book store operations, sales tax, and donations 25 cent

New York Library Association 2020 Annual Conference - Virtual“Strengthening Our Core”November 5th - 6th, 2020

“Best Practices for a Friends Operated Book Store” Sponsored by the Friends of Libraries Section and co-sponsoredby the Library Trustees Association Section.

Jeff Budge, Manager of The Friends Bookshop at the Saratoga Springs Public Library,provided the following handouts from his pre-recorded session. For further informationor clarification of these items, Jeff can be reached at [email protected] (518) 584-7860, ext. 233. The Book Bag ShopFriends of the Saratoga Springs Public Library49 Henry StreetSaratoga Springs, NY 12866

Book Store Operations, Sales Tax, and Donations25 cent Sale & Shop Volunteer Sign-Up Sheet25 cent Sale Customer Count Sheet25 cent AccountingAmazon Return address labelsBookmark: Remaining 2018 SalesClose-Out Sheet (cash register)Daily COVID QuestionnaireDaily Transaction & XFlash SheetDealer Slip 2012Reserve Book FormWeekly Deposit Report SheetSales Tax: April Monthly Tax SheetSales Tax: Blank Monthly Tax SheetDonations ReceiptDonation Schedule Sheet

mailto:[email protected]

25 Cent Sale Volunteer Sign-up Sheet

PRE-OPENING 9:30-10:00 AM NEED ONE

JEFF

DAY 1 DAY 2Table/Cashier 10:00 AM-12 Noon NEED TWO

Table/Cashier 12:00 Noon- 2:00 PM NEED TWO

2:00 PM- 4:00 PM Close (One volunteer needed only)

Friends Bookshop .25¢ Sale Customer Count Sheet

Day_____________________ Date___________________ Weather___________________________

Morning: 1ST IN THE DOOR COUNT:TOTAL

10:00-11:00

11:00-12:00

Afternoon:

12:00-1:00

1:00-2:00

2:00-3:00

3:00-4:00

DAILY TOTAL :

FRIENDS BOOK SHOP

25¢ SALE TWO DAY ACCOUNTING:

TOTAL START UP MONEY: $92.50 EACH DAY

COIN BILLS

QUARTERS: $10.00 TENS: $30

FIVES: $30

NICKELS: $2.00 ONES: $20

PENNIES: .50

FRIENDS BOOK SHOP

25¢ SALE TWO DAY ACCOUNTING:

TOTAL START UP MONEY: $92.50 EACH DAY

COIN BILLS

QUARTERS: $10.00 TENS: $30

FIVES: $30

NICKELS: $2.00 ONES: $20

PENNIES: .50

SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866


















FRIENDS BOOKSHOP 2018 SALES

PUBLIC FRIENDS ONLY SALES FRIENDS & PUBLIC

25¢ SALES (20% off in shop) 50% OFF SALES SPECIAL 50% OFF SALE:

BLACK FRIDAY:August 7th & 8th Tue/Wed 10-4 October 13th - October 21st November 23rdNovember 13th & 14th Tue/Wed 10-4 Join the Friends To Take Advantage

of these Great 50% off Sales!!!!!!!




BLACK FRIDAY: BLACK FRIDAY:August 7th & 8th Tue/Wed 10-4 October 13th - October 21st November 23rdNovember 13th & 14th Tue/Wed 10-4 Join the Friends To Take Advantage





BLACK FRIDAY:August 7th & 8th Tue/Wed 10-4 October 13th - October 21st November 23rdNovember 13th & 14th Tue/Wed 10-4 Join the Friends To Take Advantage


NAME DAY DATE

CASH CHECKS

$50 X = .50 X = NAME CK # DATE AMT.

$20 X = .25 X =

$10 X = .10 X =

$5 X = .05 X =

$2 X = .01 X =

$1 X =

TOTAL BILLS TOTAL COINS TOTAL CHECKS

TOTAL BILLS AND COINS DO NOT ACCEPT CANADIAN COINS

TOTAL CHECKS

TOT. CASH & CHKS FOR DEPOSIT

TOTAL CHARGE CARDS MEMBERSHIP CHARGE CARDS

GRAND TOTAL:

REGISTER TAPE TOTAL:

DIFFERENCE: SIGNATURE______________________ ________

NAME DAY DATE

CASH CHECKS

$50 X = .50 X = NAME CK # DATE AMT.

$20 X = .25 X =

$10 X = .10 X =

$5 X = .05 X =

$2 X = .01 X =

$1 X =

TOTAL BILLS TOTAL COINS TOTAL CHECKS

TOTAL BILLS AND COINS DO NOT ACCEPT CANADIAN COINS

TOTAL CHECKS

TOT. CASH & CHKS FOR DEPOSIT

TOTAL CHARGE CARDS MEMBERSHIP CHARGE CARDS

GRAND TOTAL:

REGISTER TAPE TOTAL:

DIFFERENCE: SIGNATURE______________________ ________

DATE

NAME

COVID-19 SYMPTOMS IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

No No No No No No No No No No

POSITIVE COVID-19 TEST IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes


CLOSE CONTACT WITH CONFIRMED Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

COVID-19 CASE IN PAST 14 DAYS No No No No No No No No No No

DATE

NAME







DATE

NAME







DATE

NAME







Friends Book Shop -- Daily Transaction Amounts & XFLASH Totals

Day_____________________ Date___________________ Weather______________________________

Morning: TOTAL TRANSACTIONS TOTAL

10:00-11:00

XFLASH

11:00-12:00

XFLASH

Afternoon:

12:00-1:00

XFLASH

1:00-2:00

XFLASH

2:00-3:00

XFLASH

3:00-4:00

XFLASH

4:00-5:00

XFLASH

5:00-6:00

XFLASH

Evening:

6:00-7:00

XFLASH

7:00-8:00

XFLASH

DAILY TOTAL : PLEASE ADD ANY DAILY NOTES TO BACK

THE BOOK BAG SHOP THE BOOK BAG SHOP

DEALER INFORMATION SLIP DEALER INFORMATION SLIP

DATE: DATE:

TIME: TIME:

AMOUNT: $ AMOUNT: $

IF PAYING WITH CHECK, PLEASE WRITE CHECK # IF PAYING WITH CHECK, PLEASE WRITE CHECK #

Check #: Check #:

DEALER NAME: DEALER NAME:

PHONE # : PHONE # :

IS TAX NUMBER ON FILE? IS TAX NUMBER ON FILE?

YES: NO: YES: NO:

IF NOT, PLEASE WRITE BELOW: IF NOT, PLEASE WRITE BELOW:

THE BOOK BAG SHOP THE BOOK BAG SHOP

DEALER INFORMATION SLIP DEALER INFORMATION SLIP

DATE: DATE:

TIME: TIME:

AMOUNT: $ AMOUNT: $

IF PAYING WITH CHECK, PLEASE WRITE CHECK # IF PAYING WITH CHECK, PLEASE WRITE CHECK #

Check #: Check #:

DEALER NAME: DEALER NAME:

PHONE # : PHONE # :

IS TAX NUMBER ON FILE? IS TAX NUMBER ON FILE?

YES: NO: YES: NO:

IF NOT, PLEASE WRITE BELOW: IF NOT, PLEASE WRITE BELOW:

MAXIMUM 5 BOOKS

RESERVE BOOK FORM

NAME______________________

PHONE # ___________________

DATE RESERVED:

____________________________

CASHIER

NAME___________________

COMMENTS________________

____________________________

BOOKS NOT PICKED UP

IN 10 DAYS WILL BE RESHELVED!

MAXIMUM 5 BOOKS

RESERVE BOOK FORM

NAME______________________

PHONE # ___________________

DATE RESERVED:

____________________________

CASHIER___________________

COMMENTS________________

____________________________

BOOKS NOT PICKED UP


MAXIMUM 5 BOOKS

RESERVE BOOK FORM

NAME______________________

PHONE # ___________________

DATE RESERVED:

____________________________

CASHIER

NAME___________________

COMMENTS________________

____________________________

BOOKS NOT PICKED UP


MAXIMUM 5 BOOKS

RESERVE BOOK FORM

NAME______________________

PHONE # ___________________

DATE RESERVED:

____________________________

CASHIER___________________

COMMENTS________________

____________________________

BOOKS NOT PICKED UP


BOOK BAG SHOP DEPOSIT REPORT

October 2021 COIN

D$ .

SUNDAY TO SATURDAY Q .

D .

DAILY TOTAL REG OVER N .

SUNDAY P .

MONDAY T= .

TUESDAY

WEDNESDAY CURRENCY

THURSDAY 100

FRIDAY 50

SATURDAY 20

10

TOTAL MONEY TO BE DEPOSITED: $ 5

2

1

CASH T=

COINS

CHECKS CHECKS

T =

TOTAL

MONTHLY NYS SALES TAX SHEETAPRIL 2013

NYS TAX

DATE TAXABLE SALES COLLECTED NON-TAX SALES REG OVER (+) REG SHORT (-)

1 286.43 20.05 0 0 0.09

2 362.28 25.36 0 0.14 0

3 211.79 14.83 65.6 0.99 0

4 298.46 20.89 0 1.65 0

5 220.73 15.45 0 0.79 0

6 266.6 18.66 0 0 0.15

7 117.49 8.22 0 2.68 0

8 285.72 20 0 0.87 0

9 168.49 11.79 0 1 0

10 142.23 9.96 76 0 0.01

11 175.01 12.25 0 0.19 0

12 133.5 9.35 0 0 0

13 203.73 14.26 0 1.35 0

14 105.52 7.39 0 0 0

15 183.5 12.85 0 0.56 0

16 216.31 15.14 0 1.64 0

17 217.74 15.24 10.4 0.17 0

18 275.02 19.25 66.8 0.63 0

19 211.93 14.84 0 3.19 0

20 125.97 8.82 0 0.08 0

21 100.89 7.06 0 0 0

22 318.86 22.32 0 0.71 0

23 218.26 15.28 0 1.57 0

24 209.85 14.69 77.6 0 0.92

25 193.18 13.52 0 0.35 0

26 254.68 17.83 0 0.78 0

27 157.52 11.02 0 0.14 0

28 44.38 3.1 0 0 0

29

30

31

MONTH

TOTALS: 5706.07 399.42 296.4 19.48 1.17

TOTAL DEPOSITED: 6020.78

MONTHLY NYS SALES TAX SHEETOCTOBER 2014

NYS TAX

DATE TAXABLE SALES COLLECTED NON-TAX SALES REG OVER (+) REG SHORT (-)

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

MONTH

TOTALS:

TOTAL DEPOSITED:

49 Henry Street,

Saratoga Springs, NY 12866

phone: 518 584-7860 x333

e-mail: [email protected]

www.friends.sspl.org

Date: ________________________________________

Name: _______________________________________ has donated the following library materials in kind to the

Friends of the Saratoga Springs Public Library

Address:______________________________________

_____________________________________________

ITEM Quantity

Hardcover Books: _________

Paperback Books: _________

Audio Cassettes: _________

Compact Discs: _________

DVDs: _________

Other: _________

Other: _________

I accept the policy below and acknowledge that the Friends of the Saratoga Springs Public Library has not

determined the cash value for the items listed above.

Signature: _________________________________ Received by: ___________________________________

Policy

All gifts of library materials are accepted with the understanding that they become the property of the Friends of the

Saratoga Springs Public Library and can be sold to raise funds in support of the Saratoga Springs Public Library,

discarded, or donated to worthy recipients through the Marie Morrison Outreach Program. 1/2018

http://www.friends.sspl.org/

Friends Bookshop Cafe Donation Schedule ALL DONATIONS BY APPOINTMENT ONLYWe can loan them a dolly to bring the donations in after the manager's approval

A.M. DONATIONS 11:00 AM 11:00 AM 11:00 AM 11:00 AM 11:00 AM

DAY/DATE Monday/ Tuesday/ Wednesday/ Thursday/ Friday/

Name of Person(s) Donating

Up to 4 donations per

time period

Put in Approx. time, amount

Volunteer talked to (1st name)

P.M. DONATIONS 1:00 PM 1:00 PM 1:00 PM 1:00 PM 1:00 PM

DAY/DATE Monday/ Tuesday/ Wednesday/ Thursday/ Friday/

Name of Person(s) Donating

Up to 4 donations per

time period

Put in Approx. time, amount

Volunteer talked to (1st name)

Donations by appointment only. Donations are taken at the Café OUTSIDE door. Have donors call when they are at the door . Library Tel # 518-584-7860 x333

A few donations are ok to go into slot if someone has donations and a shop appointment.

book store operations, sales tax, and donations 25 cent

Documents