box. box enterprise box @ku leuven –what? –why? –how? box essentials webapp –finding what...
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![Page 1: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning](https://reader036.vdocuments.net/reader036/viewer/2022062309/5697bfa01a28abf838c95173/html5/thumbnails/1.jpg)
Box
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Box Enterprise
• Box @KU Leuven– What?– Why?– How?
• Box Essentials Webapp– Finding what you need– Adding content– Creating content (Box Edit)– Versioning
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Box Enterprise
– Sharing• Shared links• Collaborators• Comments and Tasks• Box Notes
– Advanced Sharing• Upload widgets• Embed• Bookmarks
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Box Enterprise
• Box Sync
• Box for Office
• Box Mobile
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Box @KU Leuven: what?
My devices
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Box @KU Leuven: why?
• Alternative for private cloud services– Work related data– Ease of use on multiple personal devices– Always available– Easy sharing
• Secure– End to end encryption– Granulair access rights for collaborators– Password and expiry date restrictions when sharing files
• Managed– KU Leuven Single Sign-on– Data availability
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Box @KU Leuven: how?
- All information about this service in service catalog- https://icts.kuleuven.be/sc/english/box
- Use personal KU Leuven email address
- Default 100 GB storage
- Maximum document size = 15GB
- 10€ per person per year
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Box @KU Leuven: how?
- https://kuleuven.app.box.com
- Create account: - Single Sign On - Use KU Leuven central login id and password
- Documentation available at :- ICTS KU Leuven :
https://admin.kuleuven.be/icts/onderzoek/BOX/Overzichtbox- Box Support :
https://support.box.com/hc/en-us
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Box @KU Leuven: how?
- Account/Login and email adresses: add more emails- Content & Sharing/Collaborating on
content/Incoming invitations : uncheck automatically accept
- Notifications- General: change interface language
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Finding what you need
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Adding content
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Creating content : Box Edit
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Opening content
- Any file type that can be opened in a program on your computer can be opened with Box Edit.
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Versioning
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Sharing Made Easy (And Secure)
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Sharing Made Easy (And Secure!)
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Sharing Made Easy (And Secure!)
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Sharing Made Easy (And Secure!)
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Sharing Made Easy (And Secure!)
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Shared Links
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How to create a Shared Link?
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How to create a Shared Link?
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How to create a Shared Link?
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How to create a Shared Link?
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Collaborators
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Collaborators
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Collaborators
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How to invite Collaborators?
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How to invite Collaborators?
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• Currently you can’t change the location or rename folders you are collaborating in
Solutions below may help for now:
• Favorites: mark the shared folder as favorite
• Bookmarks: create a bookmark for the shared folder. You can give a name that makes sense to you and keep the bookmark in a folder of your choice.
note: bookmarks can’t be synced
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Comments and Tasks
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Notifications
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Box Notes
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Box Notes
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Box Sync
• Box Sync– Installation: admin rights – Box Sync folder– Log in with central login – Drag and drop files and folders to Box sync folder– Mark folders for sync in Box Webapp
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Box for Office
• Create an Office document and save to Box
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Box for Outlook
• Send attachments with Box = Shared link• Ideal for larger files• No Box account needed for receiver
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Box Mobile
• Only apps that work with SSO
– Box for Android– Box for Blackberry– Box for IOS– Box for Windows
– Cloud On– Notability
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Advanced Sharing: Upload Widgets
• People need to upload content into folder and they are not collaborators
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Advanced Sharing: Upload Widgets
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Advanced Sharing: Email folder
• Anyone with this email address can mail content to the folder
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Advanced Sharing: Box Embed
• Embed access to a folder into a website