BOULDER VALLEY SCHOOL DISTRICT CITIZENS’ BOND OVERSIGHT COMMITTEE

TOUR OF CREST VIEW ELEMENTARY SCHOOL WILL BE PROVIDED AT 4:15 p.m. BY NED LEVINE

AGENDA

Thursday, May 1, 5:00 PM Crest View Elementary - Library

1897 Sumac Ave, Boulder 80304 Questions are encouraged by CBOC members throughout the meeting

I. Opening/Public Comment – Dee Perry (5:00 – 5:10) • Welcome new CBOC member – Terry Gillach

II. Action Items – Don Orr (5:10 – 5:20) • Columbine Elementary – Potential scope change and supplemental funding

(non bond funding) III. Bond Program Update Reports – Don Orr (5:20 – 5:50)

• Arapahoe Ridge/Boulder TEC- Potential scope refinement and budget adjusted (supplemental funding)

• Fairview High – Potential scope refinement • Platt Middle, Flatirons Elementary, and Community Montessori Elementary -

Moving from phase 2 to phase 1 • Southern Hills Middle - Supplemental funding (program reserve)

IV. IT WAN Presentation – Dave Williamson (5:50 – 6:00) V. Review/Approval of March Minutes – Dee Perry (6:00 – 6:05)

VI. Review of Calendar Dates - Dee Perry (6:05 – 6:15) • Meeting Dates: August 7, October 2, and December 4

VII. Quarterly Financial Report – Chris Boeye (6:15 – 6:20)

• Financial flowchart

VIII. Communications - Susan Cousins (6:20 – 6:30) • Web site monitoring – feedback from CBOC members • Volunteers for the next two months • DAT Guidelines – Update of survey

IX. Information – Dee Perry (6:30 – 6:40) • Board of Education Quarterly Report Update – May 27 • Discussion of Open Correspondence/Issues

XI. Adjournment – Dee Perry (6:40)

TOUR OF CREST VIEW ELEMENTARY SCHOOL WILL BE PROVIDED AT 4:15 p.m. BY NED LEVINE

Directions: Going north on 28th street, continue to Iris Street, turn west (left) at the stoplight for Iris, at the stoplight at 19th street turn north (right), continue north to Sumac Ave, turn west (left). School is on your right at the corner of Sumac and 19th.

Action Item Columbine Elementary Over the past 12 months the District has been investigating the possibility of replacing the Columbine facility with a new building rather than renovating the existing structure. The Superintendent has recommended to the Board of Education that the proceeds from the sale of Washington Elementary be committed to rebuilding Columbine Elementary. Initially slated by the Capital Improvement Planning Committee for complete replacement, the rebuild of Columbine was scaled back to a significant renovation when the final bond proposal was settled on. The funds from the sale of Washington would reinstate that initial expectation. A change in the project scope would require an amendment of the Facilities Master Plan concerning Columbine’s project scope and an allocation by the Board earmarking the Washington sale proceeds to the revised Columbine project. Columbine is presently budgeted to receive more than 8.1 million for extensive capital upgrades. With the addition of the Washington sale proceeds ($4.1 million) funding would be adequate to rebuild this school.

PROJECT: Columbine Elementary SchooDATE: September 5, 2007 SITE AND BUILDING COSTS

DESCRIPTION QUANTITY UNIT UNIT TOTAL DIVISION53,533 sf PRICE TOTALS

General Conditions - per month 11 mos 42,000.00$ 462,000.00$ - per month (Phase 2) 3 mos 42,000.00$ 126,000.00$ 588,000$ Demolition - Site 75,000 sf 0.75$ 56,250.00$ - Building 49,000 sf 2.50$ 122,500.00$ 178,750$ Site Utilities - storm, sanitary, water 1 allow 126,115.00$ 126,115$ Site - asphalt paving 1 allow 140,000.00$ - concrete 1 allow 220,000.00$ - fencing 1 allow 40,000.00$ - play equipment 1 allow 80,000.00$ - site furnishings 1 allow 6,000.00$ - general earthwork 1 allow 250,000.00$

736,000$ Landscape - trees, seed, sod, irrigation 1 allow 200,000.00$ 200,000$ Architectural/Structural 53,533 80.28$ 4,297,629.24$ 4,297,629$ Mechanical-Plumbing 53,533 28.77$ 1,540,144.41$ 1,540,144$ Fire Protection 53,533 1.80$ 96,359.40$ 96,359$ Electrical 53,533 15.50$ 829,761.50$ 829,762$ Phone, data 53,533 1.40$ 74,946.20$ 74,946$

SUBTOTAL 8,667,706$ 8,667,706$ CONTINGENCY @ 10% 866,771$ 866,771$ SUBTOTAL 9,534,476$ 9,534,476$ BOND at 1.5% 143,017$ 143,017$ MARK UP @ 3% 260,031$ 260,031$ TOTAL (Phases 1 and 2) 9,937,525$ 9,937,525$

Architects PC

Bennett

Wagner

&

Grody

1301 Wazee StreetSuite 100

Denver, Colorado80204

303.623.7323FAX 303.623.2836

www.bwgarchitects.com

4 April 2007 Mr. Don Orr Facilities Planning and Design Boulder Valley School District 6500 Arapahoe Boulder, CO 80301 RE: Evaluation of Operations/Maintenance/Utilities Life-Cycle Costs

for the Addition/Renovation to Columbine Elementary School BWG Project #0686.01 Dear Mr. Orr: Recently, our A/E team toured the Columbine Elementary School to confirm the Scope of Work proposed by the School District at that site. Although the $5.7 million of cumulative improvements proposed are logical and well thought-out, the existing building remains less than ideal in a number of key areas: • The building envelope (roof and wall construction) is poorly insulated, which more than

likely precipitates high energy costs • Maintenance costs have been reported as consistently high • Many aspects of the heating/ventilating systems are not performing, and there are

additional complaints of poor air quality • Some of the existing roof structures are constructed to “minimum” standards, which

make additions/alterations difficult and expensive • Several of the numerous additions have compromised school functions

We just recently had a similarly-sized elementary school bid at $7.2 million. The obvious consideration emerged: for an additional $1.5 million, would a replacement school be a better solution? Our A/E team would like to suggest that it might be in the best interest of BVSD and the intent of the Bond Election to evaluate this consideration. We propose to provide the District with a comparison of Life-Cycle costs for the existing school and a replacement school. This information could then be used to quantify a comparative payback of the incremental additional costs of building a new school building. The process we would propose includes: • assembling the existing school’s operating costs (utilities and maintenance) for the last 3

years • evaluating the life-cycle costs anticipated for existing systems and equipment • Developing a likely target for construction and operation/maintenance costs for a new

energy efficient replacement school • Providing a comparison in costs between the two options • Providing a payback time frame of savings in operations/maintenance for incremental

additional costs of building a replacement school.

4/5/2007 Page 2 of 2 RE:

The resulting Evaluation Report would arm the BVSD with complete information upon which to make an informed decision. There is an additional consideration due to the large site where the existing school is located; the replacement school could be constructed on the site without invasive construction disruption to the existing school. We propose to provide BVSD with this Evaluation Report on a time and materials basis for an amount not-to-exceed of $27,000, within a time frame of approximately 3 weeks. Our entire A/E team including Rodwin Architecture, AEC, JVA, and Cator-Ruma are ready to quickly move on this task. We look forward to talking with you about this proposal personally, and fine-tuning our services to coordinate completely with the goals of the Bond Election and the School District. Sincerely,

Martha L. Bennett, AIA Principal

Update Report Arapahoe Ridge/Boulder TEC Fairview The Arapahoe Ridge/Boulder TEC campus has recently initiated a visioning process which likely will lead to a more definitive project scope. While the Educational Facilities Master Plan calls for classroom additions it does not specify the type of programmatic uses intended for these classrooms. There has been discussion among district administrators to move the teen parenting program to this site from the Fairview High campus. Because the teen parenting program has specific classroom/nursery needs this shift in location would necessitate amending both schools scopes of work. Additionally, two million dollars from one time funds was transferred to the Capital Reserve budget in the Revised Adopted Budget approved by the Board on February 12, 2008. The intent of this transfer was to designate one million dollars towards the Arapahoe Ridge/Boulder TEC bond project budget and another one million dollars toward other undefined bond project enhancements. These funds will remain in the Capital Reserve Fund and expenses as they accrue will be charged against the determined budget amount. Arapahoe Ridge/Boulder TEC now has available $6,304,652 as a project budget. If it is determined that the teen parenting program is relocated, CBOC will be asked to shift project money that was intended to make improvements at Fairview to Arapahoe Ridge/Boulder TEC.

Update Report Southern Hills Middle School The project budget for Southern Hills Middle School has been supplement in the amount of $407,000 to meet project scope. Attached please find a worksheet that provides the rationale for this request as well as the Golden Triangle Construction Guaranteed Maximum Price (GMP) correspondence dated 3/3/2008 and its GMP schedule of values dated 4/3/2008. The main reason for this increased cost is to cover additional items in the scope required to meet current fire codes. This includes a fire suppression system, new fire alarm systems and fire hydrants. This is similar to previous budget adjustments for Louisville and Manhattan Middle Schools. Other unanticipated costs include drainage improvements and a new sanitary line to serve the toilets located near the new gym. The supplemental funding will be appropriated from the Bond program reserve.

Boulder Valley School District

2006 Bond Program - Phase 1

As of March 2008 (Unaudited)

Location

Adopted

Budget

Revised

Budget

Project to Date

Unaudited Actuals as of

March 31, 2008

Project

Balance

Arapahoe Ridge 5,333,778.00 5,333,778.00 - 5,333,778.00 $ $ $ $Athletics - Broomfield High 271,263.01 271,263.01 22,429.46 248,833.55

Athletics - Centaurus High 1,054,905.00 1,496,973.00 62,457.83 1,434,515.17

Athletics - Fairview High 853,605.01 853,605.00 52,192.40 801,412.60

Athletics - Monarch High 340,140.00 510,140.00 23,431.44 486,708.56

Athletics - Nederland Mid/Sr 2,192,561.01 2,192,561.00 1,929,119.86 263,441.14

Bcsis/High Peaks 7,042,039.01 7,042,039.00 502,557.43 6,539,481.57

Boulder High 11,812,819.01 11,812,819.00 660,658.24 11,152,160.76

Boulder Prep 400,000.00 400,000.00 400,000.00 -

Broomfield High 20,502,747.00 20,502,747.00 1,047,369.65 19,455,377.35

Casey Middle School 31,122,650.00 31,122,650.00 147,469.95 30,975,180.05

Centaurus High 4,629,086.00 5,029,086.00 415,658.16 4,613,427.84

Columbine Elementary 8,121,995.00 8,121,995.00 28,544.36 8,093,450.64

Community Montessori 225,645.65 1,705,974.00 175,057.93 1,530,916.07

Crest View Elementary 5,892,213.01 5,892,213.00 333,807.53 5,558,405.47

Ed Center - Hvac Control 250,000.00 254,750.00 209,074.80 45,675.20

Fairview High 10,056,974.00 10,056,974.00 400,645.36 9,656,328.64

Flatirons Elementary 4,203,473.00 4,203,473.00 - 4,203,473.00

Foothill Elementary 9,051,405.00 9,051,405.00 532,055.89 8,519,349.11

Irrigation - Boulder High - 126,783.00 - 126,783.00

Irrigation - Central Control 250,000.00 250,000.00 960.00 249,040.00

Irrigation - Foothill Elem. - 31,720.00 - 31,720.00

Irrigation - Southern Hills 142,642.50 142,642.50 1,611.90 141,030.60

It - Lan 1,337,000.00 4,758,103.00 1,177,423.74 3,580,679.26

It - Voip 1,337,000.00 4,858,875.00 300.00 4,858,575.00

It - Wan 10,645,125.00 10,645,125.00 303,824.13 10,341,300.87

Justice High 200,000.00 200,000.00 3,120.00 196,880.00

Lafayette Elementary 3,009,587.01 3,009,587.00 433,459.07 2,576,127.93

Louisville Middle School 16,045,864.00 16,632,864.00 770,824.14 15,862,039.86

Manhattan Middle School 10,461,508.00 11,061,508.00 1,562,961.76 9,498,546.24

Peak To Peak Transfer 1,600,000.00 1,600,000.00 1,128,712.45 471,287.55Platt Middle School 8,120,792.00 8,120,792.00 - 8,120,792.00

Playgrounds - Douglass 110,762.00 110,762.00 4,675.00 106,087.00

Playgrounds - Gold Hill 18,787.00 18,787.00 10,330.00 8,457.00

Playgrounds - Master Plan 100,000.00 100,000.00 77,457.18 22,542.82

Playgrounds - Ryan 142,659.00 142,659.00 3,470.00 139,189.00

Southern Hills Middle School 10,027,215.50 10,434,215.50 426,350.18 10,007,865.32

Summit Middle School 5,200,000.00 5,200,000.00 1,069,222.45 4,130,777.55

192,106,240.72 203,298,868.01 13,917,232.29 189,381,635.72Total Phase 1 Expenditures: $ $ $ $

Boulder Valley School District Page 1 of 14/23/2008 7:08:51PM