1) Preface

Computer is fast emerging as a daily need in walks of life. The knowledge of computers and programming language has become basicSkill need to service in todays information based society. Every businessInstitution and the corporate section, make a use of computer for making their operation efficient & effective.

Book distributors transaction handling is one of the complex process and it required computerized system to maintain overall transactions in an easier manner. Due to heavy demand of books in these competitive worlds, data increase so much. Books shop required up to date information about the customer who purchased books or about the suppliers from where books are purchased. The books shop requires large amount of data to record and to store, which are collected from the Book House.

A Book Shop Management system is basically for management of incoming and outgoing material from the Book shop It also maintain management of all incoming and outgoing finance from the Shop account section. It will reduce paper work & work load of user. To reduce the Paper work and provide fast service to customers. The main objective is to provide the customers fast and error free transaction. It can be used in any Book Shop for maintaining database details and their quantities. This system is used for handle user needs. It must be outgoing process to know requirements of customer during whole system development life cycle

Following are some of the inputs to the Book Shop:Book Details Quantities of Books Customer Details Sale Details

Quantities of the products System will help to produce following outputs :Customer bill receipt Rate List Current Quantities of the products Various Reports sales, stock, customers etc.

2) System Analysis Before developing any new system anywhere, it is imperative upon the developers to acquaint themselves with environment in which the proposed system would be installed. Also, it is necessary to interact with the user regarding their demands and the resources available with them. This gives a clear overview of the improvements wanted and to be provided. The study and analysis of the proposed system was carried out diligently under the guidance of experts of the organization. In the existing system, all the work is being carried out manually. Computers available are just for typing in the excel sheets. Besides him, we have checked an earlier package being done in FoxPro and the reports created in Excel sheets for more hints.

2.1 Current system The book shop contains different types of books of various subjects with various quality according to the customers needs and requirement. The main thing of the book shop is to maintain lot of records for the daily transaction of the business. It is necessary for every business to maintain all records, which show the profit and loss of the business.

In todays life people have very little time and many things To do. They have to manage all this unbalance workload, although everyone wants to achieve all their ambitions and dreams. And the present system of managing Books is very time consuming so it is very difficult to maintain good records and fast service. The paper work is becoming very difficult to handle day by day. Currently we have to keep track of each and every thing about the book shop on the paper or in register. We have to maintain lot of registers to enter these large volumes of data.

This leads to the wastage of stationary. Some disadvantages are:

Manual system involves a lot of paper work, so it becomes time-consuming and costly.

The chances of errors in calculation of delivery of Books are more in the current manual system. The calculation of total collection for day or month or year is very difficult.

Currently no security is provided to the large amount of data of the every book details. It becomes very difficult to maintain details of every Book as records increases day by day

2.2 Proposed system While creating new software we should analyze what is the basic need of the software. Analysis is nothing but a planning of creation of software to get proper output from it. Analysis is details study of systems that you want to show in your software solving problems. The basic need of the software is to save the time of the user with the help of all useful information. And also to maintain the collection of data in your computer systematically, so that its easy to understand. The proposed system provides lot of facility to the user to store information of the Books and it provides information in quick time in a systematic manner.

The processing time on the data is very fast. It provides required data quickly to the user and also in specified manner to the user. All the information of Books changes is given to the user and also the reports are also generated according to the requirement of the user. Today it is becoming very difficult to maintain record manually. This software system easily does the job of maintaining daily records as well as the transaction according to the user requirements.

Some advantages are :User Friendly software Easy to record all data about the Books and its details It saves time of the user as well as prevent paper work It provides the security to the database that is large amount of important data of the Book ShopIt provides more reliability for keeping information.

2.3 Requirement Analysis Identifying needs is the first step while designing a system and implementation. This is the way to handle user needs, it must be an outgoing process to know requirements of customer during whole system development life cycle. During this phase the main things to be considered are got by placing meetings and questionnaires with customer. Requirements found during all the stages proposed system development are How the present system work. Time take to operate the system. List of contents associated with the system. Error/failure rate to be acceptable. Risk factors involved. Proprietary aspects, liability risks, potential infringement, and political issues to consider. Human-machine and machine-machine communication. Interfacing with external environment .

2.4 Feasibility study Depending on the results of the initial investigation the survey is now expanded to a more detailed feasibility study. FEASIBILITYSTUDY is a test of system proposal according to its workability, impact of the organization, ability to meet needs and effective use of the resources. It focuses on these major questions: 1.What are the users demonstrable needs and how does a candidate system meet them? 2. What resources are available for given candidate system? 3. What are the likely impacts of the candidate system on the organization? 4. Whether it is worth to solve the problem? During feasibility analysis for this system, following primary areas of interest are to be considered. Investigation and generating ideas about a new system does this.

Steps in feasibility analysis eight steps involved in the feasibility analysis are: Form a system team and appoint a system leader. Prepare system flowcharts. Enumerate potential proposed system. Define and identify characteristics of proposed system. Determine and evaluate performance and cost effective of each proposed system. Weight system performance and cost data. Select the best-proposed system. Prepare and report final system directive to management.

Feasibility study is the procedure to identify, describe the evaluate candidate system and select the best possible action for the job. The initial investigation culminated in a proposal summarized the thinking of the analyst, was presented to the user for review. The proposal initiated a feasible study to describe and evaluate the best system to choose in terms of economical, technical and behavioural constraints.

The terms constraints involved in feasibility analysis are- o Technical o Economical o Operational o Behavioral

2.4.1 Technical Feasibility A study of resource availability that may affect the ability to achieve an acceptable system. This evaluation determines whether the technology needed for the proposed system is available or not. Can the work for the system be done with current equipment existing software technology & available personal? Can the system be upgraded if developed? If new technology is needed then what can be developed? This is concerned with specifying equipment and software that will successfully satisfy the user requirement. The technical needs of the system may include:

Front-end and back-end selection :An important issue for the development of a system is the selection of suitable front-end and back-end. When we decided to develop the system we went through an extensive study to determine the most suitable platform that suits the needs of the organization as well as helps in development of the system. The aspects of our study included the following factors.

Front-End selection :1. It must have a graphical user interface that assists employees that are not from IT background. 2. Scalability and extensibility. 3. Flexibility. 4. Robustness. 5. According to the organization requirement and the culture. 6. Must provide excellent reporting features with good printing support. 7. Platform independent. 8. Easy to debug and maintain. 9. Event driven programming facility. 10. Front-end must support some popular back end like MS Access. According to the above stated features we selected Java 1.6 as the front-end for developing our system.

Back-End Selection :1. Multiple user support. 2. Efficient data handling. 3. Provide inherent features for security. 4. Efficient data retrieval and maintenance. 5. Stored procedures. 6. Popularity. 7. Operating System compatible. 8. Easy to install. 9. Various drivers must be available. 10. Easy to implant with the Front-end.

According to above stated features we selected MS-Access as the backend. The technical feasibility is frequently the most difficult area encountered at this stage. It is essential that the process of analysis and definition be conducted in parallel with an assessment to technical feasibility. It centres on the existing computer system (hardware, software etc.) and to what extent it can support the proposed system

2.4.2 Economic Feasibility Economic justification is generally the Bottom Line consideration for most systems. Economic justification includes abroad range of concerns that includes cost benefit analysis. In this we weight the cost and the benefits associated with the candidate system

And if it suits the basic purpose of the organization i.e. profit making, the system is making to the analysis and design phase.

The financial and the economic questions during the preliminary investigation are verified to estimate the following: The cost to conduct a full system investigation. The cost of hardware and software for the class of application being considered. The benefits in the form of reduced cost. The proposed system will give the minute information, as a result the performance is improved which in turn may be expected to provide increased .

2.4.3 Operational Feasibility It is mainly related to human organizations and political aspects.The points to be considered are: What changes will be brought with the system? What organization structures are disturbed? What new skills will be required?

Do the existing staff members have these skills? If not, can they be trained in due course of time? The system is operationally feasible as it very easy for the End-users to operate it. It only needs basic information about Windows platform.

2.4.4 Behavioural Feasibility After considering the following point that the system is behaviorally feasible. The system is carried out on the request of the users. To a greater extent, the proposed system aims at maximizing user friendliness. This is intended to overcome resistance to change by the exiting staff. Users are quite experienced in handling the computerized system. Users are aware of the software and hardware environment.

3) System Design

3.1 Context diagram

3.1.1 First Level DFD

3.1.2 Second Level DFD

3.1.3 Third Level DFD

4) Front-End and Back-End 4.1 About Visual Basic 6.0 Visual Basic 6.0 is Microsoft latest and greatest version of the Visual Basic programming language. Although writing programs can be a tedious chore at times Visual Basic educes the efforts required on your part and marks programming enjoyable About Visual Basic 6.0 Visual Basic marks many aspects of programming as simple as dragging graphic object onto the screen with your mouse Even driven programming Traditionally programming is essentially linear and is based on the flow of the execution. Operation runs for fixed span or until they reached a decision Point. At the decision point the programming branches depending on the point to the program or the status of various variable of the program. This operation continues till the program is completed. Once the program execution starts it is impossible to interrupt the activity. The programmer is responsible for the structure looks and the flow of program. If the programmer wants a good user interface, he has to explicitly write the long and complex code for the user interface of the program. In the conventional method the programs are usually written in a top down manner. This may be done either using the structure programming Approach i.e. by breaking up the program in to small sections of independent Procedures or function or using a modular approach i.e. by creating a program from a set of more or less self-contained function and procedures. Theoretically, this makes a possible to reuse the modules to be used in other programs. In Practice, there are generally a very few routines that can be reused without major Reworking. On this data is declared globally, any function or procedure can Access the data, which might put it at the mercy of any function or procedure. The likelihood of incorrect data manipulation is high. If data is declared locally only the procedure in which the data is safer, it is very restricted. In object oriented programming, a method (the function or procedure of an object) Know what data if can manipulate them. There is no confusion about who control whom. Declaring object and enclosing method and their data in a Class achieve this. General procedures the kind use in structured programming cannot access data with an object without using the object methods which are designed to manipulate their data. In procedural program, the order of procedure and control statement determines the program, flow of control. This implies that the programmer knows the entire flow of the program while he developed it. In program designed to capture the essence of the dynamic world, this assumption is unrealistic and cumbersome. Object oriented programming captures these logical relationship in objectDetermines the flow of control in objects clarify the communication along the Component of an application. Object responds to the other objects. Massages move through the system, not data. Instead of invoking a Function on some data like in conventional programming method, a message is sent to object. This is the principle of operation in windows, Visual Basic is Object oriented, i.e. revolves around readymade objects, and it is event driven, All the activity in program are Triggered by one event or another. Each object also has its own event Handling procedures. The Visual Basic system knows all about this already. It knows what button is and how it work. It also knows how to handle Menus dialogue boxes, drive and directory list and much else. The Programmers job is to determine where, how and when an object appears on the screen what it is to do. What is caption reads what colorist would He end what happens, when an event occurs. The events are trapped by the Execute, when the event occurs. Because the program code run through event and as such at any point a Whole range of event might be possible, the program flow is not as fixed as in a Conventional program. Operations do not have to follow a set if sequence, and Can be easily interrupted, suspended or abandoned. The processes of program Design reflex the nature of the system. One begins by creating the screen layout, And work out words from here , adding first the code that will run in response to Specific events and then any necessary code to co-ordinate the whole program. This approach of programming is called event driven programming. Programming terminology The terminology that is used in Visual Basic programming are: o Forms o Controls o Module o System o Procedures o Properties o Methods o Events

Forms The form is the basic object used in Visual Basic application development. It is a window, initially black on which controls are placed to create the screen display. The forms size, colors type reprogrammable. Code can be attached to the form, which would be executed when the form is loaded, closed or when the mouse is clicked or moved on the form. A simple application may use only one form but a complex application may use many form activated by various controls pasted on the form. Each of the form on the application is saved in the Disk as separate file with an extension Form Controls .These are objects which can be pasted on to a form and these Controls range from simple labels, which are used to display text on the screen on Form, or picture boxes for buttons, check boxes, list and other menus, to file management utilities and spreadsheet style grids. Their properties, and event they can handle, very to suit their nature. Each control can have coed Attached to it, though not all will have. A text label or graphic image, for ex. May be There simply to improve the display, and not as the start point for any activities. Module Code that is attached to form is accessible from anywhere on that Form, but a program more than one form. In such a case a code attached to a form. In such case a code attached to a form is not available to the other forms. In this case, the code that is required to be made available to the other forms is written in a separate module. Modules are code segments, which are not written inside the scope of any form. They have global scope. These cannot be made visible during run time. It is like any other program code. There may be several modules in one program and each is saved as separate file. These Files have an extension of BAS, because these are BASIC code modules.

Procedure All the code in the visual basic program is written in the forms of procedure, or subroutines. Most of these procedures will be attached to the event some controls or forms. Some of the procedures would be separately written inside the modules as global functions. All the procedures start with keyword Sub and close with the keyword End Sub. SystemThe system is a file in which all the form files (*.frm files) and the modules (*.bas files) that make up the entire application, is kept. These Have an extension of * .Mac. They are called Make file thus any Application will have a *. vbpfile. Properties Each control has a set of predefined properties, method and events that it will respond to. Properties are simply characteristics of an object or control. They are used to store data describes some particular attribute of the object such as color, size or the picture present in a control. The one property that every object must have is the Name property. This is used to refer to the object must be unique in a system. Visual Basic assign default name to control when you add them to your form, but you can alter these at design time (and you should alter them at design time) to make Your code more descriptive. Note that you cant change a controls Name property at run time, and These wont appear in the properties Window .Properties can be set at design time using the properties window or they can be set and reference within your Visual Basic code. Properties are reference in the form of object name. Property and in some respect you can think of them like a variable. You can assign a value to a property Just as you assign a value to a variable. Here we assign the text string John smith to text property of the object called Text1: Text1.text= john smith Just as with variable, properties can also be used as part of other statement: Print your name is: Text1.text

Methods Methods are action that can be performing on an object. These are like procedures. They are written in code in the form object name. Method parameters for e. forms have a move method that moves them to the procedure specified by the parameter. In this case, the top left of the form would be move screen coordinates (370,915) asForm1.move 30,915When you referred to the property or method of an object that resides in a form other than oneform which you are refereeing it , you will need to give it a fully qualified reference. These means preceding name of the object with the name of the form like this:FormName.ObjectName.property This sort of reference to an object can be extended in the case of OLE application to include the name of the system before the name of The form. If you dont supply a fully qualified reference, Visual Basic assumes that you are referring to the system and form in which you are making the reference.

Events Events are the key to Visual Basic programming each object in the Visual Basic can be respond to a predefined set of events. These would-be movement of the mouse, the pressing of the key on the keyboard or The lapsing the particular period of time. You can see which events control can respond to by adding controls to your form and double-clicking it to bring up the code window. The procedure dropdown list box in the top right corner of the code window contains a list of all the events that a control can respond to. If you select one of the item in the list box, the first and last lines of a procedure are added to your code. Thisproce4dure will be triggered whenever that particular event occurs, so any code that you add to the procedure will be executed at the sometime. This is how you create Visual Basic code to respond to user interaction and other events.

4.2 About Microsoft Access Access is database program and it is very popular RDBMS (Relational Database Management System) Software. We can use access database to stores almost any information when purpose of application is to allow voluminous data to be stored in computer and permit quires to be made to find needed data with the little effort. Access is powerful database and is for ease with which you can use it. Using Access you can built relationship between tables that contain different fields to pull together reports. Our primary navigation tool in access is that database windows tabs on database window whichGive access to each object contained in the current database it contains tables, queries, forms, reports, macros, modules etc.

Database A database is files in which you store data include all the major objects related to the stored data; including objects you define to automate the use of your data. In other database systems, the term database used to refer to only those files in which you store data. Here is a summary of the major objects in an Access database. Table An object you define and use to store data. Each table contains information about a particular subject, such as customers or orders. Table contains Fields (or columns) that store different kinds of data, such as a name or an address, and, Records (or rows) that collect all the information about a particular instance of the subject. E.g. All the information about a company You can define a primary key (one or more fields that have a unique value for each record) and, one or more indexes on each table to help retrieve your data more quickly. Query Query in an object that provides a custom view of data from one or more tables. In Access, you can use the graphical query by example (QBE) facility or you can write SQL statements to create your queries. You can define queries to select, update, insert, or delete data. You can also define queries that create new tables from data in one or more existing tables. Form An object designed primarily for data input or display or for control; of application execution. You use forms to customize the presentation of data that your application extracts for queries or tables. You can also print forms. You can design a form to run a macro or a Visual Basic procedure in response to any of a number of events- for example, to run a procedure when the value of data changes.

Report An object designed for formatting, calculating, printing, and summarizing selected data. You can view a report on your screen before you print it.

5) System Design Software design is an actually a multi-step process that focuses on four distinct attributes of program namely data structure, software architecture, interface representation and procedural details. The design process translates requirements into a representation of the software that can be assessed for quality before code generation begins. The design is documented and is part of the software configuration. Code Generation The design must be translated into a machine readable form. The code generation steps perform this task. Testing The testing process focuses on the logical internals of the software assuring that all statements have been tested and on the functional externals that is conducting tests to uncover errors and ensure that defined input will produce actual results that agree with required. Maintenance Software will undoubtedly undergo changes after it is delivered to the customer.

1) Login Table UID & PWD for authentication login

2) Books Table Book Information

3) Cat Table Book Categories Information

1) Customers Table Customer Information

2) Bills Table Bills Information

3) Bill Details Table Bill Item Details Information

6) Documentation 6.1 User Manual Login Process Start program and enter user name and password in the boxes and press ok button View Existing Bills/Sale Details o Start the program and login o Press the Sales Button or Select View\Edit Details from Sales Menu o Select Bill No. you want to view from list

Edit Existing Bills o From the Main Screen Press the Sales Button or Select View\Edit Details from Sales Menu o Select Bill No. you want to edit from list o Click on edit button at the bottom o Make changes add\delete books from bill and click Ok button

Delete Existing Bills o From the Main Screen Press the Sales Button or Select View\Edit Details from Sales Menu o Select Bill No. you want to edit from list o Confirm delete operation Add New Bills o From the Main Screen Press the Sales Button or Select View\Edit Details from Sales Menu o Press Add button at the bottom o Select Existing customer from list or Enter Details for new customer o Enter other details and Add Books to bill o Confirm Discount and Amount Received from customer o Press OK button

Books Operations o From the Main screen Press Books Button or Select View\Edit from Books Menu o Select Book from list which details you want

Edit Details of Books o From the Main screen Press Books Button or Select View\Edit from Books Menu o Select Book from list which details you want to edit o Press Edit Details Button at the Bottom o Make Changes o Press OK Button

Delete Book o From the Main screen Press Books Button or Select View\Edit from Books Menu o Select Book from list which details you want to edit o Press Delete Book Button at the Bottom o Confirm Operation

Add New Book o From the Main screen Press Books Button or Select View\Edit from Books Menu o Select Book from list which details you want to edit o Press Add Book Button at the Bottom o Enter Details o Press OK Button

Customers Operation o From the Main screen Press Books Button or Select View\Edit from Customers Menu o Select Customer from list which details you want

Edit Details of Customers o From the Main screen Press Customers Button or Select View\Edit from Customers Menu o Select Customer from list which details you want to edit o Press Edit Button at the Bottom o Make Changes o Press OK Button Delete Customer o From the Main screen Press Customers Button or Select View\Edit from Customers Menu o Select Customer from list which details you want to edit o Press Delete Button at the Bottom o Confirm Operation Add New Customer o From the Main screen Press Customers Button or Select View\Edit from Customers Menu o Select Customer from list which details you want to edit o Press Add Button at the Bottom o Enter Details o Press OK Button

Reports Stock Report o From the Main screen Press Reports Button or Select Stock Report from Reports Menu o Press Stock Report Button

Sales Report o From the Main screen Press Reports Button or Select Sales Report from Reports Menu o Press Sales Report Button

Customer Details Report o From the Main screen Press Reports Button or Select Customer List from Reports Menu o Press Customer List Button

Books Report o From the Main screen Press Reports Button or Select Books List from Reports Menu o Press Books List Button Inventory Operations o From the Main screen Press Inventory Button or Select Order Entry from Inventory Menu o Press Order Entry o Select Book From List o Enter Quantity of Order to be added to Inventory o Press OK

Adjust Quantity o From the Main screen Press Inventory Button or Select Adjust Quantity from Inventory Menu o Press Adjust Quantity o Enter New Stock value o Press OK

View All Sold Inventory o From the Main screen Press Inventory Button or Select Show All Sold from Inventory Menu o Press Show All Sold

Logout Process o From the Main screen Press Logout Button or Select Logout from File Menu

7) Future Scope and Limitation This software has demands in private and public area. This software provides a great help in managing the data in a well-mannered order. This system is designed specially to maintain the data in a sequential manner and to save the tome and efforts of database Administrator. The system is structured according to todays need. Due to time constraint it is possible that some points might remain uncovered by us. In future we will update our software to give valuable information left at present. Though the system has been designed according to the requirements of the users it has its own limitation.

Thus the limitation of system are- No facility to create new users with different roles Object oriented Approach has been not been fully utilized.

8) References

Books:Fundamentals of software Engineering Rajib MallSoftware Engineering Rogers S. PressmanSystem Analysis and Design James A. SennStructured System analysis and Design - Madhulika Jain

Websites: www.google.com www.freetutes.com www.freevbcode.comwww.Altavista.comwww.scribd.comwww.tutorialspoint.comwww.wikipedia.com

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