary of the Board of Trustees of Community College District No. 514, known as Illinois Central College, One College Drive, Room L-419, East Peoria, IL 61635, on or before December 20, 2017, signed by 24,793 registered voters of the Community College District No. 514 requesting that the proposition to levy such additional taxes as authorized by Section 3-14.3 of the Public Community College Act be submitted to the voters of the District at the election scheduled for March 20, 2018. If such petition with the requisite number of signatures and which is otherwise valid is filed with the Secretary of the Board of Trustees on or before December 20, 2017, as set forth above, then the District shall not be authorized to levy such additional taxes as permitted by Section 3-14.3 until the proposition has been submitted to and approved by a majority of the voters voting on the proposition. If no such petition with the requisite number of signatures and which is otherwise valid is filed within such thirty (30) day period, and then the District shall be authorized to levy such additional taxes as provided for the purposes expressed in Section 3-14.3.

ADOPTED AND APPROVED THIS 16th DAY OF NOVEMBER, 2017.

Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Diane Lamb, Frank Mackaman, Gale Thetford, Kelly Daniels, Paula Davis, and Michael Everett. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Action Item 6.4 Resolution 2017-12: Protection, Health & Safety and Energy Conservation Projects Frank Mackaman moved to approve Resolution 2017-13 and the Capital Application Project forms for the eight projects scheduled on the East Peoria Campus that qualify for protection, health, and safety funds. Kelly Daniels seconded the motion. There was no further discussion.

RESOLUTION NO. 2017-13 2018-2019 PROTECTION, HEALTH & SAFETY PROJECTS AND ENERGY CONSERVATION PROJECTS WHEREAS, the College has determined it necessary to proceed with the following projects: Roof Top Unit Replacement, Phase 6 $1,400,000 Roof Replacement, Phase 7 1,027,600 Telephone Upgrade, Final Phase 203,500 Roadway Replacement, College Drive 731,026

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AIT Automotive Exhaust Replace and Repair 18,000 Repair/Replace Exterior Speaker System 50,000 Fire Alarm MXL Upgrade, Phase 3 CougarPlex & PAC 110,000 Building automation Panel Controls Upgrade 130,000

$3,670,126 AND WHEREAS, such determination has been made that the condition of the facilities, relating to the above, pose a hazard to individuals, such determination having been made on the basis of a study performed by a licensed architect/engineer. AND WHEREAS, the Board has determined that there are not sufficient funds available in the Operations and Maintenance Fund of the District, and no funds will be requested from the State. NOW THEREFORE, BE IT RESOLVED by the Board of Trustees of Community College District No. 514 of Peoria, Tazewell, Woodford, Marshall, McLean, Bureau, Logan, Livingston, Mason and Stark, Illinois, that the District levy a Protection, Health & Safety Tax to pay for this project and that this project be treated as solely locally funded. ADOPTED AND APPROVED THIS 16th DAY OF NOVEMBER, 2017.

Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Frank Mackaman, Gale Thetford, Kelly Daniels, Paula Davis, Michael Everett, and Diane Lamb. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Action Item 6.5 Resolution 2017-14: Tax Levy Frank Mackaman moved to approve Resolution No. 2017-14 supporting the 2017 levy as submitted by administration. Gale Thetford seconded the motion.

RESOLUTION NO. 2017-14: LEVY RESOLUTION WHEREAS, the Board of Trustees of Community College District No. 514 has duly adopted the budget and appropriation resolutions for the fiscal year beginning July 1, 2017, and ending June 30, 2018, showing the amounts budgeted and appropriated for educational purposes and operations and maintenance purposes for said fiscal year.

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AND WHEREAS, said budget and appropriation resolutions show that for said fiscal year this Board will require for educational purposes the sum of $45,726,540 and for operations and maintenance purposes the sum of $8,548,269 for said fiscal year. NOW THEREFORE, BE IT RESOLVED by the Board of Trustees of Community College District No. 514 of Peoria, Tazewell, Woodford, Marshall, McLean, Bureau, Logan, Livingston, Mason and Stark Counties, State of Illinois, that this Board does hereby levy against all taxable property in this district for the year 2017 to be collected in the year 2018 and allocated and recognized in fiscal year 2019 the sum of $14,680,503 for educational purposes, the sum of $3,670,126 for operations and maintenance purposes, the sum of $3,520,000 for Local Government and Governmental Employees Tort Immunity Act purposes, the sum of $550,000 for Social Security and Medicare insurance purposes, the sum of $130,000 for financial audit purposes, the sum of $450,000 Workers’ Compensation Act purposes, the sum of $40,000 for Unemployment Compensation Act purposes, and the sum of $3,670,126 for Protection, Health and Life Safety purposes. BE IT FURTHER RESOLVED that the Chair and Secretary of this Board be and they are hereby authorized and directed to execute and file with the County Clerks of Peoria, Tazewell, Woodford, Marshall, McLean, Bureau, Logan, Livingston, Mason and Stark Counties, State of Illinois, certificates of tax levy showing the above amounts. ADOPTED AND APPROVED THIS 16th DAY OF NOVEMBER, 2017.

Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Gale Thetford, Kelly Daniels, Paula Davis, Michael Everett, Diane Lamb, and Frank Mackaman. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Diane Lamb questioned why there are actually three motions, and Mr. Budde responded that this is the correct process and follows past practice. Action Item 6.6 Semi-Annual Review of Closed Meeting Minutes Gale Thetford stated that in accordance with legislation, the minutes of the College’s closed session executive committee meetings have been reviewed and a determination made as to whether these minutes should be maintained as closed or opened for public review. After review of the minutes January through June 2017, as well as all minutes currently closed by the Chair and Vice Chair of the Board, administration, and the College’s legal counsel, Gale Thetford moved that all closed session minutes remain closed. The Board

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will be asked to address this subject again in May 2018 as prescribed by law. Michael Everett seconded the motion. Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Kelly Daniels, Paula Davis, Michael Everett, Diane Lamb, Frank Mackaman, and Gale Thetford. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Diane Lamb thanked Mr. Joseph for reviewing the closed session minutes and providing his legal opinion. Action Item 6.7 Destruction of Verbatim Recordings In accordance with Section 2.0 of the Open Meetings Act (5 ILCS 120/2.06), verbatim recordings of closed meetings may be destroyed after 18 months providing the Board approves the destruction of the recordings, and the Board has approved written minutes of the closed meetings which include date, time, location of meeting, the members of the Board of Trustees present or absent, and a summary of discussions. Gale Thetford moved to authorize the destruction of verbatim recordings for December 2, 2015, December 17, 2015, January 14, 2016, January 21, 2016, February 19-20, 2016, February 23, 2016, March 17, 2016, March 29, 2016, March 30, 2016, March 31, 2016, April 1, 2016, April 6, 2016, and April 21, 2016. Michael Everett seconded the motion. Ms. Thetford added that there were numerous closed meetings during this timeframe due to the presidential search process. Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Paula Davis, Michael Everett, Diane Lamb, Frank Mackaman, Gale Thetford, and Kelly Daniels. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Unfinished Business—no unfinished business. New Business—no new business. Closed Session At 3:44 p.m., Chair Lamb entertained a motion for closed session. Paula Davis moved that the Board of Trustees conduct a closed session to discuss litigation when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent (Section 2(c)(11) of the Open Meetings Act). Gale Thetford seconded the motion.

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Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Michael Everett, Diane Lamb, Frank Mackaman, Gale Thetford, Kelly Daniels, and Paula Davis. “Nay”: None. Absent: Carl Cannon and Student Trustee Isaac Jones. The motion passed. Dr. Quirk-Bailey asked Bruce Budde, Executive Vice President of Administration and Finance, and Marti Bloodsaw, Vice President of Human Resources, to remain for closed session. All other guests and staff members were excused. A break was taken from 3:45 to 3:55 p.m. (Closed Session) Resume Open Session At 4:10 p.m., Paula Davis moved to adjourn closed session and resume open session. Michael Everett seconded. Chair Lamb asked the secretary to call the roll, and Paula Davis, Michael Everett, Diane Lamb, Frank Mackaman, Gale Thetford, and Kelly Davis responded “Aye”. “Nay”: None. Carl Cannon and Student Trustee Isaac Jones were absent. Frank Mackaman asked when the Board would be updated on faculty negotiations. Dr. Quirk-Bailey responded that an update will be provided in December. Bruce Budde added that the process is on schedule, and he expects talks to conclude in the Spring, so there will be adequate time for the Board to vote on the contract prior to the contract expiration in August. Adjournment At 4:15 p.m., Frank Mackaman moved to adjourn the meeting. Michael Everett seconded the motion. Chair Lamb requested a voice vote, and the meeting was adjourned. The next regularly scheduled meeting will be held Thursday, December 14, 2017, at 3:00 p.m., in the Founders Room (211A) on the East Peoria Campus. Paula Fraley Secretary to the Board of Trustees

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Board of Trustees Personnel Recommendations Report

Thursday, December 14, 2017

New Hires: (With Credentials):

Name Effective Date Position

Sandy Arreguin December 11, 2017 TRiO Upward Bound- Program Director

Education:

Bradley University, Peoria, IL, Bachelors of Sociology

Work Experience:

Interim CEO/President, Peoria Friendship House of Christian Service, Peoria, IL


Christin Ferrall December 4, 2017 Advisement & Counseling Services- Success Coach

Education:

University of Iowa, Iowa City, IA, Masters of Higher Education Student Affairs

Work Experience:

Assistant Director of Student Programs & Membership, University of Iowa, Iowa City, IA


Brett Willett December 4, 2017 Advisement & Counseling Services- Success Coach

Education:

Illinois State University, Normal, IL, Masters of College Student Personnel Administration

Work Experience:

Student Government Association Advisor, Heartland Community College, Normal, IL

Promotions:


From To

Thomas

Braun

December 1,

2017

Building Maintenance–

Supervisor-Facilities Services

Building Maintenance– Manager

– Facilities Services

Marquette

Eggleston

December 4,

2017

Building Maintenance-

Supply/Tool & Parts Attendant

Building Maintenance- General

Maintenance

Elizabeth

Kellington

December 1,

2017

Advisement & Counseling

Services- Advisor

Advisement & Counseling

Services- Counselor

21

Marc Lyle December 4,

2017

Technician - Micro Support I Enterprise Systems-

Programmer II

Interim Placements:

Name Placement Dates Position

From To

Kerri McGrath December 1, 2017 June 30, 2018 Adult Education- Temporary

Coordinator – Adult Education

Transitions

Teresa Osterloo December 1, 2017 June 30, 2018 Adult Education- Temporary

Coordinator – Adult Education

Transitions

Change of Status:


From To

Jason Dally November 1, 2017 Building Maintenance-

Interim Supervisor –

Facilities Services & Project

Manager

Building Maintenance-

Supervisor – Facilities

Services & Project Manager

Separations:

Name Hire Date Position Effective Date

Rachel Barlow April 13, 2015 Custodial Services- General

Housekeeper

December 1, 2017

Keith Reynolds March 3, 2012 Desktop & Media Services-Technician – Micro Support II

November 15, 2017

22

Public Act 095-0990 - An ACT concerning education, requires schools to award all contractsfor purchase of supplies, materials or work involving an expenditure in excess of $25,000 to thelowest responsible bidder, considering conformity with specifications, terms of delivery, quality and serviceability, after due advertisement. The ACT does allow for exceptions which can be found in Code Section 10-20.21. Only items that require formal bidding will be included in the formal purchase report. All items that fall under an exception will be listed in the "SupplementalPurchasing Information Section".

Division Bid Vendor Award Page

Institutional MULTIFUNCTION COPIER CDS Office Technologies 393,408.00$ 1Support EQUIPMENT LEASE

Facilities UNLEADED GASOLINE AND Ag-Land FS 82,806.84$ 3Services DIESEL FUEL

TOTAL PURCHASE REPORT 476,214.84$

ILLINOIS CENTRAL COLLEGE Purchase Report

December 14, 2017

BID ITEMS TO BE APPROVED FOR AWARD

23

Division Description Vendor Award Page

Technology COMMERCE MANAGEMENT TouchNet Information 128,089.18$ 5Services SYSTEM SOFTWARE Systems

MAINTENANCE

Division Description Vendor Award Page

Institutional ACADEMIC ROOM 101 Allsteel, Inc. 32,406.63$ 6Support FURNITURE Henricksen 6,015.00

Indiana Furniture 5,174.55 Hon Office Furniture 3,417.48

47,013.66$

TOTAL SUPPLEMENTAL PURCHASING INFORMATION 175,102.84$

ILLINOIS CENTRAL COLLEGE Supplemental Purchasing Information

December 14, 2017

COMPETITIVELY BID CONTRACT

DATA PROCESSING EQUIPMENT, SOFTWARE, AND TELECOMMUNICATIONS

24

Explanation of expenditure:This expenditure is for a four-year lease agreement to upgrade leased copy machines with multi-function equipment as needed on the East Peoria, Peoria, and Pekin campuses. The lease will begin January 2018 and continue until December 2021 for an annual cost of $98,352.00. This agreement which includes equipment lease, training, maintenance agreement, and implementation will strategically deploymulti-function convenience copier equipment in order to increase utilization of resources in the most efficient manner.

Recommendation:It is recommended that this contract be awarded to CDS Office Technologies. Requestfor proposals were sent out to thirteen (13) vendors. The College received six (6)proposals to evaluate and selection was determined on the proposal which generatedthe greatest value and which most closely aligned with the goals and requirements.

Award:CDS Office Technologies 393,408.00$

Budget:Educational Fund- Document Services 393,408.00$

Recapitulation:Please refer to the following page.

RFP requests were sent to:Bradfield's - Peoria, ILBrother International - Bridgewater, NJCDS Office Technologies - Peoria, ILGFI Digital - Springfield, ILHP, Inc. - Palo Alto, CAIllinois Blueprint Corporation - Peoria, ILJ & S Electronic Business Systems - Burlington, IAKonica Minolta - Peoria, ILMarco Technologies - East Peoria, ILOntario Investments - East Syracuse, NYRK Dixon - Peoria, ILWatts Copy Systems - Springfield, ILXerox Digital Sales - Norwalk, CT

MULTIFUNCTION COPIER EQUIPMENT LEASE

12/17 1

25

J & S Electronic Marco Watts CDS OfficeDevices and Volumes HP, Inc. Business Systems RK Dixon Technologies Copy Systems TechnologiesHigh-Volume Devices (8 UNITS)Est. Monthly Volume: B/W = 15,000; COLOR = 6,000 HP E87660 HP E87660 XEROX C8055 SHARP MX-5050N SHARP MX-5050N KM C558 (5 units)Base monthly lease payment for 8 units: 1243.60 1529.36 2865.36 n/a n/a 610.00Cost per copy or overage rate: B/W 0.0063 0.0065 0.0039 0.0035 0.0039 0.0038Cost per copy or overage rate: Color 0.050 0.040 0.029 0.035 0.036 0.029

Medium-Volume Devices (9 UNITS)Est. Monthly Volume: B/W = 8,500; COLOR = 2,000 HP E87650 HP E87650 XEROX C8035 SHARP MX-3550N SHARP MX-3550N KM C258 LG CAP (12 units)Base monthly lease payment for 9 units: 1329.42 1376.11 1750.77 n/a n/a 1140.00Cost per copy or overage rate: B/W 0.0063 0.0065 0.005 0.0035 0.0039 0.0038Cost per copy or overage rate: Color 0.050 0.040 0.029 0.035 0.036 0.029

Low-Volume Devices (35 UNITS) KM C224e/C364e (19 units)Est. Monthly Volume: B/W = 2,500; COLOR = 1,000 HP E77822 HP E77825 XEROX C7025 SHARP MX-3050N SHARP MX-3050N C258 (16 units)Base monthly lease payment for 35 units: 3448.07 3280.91 4966.15 n/a n/a 1807.00Cost per copy or overage rate: B/W 0.0081 0.0065 0.005 0.0035 0.0039 0.0038Cost per copy or overage rate: Color 0.0563 0.04 0.029 0.035 0.036 0.029

B/W Devices (4 UNITS)Est. Monthly Volume: B/W = 10,000 HP E82550 HP E82540 XEROX B8045 SHARP MX-M464N SHARP MX-M464N KM 458Base monthly lease payment for 4 units: 439.62 419.35 639.72 n/a n/a 320.00Cost per copy or overage rate: B/W 0.006 0.0065 0.0039 0.0035 0.0039 0.0038

Coin-Operated Devices (4 UNITS)Est. Monthly Volume: B/W = 500 HP E72525 HP E72535 XEROX B7025 SHARP MX-M266N SHARP MX-M266N KM 454/Coin OpBase monthly lease payment for 4 units 270.00 458.80 342.48 n/a n/a 151.20Cost per copy or overage rate: B/W 0.0078 0.0065 0.0075 0.0035 0.0039 0.0038

Monthly Lease: 6,730.71$ 7,064.53$ 10,564.48$ 5,216.59$ 4,684.11$ 4,028.20$ Return Current Machines: 341.38$ 852.40$ -$ -$ -$ -$ Optional Fax Board (52): -$ -$ -$ 304.72$ 332.80$ -$

Monthly Estimated Copies: 7,472.80$ 6,159.00$ (included) 4,676.00$ 4,907.40$ 4,167.80$ Monthly Total: 14,544.89$ 14,075.93$ 10,564.48$ 10,197.31$ 9,924.31$ 8,196.00$

48-Month Lease: 323,074.08$ 380,012.84$ 507,095.04$ 265,022.88$ 240,811.68$ 193,353.60$ 48-Month Estimated Copies: 358,694.40$ 295,632.00$ (included) 224,448.00$ 235,555.20$ 200,054.40$

48-Month Service & Lease Total: 681,768.48$ 675,644.84$ 507,095.04$ 489,470.88$ 476,366.88$ 393,408.00$

Note: Items outlined are bid items awarded.

MULTIFUNCTION COPIER EQUIPMENT LEASE

12/17 2

26

Explanation of expenditure:This bid was prepared for the purchase of unleaded gasoline and diesel fuel to be deliveredon an as needed basis to the storage tanks on the East Peoria and Peoria campuses.This fuel will be utilized in fleet vehicles, grounds equipment, and back up generators.The College requested and evaluated two purchasing price structures. Base Bid A costis a guaranteed fixed cost per gallon held constant for the entire one-year contract. Base Bid B is a fixed rate of overhead held constant for the entire one-year contract and added to OPIS (Oil Price Information Service) rack price on the date of delivery. The actual numberof gallons purchased annually is not guaranteed, but estimated to be 18,000 gallons of unleaded gasoline, 12,500 gallons of clear diesel fuel and 1300 gallons of dyed diesel fuel. State motor fuel tax is not paid on dyed diesel fuel and it can only be used in generators.

Recommendation:Invitations to Bid were sent to eleven companies and one response was received. The amount of fuel purchased by the College in an annual period is a small enough volume that the number of vendors willing to make frequent, small deliveries (approximately 50) throughout the year is limited. It is recommended that Ag-Land FS be approved for award of Base Bid A. Ag-Land FS is our current fuel provider and has a positive service record with the College. In addition, this award will provide the College a low guaranteed fixed price on fuel for the period of January 1, 2018 to December 31, 2018.Although Base Bid B pricing is competitive at the present moment, the cost per gallon would fluctuate based on the market price index and it is difficult to predict future fuelcosts. Research indicates that there is a strong likelihood that the market price per gallon will continue to increase from our current historic low prices. By awarding the guaranteed fixed prices that were bid, the College will be able to purchase fuel overthe next year at stable prices which will facilitate budgeting.

Historical Cost (Local Market) Jan 17 - Dec 17Diesel, Clear High: $ 2.75 / gallonDiesel, Clear Low: $ 2.31 / gallonDiesel, Clear Average: $ 2.47 / gallonUnleaded Gasoline High: $ 2.69 / gallonUnleaded Gasoline Low: $ 2.13 / gallonUnleaded Gasoline Average: $ 2.32 / gallon

Award:Ag-Land FS 82,806.84$

Budget:Operations & Maintenance Fund -Vehicle Maintenance 82,806.84$

Recapitulation:Please refer to the following page.

Bid requests were sent to:Ag-Land FS - Tremont, IL Petroleum Traders Corp - Fort Wayne, INCady Oil Company - Peoria Heights, IL RKA Petroleum - Romulus, MICarter Energy - Overland Park, KS Tremont Oil Company - Tremont, ILCooper Oil Co - Frankfort, IL West Fuels - La Grange, ILLozier Oil Company - Farmington, IL Yoder Oil Company - Eureka, ILMansfield Oil Company - Mark, IL

UNLEADED GASOLINE AND DIESEL FUEL

12/17 3

27

Base Bid A - Guaranteed Fixed Price Estimated Annual EstimatedItem Description Ag-Land FS Gallons Purchased Total Cost

1. Unleaded Gasoline, Total Cost Per Gallon 2.59 18,000 46,620.00$ 2. Diesel Fuel, Clear, Total Cost Per Gallon 2.617 7,288 19,072.70 2a. Diesel Fuel, Clear, Winter Additive, Total Cost Per Gallon 2.677 5,212 13,952.52 3. Diesel Fuel, Dyed, Total Cost Per Gallon 2.407 758 1,824.51 3a. Diesel Fuel, Dyed, Winter Additive, Total Cost Per Gallon 2.467 542 1,337.11

82,806.84$ Base Bid B - Fixed Rate of Overhead added to OPIS PriceItem Description4. Unleaded Gasoline:

OPIS Champaign Low Rack Price as of Nov. 22, 2017: 1.628Fixed Rate of Overhead (Markup): 0.31Illinois State Motor Fuel Tax: 0.19Illinois Tank Tax: 0.003Illinois Environmental Impact Fee: 0.008Federal Leaking Underground Storage Tank (LUST): 0.001Total Cost Per Gallon on November 22, 2017: 2.14

5. Diesel Fuel, Clear:OPIS Champaign Low Rack Price as of Nov. 22, 2017: 1.995Fixed Rate of Overhead (Markup): 0.360Illinois State Motor Fuel Tax: 0.215Illinois Tank Tax: 0.003Illinois Environmental Impact Fee: 0.008Federal Leaking Underground Storage Tank (LUST): 0.001Total Cost Per Gallon on November 22, 2017: 2.582

5a. Diesel Fuel, Clear, Winter Additive:OPIS Champaign Low Rack Price as of Nov. 22, 2017: 2.055Fixed Rate of Overhead (Markup): 0.36Illinois State Motor Fuel Tax: 0.215Illinois Tank Tax: 0.003Illinois Environmental Impact Fee: 0.008Federal Leaking Underground Storage Tank (LUST): 0.001Total Cost Per Gallon on November 22, 2017: 2.642

6. Diesel Fuel, Dyed:OPIS Champaign Low Rack Price as of Nov. 22, 2017: 1.999Fixed Rate of Overhead (Markup): 0.36Illinois Tank Tax: 0.003Illinois Environmental Impact Fee: 0.008Federal Leaking Underground Storage Tank (LUST): 0.001Total Cost Per Gallon on November 22, 2017: 2.371

6a. Diesel Fuel, Dyed, Winter Additive:OPIS Champaign Low Rack Price as of Nov. 22, 2017: 2.059Fixed Rate of Overhead (Markup): 0.360Illinois Tank Tax: 0.003Illinois Environmental Impact Fee: 0.008Federal Leaking Underground Storage Tank (LUST): 0.001Total Cost Per Gallon on November 22, 2017: 2.431

Note: Items outlined are bid items awarded.

UNLEADED GASOLINE AND DIESEL FUEL

12/17 4

28

Explanation of expenditure:This expenditure is annual maintenance for TouchNet Commerce Management Systemfor the period of February 1, 2018 through January 31, 2019. This software allows students to make PCI compliant tuition payments using credit card, debit card, and ACH methods. It also gives students access to online student account center whichincludes electronic billing, electronic refunds, online deposits, and automated paymentplan manager. This software also enables the college to build and operate security compliant online payment pages.

Recommendation:It is recommended that the purchase of these products and services be granted on a direct purchase basis waiving formal bidding procedures.

Rationale:

requirements.

Award:TouchNet Information Systems 128,089.18$

Budget:Educational Fund - Technology Services 128,089.18$

COMMERCE MANAGEMENT SYSTEM SOFTWARE MAINTENANCE

Purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services are exempt from formal bidding

12/17 5

29

Explanation of expenditure:This expenditure is for the purchase and installation of office furniture for AcademicRoom 101 offices being renovated on the East Peoria Campus. This furniture is needed to accommodate staff moves that are necessary to provide administrative andstudent office space on the fourth floor of the Edwards building.

Recommendation:It is recommended that the purchase of this furniture be processed through the NationalCooperative Purchasing Alliance and TCPN Consortium. These cooperative agencies offer special pricing through competitively bid agreements which are extended to government and higher education institutions.

Rationale:Taking advantage of contracts available through these programs expedites the ordering process and alleviates the duplication of efforts of bidding at federal, state and local levels.

Award:Allsteel, Inc. 32,406.63$ Henricksen 6,015.00 Indiana Furniture 5,174.55 Hon Office Furniture 3,417.48

47,013.66$

Budget:Operations & Maintenance Fund-(Restricted) - Bond Proceeds 47,013.66$

ACADEMIC ROOM 101 FURNITURE

12/17 6

30

Education Fund 3,267,868.94Operations and Maintenance Fd 718,369.28Oper and Maint Fund (Restrict) 1,065,220.04Bond and Interest Fund 5,006,185.00Auxiliary Fund 396,913.11Restricted Fund 197,751.58Audit Fund 2,521.84Liab,Protect and Settlement Fd 373,665.47

TOTAL FOR ALL FUNDS: 11,028,495.26$

Report ID: ICAPR003.SQR Page No. 1Run Date DEC/14/2017

BOARD BILLS PRESENTED FOR PAYMENTFUND SUMMARY

Business Unit: ICCOLPayment Dates - From 01.NOV.2017 to 30.NOV.2017

Description of Fund Amount

End of Report

59

Invoice Description Detail Amount Payment No. Payment Amount

ALBERTSEN,RONNIE ALANCaterpillar Service Training REIM.MEALS.INTRNSHP.VST.9/17 18.42 0012066 18.42

18.42

ALI, RITADiversity EB 2017 NEIGHBORHD - BNQT REFUND (20.00) 0000059 74,991.36

SUGAR WOOD FIRED BIS - MTG PPD 16.92 0000059 74,991.36 MARRIOTT PEORIA F&B - MEETING 95.78 0000059 74,991.36 LIQUOR BAR ORD - WATER IACP CONF 4.16 0000059 74,991.36 AMERICAN AIR - IACP CONF 25.00 0000059 74,991.36 MARRIOTT RVRBND-K. KUMATAR MTG 76.94 0000059 74,991.36 SEPTA FARE MACHINE - IACP CONF 6.75 0000059 74,991.36 TAXI SVC LONG ISLAND - IACP CONF 7.12 0000059 74,991.36 KEVEN PARKER SOUL FOOD - IACP CONF 19.12 0000059 74,991.36 SEPTA MKT E B STATION - IACP CONF 6.75 0000059 74,991.36 MACARONI GRILL ORD - IACP CONF 36.79 0000059 74,991.36 AMERICAN AIR - IACP CONF 25.00 0000059 74,991.36 PARADIES #9535 PHL - IACP CONF 4.88 0000059 74,991.36 MARRIOTT PHLDP AIRPORT - IACP CONF 609.76 0000059 74,991.36

Affirmative Action REIM.MILGE.JULY-OCTOBER.2017 477.22 0012131 477.22 1,392.19

AMES, MEGANOffice of Academic Affairs REIM.TYCA.CONF.REG.HTL.10/5-7 594.06 0012067 594.06

594.06

ARBUCKLE, MONICA MANETTECorporate And Community Ed HOLIDAY INN EXP SPGFLD - HCCTP MTG 79.10 0000059 74,991.36

79.10

ASBURY, BRYAN ESpeech/Forensics Team ADV.MEALS.PRARE.ST.TRNMT.11/17 220.00 0012093 220.00

220.00

BABCOCK, EDFinance REIM.MILGE.AUDIT.WORK.10/17 37.45 0012068 37.45

BASTA EASTPORT - AUDIT LUNCH 172.15 0000059 74,991.36 ATRIUM HOTEL - ICCCFO CONF 159.60 0000059 74,991.36

369.20

BAKIRDAN, OZKANMen's Soccer ADV.MEALS.STL.11/3-11/4/17 1,050.00 0012069 1,050.00

HILTON GARDEN INN - TEAM LODGING 1,258.80 0000059 74,991.36 Co-Curricular Competitive Team ADV.MEALS.SCCR.NATL'S.11/11-19 4,800.00 0012096 4,800.00

7,108.80

BECK, ERICSONRecruiting REIM.MILGE.10/19-11/14/17 81.53 0012165 81.53

81.53

BERGMAN, JOSEPHMath/Science/Engineering PEO RIVERFRONT MUS - STUDENT TRIP 200.00 0000059 74,991.36

200.00

BIRKNER, MARGORecruiting REIM.MILGE.8/18-11/3/17 587.43 0012133 587.43

587.43

BLOODSAW, MARTHAHuman Resources JONAHS SEAFOOD - NEW EMPL LUNCH 36.10 0000059 74,991.36

36.10

ILLINOIS CENTRAL COLLEGECONFERENCE / MEETING EXPENSES

PAYMENT DATES11/1/17 - 11/30/17

Name & Department

60

BOMER, MEGANOffice of Academic Affairs REIM.TRVL.EXP.AMATYC.11/9-12 1,539.44 0012150 1,539.44

1,539.44

BRADLEY,TARYN DDiversity REIM.MILGE.10/2/17-11/16/17 30.60 0012166 216.78

REIM.MILGE.TRIO.CONF.11/12-15 186.18 0012166 216.78 ADV.MEALS.TRIO.CONF.11/12-15 200.00 0012098 200.00

416.78

BROOKS, JANELLAgricultural & Industrial Tech REIM.MILGE.SEPT-NOV.2017 71.69 0012151 71.69

71.69

BROWN, CORINNECollege & Career Readiness IL FOUNDATION FFA - ANNUAL DUES 150.00 0000059 74,991.36

HOLIDAY INN EXPRESS - IACCAI CONF 104.16 0000059 74,991.36 RED ROOF INN - LANDSCAPES 2017 CONF 208.90 0000059 74,991.36

463.06

BUDDE, BRUCEVP For Administration & Finan CONFERENCECALLSERVICES 15.45 0000059 74,991.36

EAST PEORIA CHAMBER OF CO 15.00 0000059 74,991.36 ATRIUM HOTEL - CFO CONFERENCE 159.60 0000059 74,991.36 THE BLUE DUCK - FACILITIES LUNCH 101.83 0000059 74,991.36 THORNTONS - FUEL CFO CONFERENCE 26.50 0000059 74,991.36

318.38

CENTRAL ILLINOIS DOUGHBOYS LLCBusiness Effectiveness IMRF BREADS & SWEETS 107.00 0711043 107.00

107.00

CONDIT, CYDNEYCollege & Career Readiness REIM.AAMA.CNF.TRVL.EXP.10/6-9 911.81 0012072 911.81

911.81

COOK, DAVIDInstitutional Research SIUC CONF SVC - IAIR ANNUAL FORUM 525.00 0000059 74,991.36

525.00

DOTY, HEATHERCross Country ADV.MEALS.CC.NATLS.11/9-11/11 50.00 0012105 50.00 Co-Curricular Competitive Team FRONTIER - TEAM TRAVEL 2,757.95 0000059 74,991.36

UNITED - TEAM TRAVEL 197.20 0000059 74,991.36 3,005.15

ELI'S LTDBusiness Effectiveness BOX LUNCHES - IMRF 243.76 0710824 243.76

BOX LUNCHES - IMRF 49.98 0711052 49.98 293.74

ELMORE, RHONDAStudent Program Board WILLOW KNOLLS 14 - CAB EVENT 153.75 0000059 74,991.36

SHERATON BOSTON HOTEL-NACA CONF 423.46 0000059 74,991.36 Student Life PARTY CITY - CAB EVENT EXPENSES 44.91 0000059 74,991.36

MCDONALD'S - NODA CONFERENCE 13.82 0000059 74,991.36 635.94

FENTEM, DAWNCollege & Career Readiness REIM.MLG.HTL.EXP.10/24-10/25 188.70 0012136 188.70

188.70

FINLEY, BRADPeoplesoft Projects MCDONALD'S - MID HEUG LUNCH 9.15 0000059 74,991.36

GIORDANOS - MID HEUG DINNER 122.55 0000059 74,991.36 131.70

FORTIER, TODDCollege & Career Readiness DRURY INN CHAMPAIGN - ICAIA CONF 293.78 0000059 74,991.36

61

293.78

FRAUTSCHI, LAURELOffice of Academic Affairs REIM.REG.INR.CONF.9/21/17 76.00 0012073 76.00

76.00

GEHRIG, STACYWelding Technology HOBART INSTITUTE OF WELD-TRN REG 1,489.00 0000059 74,991.36

HOBARTINSTI - WELDING TRN REGIST 3,000.00 0000059 74,991.36 AWS E-COMMERCE - WELDING TRN 1,700.00 0000059 74,991.36

6,189.00

GEORGE, ELLENBusiness Effectiveness GFS STORE - IMRF & PADEAT 15.99 0000059 74,991.36

15.99

GOODE, AMY DOffice of Academic Affairs REIM.HTL.IACCB.REG.11/10-11/11 339.36 0012153 339.36

339.36

GREBNER, GRANTAG & Livestock Team KY STATE FAIR - LIVESTOCK JUDGING 150.00 0000059 74,991.36

PARKYS SMOKEHOUSE - LIVESTOCK JDG 275.27 0000059 74,991.36 425.27

GUTH, WENDEERegistered Nursing NLNAC - ACEN LEADERSHIP WKSHP 175.00 0000059 74,991.36

175.00

HAINES, JENNIFERCollege & Career Readiness REIM.AOTA.TRVL.EXP.10/26-10/28 370.40 0012138 370.40

370.40

HALE, GARYOffice of Academic Affairs REIM.TRVL.EXP.AUSTIN.10/26-29 2,234.96 0012075 2,234.96

2,234.96

HANER, THOMASStudent Organizations REIM.MILGE.MEALS.HTL.11/3-11/4 370.88 0012155 370.88

370.88

HARDIMON, SHELLIEDiversity ADV.MEALS.EIU.VST.11/10/17 245.00 0012076 245.00

245.00

HEATH, MALIAOrganizational Learning REIM.MILGE/TL.NIN.MTG.10/27/17 174.79 0012108 174.79

ACADEMIC IMPRESSIONS - WKSHP 350.00 0000059 74,991.36 524.79

HEDMAN, ETHANBusiness Effectiveness REIM.MILGE.11/14/17 24.61 0012168 24.61

24.61

HIDDEN, AMANDA LRecruiting REIM.MILGE.6/8/17-11/16/17 846.18 0012156 846.18

846.18

HILLABOLD, SUSANOffice of Academic Affairs REIM.TYCA.CONF.REG.HTL.10/5-7 384.53 0012078 384.53

384.53

HOHSTADT, LEE ANNCollege & Career Readiness REIM.AOTA.TRVL.EXP.10/26-10/28 1,247.21 0012141 1,247.21

1,247.21

HOLMES, STEPHANIEEducational Foundation AFP LUNCHEON 15.00 0000059 74,991.36

15.00

62

HUDSON, WILLIAMWomen's Soccer MCDONALDS - TEAM TRAVEL 86.24 0000059 74,991.36

86.24

HUGHES, JENNIFER K.Purchasing UIC PARKING HTPS - NAEP CONF PKG 13.00 0000059 74,991.36

13.00

ICCCSSODean Of Student Services REG.ICCCCSSO.CONF.11/15/17 25.00 0710773 25.00

25.00

ILLINOIS PASStudent Organizations FALL REGISTRATION & MEMBERSHIP 505.00 0710902 505.00

505.00

LABELLO, LARI DAWNHealth Careers REIM.FOOD.ADVSRY.MTG.10/30/17 92.77 0012142 92.77

92.77

LANE, MARYDocument Services REIM.MILGE.11/8/17 153.55 0012157 153.55

153.55

LAWLER, MARGARETAffirmative Action RIEM.MILGE.OCTOBER.2017 113.42 0012143 113.42

113.42

LEHMAN, BLAKECollege & Career Readiness HOLIDAY INN EXP - LIVESTOCK JDGNG 104.16 0000059 74,991.36 AG & Livestock Team SLEEP INN - LIVESTOCK JUDGING 9.00 0000059 74,991.36

REIM.ENTRY.BLRMKR.LVSTK.10/17 640.00 0012144 640.00 LA QUINTA INN - LIVESTOCK JUDGING 836.00 0000059 74,991.36 WAMEGO INN & SUITES - LVSTK JDGNG 137.00 0000059 74,991.36 TEXAS ROADHOUSE - LIVESTOCK JDGNG 187.23 0000059 74,991.36

Agricultural Business Manage REIM.MILGE.11/6/17-11/10/17 146.59 0012169 146.59 2,059.98

LEWELLYN, MICHAEL JAMESCross Country ADV.MEALS.NJCAA.11/9-11/11/17 400.00 0012080 400.00

400.00

MALCOLM, KIMBookstore OER CONFERENCE REGISTRATION 20.00 0000059 74,991.36

20.00

MATTHEWS, MARKCaterpillar Service Training REIM.MILGE.MEALS.9/11-9/12/17 345.12 0012158 345.12

345.12

MCGRATH, KERRICollege & Career Readiness REIM.WIOA.TRVL.EXP.10/24-10/25 89.94 0012145 89.94

89.94

MEARDY, JESSICAAffirmative Action REIM.MILGE.MEAL.TTL.TRNG.10/17 92.92 0012082 92.92 Staff Development DAYS INNS/DAYSTOP - TITLE IX TRAIN 98.07 0000059 74,991.36

AVANTIS RISTORANTE - STAFF LUNCH 72.32 0000059 74,991.36 263.31

MORGENSTERN, DAVIDCollege & Career Readiness SPEEDWAY - FUEL 12.38 0000059 74,991.36

PHILLIPS 66 - FUEL 17.71 0000059 74,991.36 BP#6549554BRECKLINS - FUEL 11.00 0000059 74,991.36 SPEEDWAY 08735 - FUEL 20.43 0000059 74,991.36 GREEKTOWN HOTEL - GMASEP CONV 448.50 0000059 74,991.36

GM ASEP SHELL OIL - FUEL 21.21 0000059 74,991.36 PANDA EXPRESS - INTERN VISITS 9.55 0000059 74,991.36

63

CASEYS - FUEL INTERN VISITS 20.71 0000059 74,991.36 561.49

MORROW, THERESEOffice of Academic Affairs REIM.REG.INR.CONF.9/21/17 76.00 0012083 76.00

76.00

NORDSTROM,AMANDADiversity ADV.MEALS.TRIO.CNF.11/12-11/15 200.00 0012117 200.00

200.00

OAKTON COMM COLLEGEOrganizational Learning REG.HEATH.M.NIN.MTG.10/27/17 30.00 0710780 30.00

30.00

PEORIA CHARTER COACHArt CHICAGO ART BUS TRIP 1,204.50 0711087 1,204.50

1,204.50

PLATTNER,SALLY ANNCollege & Career Readiness REIM.MILGE.HTL.EXP.BST+.11/17 316.55 0012159 316.55

316.55

POINTS, EMILYAdvisement & Counseling Servic WM SUPERCTR-OCT COUNSELING EVNT 90.31 0000059 74,991.36

90.31

PUNKE, TERRI LYNNCollege & Career Readiness REIM.REG.RGNL.NRSNG.CONF.10/17 60.00 0012084 60.00

60.00

QUIRK-BAILEY, SHEILAPresident's Office HUCK'S FOOD & FUEL STO - FUEL 61.05 0000059 74,991.36

JONAHS SEAFOOD HOUSE - MEETING 65.11 0000059 74,991.36 CONFERENCECALLSERVICES 63.57 0000059 74,991.36 CHILI S - C2A3 CONFERENCE 83.77 0000059 74,991.36 SHELL OIL - FUEL 24.77 0000059 74,991.36 FAST STOP - FUEL 40.99 0000059 74,991.36 JOHNNYS STEAKHOUSE - ICCCP MTG 50.02 0000059 74,991.36 KROGER FUEL 44.14 0000059 74,991.36

General Institutional PEORIA CHAMBER-THNKSGVG LUNCH 200.00 0000059 74,991.36 DREAMCENTER EVENT 50.00 0000059 74,991.36

683.42

REDEKER, KARRISAWomen's Basketball ADV.MEALS.GALESBURG.11/14/17 144.00 0012120 1,453.00

ADV.MEALS.YUMA.11/15-11/19/17 1,309.00 0012120 1,453.00 ADV.MEALS.NIACC.11/10-11/11/17 540.00 0012085 540.00 HOLIDAY INN EXP HTL & ST 136.63 0000059 74,991.36

2,129.63

RESNICK, PAULOffice of Academic Affairs REIM.TYCA.CONF.REG.HTL.10/5-7 648.06 0012086 648.06

648.06

RICHRATH, JENNIFEROffice of Academic Affairs REIM.TYCA.CONF.REG.HTL.10/5-7 384.53 0012087 394.53

REIM.FWRD.FOCUS.REG.10/27/17 10.00 0012087 394.53 10.00

RITCHIE, JENNIFER EILEENTesting REIM.MEALS.TESTING.10/17 23.09 0012146 23.09

23.09

ROBERTS, PAMELA LYNNCollege & Career Readiness REIM.MILGE.SPRNGFLD.10/20,11/3 155.36 0012147 155.36

155.36

RYAN, ROBERT

64

Athletics - General CASEYS GEN STORE - FUEL 12.00 0000059 74,991.36 CASEYS SOUTH PEKIN - FUEL 16.00 0000059 74,991.36

28.00

SARSFIELD, JACOBStudent Organizations REIM.EXP.BASS.FSHNG.TRNMT.11/3 330.28 0711002 330.28

330.28

SCHIMMEL, KARISpeech/Forensics Team ADV.MEAL.REG.ELGIN.12/1-12/2 530.00 0012171 530.00

530.00

SHARP, JAMES ETesting REIM.MILGE.MEAL.10/25-11/13/17 37.16 0012160 37.16

37.16

SHAW, ARNITRIA KDiversity REIM.SPPL.STDT.WRKSHP.11/14-16 56.49 0012161 56.49

ADV.MEALS.PRKG.EOA.11/12-11/15 190.00 0012123 190.00 246.49

SIGMA GAMMA RHO SORORITY, INCDiversity TCKTS.BLUE/GOLD.JAZZ.11/11/17 400.00 0710710 400.00

400.00

SINCLAIR, SUEWomen's Volleyball COMFORT INN FESTUS - TEAM TRAVEL 755.91 0000059 74,991.36

PANERA BREAD - TEAM TRAVEL 209.65 0000059 74,991.36 PANERA BREAD - TEAM TRAVEL (7.01) 0000059 74,991.36 PANERA BREAD - TEAM TRAVEL 94.59 0000059 74,991.36

Athletics - General THORNTONS - FUEL 36.70 0000059 74,991.36 Co-Curricular Competitive Team SOUTHWEST - SOCCER NATIONALS 10.10 0000059 74,991.36

SOUTHWEST - AIRFARE - SOCCER NATL 5,462.15 0000059 74,991.36 ADV.MEALS.SCCR.NATL'S.11/12-19 320.00 0012124 320.00

6,882.09

STANFORD, RACHELLearning Labs REIM.MLGE.HTL.SI.TRNG.10/16-18 930.44 0012148 930.44

930.44

SWAN, JEANHealth Careers REIM.MILGE.IJOA.MTG.10/27/17 152.26 0012088 152.26

152.26

THANNUM, KELLYOffice of Academic Affairs REIM.AIR.HTL.AMATYC.11/9-11/12 1,066.84 0012162 1,066.84

1,066.84

THETFORD, GALEBoard Of Trustees REIM.EXPS.ACCT.CONF.9/25-9/28 50.72 0002484 50.72

50.72

THOMAS, FRANKCorporate Computer Training REIM.MILGE.OCT.2017 52.43 0012128 52.43

52.43

VAN, TIADiversity DELTA AIR BAGGAGE FEE - NAFSA 25.00 0000059 74,991.36

HOLIDAY INN EXPRESS - NAFSA 317.94 0000059 74,991.36 AMAZON MKTPLACE PMTS (0.14) 0000059 74,991.36 REIM.LYFT.NAFSA.CONF.10/18/17 19.25 0012163 19.25 NAFSA ASSOCIATION OF INTE (225.00) 0000059 74,991.36 TARGET - NAFSA CONF 4.75 0000059 74,991.36 DETROIT AIPORT NAFSA CONF 5.67 0000059 74,991.36 LYFT *RIDE WED 2PM - NAFSA CONF 35.96 0000059 74,991.36 LYFT *RIDE WED 7PM - NAFSA CONF 17.93 0000059 74,991.36 BIG CITY BAR & GRILL - NAFSA CONF 18.15 0000059 74,991.36 LYFT *RIDE THU 12PM - NAFSA CONF 17.14 0000059 74,991.36 LYFT *RIDE THU 1PM - NAFSA CONF 16.77 0000059 74,991.36

65

WESTIN BOOK CADILLAC DINE - NAFSA 2.92 0000059 74,991.36 256.34

VANCE, MARGUERITEOffice of Academic Affairs REIM.TYCA.CONF.REG.HTL.10/5-7 384.53 0012089 384.53

384.53

WYSINGER, ANTHONYMen's Basketball ADV.MEALS.INA.11/6/17 300.00 0012091 1,740.00

ADV.MEALS.BLOOMINGTON.12/4/17 160.00 0012174 160.00 ADV.MEALS.FLORIDA.11/9-11/12 1,440.00 0012091 1,740.00 SUBWAY 30.86 0000059 74,991.36

1,930.86

YOUNG, JOLONDADiversity GFS STORE - FOOD FOR COLLEGE FAIR 13.49 0000059 74,991.36

HOTELS.COM141366051883 (685.92) 0000059 74,991.36 REIM.MILGE.OCT.2017 53.55 0012164 53.55 REIM.EXPS.CLGE.VSTS.9/23,9/27 513.63 0012092 513.63 SUBWAY - FOOD FOR COLLEGE FAIR 196.14 0000059 74,991.36 KROGER - FOOD FOR COLLEGE FAIR 41.15 0000059 74,991.36 BLACKBURN COLL - COLLEGE VISIT 141.18 0000059 74,991.36 MONTY'S SUBMARINES - FIN AID TRAIN 26.72 0000059 74,991.36

299.94

Grand Total - Conference & Meeting Expenses 57,391.83$

Note: This does not include any internal charges for vehicle chargeback or internal cafeteria charges.

66

2017ACCOUNTING Swanson, Paul 13.5

Saatkamp, Adam 5.5

Kelly, Daniel 4.5

Kowalczyk, Raymond 2.5

AGRICULTURE/HORTICULTURE Grebner, Grant 10.5

Fandel, Peter 7.5

Brown, Corinne 3.5

Lehman,Blake Edward 1.5

ARCHITECTURE McMorrow, Thomas 25.5

ART Tuccillo, John 18.5

Costa, Jennifer 17.5

Tuccillo, Anita 6.5

Foster-Campbell, Megan 5.5

Gauthier, Christopher 1.5

AUTOMOTIVE Fortier, Todd 18.5

Morgenstern, David 14.0

Imm, Trevor 5.5

Wester, Thomas 4.5

BIOLOGY Goode, Amy 18.5

Ames, Kathy 17.0

Haner, Thomas 15.5

Mays, Elizabeth 13.5

Gavino, Pia 10.5

Scoby, Jennifer 10.5

Vietti, Kim 10.5

Jacobson Flex, Kristin 7.5

Oliver, Michael 7.5

Griffiths, Thomas 6.5

BUSINESS ADMINISTRATION Dean, Dorothy 18.5

Swanson, Paul 13.5

Spengler, Jennifer 9.5

Paulsen, Scott 8.5

Dewey, Pam 7.5

CATERPILLAR SERVICE TECH/DPET Matthews, R. Mark 19.5

Gardner, Jeffrey 18.5

FACULTY SENIORITY THROUGH FALL 2017

67

Albertsen, Ronnie 0.5

Campbell, Colin 0.5

CHEMISTRY Halvorsen, Troy 18.0

David, Pradeepa 3.5

Lakshminarayan, Ganesh 2.5

Rose, Bradley 0.5

COMMUNICATION Hale, Gary 31.5

Roe, Kimberly 24.5

Goken, M. Brent 16.5

Hedemann, Debra 11.5

Chianakas,Joseph 6.5

Asbury,Bryan Ellis 1.5

COMPUTERS Hawthorne, Kim 19.5

Peterson, Doug 19.5

Sibrel, Paulette 18.5

Tripp, Shari 16.5

Wells, Kevin 6.0

Son, Youngju 3.5

Al Hashemi,Rafeeq A 1.5

CRIMINAL JUSTICE/PARALEGAL Higgins, Thomas 21.5

White, Earl 7.5

Graff, G. Nick 6.5

CULINARY ARTS Ashwood, Susan (Joy) 14.5

Robertson, Charles 13.5

Shank, Keith 7.5

DENTAL HYGIENE Mauer, Lynn 23.5

Ritchhart, Kimberly 23.5

Korondi, Cathleen 5.5

EARLY CHILDHOOD EDUCATIONSmyrniotis, Andrianna (formerly Simms, Adrienne) 6.5

EARTH SCIENCE Resnick, Cheryl 25.5

Stermer, Ed 18.5

Constable, Jeffrey 15.5

ECONOMICS Stauthammer, Denise 16.5

Stanford, Robert 0.5

68

EDUCATION Ahles, Paula 13.5

ELECTRONICS Flinn, Steven 16.5

Flinn, Zachary 0.5

EMERGENCY MEDICAL TECH. Dant, Michael 23.5

Bender, James 9.0

ENGINEERING Larson, Steven 22.5

Portscheller, Steven 7.5

ENGLISH Birky, Lois 29.5

Resnick, Paul 27.5

Vance, Margot 25.0

Sullivan, James 17.5

Wilson, Deborah 17.5

Hopp, Jennifer 17.0

Richrath, Jennifer 16.5

Hillabold, Susan 13.5

Fry Decker, James 13.5

Aitken, Nicole 10.5

Baldridge, Elizabeth 10.5

Dinkins, Shari 10.5

Guedet, Stephanie 9.5

Ames, Megan 4.5

Bonvicini, Andrew 4.5

FAMILY CONSUMER SCIENCE Baechler,Nikki L 1.5

GEOGRAPHY Christian, Eric 22.5

GRAPHIC ARTS Baggett, John 15.5

GRAPHIC DESIGN Bean, Roger 15.5

Smit, David 9.5

Wyse-Fisher,Dustin 1.5

HISTORY Dougherty, Deborah 20.5

Thompson, David 17.5

Mendenhall, Stan 6.0

HUMAN SERVICES Carey, Angela 3.5

HVAC/REFRIGERATION Weaver, Brian 7.5

Bailey, Arthur (Marc) 6.5

69

LANGUAGE STUDIES Vargas, Titania 13.5

Sanders, Susan 7.5

MANUFACTURING & INDUSTRIAL TECHNOLOGIES Thomas, Kevin 23.5

Branan, Robert 15.5

Rippey, Curtis 10.0

Nielsen, Tyler 2.0

Joos, Jeffrey 0.5

MATHEMATICS Armon, John 25.5

Ward, Pat 24.5

Rush, Yolanda 19.5

Carrico, Elizabeth 18.0

Tahir, Fereja 17.5

Welsch, Deanna 14.5

Harris, Philip 12.5

Spielman, Joe 12.0

Thannum, Kelly 10.5

Baila, Carmen 9.5

Bomer, Megan 9.5

O'Brien, Cara 9.5

Peterson, Dawn 6.5

Sirbu, Ioana 5.5

O'Hanlon, Wendy 2.5

MEDICAL ASSISTING Condit, Cydney 8.5

MEDICAL LAB TECHNICIAN Strow, Vincent 0.5

MUSIC Harms, Larry 21.5

Jones, Anthony 17.5

Clemens, Julie 6.5

NURSING Bisanz, Liane 20.5

Moore, Valerie 20.5

Stokowski, Joan 17.5

Palmieri (Owens), Kara 12.0

Gallagher, Michael 9.5

Kokotek (Fisher), Sandra 8.0

Lombard (Brown), Ron 7.5

Yee, Vera 7.5

Axelson, Desiree 7.0

Punke, Terri 6.5

Sams, Mary 5.5

Reese, Beth 4.5

Power, Rosemary 3.5

70

Kauffman,Jacquie M 1.5

Kyulule,Suzanna Rachel 1.5

Semelroth, Sharon 1.0

OCCUPATIONAL THERAPY ASSISTANT Hohstadt, Lee 9.0

Haines, Jennifer 5.5

OFFICE SKILLS Dean, Dorothy 18.5

PHILOSOPHY Weber, Eric 13.0

James, Aaron 2.5

PHYSICS Mellendorf, Kenneth 17.5

Varadarajan,Vijayalakshmi 2.0

PHYSICAL THERAPY ASSISTANT Gold-Pearce, Alice 15.5

Feeny, Julie 12.5

POLITICAL SCIENCE Dougherty, Deborah 20.5

PSYCHOLOGY Morrow, Therese 28.0

Kelts, Daniel 22.5

Ensley, Colleen 17.5

Ahles, Paula 13.5

Phelps Clayton, Mary 5.5

RADIOGRAPHY Tatham, April 27.5

Arnett, Lisa 6.5

RESPIRATORY THERAPY Crawford-Jones, Carole (Kelly) 17.5

Cregger, Mary 3.5

SURGICAL TECH Hammer, William 15.5

Empson, Cathy 10.5

SOCIOLOGY Cordell-Brunton, Maxine 22.5

Frautschi, Laurel 20.5

Stamm, Jon 12.5

THEATRE Berkley, Robin 18.5

71

Illinois Central College – Audit Services RFP Page 1 of 12

REQUEST FOR PROPOSAL FOR AUDIT SERVICES

The Board of Trustees of Illinois Central College, Community College District #514 invites you to submit a Proposal for Audit Services. All proposals are due by 4:00 p.m., February 2, 2018 and should be sent to:

Bruce Budde, Executive Vice President Administration and Finance Illinois Central College One College Drive East Peoria, IL 61635

Illinois Central College began classes at the East Peoria location in September of 1967 and serves the residents of all or parts of 10 counties in Central Illinois (Peoria, Tazewell, Woodford, Bureau, Logan, Marshall, Livingston, McLean, Stark, and Mason) encompassing a land area of 2,322 square miles and a population of approximately 365,000. (See Appendix 1 – ICC Essentials, Fall 2012 for more information.) The College has two campuses: East Peoria and Peoria and one remote location: Pekin. WoodView Commons, student residences, owned by the ICC Educational Foundation opened in August of 2004. The complex offers 330 bed spaces to students in an on-campus, apartment-style, living option. Price Waterhouse audited the College for approximately 20 years through FY1994. The College’s financial/compliance audit for FY1995 through FY2007 was conducted by Clifton Gunderson (Peoria, IL). McGladrey & Pullen LLP conducted the FY 2008 – FY 2012 audit and CliftonLarsonAllen was engaged from FY 2013 – FY 2017. The College has received an unqualified opinion in each of its past audits.

ILLINOIS CENTRAL COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #514

ONE COLLEGE DRIVE EAST PEORIA, IL 61635

(309) 694-5477

74


INSTRUCTIONS TO PROPOSERS

ALL PROPOSALS MUST BE IN A SEALED ENVELOPE AND MARKED “AUDIT SERVICES PROPOSAL” BY THE MARCH 9, 2018 (4 PM) DEADLINE. Late proposals will not be considered. Questions should be directed to Bruce Budde, Executive Vice President for Administration and Finance at (309) 694-5477. Please submit two (2) copies of the proposal. The Board reserves the right to waive technicalities and information in the proposal process, to reject any or all proposals, or any part of any proposal, for any reason. The College also reserves the right to obtain clarification of any point in a firm’s proposal or to obtain additional information. The determination of whether any proposal by a firm does or does not conform to the conditions and specifications of this Request for Proposal is the responsibility of the College. This contract is subject to the provisions of the “EQUAL EMPLOYMENT OPPORTUNITY CLAUSE” as provided by the Illinois Fair Employment Practices Commission and the Illinois Compiled Statutes. It is the policy of the College that no person, on the basis of race, color, religion, sex, national origin, age, handicap, or veteran’s status, shall be discriminated against in employment, in educational programs and activities or in admissions. The College stands committed to diversity in all of its dimensions and embraces, values, and encourages diversity at all levels of its operation. The College stands for tolerance, non-discrimination, and cultural sensitivity.

75


GENERAL INFORMATION

Public Information All material submitted is available for public inspection. This information will be available for public inspection during normal business hours at the office of the Executive Vice President for Administration and Finance, One College Drive, Room L-420, East Peoria, IL 61635. Every proposer is hereby warned that no part of their proposal or any other material submitted may be marked as confidential information, and that any material so designated by the proposer will be made public information by its inclusion in the proposal. Errors and Omissions All documents shall be completed as requested by the College. No claim for errors or omissions in the bidding will be considered. Should a bidder find during examination of specifications or other contract documents, discrepancies, omissions, ambiguities or conflict among contract documents or be in doubt as to their meaning, it is the responsibility of the bidder to notify the Executive Vice President for Administration and Finance who will then issue the necessary clarifications to all prospective bidders by means of addenda. Disclaimers Any Request for Proposal issued may or may not result in an award contract. However, the College reserves the right to cancel any Request for Proposal at any time, for any reason, and to reject all proposals. Receipt of RFP materials from the College or submission of a proposal to the College confers no rights upon the vendor nor obligates the College in any manner. The determination of whether any proposal submitted by a vendor does or does not conform to the conditions and specification of this Request for Proposal is the responsibility of the College. Any contract resulting in an award from this Request for Proposal is invalid until properly approved and executed by the College. The successful vendor must not commence any billable work until a valid contract is executed. A contract resulting from the Request for Proposal shall not preclude the College from obtaining equipment or services from other vendors if the successful vendor for this Request for Proposal is unable to satisfy the project needs in an acceptable manner. Clarification of Proposals The College reserves the right to obtain clarification of any point in a firm’s proposal or to obtain additional information. Failure of a proposer to respond to such a request for additional information or clarification could result in rejection of the proposal.

76


Firms may be asked to make oral presentations to more fully explain their proposal if requested by the College. These presentations would be held subsequent to the opening of the responses to provide an opportunity for the firm to clarify their proposal. The College would schedule a time and location for each oral presentation. Award The award of the contract, if it’s awarded, will be to the firm who in the College’s opinion serves the best interest of the College. Illinois Central College reserves the right to reject any or all proposals and to waive minor informalities in any quotation in order to make this award. Payment Payment will be made in accordance with the policies and procedures of the Board of Trustees of Illinois Central College, District #514. The College will make payment in approximately thirty (30) days following completion and acceptance of contract work. Acknowledgment of Addenda Original signature of company official on an addendum document shall be construed as acknowledgement of receipt of any and all addenda pertaining to any specific bid. Identification of addenda by number should be noted on the proposal form, as provided. Equal Opportunity and Affirmative Action It is the policy of Illinois Central College that no person shall, on the grounds of race, color, religion, sex, age, national origin, ancestry, disability, sexual orientation, or veterans status, be excluded from consideration for employment, denied employment with or be subject to discrimination of any kind by the College. In accordance with this policy, we support and encourage minority and female participation in all aspects of our institution, as well as with those individuals who interact with us. Business Enterprise Program Illinois Central College recognizes the importance of increasing the participation of businesses owned by minorities, females, and persons with disabilities in public contracts. It is the College’s policy to promote the economic development of businesses owned by minorities, females, and persons with disabilities as outlined by the Business Enterprise for Minorities, Females, and Persons with Disabilities Act, 30ILCS 575/0.01 et seq. For applicable projects, vendors may be asked to submit a utilization plan and letter of intent that meets or exceeds the identified goal. If a vendor cannot meet the goal, documentation and explanation of good faith efforts to meet the specified goal may be required within the utilization plan.

77


Insurance The Contractor shall not commence work under the Contract until he has obtained all insurance required by this Article and until insurance has been approved by the College. All specified insurance shall be provided by the Contractor and at the Contractor’s own expense. Said insurance shall remain in full force and effect until the term of the Contract is completed. Indemnity Agreement and Liability Insurance

1. The Contractor shall indemnify and hold harmless the College, its trustees, and employees against all loss, damage and expense which they may sustain or become liable for on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under the contract by the Contractor or his Subcontractors or due to or arising in any manner from the wrongful act of negligence of the Contractor or his Subcontractor or any employee of any of them, or due to the condition of the premises or other property of the College, upon, about or in connection with which any work incident to the performance of the Contract is carried on.

2. The Contractor shall cause a Certificate of Insurance to be issued. The Certificate of

Insurance shall be provided by an insurance company with the rate of B+: VI or better in the current edition of Best’s Key Rating Guide. This Certificate of Insurance must be received and approved before commencement of operations. The Certificate must evidence the following coverage in at least the limits stipulated. The Contract must agree to maintain such insurance for the duration of the project or the term for which services will be rendered.

A. Worker’s Compensation (including Occupational Disease) under the terms of the

Illinois Workmen’s Compensation Act. B. Employer’s Liability: $500,000

C. Public Liability:

Bodily Injury: $1,000,000 Combined Single Limit OR Bodily Injury: $1,000,000 per occurrence Property Damage: $500,000 per occurrence

D. Automotive Liability: Bodily Injury: $1,000,000 Combined Single Limit OR Bodily Injury: $1,000,000 per occurrence Property Damage: $500,000 per occurrence

78


SCOPE OF SERVICES

1. The Audit Report must include an examination of all funds and groups of account of the College.

2. Audit of the College’s component unit entity – Educational Foundation and its affiliated

entities as a separate examination within the reporting deadlines stated below. 3. The examination must include a State requirement compliance audit of the enrollment data

and other bases upon which claims are filed. In addition, it must include reports on compliance with other State requirements for State grants, as prescribed by the Illinois Community College Board.

4. An opinion is to be expressed upon the financial statements as required by the provisions of

Government Auditing Standards, issued by the Comptroller General of the United States. 5. Preparation of the General Purpose Financial Statements and Supplemental Schedules from

College records. 6. Preparation of the Uniform Financial Statements as required by the Illinois Community

College Board. 7. Preparation of the Certification of Chargeback Reimbursement as required by the Illinois

Community College Board. 8. Preparation of the Schedule of Expenditures of Federal Awards and all applicable

compliance and internal control reviews required by Government Auditing Standards and the U.S. Office of Management and Budget (OMB) Circular A-133.

9. Be available to meet with College elected officials and administration to answer questions

on the audit, management letter, audit proposal, or other financial audit-related issues, if necessary and as appropriate, throughout the year.

10. A draft copy of the audit report is to be submitted no later than the fourth week in

September and the final audit report completed and delivered no later than October 10, for final submission to the Illinois Community College Board by October 15.

11. Presentation of the final audit report by the firm’s engagement partner at the September or

October Board of Trustees meeting and the Educational Foundation Finance Committee meeting.

12. Sixty copies of the final audit report, ten copies of the management letter, and an electronic

version (pdf) of the final audit report are to be submitted.

79


13. The examination shall be made in accordance with generally accepted auditing standards, including the requirements of the Illinois Community College Board and OMB Circular A-

133. 14. When the College is requested to serve as a fiscal agent for special State or Federal grants,

the proposing firm may be asked to propose on and conduct separate grant audits in accordance with the specific grant and agency requirements.

15. Funds to be included in the audit are:

a. Educational Fund b. Operations and Maintenance Fund c. Operations and Maintenance (Restricted) Fund d. Bond and Interest Fund e. Public Building Commission Fund f. Auxiliary Enterprises Fund g. Restricted Purposes Fund h. Working Cash Fund i. Audit Fund j. Liability, Protection and Settle k. Self Insurance Fund l. Trust and Agency Fund, and m. Any other fund(s) that may be created during the Three audit years under proposal

16. All accounting and student records/systems are currently maintained in an ERP relational database system called PeopleSoft. The PeopleSoft modules currently in use include: Student Records, Student Financials, Academic Advisement, Financial Aid, Human Resources, Payroll, General Ledger, Accounts Payable, Purchasing, and Commitment Control (for budgeting).

17. Attached as Appendix 2 is a current organization chart.

18. The Illinois Central College budgets for fiscal years 2015 through 2017 are attached. 19. The Illinois Central College Comprehensive Annual Financial Reports for the fiscal years

ended June 30, 2015 through June 30, 2017 are also included. 20. Additional information may be obtained, and/or inspection of the College financial records

can be made by contacting Ed Babcock, Controller, at (309) 694-5337.

80


INFORMATION ON FIRM

In order to achieve a uniform review process and to obtain the maximum degree of comparability, it is required that the following list of items be addressed by the proposing firm: 1. Provide a description of the firm’s practice, including:

a. Size of firm; b. List of major clients; c. Membership in professional organizations; d. Longevity of practice; and e. List of educational clients, specifically community colleges and other colleges or

universities.

2. Resumes of all firm members who would be handling the College audit as well as descriptions of the type and number of educational audits (specifically community colleges) that have been performed by the proposed audit team.

3. List of all educational audits (specifically Illinois community colleges) conducted in the

last five years as well as contacts at each educational client. 4. Describe any business, investment, or family relationship with Illinois Central College

officials or appointed employees. 5. Provide the results of the most recent peer review of your firm. 6. Detail (in percentages) the amount of time to be spent on the audit by the following

categories:

Partner/Manager ________% In-charge Accountants ________% Staff Accountants ________%

7. Provide a maximum, “not-to-exceed” fee proposal inclusive of all expenses for each fiscal

year, beginning with fiscal year 2018 and through fiscal year 2020. 8. Describe the circumstances under which you would propose to change your fee and how

you would communicate such potential changes to the College. 9. List, by partner and staff level, billing rates to be charged, should the College expand the

scope of the audit, or require additional services.

81


SUPPLEMENTAL QUESTIONS FOR THE FIRM 1. What would you expect your audit schedule to be for a June 30 year-end, with a

presentation to the Board of Trustees in October? How many weeks and/or hours would be spent on-site at the College, and by how many audit staff members? If possible, please provide a tentative audit timetable.

2. What is your policy for ensuring consistent assignments of audit staff to the ICC audit from

year to year? 3. How do you handle (from a billing standpoint) miscellaneous audit-related or financial

questions and phone calls (for general assistance and consultation) throughout the year? 4. What level of assistance from the College staff have you built into your proposal? Please

describe the extent and examples of client-prepared schedules and tasks you would expect from College staff.

5. Describe your firm’s experience with tax-exempt financing and bond issues, including use

of debt certificates. 6. Describe your firm’s experience with MIS reviews, including security audits, networked

systems, and ERP implementations.

CRITERIA FOR SELECTION Proposals will be evaluated by the Executive Vice President for Administration and Finance, representative(s) of the Board of Trustees, and selected staff from the Finance Department in order to ascertain which firm best meets the needs of the College. Recommendations then will be presented to the Board of Trustees to make the final decision. Evaluation considerations will include the following:

1. Firm must be licensed to practice public accounting in Illinois. 2. Relevant educational auditing experience of the firm. A firm that has performed an

Illinois community college audit within the previous five years will receive preference.

3. Reputation of the firm (based on references).

4. Qualifications of the personnel to be assigned to the engagement.

5. Willingness to meet or exceed scope of services specifications.

6. Responses to supplemental questions for the firm.

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7. Estimated cost of the audit as compared with other proposals. The College intends to use auditing firms on a multi-year rotational basis; however, the contract would be for one year only with future years’ negotiable at the discretion of the College. Fee quotations have been requested for the next three years in order for the College to evaluate fee changes. It is understood that the College’s operations will change and that correspondingly, audit fee changes may be necessary. The College reserves the right to reject any and all proposals submitted.

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ILLINOIS CENTRAL COLLEGE AUDIT SERVICES PROPOSAL FORM

FIRM NAME ______________________________________________________________ ADDRESS ______________________________________________________________ ______________________________________________________________ PHONE ______________________________________________________________ CONTACT PERSON ________________________________________________________ TITLE ______________________________________________________________ FEE PROPOSAL FY 2018 (2017-18) $ _________________________ ESTIMATED FEE FY 2019 (2018-19) $ _________________________ ESTIMATED FEE FY 2020 (2019-20) $ _________________________ _____________________________________________ AUTHORIZED SIGNATURE _____________________________________________ DATE FEIN/SOC. SEC. # _____________________________

Illinois Central College is a not-for-profit organization and is tax exempt.

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ILLINOIS CENTRAL COLLEGE ONE COLLEGE DRIVE EAST PEORIA, IL 61635

(309) 694-5477

VENDOR’S CERTIFICATION (Must be returned with bid proposal.)

______________________________________, as part of its proposal for a contract to provide (Name of Contractor/Vendor) AUDIT SERVICES to Illinois Central College, hereby certifies that said contractor/vendor is not barred from bidding on the aforementioned contract as a result of a violation of either Section 5/33E-3 (bid rigging) or 5/33E-4 (bid rotating) of Article 33E of Chapter 720 of the Illinois Revised Statutes. By: _________________________________________ (Authorized Agent) Date: ____________________

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BOARD OF TRUSTEES BUDGET 8050

Department ID: 8050 (Board Of Trustees)

BY 2018 Appropriation Budget Data as of 11:34:05 AM Wednesday, December 6, 2017

Account Fund Dept.

ID Program Description Budgeted Pre-Encumbered Encumbered Expended Balance

512001 01 8050 8050 Professional/Tech Staff - FT

16,708.00 0.00 0.00 6,961.85 9,746.15

512002 01 8050 8050 Professional/Tech Staff - PT

5,000.00 0.00 0.00 0.00 5,000.00

521000 01 8050 8050 Employee Benefits 3,914.00 0.00 0.00 1,573.41 2,340.59 529099 01 8050 8050 Allocated Emp Ben

Ret Hlth .5% 84.00 0.00 0.00 34.81 49.19

541001 01 8050 8050 Office Supplies 1,250.00 0.00 0.00 616.71 633.29 541007 01 8050 8050 Xerox Supplies 272.00 0.00 0.00 113.25 158.75 544003 01 8050 8050 Postage And

Shipping 450.00 0.00 0.00 300.54 149.46

546000 01 8050 8050 Publications and Dues

32,000.00 20.28 20.28 30,246.82 1,712.62

547000 01 8050 8050 Advertising 65.00 0.00 0.00 0.00 65.00 549000 01 8050 8050 Other Materials and

Supplies 450.00 0.00 0.00 0.00 450.00

551000 01 8050 8050 Meeting Expenses 3,500.00 0.00 0.00 1,529.63 1,970.37 558000 01 8050 8050 Travel - Ground 525.00 0.00 0.00 0.00 525.00 559000 01 8050 8050 Other Conference

And Meeting Exp 12,850.00 0.00 0.00 4,119.51 8,730.49

Budget Totals 77,068.00 20.28 20.28 45,496.53 31,530.91

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http://entwebapp.int.icc.edu/iccnet/budget/PStransferAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Budget%20Transfers

http://entwebapp.int.icc.edu/iccnet/budget/PSpreencumbAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Pre-Encumbrances

http://entwebapp.int.icc.edu/iccnet/budget/PSencumbAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Encumbrances

http://entwebapp.int.icc.edu/iccnet/budget/PSexpendAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Expenditures

















































BOARD OF TRUSTEES CONFERENCE AND MEETING EXPENSES

Non-Purchase Order Vouchers Voucher

ID Invoice

Date Invoice ID Vendor ID Vendor Name Amount

00394041 8/4/2017 PCARD JULY2017_0000000001

0000110382 PNC BANK - VISA - PCARD

940.00

00394041 8/4/2017 PCARD JULY2017_0000000001


940.00

00394041 8/4/2017 PCARD JULY2017_0000000001


940.00

00394041 8/4/2017 PCARD JULY2017_0000000001


940.00CR

00394041 8/4/2017 PCARD JULY2017_0000000001


260.77

00394041 8/4/2017 PCARD JULY2017_0000000001


260.77

00394951 9/4/2017 PCARD AUG2017_00000000001


299.00

00394951 9/4/2017 PCARD AUG2017_00000000001


297.00

00394951 9/4/2017 PCARD AUG2017_00000000001


521.54

00394951 9/4/2017 PCARD AUG2017_00000000001


521.54

00395794 10/10/2017 REIM.EXP.ACCT.CONF.9/25-9/28

0000113694 DAVIS, PAULA S 28.17

00396598 10/30/2017 REIM.EXPS.ACCT.CONF.9/25-9/28

0000111189 THETFORD, GALE 50.72

Non-Purchase Order Voucher

Total: 4,119.51

Total Expended: 4,119.51

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board of trustees meeting - illinois central college€¦ · 14/12/2017 · 1 icc board of...

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