BOSTON COLLEGE

ATHLETICS DEPT. COMPLIANCE OFFICE

Coaches MeetingNovember 20, 2007

MEETING TOPICS

Compliance Website

2007-2008 Compliance Manuals

Team Awards and Banquets

COMPLIANCE WEBSITE http://bceagles.cstv.com/compliance/bc-co

mpliance.html

Coach/Administrator—Username: coach, Password: gobc

Pages: News—Coach—Current and Prospective Student-Athletes—Boosters—Agents

Encourage use of the site! Valuable Information!

User Questions? Suggestions?

COMPLIANCE MANUALS Every page has been updated. Forms are up to date on the website as

well. Update the forms you use. Make sure to pick your replacement pages

up from Sara today! Let Sara know if new staff members need

new binders.

AWARDS AND BANQUET PROCEDURES Varsity Letter Grid are due to Sara 7 business

days following the last competition. Attention to detail (i.e., schedule, student-athletes,

participation) The Team Awards and Banquet Prior Approval

Form is due 10 days prior to a Banquet. Needs to be filled out in full with all necessary names,

awards, and receipt/expense report attachments. If no Banquet will be held or if no awards will be distributed,

a form must be submitted still.

B & A FORM

Page 1 of 2

TEAM AWARDS AND BANQUET PRIOR APPROVAL FORM Due to Compliance 10 Days Prior to Banquet.

Sport: Water Polo Banquet Date: April 1, 2008

Banquet Location: Chestnut Hill, MA Payment Type: Budget / $25 Per Person / Boosters

Guests: Boosters / Prospective Student-Athletes / Alumni Banquet Receipt/Invoice Attached 1. Every award presented to a student-athlete must be listed with its exact normal retail value. 2. Every student-athlete that receives an award must be listed. Extra documents may need to be

attached. 3. Every receipt for every award presented to a student-athlete must be attached. 4. Participation, Senior Participation, Special Attainment, Conference, and NCAA awards must all

conform to specific NCAA monetary limitations. a. All first year letter winners are awarded a jacket valued at $65.00 that must be included in

either the participation or senior participation NCAA monetary limit. b. All four year participants are awarded a watch valued at $32.00 that must be included in the

senior participation NCAA monetary limit. 5. If no banquet is held and if no awards are given, this form must be submitted to Compliance

stating “No Banquet” and/or “No Awards”.

ANNUAL PARTICIPATION AWARDS GENERAL PARTICIPATION AWARDS – uniformly awarded to all freshmen, sophomores, and juniors on one team up to $175 total value (e.g., team photos, plaques, etc.). Receipt Description of Item(s) Student-Athlete Recipient(s) Value

n/a 1st Year Letter Jacket Sara Sikorski and Carly Pariseau $ 65.00

Photo with Frame Sara Sikorski and Carly Pariseau $15.05

SENIOR PARTICIPATION AWARDS – uniformly awarded to all seniors on one team who have exhausted eligibility or are graduating and not returning up to $325 total value (e.g., flowers, photos, jerseys, etc.)

Receipt Description of Item(s) Student-Athlete Recipient(s) Value

n/a 4 Seasons of Participation Watch* Jerome Rodgers and Aaron Aaker $ 32.00

Photo with Frame Jerome Rodgers and Aaron Aaker $15.05

Senior Flowers Jerome Rodgers and Aaron Aaker $55.67

Framed Jersey Jerome Rodgers and Aaron Aaker $175.42

*A student-athlete is awarded a watch for four years of participation; they need not have lettered any year.

BC Compliance 09/07 X. d. 2.

Attach a Banquet Invoice

Attach all Receipts

Use exact and not discounted values. And list ALL awards.

B & A FORM

Page 2 of 2

SPECIAL ATTAINMENT AWARDS SPECIAL ATTAINMENT AWARDS – Special Attainment Awards are presented as a result of a student-athlete’s special attainments or contributions to a team’s season. They may be awarded for a variety of reasons including most valuable player, most improved player, scholar-athlete, etc. A student-athlete may receive more than one special attainment award (e.g., MVP and MIP). Each Special Attainment Award has a monetary limit of $175 total value. Only Boston College may award Special Attainment Awards. Receipt Category Description of Item(s) Student-Athlete Recipient Value

(MVP, MIP, etc.)

MVP Plaque Jerome Rodgers $56.40

MIP Plaque Carly Pariseau $56.40

Coach’s Eagle Trophy Jerome Rodgers $174.90

SPECIAL EVENT PARTICIPATION AWARDS

SPECIAL EVENT PARTICIPATION AWARDS – Special Event Participation Awards are presented as a result of a team’s or a student-athlete’s participation in a special event. They may be awarded for participation in a postseason conference or NCAA championship contest or tournament or championship, as well as for an all-star game, postseason bowl, or other established competition. Each Special Event Participation Award has a monetary limit. Category Description of Item(s) Value

Established Meet, Tournament, or Competition

Postseason Conference Championship Contest/Tournament Sweatshirt and Bag $100

Postseason Conference Championship

Postseason NCAA Championship Contest/Tournament Gift Card $75

Postseason NCAA Championship

Postseason Bowl

All-Star Game

Postseason Conference Championship Contest/Tournament

SIGNATURES

Coach’s Signature: Date:

Compliance Approval: Date:

BC Compliance 09/07 X. d. 2.

Attach all Receipts.

Coaches are responsible for listing all awards, even if another group pays for them (ACC, NCAA, etc.)

Use exact values, including taxes and shipping and handling.

QUESTION #1

Which two offices does a coach need to communicate with about their banquet in addition to the Compliance Office?

Program Administrator

Business Office

QUESTION #2 Which two items must be submitted

along with the Team Awards and Banquet Prior Approval Form?

All Awards Receipts

A Banquet Invoice

QUESTION #3

What is the underclassmen participation award limitation? $175 per person

What is the senior participation award limitation? $325 per person

What is the special attainment award limitation? $175 per award

QUESTION #4

Which awards must be included in participation awards limitations? Senior Night Flowers? Photographs/Videos? Frames? Plaques/Trophies? First Year Letterman Jackets/4th Year Participation

Watches?

ALL!

QUESTION #5

Who is eligible to receive a participation award? All student-athletes on

a sport’s roster.

Who is eligible to receive a special event (e.g., ACC or NCAA post-season) award? Awards for participation

in special events may be provided only to student-athletes eligible to participate in the competition.

QUESTION #6

Must all participation awards be given uniformly?YES. All student-athletes must be

provided an award that is uniform within a category (e.g., senior participation awards may be different than underclassmen participation awards).

QUESTION #7

What is included in the value of an award? Award? Award + Taxes? Award + Taxes + Shipping and Handling? Award at discounted rate? Award at discounted rate + Taxes + Shipping + Handling? Award at normal retail value with taxes and shipping and handling? Normal-retail value must be assigned as the value of an award when

determining whether an award meets specified value limits, even when a member institution receives institutional awards from an athletics representative or organization free of charge or at a special reduced rate. Normal-retail value is the cost to the institution that is based solely on volume and is available to all purchasers of a similar volume and that does not involve an obligation to make additional purchases to enable the supplier to recover the costs for the original purchase.

QUESTION #8

May a gift certificate be presented as an award? Yes. A gift certificate is a permissible award

provided the certificates are for merchandise only (i.e., not refundable for cash).

QUESTION #9

May awards be presented on a “senior night”? Awards, like framed jerseys, may be “presented”

on a senior awards night prior to the conclusion of a sport’s regular playing season, BUT it is NOT permissible for a student-athlete to be given an annual participation award to keep until the conclusion of the institution's regular playing season in that sport.

QUESTION #10

May parents/legal guardians of student-athletes be presented with “Parents’ Night” Flowers? Yes. The Compliance Office must be notified and

be provided with the receipts prior to the competition so a waiver can be processed on your

sport’s behalf.

QUESTION #11 Is awarding a game ball a permissible

activity? It is not permissible to award game balls to student-

athletes for specialized performances in particular contests or events or during a limited time period (e.g., "player of the game" or "player of the week").

However, an institution may provide a game ball to a student-athlete only on an occasional basis to recognize an extraordinary achievement (e.g., career achievement, establishing an institutional record). This type of award would be listed as a special achievement award.

QUESTION #12

Who may attend a banquet for free?: Team members, coaches,

and athletic department staff

Former team members who have exhausted eligibility

Who must pay in order to attend?: Relatives of current and

former team members Friends of current and former

team members Recruits – can use the host

money for this cost Need to be able to

guarantee that the recruit(s) will not have any contact with booster

Friends of the program – They are representatives of Boston College’s athletics interests.

QUESTIONS?