box: access and share your digital content from anywhere
TRANSCRIPT
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Box: Access and Share your
Digital Content from Anywhere
MCG IT Team
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Welcome!
Cameron LoganInstructional Systems
Analyst
Davina JonesInstructional Systems
Analyst
Jenn RoseInstructional Systems
Analyst
Paul WheelerExecutive IT Service
Delivery Analyst
Christina WhiteheadPC Support Specialist 2
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In this workshop, you’ll learn about…
• Box tools, functions, and purposes
• creative uses and best practices for Box tools
• using Box’s web-based tools to manage digital content and
collaborate with others
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What is Box?
• Cloud storage and collaboration tool
• Account holders with Internet access can
Share files and folders
Collaborate
Manage versioning
Leverage unlimited storage
• BAA agreement: HIPPA- and FERPA-compliant
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Box Tools
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Creative Uses
MCG Academic Affairs: student credentialing
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Internal Medicine: journal club with mixed learner groups
Creative Uses
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MCG ISAs: collaborative project development
Creative Uses
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Best Practices
• Keep content secure – configure collaborator roles and shared content carefully
• Collaborate considerately – lock files and communicate with collaborators when
you intend to make changes
• Avoid special keyboard characters:
/ \ | * ? “ : < > &
• 255 character limit on file names
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Additional Resources
• Box Community:
https://community.box.com/t5/Community/ct-p/English
• Box User Video Library:
https://community.box.com/t5/Helpful-Videos-for-New-Users/Box-User-Video-
Tutorial-Library/ba-p/3125
• FAQs:
http://www.gru.edu/its/box/boxfaq.php
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Collaboration Demo
• Create & share a folder
• Invite collaborator(s) & configure security
• Upload file(s), lock the file, and add comments via Box’s comment function
• Create a Box note – co-author simultaneously
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Q & A
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Quest objectives1. Create folders
2. Upload files to folders
3. Move, copy, and delete a file
4. Share a file with a colleague
5. Invite a colleague as a Collaborator
6. Apply Collaborator file permissions to folders and files
7. Lock a file
8. Edit a file on the web
9. Discuss the security advantages and limitations of Box (e.g., research data, HIPAA, and PHI)
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To begin: 1. Use the Chrome browser and navigate to http://box.augusta.edu.
2. Select the “Continue” button.
3. Enter your NetID user name (the part of your email address that precedes the @ symbol) and password.
4. Click the Sign In button. You will be directed to your Box Home screen (“All Files & Folders”).Follow the instructions in your activity guide.