boutique to production - stanford's born-digital /forensics labs
TRANSCRIPT
Boutique to Production – Stanford’s Born-Digital /Forensics Labs (BDFLs)
Michael OlsonIS&T, 2015
Topics
History of our lab Boutique to Production created by
incremental improvements in: Service Model - Digitization as a Service Budget Standardization of Equipment Documentation / Statistics
History
Our call to action – British Library Risk Assessment
McLeod, Rory, “Risk Assessment; using a risk based approach to prioritise hand held digital information”
Losing 3 % of hand held media / year 30,000 pieces of KNOWN at risk media in
Stanford’s collections
History
Our call to action – British Library Risk Assessment
30,000 pieces of KNOWN at risk media in Stanford’s collections
Began 2009 – six years old One-time funding to buy workstations, no
staff, no workflow,
Assorted data tapes from Stanford collections
Hard drive from Dennis Brain collection
5 ¼” floppy disk
CD-ROM from Robert Creeley collection
History
One-time funding to buy two workstations, no staff, no workflow
Began 2008 – seven years old AIMS grant archivist hired in early 2010 to
begin determining workflows for born-digital materials
Out with the Old – in with the New
2012 reimagining how we deliver digitization at Stanford Libraries
Includes all of our service arms: Digital Production Group Stanford Media Preservation Lab Born-Digital / Forensics Labs
Digitization Services
Mission– why we digitize Services – what we do and how to access
these services
Digitization Services
Digitization Services
Internal wiki that describes in how to request digitization services in detail
Prioritization and tracking of requests using JIRA
Created custom templates in JIRA to: Request lab services Assign and track the work Create transparency on our work and its value
Budget
2014 – improve budget process Track anticipated and actual expenditures Forecast expenditures:
Workstations (new and replacement cycle) Other hardware components Consumables Contracts / Maintenance agreements Hourly staffing Travel
Standardization of Equipment / Configurations
Currently have 2 Forensic Recovery of Evidence Devices (F.R.E.D.s) and 7 workstations
Goal to reduce lab maintenance respoinsibiliities of our digital archivist Replace custom built workstations with
commodity workstations Create disk images of workstations
Documentation
Production requires functional documentation: Lab mission and charter Meeting agendas and notes Goals Equipment inventories Budget Procedural documentation or how to do certain
tasks
Documentation
Statistics
Estimate the cost of the preserving data from legacy media formats
Identification of potential process improvements / efficiencies
Statistics provide the data points to enable demonstration of program value
Statistics
What we’re tracking: Collection call number Media type Quantity of media Failure rate by media type Total number of files Size (GB) of preserved content Operator responsible for capture Quality control Time to do the work
Conclusion
Transition to Production required: Clearly defined and documented service
model Budget Functional Documentation Statistics to document program value
