boc agenda 112014 - milwaukee...board of commission meeting thursday november 20, 2014 sdc board...

If you are unable to attend this meeting, please call Abra Fortson @ 414-906-2720. *NOTICE is hereby given that the Commission may convene in closed session to consider item (s) above pursuant to Section 19.85 (1) (b),(c ), (e), (f), and

(g) Wisconsin statutes, and may reconvene in open session to take action on items discussed.

Board of Commission Meeting

Thursday November 20, 2014

SDC

4041 N. Richards

Milwaukee, WI 53212

SDC Board Room

5:30 PM

Meeting Notice

Board of Commission Meeting Thursday November 20, 2014 SDC Board Room 4041 N. Richards Street Milwaukee, WI 53212 5:30pm

If you are unable to attend this meeting, please call Abra Fortson @ 414-906-2720. *NOTICE is hereby given that the Commission may convene in closed session to consider item (s) above pursuant to

Section 19.85 (1) (b), (c), (e,) (f), and (g) Wisconsin statutes, and may reconvene in open session to take action on items discussed.

AGENDA

1. Call to Order Chair, Gerard Randall 2. Roll Call 3. Compliance with the Open Meetings Law 4. Public Comments Information 5. Adoption of the November 20, 2014 & Agenda Action 6. Adoption of the November 20,2014 Consent Agenda Action

(Note: Board members may request the removal of items from the consent agenda; the item will then be placed on the regular agenda for discussion and action by the Board of Commission.)

7. Adoption of the Board of Commission October 16, 2014 meeting minutes Action

8. Chairperson’s report Information/Action Strategic Planning Update / Survey Information

9. CEO Report Information/Action

Program Updates

10. Committee Reports

A. SDF Foundation Update Action

B. Executive Committee Action

C. Program Planning & Public Policy Action

D. Human Resource Committee Action

1. Briefing Papers Action

BP2085

BP2086

BP2087

Information Only

BP2088

Board of Commission Meeting Thursday November 20, 2014 SDC Board Room 4041 N. Richards Street Milwaukee, WI 53212 5:30pm

If you are unable to attend this meeting, please call Abra Fortson @ 414-906-2720. *NOTICE is hereby given that the Commission may convene in closed session to consider item (s) above pursuant to

Section 19.85 (1) (b), (c), (e,) (f), and (g) Wisconsin statutes, and may reconvene in open session to take action on items discussed.

11. Legal Counsel Report * Action NOTICE is hereby given that the Commission may convene in closed session to consider item (s) above pursuant to Section 19.85 (1), (b) (c), (e),(f) and (g) Wisconsin statutes, and may reconvene in open session to take action on items discussed.

12. Old Business Information

13. New Business Information

14. Announcements Information

15. Adjournment Action

Consent Agenda

(Note: Board members may request the removal of items from the consent agenda; the item will then be placed on the regular agenda for discussion and action by the Board of Commission.)

1

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1

SDC Program Planning & Public Policy Meeting Summary COMMITTEE MEMBERS

Stephanie D. Findley – Chair, Melanie Holmes, Vincent Bobot, Alma Ramirez, Delta Triplett, & Vi Anna Jordan, Monique Taylor Technical Assistance Resource Person (s): Curtis Marshal & George C. Matthews Jr. Wednesday November 12, 2014 5:30 pm - SDC Board Room 4041 N. Richards Street 1. CALL TO ORDER Chair, Stephanie Findley called the meeting to order at 5:45 pm 2. Roll Call

Members Present: Stephanie Findley Vi Anna Jordan, Melanie Holmes& Delta Triplett, Alma Ramirez

Members Excused: Vincent Bobot Members Absent: Monique Taylor Technical Assistance Resource Person (s): Curtis Marshall – excused absent George C. Matthews - present

3. Compliance with Open Meetings Law

It was confirmed by Abra Fortson, that the meeting was in compliance with Wisconsin Open Meetings Law.

4. Adoption of the November 12, 2014 Meeting Agenda

A motion was made by Melanie Holmes to accept the October 8, 2014 meeting agenda. The motion was 2nd by Delta Triplett. The motion carried.

5. Approval of October 8, 2014 meeting minutes

A motion was made by Melanie Holmes to approve the meeting minutes from October 8, 2014. The motion was 2nd by Delta Triplett. The motion carried.

6. Planning – A. Briefing Papers A motion was made to approve BP 2085-87 by Melanie Holmes. The motion was 2nd by Alma Ramirez. The motion carried

2

BP2088 was presented for information only.

7. Programs Director of Program Services, Jan Stenlund reported the following: The October 2014 Monthly Program Reports, including the service levels and activities of SDC’s programs, follow below. In terms of the Energy Program, we are presenting preliminary numbers which are cumulative to date for September and October. Due to the newness of the state of Wisconsin’s HE+ data system for Energy applications, local programs such as ours are not yet able to run their own final reports. However, we anticipate from recent discussions with state staff that this issue will soon be resolved. Overall, the state system is working relatively well considering the fact that it was just introduced in mid-September of this year. Energy Assistance Preliminary 2014-15 Season Activity as of October 2014: Total Applications for 2014-15 Heating Season to date: 11,250 Crisis Applications (Gas/Electric/Oil): 1,121 Outreach Activities: 9 Case Management Assessments: 485 Furnace Referrals: 121 Co-Payment Plans: 16 Proactive Payments: 39 Energy Conservation/Financial Literacy Workshops: 11 (58 participants) Asset Development VITA

Asset Development Manager is preparing for VITA season: -Attended state workshop in preparation for Affordable Care Act relating to VITA tax preparation; more ACA tax training coming from IRS.

-Recruiting for VITA volunteers -Preparing for tax preparing training – volunteer training schedule, training consultant contract

-Ordering IRS training material. VITA capacity at SDC sites will be increased, and Mobile Team VITA sites at

community partner locations have been eliminated this year. Opportunity for new VITA funding continues to be sought.

Financial Capability 1-on-1 Financial Coaching outcomes for October: 6 clients coached for

October, overall client participation this year (June start date) totals 16. Financial Capability Workshops for October: 2 October workshops were

facilitated by Associated Bank, 42 clients participated.

3

Health Care & Public Benefits Enrollment

October Enrollment for health care & public benefits total = 47 ( ACA: 1; Medicaid: 20; ; Food Share: 26); counseled only = 35 Total October encounters: 82 (enrollments + counseled)

On-site enrollment at SDC by health care partners Milwaukee Health Services, Inc. & City of Milwaukee Health Department has increased to 3 days at Richards and 2 at Teutonia in anticipation of November 15 start date for ACA marketplace open enrollment

October Breast Cancer Awareness workshop was held by Outreach Community Health Center at SDC Richards.

PARS

For the month of October the PARS program provided assistance for 170 new prescription applications.

Total prescription applications processed this year total 1,132 to date Total clients assisted this year totals 98 Clients 60 and over continue to make up 2/3 of the clients serviced.

Senior Companion Program

Volunteer Station Supervisor Meetings Held

0

In-services Held 1 # of Clients enrolled in Medicare

Reimbursement Program 13 Medicare Savings Program

6 Extra Help for Part D, 1 Senior Care and 13 Food Share applications, No Medicare

Savings Program Renewals. Senior Companions Served 78

Training 0 Senior Companion Outreach Events 1

GAIN -Bankruptcy –a new group started in mid-October. Total Since July 1 for ’14-’15 (program year) -175 referrals, 31 enrolled -35% of clients who were reached completed intake (goal = 50%) -49% no contact despite attempts (goal = 30%) -In-Kind acquired= $4,266 -- In-kind left = $70,734 -Used Flex = $8,221 -- Flex remaining = $41,779

4

Residential Services Received final state DES Administrative Review Report with no findings/concerns. Completed procurement for the HE+ Furnace Program for the FY2015. Reviewing accounting

process for capturing Indirect costs. Fourth Annual Weatherization Fair (10-11-2014). Submission of LHRA Quarterly Report. LOCCS Draws-LHRA Program Manager has been working closely with Finance to get current on

reimbursements. Clearance Refresher Training by DHS at SDC on November 6th. Met with Sixteenth Street staff to discuss future partnership opportunities. Met with Southside

Organizing Committee on referrals to LHRA program. Ofelia Mondragon, LHRA Manager, recognized as the Champion of the Non-Profit Section by Latino

Entrepreneurial Network, Inc. Matching client contributions are submitted in a timely manner which supports the LHRA Program to

have units available for RFB Process. Image Plus is releasing a sample Wxn Application Packet for review this week. Once approved, large

mailing will go out shortly after. Collaborations:

- DCW: SDC/LHRA completed two projects in collaboration with Dominican Center for Women (DCW)

- Layton Boulevard West Neighbors (LBWN): for one project completed LHRA work scope; punch list items need to be completed to officially conclude project.

Food Service Program We have been contacted by additional far south side YMCA Afterschool Programs, who are interested in our service. Our Afterschool clients are shifting from the north to south side of town, although the volume of participants is not as high. Youth & Family Development YFDP

During the month of October, there were 32 Municipal court referrals, 3 from the DA’s office and 4 for FTJOP in addition to self -referrals.

In October, there were 30 intakes for YFDP and 4 for FTJOP. 59 participants returned to court with 27 compliant this month, 8 extensions and 23 non-compliant.

Participants/Programing o 38 Core workshop o 11 Life Skills training o 11 Gang (group) o 0 Conflict Resolution workshop o 0 Communications workshop o 0 Job Readiness workshop

5

o 0 males attended the special Males group o 0 females attended the Girls Power Workshop. o 2 BTIO o 16 YAB participants (2 meetings) o 6 parents in parent orientation and “Parenting Wisely.” An additional workshop was held at

UWM with 5 attending. o 0 Anger Management o 0 ATODA o 0 Teambuilding activity (Youth Advisory Board) o 7 Healthy Relationship Workshops o 7 attended local College Tours o 0 participated in clean-up activities generating a total of 0 hours o 218 Recreational activities

AODA

There were 32 new individuals who received initial AODA pre-screening. Beginning case load was 31 for the month, the end caseload is 29. 10 new referrals this month with 6 intakes and 8 discharges. 288 youth attended AODA/Anger prevention/ education workshops this month.

E&T

To date we have obtained 63 GED referrals. Plans are underway to implement GED and Pre-GED Classes in the spring. The spring schedule

has been created and submitted to MATC to assist with staffing. Program Services Coordinator currently has a caseload as follows;

o BEST 0 o Skills Enhancement 27 o STRIVE (Includes SER 15) 19

2 Skills Enhancement Program participants successfully completed the State CAN Certification Exam. They are now seeking employment that will hopefully raise their household income.

Transform Milwaukee: There are currently 12 participants enrolled in the program. 1 completed the orientation phase

(totaling 10 hours each), 10 have been place in to subsidized employment and 0 is awaiting placement. However, there are 2 participants that have run into challenges in maintaining those placements. The Family Advocates continues to provide supportive services.

WIA There are a total of 62 active participants currently enrolled. Although MAWIB has exited some of

the participants, the Supervisor has been adding new cases to ensure that full enrollment is maintained.

YFDP There was a resignation of a Family Advocate. Due to the low number of participants, this position

will not be filled at this time. A work plan continues to be utilized to ensure that we are maximizing our services within the

community. Staff is reaching out to schools and other community agencies regarding our workshops and willingness to work with them within their existing programming.

Ongoing presentations are being made to customers within the Welcome Center regarding YFDP programing.

Transform Milwaukee/WIA

Participants in both of these programs are in great need of supportive services. This includes;

6

housing, counseling, domestic violence, child care and medical services.

First Time Juvenile Offenders Program (FTJOP) For the past three years, Milwaukee County DHHS has funded SDC to operate the FTJOP. However, in their November 7, 2014 letter, the County advised us that our recent proposal is not being recommended for this contract, based upon their review panel’s scoring. For a clearer understanding of their decision, SDC has made an open records request to the County for the review panel’s comments and scoring. Other

Interviews for the Family Advocate (Young Adult programing) position have begun. We are expecting to complete interviews the 2nd week of November and recommendations for hire will follow.

4 staff are scheduled to attend the Synthesis training that will be hosted by Milwaukee County. They are moving to a new system to do billing and case notes.

Milwaukee Fatherhood Summit Partnership (Preliminary Results*)

Attendees: 592 [Pre-registered attendees: 378 registered of which 284 attended-Additional on-site Registration: 308 (186 Friday-122 Saturday)]

325 Participant’s received child support case reviews in which 302 qualified for interest reductions totaling $967,718.45.

35 participants were seen and serviced by Justice 2000. 13 consultations with Community Health Access Program leading follow up and two health

insurance enrollments. More than 50 blood pressure screenings resulting at least 9 elevated blood pressures that needed

to be addressed at the Summit by the nurses. At least 30 STI screenings and two came back positive. 22 referrals to home visiting education program for expectant dads and fathers of young children. 19 fathers educated on the benefits of child development screening related to reducing childhood

obesity and increasing school readiness. 50 men received updated information about adult immunization. 65 men received information on diabetes and heart disease prevention. 20 young men (18-26 years old) enrolled in an education program to reduce HPV and learn about

the vaccine. 8. Policy

TARP Matthews shared a Memorandum for the Secretaries of the Military Departments regarding the supplemental Guidance to Military Boards for Correction of Military/Naval records considering discharge upgrade requests by veterans claiming post-traumatic stress.

There is a new veteran’s internet radio show call Eclipse George Hinton provided a brief update regarding the Taskforce on Health. He reported

that the group has begun some public input and will be polling SDC customers while they wait for services in lobby.

1

SDC Program Planning & Public Policy Meeting Summary COMMITTEE MEMBERS

Stephanie D. Findley – Chair, Melanie Holmes, Vincent Bobot, Alma Ramirez, Delta Triplett, & Vi Anna Jordan, Monique Taylor Technical Assistance Resource Person (s): Curtis Marshal & George C. Matthews Jr. Wednesday November 12, 2014 5:30 pm - SDC Board Room 4041 N. Richards Street 1. CALL TO ORDER Chair, Stephanie Findley called the meeting to order at 5:45 pm 2. Roll Call

Members Present: Stephanie Findley Vi Anna Jordan, Melanie Holmes& Delta Triplett, Alma Ramirez

Members Excused: Vincent Bobot Members Absent: Monique Taylor Technical Assistance Resource Person (s): Curtis Marshall – excused absent George C. Matthews - present




A motion was made by Melanie Holmes to accept the October 8, 2014 meeting agenda. The motion was 2nd by Delta Triplett. The motion carried.

5. Approval of October 8, 2014 meeting minutes

A motion was made by Melanie Holmes to approve the meeting minutes from October 8, 2014. The motion was 2nd by Delta Triplett. The motion carried.

6. Planning – A. Briefing Papers A motion was made to approve BP 2085-87 by Melanie Holmes. The motion was 2nd by Alma Ramirez. The motion carried

2

BP2088 was presented for information only.

7. Programs Director of Program Services, Jan Stenlund reported the following: The October 2014 Monthly Program Reports, including the service levels and activities of SDC’s programs, follow below. In terms of the Energy Program, we are presenting preliminary numbers which are cumulative to date for September and October. Due to the newness of the state of Wisconsin’s HE+ data system for Energy applications, local programs such as ours are not yet able to run their own final reports. However, we anticipate from recent discussions with state staff that this issue will soon be resolved. Overall, the state system is working relatively well considering the fact that it was just introduced in mid-September of this year. Energy Assistance Preliminary 2014-15 Season Activity as of October 2014: Total Applications for 2014-15 Heating Season to date: 11,250 Crisis Applications (Gas/Electric/Oil): 1,121 Outreach Activities: 9 Case Management Assessments: 485 Furnace Referrals: 121 Co-Payment Plans: 16 Proactive Payments: 39 Energy Conservation/Financial Literacy Workshops: 11 (58 participants) Asset Development VITA

Asset Development Manager is preparing for VITA season: -Attended state workshop in preparation for Affordable Care Act relating to VITA tax preparation; more ACA tax training coming from IRS.

-Recruiting for VITA volunteers -Preparing for tax preparing training – volunteer training schedule, training consultant contract

-Ordering IRS training material. VITA capacity at SDC sites will be increased, and Mobile Team VITA sites at

community partner locations have been eliminated this year. Opportunity for new VITA funding continues to be sought.

Financial Capability 1-on-1 Financial Coaching outcomes for October: 6 clients coached for

October, overall client participation this year (June start date) totals 16. Financial Capability Workshops for October: 2 October workshops were

facilitated by Associated Bank, 42 clients participated.

3

Health Care & Public Benefits Enrollment

October Enrollment for health care & public benefits total = 47 ( ACA: 1; Medicaid: 20; ; Food Share: 26); counseled only = 35 Total October encounters: 82 (enrollments + counseled)

On-site enrollment at SDC by health care partners Milwaukee Health Services, Inc. & City of Milwaukee Health Department has increased to 3 days at Richards and 2 at Teutonia in anticipation of November 15 start date for ACA marketplace open enrollment

October Breast Cancer Awareness workshop was held by Outreach Community Health Center at SDC Richards.

PARS

For the month of October the PARS program provided assistance for 170 new prescription applications.

Total prescription applications processed this year total 1,132 to date Total clients assisted this year totals 98 Clients 60 and over continue to make up 2/3 of the clients serviced.

Senior Companion Program

Volunteer Station Supervisor Meetings Held

0

In-services Held 1 # of Clients enrolled in Medicare

Reimbursement Program 13 Medicare Savings Program

6 Extra Help for Part D, 1 Senior Care and 13 Food Share applications, No Medicare

Savings Program Renewals. Senior Companions Served 78

Training 0 Senior Companion Outreach Events 1

GAIN -Bankruptcy –a new group started in mid-October. Total Since July 1 for ’14-’15 (program year) -175 referrals, 31 enrolled -35% of clients who were reached completed intake (goal = 50%) -49% no contact despite attempts (goal = 30%) -In-Kind acquired= $4,266 -- In-kind left = $70,734 -Used Flex = $8,221 -- Flex remaining = $41,779

4

Residential Services Received final state DES Administrative Review Report with no findings/concerns. Completed procurement for the HE+ Furnace Program for the FY2015. Reviewing accounting

process for capturing Indirect costs. Fourth Annual Weatherization Fair (10-11-2014). Submission of LHRA Quarterly Report. LOCCS Draws-LHRA Program Manager has been working closely with Finance to get current on

reimbursements. Clearance Refresher Training by DHS at SDC on November 6th. Met with Sixteenth Street staff to discuss future partnership opportunities. Met with Southside

Organizing Committee on referrals to LHRA program. Ofelia Mondragon, LHRA Manager, recognized as the Champion of the Non-Profit Section by Latino

Entrepreneurial Network, Inc. Matching client contributions are submitted in a timely manner which supports the LHRA Program to

have units available for RFB Process. Image Plus is releasing a sample Wxn Application Packet for review this week. Once approved, large

mailing will go out shortly after. Collaborations:

- DCW: SDC/LHRA completed two projects in collaboration with Dominican Center for Women (DCW)

- Layton Boulevard West Neighbors (LBWN): for one project completed LHRA work scope; punch list items need to be completed to officially conclude project.

Food Service Program We have been contacted by additional far south side YMCA Afterschool Programs, who are interested in our service. Our Afterschool clients are shifting from the north to south side of town, although the volume of participants is not as high. Youth & Family Development YFDP

During the month of October, there were 32 Municipal court referrals, 3 from the DA’s office and 4 for FTJOP in addition to self -referrals.

In October, there were 30 intakes for YFDP and 4 for FTJOP. 59 participants returned to court with 27 compliant this month, 8 extensions and 23 non-compliant.

Participants/Programing o 38 Core workshop o 11 Life Skills training o 11 Gang (group) o 0 Conflict Resolution workshop o 0 Communications workshop o 0 Job Readiness workshop

5

o 0 males attended the special Males group o 0 females attended the Girls Power Workshop. o 2 BTIO o 16 YAB participants (2 meetings) o 6 parents in parent orientation and “Parenting Wisely.” An additional workshop was held at

UWM with 5 attending. o 0 Anger Management o 0 ATODA o 0 Teambuilding activity (Youth Advisory Board) o 7 Healthy Relationship Workshops o 7 attended local College Tours o 0 participated in clean-up activities generating a total of 0 hours o 218 Recreational activities

AODA

There were 32 new individuals who received initial AODA pre-screening. Beginning case load was 31 for the month, the end caseload is 29. 10 new referrals this month with 6 intakes and 8 discharges. 288 youth attended AODA/Anger prevention/ education workshops this month.

E&T

To date we have obtained 63 GED referrals. Plans are underway to implement GED and Pre-GED Classes in the spring. The spring schedule

has been created and submitted to MATC to assist with staffing. Program Services Coordinator currently has a caseload as follows;

o BEST 0 o Skills Enhancement 27 o STRIVE (Includes SER 15) 19

2 Skills Enhancement Program participants successfully completed the State CAN Certification Exam. They are now seeking employment that will hopefully raise their household income.

Transform Milwaukee: There are currently 12 participants enrolled in the program. 1 completed the orientation phase

(totaling 10 hours each), 10 have been place in to subsidized employment and 0 is awaiting placement. However, there are 2 participants that have run into challenges in maintaining those placements. The Family Advocates continues to provide supportive services.

WIA There are a total of 62 active participants currently enrolled. Although MAWIB has exited some of

the participants, the Supervisor has been adding new cases to ensure that full enrollment is maintained.

YFDP There was a resignation of a Family Advocate. Due to the low number of participants, this position

will not be filled at this time. A work plan continues to be utilized to ensure that we are maximizing our services within the

community. Staff is reaching out to schools and other community agencies regarding our workshops and willingness to work with them within their existing programming.

Ongoing presentations are being made to customers within the Welcome Center regarding YFDP programing.

Transform Milwaukee/WIA

Participants in both of these programs are in great need of supportive services. This includes;

6

housing, counseling, domestic violence, child care and medical services.

First Time Juvenile Offenders Program (FTJOP) For the past three years, Milwaukee County DHHS has funded SDC to operate the FTJOP. However, in their November 7, 2014 letter, the County advised us that our recent proposal is not being recommended for this contract, based upon their review panel’s scoring. For a clearer understanding of their decision, SDC has made an open records request to the County for the review panel’s comments and scoring. Other

Interviews for the Family Advocate (Young Adult programing) position have begun. We are expecting to complete interviews the 2nd week of November and recommendations for hire will follow.

4 staff are scheduled to attend the Synthesis training that will be hosted by Milwaukee County. They are moving to a new system to do billing and case notes.

Milwaukee Fatherhood Summit Partnership (Preliminary Results*)

Attendees: 592 [Pre-registered attendees: 378 registered of which 284 attended-Additional on-site Registration: 308 (186 Friday-122 Saturday)]

325 Participant’s received child support case reviews in which 302 qualified for interest reductions totaling $967,718.45.

35 participants were seen and serviced by Justice 2000. 13 consultations with Community Health Access Program leading follow up and two health

insurance enrollments. More than 50 blood pressure screenings resulting at least 9 elevated blood pressures that needed

to be addressed at the Summit by the nurses. At least 30 STI screenings and two came back positive. 22 referrals to home visiting education program for expectant dads and fathers of young children. 19 fathers educated on the benefits of child development screening related to reducing childhood

obesity and increasing school readiness. 50 men received updated information about adult immunization. 65 men received information on diabetes and heart disease prevention. 20 young men (18-26 years old) enrolled in an education program to reduce HPV and learn about

the vaccine. 8. Policy

TARP Matthews shared a Memorandum for the Secretaries of the Military Departments regarding the supplemental Guidance to Military Boards for Correction of Military/Naval records considering discharge upgrade requests by veterans claiming post-traumatic stress.

There is a new veteran’s internet radio show call Eclipse George Hinton provided a brief update regarding the Taskforce on Health. He reported

that the group has begun some public input and will be polling SDC customers while they wait for services in lobby.

7

9. New Business None 10. Old Business 11. Adjournment

The meeting adjourned at 6:47 pm

SDC Executive Committee Minutes SDC BOARD OF COMMISSION OFFICERS Gerard Randall Chair, Stephanie D. Findley Vice Chair,

Jason Fields Treasurer, Vi Anna Jordan Secretary, Alma Ramirez Member-at-Large

1

Friday November 14, 2014 5:30pm - SDC Board Room 4041 N. Richards

1. CALL TO ORDER Chair, Randall called the meeting to order at 5:35pm

2. Roll Call Committee Members Present: Gerard Randall, Stephanie Findley (via phone), Alma Ramirez, Vi Anna Jordan Board Members Present: None Members Excused: Members Absent: Jason Fields 3. Compliance with Open Meetings Law

It was confirmed by Abra Fortson that the meeting was in compliance with Wisconsin Open Meetings Law.

4. Adoption of November 14, 2014 Meeting Agenda

A motion was made to adopt the November 14, 2014 Executive Committee meeting agenda by Alma Ramirez and was 2nd by Stephanie Findley. The motion carried.

5. Approval of August 14, 2014 meeting minutes A motion was made by Alma Ramirez to accept the meeting mintues from August 14, 2014. The motion was 2nd by Stephanie Findley. The motion carried. 6. SDC Strategic Planning Vendor Presentation & Process Schedule

Denise Patterson, Principle Consultant with BDP & Associates, presented a preliminary outline of pre-work that had been done in preparation of the SDC Stratgeic Planning. Ms. Patterson requested that the board designate preliminary board member “touch-points” to add to the work group that would develop gather information for analyzing and preparation for the Board Retreat to develop strategy. Gerard Randall stressed the importance of The Board fully participating so isn’t reacting to a crafted vision. Stephanie Findley added that she was under the impression that the Strategic Planning Process would be led by the Board of Commissioners. George Hinton responded to both that the Board would guide the staff assigned and interact with the work-group under the guidance of Ms. Patterson. He added that the work-group would not drive the results but that the Board would.



2

Denise Patterson reported that some of preliminary data collected has been as follows:

Employee Surveys Board Surveys Leadership Retreat

Organizational Culture Circumplex

Program Participant Feedback Taskforce feedback from the

Community

Ms. Patterson added that she was in the process of reviewing the organizational goals and is considering the value of the media via a media briefing at some point in the process. She added that the final determination in terms of who needs to be included would fall on the Board of Commissioners via the established work-group. She would also provide a list documents that she’ll be reviewing to the board. Chairman Randall suggested that the work group be kept at a manageable number not to exceed ten (10) people all together. It was reported that a partner/funder list is being created to send interview requests to for this process. The outreach is also designed to strengthen relationships through this process. Stephanie Findley asked if the following information could be provided moving forward. 1. Guided collaboration as to who will set the timeline for participation? 2. How does the board engage and make sure it drives the process? 3. What needs to happen to make the process effective? A motion was made by Stephanie Findley that the committee commits to engage BDP& Associates in a Strategic Planning Process under the parameters of the contract established with the additional suggested guidance as articulated and that the refinement of that process would be ongoing and that the composition of the Strategic planning group will be determined at a future date to be brought before the board for determination. The motion was 2nd by Vi Anna Jordan. The motion carried. Gerard Randall requested that the process be written out in a way so that there is certainty as to what the process should yield. He added that would be helpful is that information be parceled out in such a manner that the board can read it , digest it, reflect back on it and be added to the repository of information that later on people are going to have to use to create a vision around. Denise Patton assured the process won’t be that way. Should also sought clarification around the ideal date occurring around mid-January. Chair Randall asked that the information be put out via e-mail for commitment from work group members. She also requested that after the Board of Commission meeting on Thursday November 20th; she be allowed to distribute the Board survey. Chair Randall allowed the request.



3

7. New Business Adjournment The meeting adjourned at 6:20pm Meeting Minutes Respectfully Submitted by, Executive Support Manager, Abra Fortson

1

SDC Human Resource Committee Meeting Summary COMMITTEE MEMBERS Brian Schupper, Chair, Melanie Holmes, Delta Triplett and Monique Taylor Monday November 17, 2014 – Human Resource Conference Room 4041 N. Richards Street 1. CALL TO ORDER Chair Schupper called the meeting to order at 4:35 pm

2. Roll Call

Members Present: Brian Schupper, Delta Triplett, Melanie Holmes & Monique Taylor (via phone) Board Members Present: None

Members Excused: None Members Absent: None




A motion was made by Melanie Holmes to accept the November 17, 2014 meeting agenda. The motion was 2nd by Delta Triplett. The motion carried.

5. Approval of the February 28, 2014 Meeting minutes A motion was made by Melanie to approve the February 28, 2014 Meeting minutes. The motion was 2nd by Delta Triplett. The motion carried. 6. Policy Revision (s) SDC HR Director Pamela Biagui proposed approval of the following policy change :

Revised September, 1998

7.4 Pay Arrangements 7.4.1 Payroll Period Employees of the agency will be paid on a bi-weekly basis. A work week begins at 12:01 a.m. on Sunday and ends at midnight on Saturday. Proposed Changes Revised November, 2014

7.4 Pay Arrangements 7.4.1 Payroll Period

2

Employees of the agency will be paid on a bi-monthly basis on the 1st and 15th day of the month. A work week begins at 12:01 a.m. on Sunday and ends at midnight on Saturday. Pamela Biagui reported that moving from a bi-weekly to bi-monthly schedule was more in line with how funds are received into the agency. Moving to a bi-monthly system keeps the agency’s cash flow more fluid. She also reported that she would schedule EAP training for proper budgeting for those who express the need prior to the February roll out. A motion was made by Delta Triplett to accept the policy revisions as submitted effective February 1, 2015. The motion was 2nd by Melanie Holmes. The motion carried.

7. A motion was made by Delta Triplett to enter into closed session. Pursuant to the following **NOTICE is hereby given that the Committee may

convene in closed session to consider item (s) above pursuant to Section 19.85 (1) (c) Wisconsin statutes, and may reconvene in open session to take action

on items discussed. The motion was 2nd by Hattie Daniels Rush, A roll vote was taken: Brian Schupper – Yes Delta Triplett – Yes Melanie Holmes – Yes Monique Taylor – Joined during closed session 8. New Business – None 9. Announcements – None 10. Adjournment

The meeting adjourned at 5.45pm

Meeting minutes respectfully submitted by Abra Fortson

7

9. New Business None 10. Old Business 11. Adjournment

The meeting adjourned at 6:47 pm



1

Friday November 14, 2014 5:30pm - SDC Board Room 4041 N. Richards

1. CALL TO ORDER Chair, Randall called the meeting to order at 5:35pm

2. Roll Call Committee Members Present: Gerard Randall, Stephanie Findley (via phone), Alma Ramirez, Vi Anna Jordan Board Members Present: None Members Excused: Members Absent: Jason Fields 3. Compliance with Open Meetings Law

It was confirmed by Abra Fortson that the meeting was in compliance with Wisconsin Open Meetings Law.

4. Adoption of November 14, 2014 Meeting Agenda

A motion was made to adopt the November 14, 2014 Executive Committee meeting agenda by Alma Ramirez and was 2nd by Stephanie Findley. The motion carried.

5. Approval of August 14, 2014 meeting minutes A motion was made by Alma Ramirez to accept the meeting mintues from August 14, 2014. The motion was 2nd by Stephanie Findley. The motion carried. 6. SDC Strategic Planning Vendor Presentation & Process Schedule

Denise Patterson, Principle Consultant with BDP & Associates, presented a preliminary outline of pre-work that had been done in preparation of the SDC Stratgeic Planning. Ms. Patterson requested that the board designate preliminary board member “touch-points” to add to the work group that would develop gather information for analyzing and preparation for the Board Retreat to develop strategy. Gerard Randall stressed the importance of The Board fully participating so isn’t reacting to a crafted vision. Stephanie Findley added that she was under the impression that the Strategic Planning Process would be led by the Board of Commissioners. George Hinton responded to both that the Board would guide the staff assigned and interact with the work-group under the guidance of Ms. Patterson. He added that the work-group would not drive the results but that the Board would.



2

Denise Patterson reported that some of preliminary data collected has been as follows:

Employee Surveys Board Surveys Leadership Retreat

Organizational Culture Circumplex

Program Participant Feedback Taskforce feedback from the

Community

Ms. Patterson added that she was in the process of reviewing the organizational goals and is considering the value of the media via a media briefing at some point in the process. She added that the final determination in terms of who needs to be included would fall on the Board of Commissioners via the established work-group. She would also provide a list documents that she’ll be reviewing to the board. Chairman Randall suggested that the work group be kept at a manageable number not to exceed ten (10) people all together. It was reported that a partner/funder list is being created to send interview requests to for this process. The outreach is also designed to strengthen relationships through this process. Stephanie Findley asked if the following information could be provided moving forward. 1. Guided collaboration as to who will set the timeline for participation? 2. How does the board engage and make sure it drives the process? 3. What needs to happen to make the process effective? A motion was made by Stephanie Findley that the committee commits to engage BDP& Associates in a Strategic Planning Process under the parameters of the contract established with the additional suggested guidance as articulated and that the refinement of that process would be ongoing and that the composition of the Strategic planning group will be determined at a future date to be brought before the board for determination. The motion was 2nd by Vi Anna Jordan. The motion carried. Gerard Randall requested that the process be written out in a way so that there is certainty as to what the process should yield. He added that would be helpful is that information be parceled out in such a manner that the board can read it , digest it, reflect back on it and be added to the repository of information that later on people are going to have to use to create a vision around. Denise Patton assured the process won’t be that way. Should also sought clarification around the ideal date occurring around mid-January. Chair Randall asked that the information be put out via e-mail for commitment from work group members. She also requested that after the Board of Commission meeting on Thursday November 20th; she be allowed to distribute the Board survey. Chair Randall allowed the request.



3

7. New Business Adjournment The meeting adjourned at 6:20pm Meeting Minutes Respectfully Submitted by, Executive Support Manager, Abra Fortson

1

SDC Human Resource Committee Meeting Summary COMMITTEE MEMBERS Brian Schupper, Chair, Melanie Holmes, Delta Triplett and Monique Taylor Monday November 17, 2014 – Human Resource Conference Room 4041 N. Richards Street 1. CALL TO ORDER Chair Schupper called the meeting to order at 4:35 pm

2. Roll Call

Members Present: Brian Schupper, Delta Triplett, Melanie Holmes & Monique Taylor (via phone) Board Members Present: None

Members Excused: None Members Absent: None




A motion was made by Melanie Holmes to accept the November 17, 2014 meeting agenda. The motion was 2nd by Delta Triplett. The motion carried.

5. Approval of the February 28, 2014 Meeting minutes A motion was made by Melanie to approve the February 28, 2014 Meeting minutes. The motion was 2nd by Delta Triplett. The motion carried. 6. Policy Revision (s) SDC HR Director Pamela Biagui proposed approval of the following policy change :

Revised September, 1998

7.4 Pay Arrangements 7.4.1 Payroll Period Employees of the agency will be paid on a bi-weekly basis. A work week begins at 12:01 a.m. on Sunday and ends at midnight on Saturday. Proposed Changes Revised November, 2014

7.4 Pay Arrangements 7.4.1 Payroll Period

2

Employees of the agency will be paid on a bi-monthly basis on the 1st and 15th day of the month. A work week begins at 12:01 a.m. on Sunday and ends at midnight on Saturday. Pamela Biagui reported that moving from a bi-weekly to bi-monthly schedule was more in line with how funds are received into the agency. Moving to a bi-monthly system keeps the agency’s cash flow more fluid. She also reported that she would schedule EAP training for proper budgeting for those who express the need prior to the February roll out. A motion was made by Delta Triplett to accept the policy revisions as submitted effective February 1, 2015. The motion was 2nd by Melanie Holmes. The motion carried.

7. A motion was made by Delta Triplett to enter into closed session. Pursuant to the following **NOTICE is hereby given that the Committee may

convene in closed session to consider item (s) above pursuant to Section 19.85 (1) (c) Wisconsin statutes, and may reconvene in open session to take action

on items discussed. The motion was 2nd by Hattie Daniels Rush, A roll vote was taken: Brian Schupper – Yes Delta Triplett – Yes Melanie Holmes – Yes Monique Taylor – Joined during closed session 8. New Business – None 9. Announcements – None 10. Adjournment

The meeting adjourned at 5.45pm

Meeting minutes respectfully submitted by Abra Fortson

Chairperson’s Report

SDC Board of Commissions Meeting CEO Report November 20, 2014

Committee Reports

November 12, 2014

SDC Board Room

4041 North Richards Street

Milwaukee, WI 53212

November 2014 Briefing Papers for Action/Information

Action

BP Funder Program Request Agent

BP2085 Safer Foundation YFDP $163,800 SDC

BP2086 Greater Wisconsin

Agency on Aging

Resources (GWAR)

Senior Companions-

Medicare Improvements

for Patients and Providers

Act (MIPPA)

$28,500 SDC

BP2087 Wisconsin Department of

Health Services Bureau of

Aging and Disability

Resources

Senior Companions TBD SDF

Total $192,300.00

Information

BP Funder Program Request Agent

BP2088 Associated Bank MABC-VITA $15,000 SDF

Total $15,000.00

2014 Briefing Papers to date: Agent Total # of

requests

Total $

requested

Total

#awarded

Total

amount

awarded

Total still

pending

Amount still

pending

Total

denied

Amount

denied

Agency-wide 60 $16,906,206 24 $5,360,022 21 $ 10,259,871 8 $231,003

SDF only 23 $1,199,110 8 $49,487 11 $1,031,670 4 $88,028

Legal Counsel

Old Business

New Business

Announcements

boc agenda 112014 - milwaukee...board of commission meeting thursday november 20, 2014 sdc board...

Documents