bottom up planning for merchandiser ri retail & ecom

Bottom Up Planning For Merchandiser RI Retail & Ecom

MFP User Guide

Version 1.1

User Guide Version 1.1 RI / ECOM Bottom Up Product Planning of 69

Contents Page Page No.

1. Introduction ..................................................................................................................... 4

2. Creating the Bottom Up Planning Workbook ................................................................... 6

3. Important Notes – Affects all examples ......................................................................... 12

3.1. Dates used for this exercise ................................................................................... 12

3.2. Hierarchy used in Examples ................................................................................... 12

3.3. Measure Profile Options ......................................................................................... 13

4. Update Like Country & SRG ......................................................................................... 14

4.1. Copying the sales of a new SRG to an existing SRG / DPT ................................... 15

4.2. Copying data into a new country using the shape of an existing country ............... 16

4.3. Copy a new SRG and a new country using the shape of a different country .......... 17

5. Seeding ......................................................................................................................... 18

6. Overlaying ..................................................................................................................... 23

6.1. Overlaying the Interim Period ................................................................................. 25

6.2. Overlaying the New Buy Period ............................................................................. 27

6.3. Zeroise Unplanned ................................................................................................. 29

6.4. Zeroise unplanned Time/Season ........................................................................... 30

6.5. Plan Like Country/Like SRG ................................................................................... 31

7. Committing the workbook .............................................................................................. 34

8. Viewing the split between RI Retail & Ecom – Move to after the first one ..................... 35

8.1. Review the plan by Channel ................................................................................... 35

9. Plan Full Price Net Sales & Promotions ........................................................................ 36

9.1. Review Total FP Net Sales vs. TDP ....................................................................... 37

9.2. Adj for Events ......................................................................................................... 38

9.3. Planning Full Price Net Sales ................................................................................. 40

9.4. Changing the DPT sales whilst keeping overall sales static .................................. 42

9.5. Plan Promo’s & ASP’s ............................................................................................ 43

9.6. Review FP Sales By Unit Plan ............................................................................... 45

9.7. Review Total F.P Net Sales by Seasonality ........................................................... 47

9.8. Review Total FP Sales by Channel ........................................................................ 48

9.9. Committing the workbook – Reminder ................................................................... 49

10. Plan Profit ..................................................................................................................... 50

10.1. Plan Total FP Profit ................................................................................................ 51

10.2. Review Intake Margin ............................................................................................. 52

10.3. Plan MD Sales & Profit ........................................................................................... 53

11. Plan Returns ................................................................................................................. 55

11.1. Plan Returns .......................................................................................................... 58

11.2. Plan Ttl Returns & Units ......................................................................................... 60

11.3. Review Gross Sales ............................................................................................... 61

11.4. Plan Accepted Sales .............................................................................................. 62

12. Review Screens ............................................................................................................ 63

13. Submitting the Plan ....................................................................................................... 65

14. HOM response .............................................................................................................. 67

14.1. Scenario 1 – BUP Submission Rejected ................................................................ 67

14.2. Scenario 2 – BUP Submission Approved ............................................................... 68


15. Log Out .......................................................................................................................... 69


1. Introduction

The Product Planning process takes the sales and margin targets from the Location

Forecast, aggregated to Country and Department Group (Department for E-Com &

Wholesale), and results in a plan at Country and Sub Range Group level.

Once the Product Plan is complete this should closely reconcile to the Approved Location

Forecast.

This process consists of two plans:

1. Top Down (TD), which produces a plan at DPT level, using the Location Forecast as

a guide. This plan gives a starting point for the Bottom Up (BU) plan;

2. Bottom Up (BU) uses the DPT shape in the TD plan and produces a plan at Sub

Range Group, submitting this back to TD for approval.

The RI Retail Leads (Division Merchandise Directors/Heads of Merchandising) will prepare a

TD plan for the Owned Channels (RI Retail and E-Com), working to the Approved Location

Forecast for the respective Channel (note, the E-Com Approved Location Forecast is by

Department). They will self-approve RI Retail only. The Group Merch Director can review

across divisions for RI Owned. The initial plan for the E-Com Channel will be reviewed,

amended and self-approved by the RI Retail and E-Com Lead. Then the International Lead

will plan Franchise and the Wholesale Lead will plan Wholesale, with visibility of:

- A small number of RI Owned Top Down Plan (total of RI Retail and RI E-Com)

measures within their own workbook (Sls Net GBP, U and ASP, with variance to

historical versions);

The Group Merchandise Director can review at Group and Channel level. Once approved,

the Approved TD Product Plan (TD P) provides a starting point at DPT level (although you

can down to SRG) for the BU plan to work from.

The Bottom Up Retail & Ecom User Guide is designed to enable you create a Bottom Up Plan for Retail & Ecom.


2. Creating the Bottom Up Planning Workbook

This guide uses the following Hierarchy for screen shots and examples; Division Menswear Department: Denim Time Period 2014_ASO - 2015_ND (New Buy Period AW2015_ND)

Ensure that you select your appropriate values for the Division, DPTs and time periods that you are working on when carrying out the steps on the system.

1. The first step in the Bottom Up Planning process is to create the Workbook.

This is achieved by carrying out the following steps

Click on the New Workbook icon alongside the Bottom Up Product Planning task.

Select the Product Planning Activity tab in the task flow pane


2. On the ‘Select the domain for this new workbook’ screen select the appropriate division that is being planned and click on OK.

3. On the ‘Select the Product’ screen select the appropriate Product(s) by carrying out the following:

The first time you create a workbook the view will open at the lowest level – SRG. Click on Dimension

Click OK

Tick the relevant Division(s)

The division(s) will automatically move across


Click the Add button

The selection(s) will displayed in the Selected Product(s) section

Click on the Next button

For the purpose of this exercise: Select DPT Untick anything else

Click OK

Select the appropriate DPTs. TIP: To select more than one DPT select the first DPT then hold SHIFT and select the last DPT


4. On the ‘Select Location(s)’ screen select the appropriate Location(s)

Click Ok

The first time you create a workbook the view will open at the lowest level – Country Click on Dimension

Select Channel untick everything else


5. On the ‘Select Calendar’ screen select the appropriate time periods

Select RI Retail and RI E-COM, and untick everything else


The selected channel will be displayed in the selected items section

Click on the Next button

The first time you create a workbook the view will open at the lowest level – Month Click on Dimensions


Anything omitted or selected incorrectly will lead to having to re-create the workbook

The creation of the Workbook may take a few minutes.


The selected Buy Periods will be displayed in the selected items section

Select the appropriate Buy Periods. TIP: To select more than one Buy Period select the first Buy Period then hold SHIFT and select the last Buy Period

Click Finish

Select Buy Period & De-select any other ticks

Click OK


3. Important Notes – Affects all examples

3.1. Dates used for this exercise

For the purpose of this User Guide the dates being used are: Historical Information: August 2014 and September 2014 Current month: October 2014 Therefore the interim period is: September 2014 to October 2015 New Buy period: November and December 2015 Due to space on the page, the majority of examples are for the new Buy Period: November and December (Buy Period ND 2015)

However, you should always look at the Interim Period by DPT & review and amend by where necessary before starting to plan the New Buy Period

3.2. Hierarchy used in Examples

Hierarchy used in Examples Many of the examples in this user guide are shown at Department level. However, when the Merchandiser comes to do the work, it is best practice do this at DPT level, or in some cases SRG.


3.3. Measure Profile Options

Measure Profiles give you access to different sets of measures and therefore different sets of data. You can choose which once is suited for your needs. Below is an example of what you might see.

Examples of Versions include:

• LY - Last Year • LLY - Last Last Year • RLY - Restated Last Year • RLLY - Restated Last Last Year • WF/ WP - Working Forecast/Working Plan • SANC F - Sanction Forecast • STRETCH - Stretch Forecast • ORIG P - Original Plan • LOC F/LOC Plan – Location Forecast/Location Plan • BM LOC – Branch Merch Published Forecast

Restated Historical Versions (RLY/RLLY): Uses this years exchange rate to restate the history. This is a useful tool to remove any fluctuations in exchanges rates that may have occurred

On this example, you will have the option of looking at a comparison between: BU P; ORIG P; TD P/LY & TD P/RLY RLY / RLLY

Drop Down Box will appear

Click on the Measure Profile icon and then click on Select


4. Update Like Country & SRG When a Sub Range Group is introduced in a Country you may choose copy data from a Sub Range Group from a different Country or a different Sub Range Group in the same Country to be used as a starting point. When a new country is introduced you may choose to copy the data from a similar country. The ‘Like Country’ is maintained in the Admin Workbook and is used as the suggested country to use. You will also be able to see the Like Country used by the Top Down user There are four scenarios:

• Copying the sales of an existing SRG / DPT into a new SRG / DPT • Copying the shape of an existing country to be used for a new country • Copying the shape of an existing country to be used for a new SRG and a new country • No Changes – (no new country or new SRG)

Once you have selected the ‘like’ SRGs and ‘like’ countries the data will be copied across when the Seeding process has taken place as described in section 5


4.1. Copying the sales of a new SRG to an existing SRG / DPT

A new SRG may have been introduced where there is currently no history attached. The process of mapping the SRG is one way of generating a shape by copying the sales of a similar SRG / DPT. The SRG will have initially been mapped in the Admin Workbook, and will be visisble in the Admin line on this window. You should contact your Planning Co-ordinator if there is anything you believe to be missing. In the example below we are treating 211. Bootcut- Other Colour -as a new SRG, and copying the shape from the SRG 211 Denim Bootcut Black/Grey

1. To copy the sales carry out the following steps.

This window is set to open at the following hierarchy:

Window Levels View Additional Note

Product dept>dpt>rg>srg outline

Location Channel

Time all/calendar>month outline

The Sales and Shape of the existing SRG will be copied into the new SRG once seeded. If you do not need to create a new country move onto section 5 - Seeding

The Merchandiser may want to copy the SRG for a further 12 months

Use the drop down box to put the same SRG into: WP Like Sub Range group for the time period you wish to map

Ensure the task Update Like Sub Range Group/Country is selected

Ensure RI RETAIL is selected (Select the Channel Dimension Tile then click on the arrows <> until RI RETAIL is displayed)

Ensure that windows 1.Update Like Sub-Range Group is selected

Under all (Calender) look for SRG’s in the rows marked: ADM like Sub Range Group This will show which SRG’s that have been mapped in the Admin workbook

Select RI-Ecom by clicking on RI-Retail then <> until Ecom Appears then apply steps 5-8 for the same Dpts


4.2. Copying data into a new country using the shape of an existing country

A new country may have been introduced where there is currently no history attached. One way of generating a shape is by copying the sales of an existing, similar, country. In the example below we are using USA as a new territory using the shape of Belgium an established territory.



Product dept>dpt>rg>srg Outline Collapsed at SRG

Location Country

Time all calendar>month Outline

The Sales and Shape of the existing Country will be copied into the new SRG once seeded.

Amend with the guidance of the ADM

Click Calculate. The like country will populate the new country at all levels

Ensure window: 2. Update Like Countries Is selected

At top line (all product level) under the new country use the drop down box and select the existing country to copy from (in our example Belgium to fill the shape of USA)

Ensure that task Update Like Sub-Range Group is selected


4.3. Copy a new SRG and a new country using the shape of a different country

There may be times when you need to map a new SRG and a new country at the same time. This will cause a conflict of instructions when seeding as the SRG has been selected on both windows. Here we will need to deselect the ‘like’ Country alongside the new SRG. To do this follow the steps as described in section 4.1 & 4.2 and then also carry out the steps below.

The Sales and Shape of the existing SRG/Country will be copied into the new SRG/Country once seeded. Once Calculated ‘?’ may be displayed. Question marks (?) appear in cells when there are mixed values in the levels below the aggregate so it cannot show all the different values in the one cell. For example a workbook was seeded for different departments at different times. The seeded date will be different at the Department level and therefore the aggregate of all the departments will then show a '?'.

Click Calculate

De-select Belgium for: 211 Bootcut Other/Colour

Ensure you are in Task: 1. Update Like Sub-Range Group Ensure you are in window

2. Update Like Country


5. Seeding

Seeding provides a starting point for new buy periods by setting all of the working plan sales, cost of markdown, returns and margin measures to Last Year, or Last Last Year (or RLY/RLLY),

• Seeding will take into account any ‘Like’ Country and/or ‘Like’ SRG you have assigned

• The Seeding step will include a cleaning mechanism, whereby any position having negative Sls Net GBP will have all seeded measures set to zero.

• Also users can ‘clear’ products that they do not wish to plan at all Unelapsed History

• When you start to plan a new Buy Period, part or all of that Buy period may be over a year in advance. In this instance the LY history will be populated with the current approved forecast (TD P) for the unelapsed weeks. Note: Any amendments made to the TD P will not be reflected in the history until the next day. Therefore the user will need to plan ahead if they want to reflect any amendments to the forecast in the history.

• The unelapsed history will also be used when Seeding that New Buy Period.

Seeding for RI-Retail and E-COM must be carried out separately by carrying out the steps described in section 1, 2, 3 & 4


1. Selecting a Seed Source – RI Retail

The first step in the seeding process is to select a seeding source (the version that you want to copy the data from). For RI Retail the source that should be selected is Restated Last Year (RLY). Restated Last Last Year can also be selected. This is done by carrying out the following steps:

Best practice is to seed the New Buy period only

Select Seed / Copy Plan

You may need to widen the column first

Ensure that 1. Seed Source window is selected

Using the drop down box select: RLY for RI RETAIL (RLLY could also be selected)


2. Seeding the Plan - RI-Retail

Once the seed source is selected the next step is to select the time period and products that you want to seed. This is done by carrying out the following steps.



Product dept>dpt>rg>srg outline collapsed at dpt

Location channel

Time all calendar>buy period > month outline collapsed at buy period

Ensure RI RETAIL is selected. (If not selected click on the Location Dimension Tile then click < or > until RI RETAIL is displayed)

Click Calculate When you calculate the levels below will also be ticked

Click on the Seed button

Select the appropriate buy period to copy data into alongside the all (Product) row

Select the 2. Seed Plan window

Ensure that the Seed / Copy Plan task is selected

Will appear when completed

Will appear when running


3. Selecting a Seed Source – RI-ECOM

Once RI Retail has been seeded the process is repeated for RI-ECOM. For RI-ECOM the source that should be selected is Last Year (LY). Last Last Year could also be selected.

Ensure that the Seed Source window is selected

You may need to widen the column first

Using the drop down box select either. LY or LLY

Ensure that the Seed / Copy Plan task is selected


4. Seed Plan RI-ECOM

Once the seed source is selected for RI-ECOM the next step is to select the time period and products that you want to seed. This is done by carrying out the following steps.



Product Dept>dpt>srg outline collapsed at dpt

Location channel

Time all calendar>buy period > month outline collapsed at buy period

Select the appropriate buy period to copy data into alongside the all (Product) row

Select the 2. Seed Plan window


Click on the Seed button

Select Seed / Copy Plan

Ensure RI ECOM is selected. (If not selected click on the Location Dimension Tile then click < or > until RI ECOM is displayed)

Will appear when running Will appear

when completed


6. Overlaying


6.1. Overlaying the Interim Period

1. Selecting the Overlay Source

The first step in the process is to select an Overlay source (the version that you want to copy the data from). For RI Retail & Ecom the source that should be selected is BU F & TD P.

The BU F & TD P is used for the Interim period, as it will have already been approved.

Select BU F and TD P from the drop down menu

Ensure that the 1. Overlay Source window is selected

Ensure that task Overlay Plan is selected


2. Overlaying the Interim Period

Once you have selected the overlay source the next step is to select the time period and products that you want to overlay. This is done by carrying out the following steps.



Product Dept/dpt outline

Location Ownership

Time all>buy period > month outline collapsed at buy period

Ensure that window 2.Overlay Plan is selected

Click Overlay Plan

Ensure that the Overlay Plan task is selected

Will appear when running the overlay


Tick the boxes of the period you wish to overlay.



6.2. Overlaying the New Buy Period

1. Selecting the Overlay Source

The next step is to overlay the new buy period. Here we select the Top Down Plan as the source. To do this carry out the steps below:

Select TD P from the drop down menu

Ensure that the 1. Overlay Source Window is selected



2. Overlaying the New Buy Plan

The window below is set to open at the following hierarchy:


Product Dept/dpt outline

Location Ownership

Time all>buy period > month outline collapsed at buy period

Tick the boxes of the period you wish to overlay.

Select Window 2. Overlay Plan

Click Overlay Plan Click Calculate

Stay on task Overlay Plan




6.3. Zeroise Unplanned

The User has the option to zeroise any DPTs/SRGs/Departments they do not want to plan, this will prevent any overlaying in the unwanted DPT’s / SRG’s. In order to do this carry out the steps below. For this example we going to zeroise Denim Other



Product dept>dpt>rg>srg outline

Location all>channel outline

Time season half>month Collapsed at Season Half Price Status all

Seasonality all

The Screen are is made up of all the seeded measures, by zeroising these measures all other measures to zeroise, this will then prevent the overlaying system / any top line forecasting to populate the measures below

The 0(Zero)R function is used to zeroise a department so that it replicates 0 across all the SRGs,


Click Calculate after step 5 & 6 Ensure the Profile Measure

RTL & ECM Zeroise Unplanned is selected

Select 3. Zeroise Unplanned

Scroll down to the relevant SRG & DPT

Zeroise all measures for any DPT/SRG that you do not want to plan for the Interim Period using the 0R method

Zeroise all measures for any DPT that you do not want to plan for the New Buy Period.


6.4. Zeroise unplanned Time/Season

The user also has the option to zeroise any plan unwanted across time / seasonality An example of this could be driven from a Product trial in the previous year that failed and you do not want to apply the same strategy this year. In order to do this carry out the steps below.

This window is set to open at the following levels of the hierarchy:


Product Dept>dpt>rg>Srg Outline Collapsed at dpt

Location Channel

Time Month Price Status All>Price status group

Seasonality All>Seasonality Outline

The 0(Zero)R function is used to zeroise a DPT so that it replicates 0 across all the SRGs, Remember to unlock the cells by highlighting all locked cells then click on the padlock

Ensure that Overlay Plan is selected

Ensure that Total Full Price is selected

Ensure the Profile Measure RTL & ECM Zeroise Unplanned is selected

Click Lock, a Padlock will appear on the cells

You may want to consider locking the total so that once the zeorised actions have happen from one season, the subsequent season will gain the sales.

Zeroise the relevant season for the required DPT / SRG for the interim using the 0R method Zeroise the relevant

season for the required Department/DPT for the New Buy Period

Scroll down & across to the relevant SRG & months

Ensure that 4. Zeroise Unplanned Time/Season is selected

Click Calculate

Switch to RI-ECOM by clicking on RI-RETAIL then Click on <, RI-ECOM will appear. Repeat steps 6 - 10


6.5. Plan Like Country/Like SRG

This screen is used when the shape of an existing SRG has been copied for a new SRG and the shape of an existing country has been copied for a new country. You will need to copy in the shape of the SRG for that specific country to the new country (see point 4.3)

In this example we are using; 211 Bootcut – Other/Colour as a new SRG in USA overlaying the sale shape of SRG 211 Bootcut – Other/Colour from Belgium

The window below is set to open at the following levels of the hierarchy


Product Dept/Srg

Location Country

Time Month

Price Status All

Seasonality All


Stay in Task: Overlay Plan

Click Window: 5. Plan Like Country/ Like DPT

Ensure the relevant Country; in this example, Belgium, is selected. (If it is not, toggle the arrows until it is showing) Ensure the correct

SRG is selected (If it is not, toggle the arrows until it is showing)

Highlight all the measures in the months you wish to Copy

Click Edit

Click Copy at base level (Month, Seasonality, Price Status) then click ok

Click Copy Special


The USA will now be populated with the sales from the SRG for the relevant Months & measures

Click Edit Click on Ireland, and toggle the arrows until you get to USA

Click on the country tab and toggle the arrows until you get to USA

Highlight all the measures in the months you wish to Paste Special

Click Paste Special

Click Paste at base level (Month, Seasonality, Price Status) then click OK


7. Committing the workbook

To commit your work follow the steps below:

Warning: If two people are in the workbook at the same time, then the last commit will overwrite the other.

Click on the Commit status button

It is recommended that you click ‘No’ at this point

The Commit status box should now say Committed


8. Viewing the split between RI Retail & Ecom – Move to after the first one

8.1. Review the plan by Channel

Review & Amend RI-Retail Currently, the workbook is set by default to open at Ownership, however once the total sales have been reviewed & amended, the sales split can be reviewed by channel. To change the level hierarchy from Ownership to Channel follow the step below

Check the RI-Retail sales against the TD P Forecast, and make any necessary changes. Remember to review & amend the Interim by month before looking at the new Buy Period. Review & Amend RI-Ecom Once satisfied with the RI-Retail sales, apply the same with RI-Ecom.

Click on Location

Click Channel and leave Ownership also ticked

Ensure RI-Retail is selected (if it’s not click on the Channel Dimension Tile then click < or > until RI-Retail is visible

Ensure RI-Ecom is displayed (if it’s not click on the Channel Dimension Tile then click < or > until RI-Ecom is displayed

Click OK


9. Plan Full Price Net Sales & Promotions

In this task all the channels will review their Net Sales (GBP, ASP) building on LY and LLY (restated and non-restated). The user will have the visibility of the TDP plan all the way through the workbook. This is a starting point, where you can use it to challenge the figures where appropriate.


9.1. Review Total FP Net Sales vs. TDP

Before starting to review the New Buy Period, it’s imperative to review the Interim Full Price Sales against TDP. This is carried out in the window below.

The window below is set to open at the following levels of the hierarchy


Product dept>dpt outline

Location ownership

Time buy period>month Block Price Status price status group

Seasonality all

The example below only shows the New Buying Period. Ensure that you review and amend the Interim Period before updating the New Buying Period

Review the Window by Channel, follow the steps on 8.1Review the plan by Channel to change from Ownership to Channel

Ensure that Plan Total FP Net Sales Task is selected.

Select Window: 1. Review Total FP Net Sales vTDP

Review WP against the TDP on all the measures. Initial the WP will match the BU F Note: Any changes are recommended to made on the 2. Plan Total Net Sales window

Ensure you are in Measure Profile: RTL & ECM Review Total FP Net Sales v TDP / LY /LLY or TDP / RLY RLLY


9.2. Adj for Events

This is an adhoc task that allows you to re-phase the seeded shape of a plan to cater for events not captured in the Top Down Plan/Location Forecast for a New Buy Period Task: Plan FP Sales Window: 1a. Adj for Events To re-phase carry out the following steps: This Window is set to open at the following levels of the hierarchy


Product Dept>Dpt>RG>SRG

Outline

Collapse at Dpt

Location Owned

Calendar Month

Season Seasonality

Nb:Example in screenshot is at Div Level . You would normally go in at Dept Level

Ensure you are in the Measure Profile RTL & Ecm Adj For Events

1. Ensure the Location Level you wish to re-phase is selected. The Window defaults to Ownership. If Channel is required, click on the Location dimension tile, select Channel on the hierarchy then click onto the Channel Tile and toggle using < and > until the Channel required appears.


2. Ensure the season that you wish to review is selected; if not, click on the Season tile and use the arrow icons (< and >) to toggle to the correct season.

3. Ensure the correct price status group you wish to view is selected, if it isn’t toggle using < and > until the correct price status group appears

4. Scroll across to the relevant months (New Buy period) you wish to re-phase

5. Scroll down to the relevant product level, This should be the highest Product Level you wish to re-phase. The below copy paste special method will copy all the lower levels for all hierarchy selections

6. At this point the WP forecast will be populated with the Seeded Plan

7. Highlight and Copy Special ALL the WP measures under the months you would like to Re-phase by carrying out the following:

Select WP Sls Net GBP and drag over all the measures under the relevant month Go to Edit in tool bar Select Copy Special Select the last option Copy at base level (Month, DPT, Country ) Press OK Select the WP Sls Net GBP measure for the month where you would like to paste the

Plan Go to Edit in tool bar Select Paste Special The last option Paste at base level (Month, DPT, Country ) should already be

selected Press OK

WP measures will now become populated with the copied plan. By making these changes this will give you a shape at the lowest level to begin your Plan. You are now ready to start Planning.


9.3. Planning Full Price Net Sales

In order to plan Full Price Net Sales carry out the following steps. In this window you will review your plan for the interim period drilling down to DPT & Month making amendments if necessary. Once satisfied scroll across to the New Buy Period




Location ownership Time buy period>month Outline Collapsed at buy period

Price Status price status group Seasonality all


Ensure that Plan FP Net Sales task is selected

Click on window 2: Plan Total FP Net Sales

Ensure the measure profile is set to: RTL AND ECM, Plan Total FP Net Sales TD P V LY You can also review the sales vs. TDP / RLY ORIG P BU P

You can also expand to month level, clicking on the arrow

Ensure Total Full price is selected (if Total Full Price is not selected, click on the Dimension Tile, then click on the left or right arrow until the correct price 5 status is shown)




After amending a cell, the other measures affected will be greyed out until you click on Calculate

This example, like many only shows the New Buy Period. In reality, you will look at the current season half and following two season halves. You may want to look at more history, depending how far you are into the season.

Click Calculate

Amend the sales by using the following measures WP Sls Net GBP % mix (product) WP Sls Net GBP v LY WP Sls Net GBP V LLY Click Calculate after making your changes

Review: TD P Sls Net GBP WP Sls Net GBP. This shouldl be the same figure for the New Buy Period, but different for the Interim

You can also plan down to SRG by click on this arrow


9.4. Changing the DPT sales whilst keeping overall sales static

You can lock the total sales on this screen. This enables you to change sales for individual DPT’s whilst keeping the top line static.

Outcome


As an alternative you could also lock the WP Sls Net GBP V LY if you wish to keep the % on the year the same


Click Calculate

Highlight the cell you wish to lock

Change the sales on the appropriate product (in our example: 211- Denim Slim to 2500)

211 Denim Slim Sales have now moved to 2500

All other sales have participated in order for the total Denim to remain the same

Total Denim remains at 10,994.1

Click the Lock icon


9.5. Plan Promo’s & ASP’s

Once happy with the Total Full Price Sales, review the split between Full Price sales and Full Price Promo, concentrating specifically on the Promo If you wish to keep the Total Full Price the same it is best to lock this column. Otherwise all the estimates you copmpeted on the previous window will change.




Location ownership

Time buy period>month outline Collapsed at buy period Price Status Price status group ( fp)>price status outline

Seasonality all

(Screenshots are on the next page)


Once you are satisfied with the Total Full Price Net Sales, review the split between FP & Promo `

Change the sales on WP Sls Net GBP v LY

1. Full Price And

2. Promo The Full Price will change, but the Total Full price will remain the same Zero R any Promo unplanned

Amend the ASP for a DPT, BU using LY as a guide

WP Promo Cost % will update

Amend WP Promo Cost GBP (Press Calculate)

Click On: 3. Plan Promo & ASP

Click Lock Button.

Highlight all the DPT’S WP Sls Net GBP V LY Total Full Price

Click Calculate. (You will need to do this every time you want your actions to update)

Click on the Task: Plan Total FP Net Sales


9.6. Review FP Sales By Unit Plan

This a review screen where you can view the ASP and Units against the TDP and LY If you do decide to change the units, it is best to do this by manipulating the ASP.




Location ownership

Time buy period>month outline Collapsed at buy period Price Status Price status group ( fp)>price status outline

Seasonality all

WARNING: Amending WP Sls Net U, will change the WP Sls Net GBP, which may you have already amended on previous windows

Click on: Plan Total FP Net Sales on the left hand Task Pane

Ensure you are in measure profile: RTL & ECM Review FP Net Sales Units v TD P

Check the WP Sls Net ASP GBP against TD P Sls Net U WP Sls Net U V LY

Click On: 4. Review FP Sales Units


Review: SLS Net U against TD P Sls Net U WP Sls Net U V LY


9.7. Review Total F.P Net Sales by Seasonality

This window is used to review the sales split by season. Amendments can be made on this screen, but it is not reccommended




Location ownership

Time buy period>month block Price Status price status group

Seasonality all>seasonality outline


Click on: Plan Total FP Net Sales

Click on Window: 5. Review Total FP Net Sales by Seasonality

Review the mixes at Season level

Ensure you are in measure profile: RTL & ECM Review FP Net Sales by seasonality v TD P


9.8. Review Total FP Sales by Channel

This window is used to review the estimated sales split of Retail and E-Com. It is best practice to back to previous screens if you are unhappy and wish to amend the figures



Location ownership>channel outline sort channels descending

Time buy period>month outline Collapsed at Buy Period

Price Status price status group

Seasonality all


Click on: Plan Total FP Net Sales in the left hand Task Pane

Click on 6. Review Total F.P Sales by Channel

Ensure you are in measure profile: Review RI owned Sales v TD P V LY


9.9. Committing the workbook – Reminder

You should commit the workbook periodically to ensure the data is not lost. Before continuing, the workbook needs to be committed. Committing the workbook will make the data available to all. If you save the workbook, it will only be visible to you. All saved workbooks are deleted from the system at the weekend.

Warning: If two people are in the workbook at the same time, then the last commit will overwrite the other.

Click on the Commit status button

It is recommended that you click ‘No’ at this point

The Commit status box should now say Committed


10. Plan Profit

This section will give you a step by step guide on how to plan Profit, intake margin & plan markdown


10.1. Plan Total FP Profit

Plan / Amend Total FP Profit, by changing WP Sls Net Profit V LY. Always check your Sales Estimates, but do not change them on this screen.




Location ownership

Time buy period>month outline collapsed at buy period

Price Status Price status group ( fp)>price status outline

Seasonality all



Review the sales. You would of changed these in the Sales Windows previously

Click on: Plan Profit & MD on the left hand Task Pane

Ensure you are on Window: 1. Plan FP Profit

Review TD P Sls Net Profit GBP against WP Sls Net Profit GBP.

Amend: WP Sls Net Profit GBP V LY (Click Calculate)

Ensure you are on Measure Profile: RTL & ECM FP Profit v TDP LY You can also review it: v TDP RLY v ORIG P v BU P

This will change the Sales net Profit GBP


10.2. Review Intake Margin

Intake margin will be estimated from the full price sales expressed in UK equivalent. The calculation of this will be dependent on the channel:




Location ownership

Time season half

Price Status

Seasonality all



This is a review screen only. Go back to the previous windows in order to make changes to the Intake Margin.

Review: WP Intake Margin % against TDP Intake Margin % LY Intake Margin % LLY Intake Margin %

Click on: Plan Profit & MD in the left hand Task Pane

Select the window: 2. Review Intake Margin

Ensure you are on Measure Profile: Review Intake Margin % by TDP You can also use have the option to review measures against: Orig P or BU P

Review: WP Sls Net Profit % Against TD P Sls Net Profit % LY Sls Net Profit % LLY Sls Net Profit %


10.3. Plan MD Sales & Profit

RI Retail and E-Com will plan their markdown costs (Store and at DC) and promotional costs on last year and last last year (both restated and non-restated versions). This will calculate the sales and profits contributed by these channels and will also estimate the required intake margin to achieve the sales profit.




Location ownership

Time buy period>month Block

Collapsed at Buy Period

Price Status Price Status Group

Seasonality all


(Screenshot on the next page)



Click on the task: Plan Profit & MD

Ensure you are on Window: 3. Plan MD Sales & Profit

Change the Markdown Sales for: WP Sls Net GBP V LY

Amend: WP Sls Net ASP GBP V LY

0R (Zero r) WP MD Cost DC GBP

Amend: WP MD Cost Loc %

Amend: WP Sls Net Profit %

Ensure Markdown is

selected. Click on the arrows if it does not


11. Plan Returns

This section will give you a step by step guide on how to plan returns & review Gross Sales

Returns


Gross & Net Sales

• Gross Sales for RI Retail is the total sales that have sold in store.

• Net Sales for RI Retail is the total sales that have sold in store minus Returns to Self and Returns Web to Store. Therefore any returns from a Web Sale that are returned to store are reflected in RI Retail’s Net sales

• Gross sales for Ecom is the total sales despatched to the customer.

• Net Sales for Ecom is the sales despatched to customer minus any Returns Web to

Web. Net sales for Ecom does not reflect any returns from a Web sale that gets returned to Store.

• Gross Sales for Franchise and Wholesale is the total sales for that Channel.

• Net sales for Franchise and Wholesale is Gross Sales minus Returns to Self.


:

11.1. Plan Returns

This screen is used for copying the ECOM WS returns into RI RETAIL. This will happen by pressing the copy button in the top right hand corner




Location ownership>channel block

Time buy period>month block Collapsed at Buy Period

Price Status all

Seasonality all

R

Click on: Plan Returns & Review Gross Sales

Select the Window: 1. Plan Returns

Click Copy Rtns WS (E-Com)

Review & amend WP Rtns (Self ) % in line with trend for RI Retail

Review & Amend WP Rtns (Self) ASP against LY & WP Sls Net ASP GBP

R

Ensure you are on Measure Profile: RTL & ECM Plan Returns v TD P/LY


WP Rtns WS (E-com) ASP GBP from RI E-Com will copy into WP Rtns WS ASP GBP in RI Retail WP Rtns WS (E-Com) GBP from RI E-Com will copy into WP Rtns WS GBP in RI Retail


11.2. Plan Ttl Returns & Units

You will use this screen to review your Returns against the TDP in both GBP and Units. You are able to change the Net Sales on this screen, which you would have already done in a previous screen. Therefore this screen should be used as review screen only




Location ownership Time buy period>month outline Collapsed at Buy Period


Seasonality all


This is a Review screen only. You are unable to amencd anything on this screen Select the Window:

2. Review Ttl Returns & Units

Select the Task: Plan Returns, Gross & Acc Sales

Ensure you are on Measure Profile: RTL & ECM Plan Ttl Returns & Units TD P / LY


11.3. Review Gross Sales

On this screen you will review the Gross Sales against the TDP, LY and LLY . On previous screens you will have already of planned the Net Sales.




Location ownership>channel sort channels descending

Time buy period>month outline Collapsed at Buy Period


Seasonality all


Review: WP Sls Gross GBP V LY against WP Sls Net GBP V LY This will show you the impact on returns. It is best to go back and amend Window: 1. Plan Returns If you are not satisfied with the results

Click on: Plan Returns & Review Gross Sales

Ensure you are on Measure Profile: RTL & ECM Gross Sales V TD P / LY

Select the window: 3. Review Gross Sales


11.4. Plan Accepted Sales

On this screen you will copy the WP Sales Gross GBP V LY into the WP Sls Acc GBP V LY




Location channel

Time buy period>month outline


Seasonality all

Stay in task: Plan Returns & Review Gross Sales

Review WP Sls Acc GBP v LY against WP Sls Gross GBP v LY. If happy with the variance difference leave as is, if not amend WP Sls Acc GBP v LY

Ensure RI E-COM is showing. If it isn’t showing, then click on the Tab, and toggle the arrows until it does show.

Select the Window: 4. Plan Accepted Sales

Review WP Sls Acc GBP v LY against WP Sls Gross GBP v LY. If happy with the variance difference leave as is, if not amend WP Sls Acc GBP v LY by overtyping in WP Sls Gross GBP v LY

Review WP Sls Acc ASP GBP against WP Sls Gross ASP GBP If necessary amend the WP Sls Acc ASP GBP with WP Sls Gross ASP


12. Review Screens

There are seven reviews screens under the Task pane: Task Plan: Review Plan Having now completed the plan screens, you should now look at the review screens. These will give you an overview of your department. These screens give a variety of ways to review your Plan. They are useful to use as a reality check before submitting. Some of the screens have over a 100 measures, and are very detailed. Windows:

1. Review RI Owned Sales by Channel This screen will give you a review of the split between RI Retail and ECOM, against theTDP. It can be viewed for both LY AND LLY.

2. Review v LY / LLY / RLY / RLLY

This screen gives you the look at a detailed view of the WP versus LY / LLY / RLY / RLLY

3. Review BU P v ORIG P

The screen will allow you to see the difference between your WP and BU P on one measure profile, and the variance between WP and ORIG P on another


4. Review BU F

This screen will show your WP against your BU F in detail. As your BU F would have been agreed recently there shouldn’t be a big difference between them

5. Review v TD P

This screen will show your WP against your TD P in detail, to see how much difference there is in the plan before submitting

6. Review V ECOM F

This screen will show your WP against your ECOM F, to see how much difference there is in the plan before submitting

7. Review Limited Measures This screen will show your WP against the Orig P and the B UP.


13. Submitting the Plan

Once you are satisfied with the bottom up plan, it can be submitted to the HOM for review, And approval. To submit the Bottom Up Plan carries out the following steps:




Location all

Time buy period>month outline

The submit cannot be unsubmitted. However you can re-submit at any time. It is best to communicate with your HOM if you wish to do this

Select the task: Submit

Click on: Submit Plan



Tick the Box(s) of the Buy Periods to be submitted

Click on: Calculate


YOU HAVE COMPLETED THE BOTTOM UP PLAN THE HOM WILL NOW REVIEW YOUR SUBMISSION

The BU Last Submitted will show the date the plan was last submitted

There is now a tick in: BU Sub Approval Pending This shows that the plan has been submitted, awaiting action from the HOM


14. HOM response

The HOM will review the Bottom Up Submit, which will result in one of two scenarios: BU Submit Rejected or BUP Submission Approved.

14.1. Scenario 1 – BUP Submission Rejected

The Submit Plan window can be used to see whether the Plan has been Approved or Rejected

The latest date out of the three highlighted above indicates the latest decision. In the example above the BU Plan Last Rejected date was later than the both the Submitted and Approved. Therefore the Latest Submission has been Rejected. HOM will advise once applied, so the Merchndiser doesn’t need to go in constantly to check HOM will relay reason for Rejection.

Check BU P Last Approved Date: 04/09/2015 – 13:57:32

Check BU Plan Last Rejected date: 03/10/2015 – 16:01:59

Check: Bu SUB Last Submitted is no longer ticked. This means your HOM has responded to your submission

Check BU Last Submitted: 3/10/2015 – 15:59:56



14.2. Scenario 2 – BUP Submission Approved

The latest date out of the three highlighted above indicates the latest decision. In the example above the BU Plan Last Approved date was later than the both the Submitted and Rejected. Therefore the Latest Submission has been Approved.

NO FURTHER ACTION IS REQUIRED BY YOU

Check: BU Last Submitted by: 3/10/2015 – 15:59:56

Bu SUB Last Submitted is no longer ticked. This means your HOM has responded to your submission

Check: BU Plan Last Rejected date: 03/10/2015 – 16:01:59

Check BU P Last Approved Date: 04/09/2015 – 16:30:18



15. Log Out

Once the Top Down plan is approved log out by carrying out the following

Click Logout

The following will appear

Ensure both are unticked

Click OK

bottom up planning for merchandiser ri retail & ecom

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