b{q · b{q etg,3¡',¡ff"'ll'11åìi,? pai(atr aoge)'(t)o ooubre(o) o...
TRANSCRIPT
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t/{b{q
etg,3¡',¡ff"'ll'11åìi,? Pai(atr aoge)'(t)o ooubre(o) o *'o('to {ttÍ.rï?.3HOtå,Îo*toÈ *,,,o Bosev(1)tr Doubte(o)tr r'ot'lo /'
"11|;ffir(trJfÀfrp"I"4,'lz"iJ eogu,,trlo Doubre(o)tr N/A{2)tr
Team Member (cartsl Hospital¡ty & Knowledge'"ä,iãii{,' Ëüiàii¡i-''iìllås -'
Èogov(j)o Dot'bte(o)tr NiA(2)tr
qr7
ABogoy (l)tr Doubls {o)tr NiA(2)tr
TOIAL:
*i.Ï3ilîË9t|;fli3tÊ Pa,(2itr Boss},(1)tr :oou¡te(o)tr ¡ü¡(z)tr
**"¡lüÍËttillt'i',3flE par(z)k. Bogev(r)o ooubre{o)tr N/A(2)tr
t'?[,yåi$.' g,Í,"':'ËËd'"]äTP,i"J,ün, o Do,b,e(0) tr NiA(2)tr
Team Member (professionals) HosP¡tal¡ty & Knowledge'ä;õtK är'olitãlo: pitzlci B;sev(1)É Doùbrë(o)tr N/A(2)tr
u"llïirffi'*ilf.'Ëitr Pa,(2)tr Bosev(1) tr Doubre(o) tr N/A(2) tr
J-alT3-Ia
æ
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Bar & Gr¡lle CleanlÌness -Eagle(4)Ct Birdie(s)t(/ Par(2)tr
Atmosohere..Easrd(+¡Þ( Bidle(3)tr Par (2)tr
Table Set UDEâsl6{4)d Bkd¡e(3)X Par(2)tr
Menu SelectionEãsle (4D( Bi¡die{3)tr Par(2)tr
Oual¡tv of.Food' EagÉ(4)F,¡ Birdie(3)tr Par(2)tr
Timino of FoodEasi-st4)El Eirdie{3)È( Par(2)tr
oolbte(o)tr NtAøtr 3Doubrê (o)tr N^(48 f
Doubre(o)tr Nt1lzltr iDoubre (0) tr N¡AØE YDoubre(o)tr N^(28 YDouble(o)tr NA12)E U
Double(o)tr NA\48 YDouble (o)tr N/A{2)tr /
Bosey(1)tr
Bosey (l)tr
Bosoy (r)tr
Bosey (l)tr
Bogey {1)tr
Bosoy {l)tr
t'gfüliät''H,lt"î3å*:¡:?f,ff''1i"d;iTjt ooübre(o)tr *oek,4
,"^,*"i, 46g(k*L-- ''i'' J{
oiiü9ô'J*çfrillT$ pa,(2H Bosev(1)tr Doubre(0)tr ,,01'¡s åo"JjügôtJ*âfftßeïflcepur(ztþ
sose},(r)tr Doubre(0)tr N/A(2)tr áStatterAreã Cleanlinqss- 3--ÉÀl;i¡itr -'ei,o'il pþ e"p¡o Bosev(l)tr Double (o)tr N/A(2)o ¿
Continue scor¡ng this seclion on othersÍde..'.
Bosey (1)tr
Bogey
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Þ.'1,¡ãÃl ^trlâàñliñæ'
ON fHE GOLF COURSE Gontinued
"?i,}åH"flå,ÍiJ,ËtpixÍÎl'i'*ut'rs Doubre(o)tr
"?i,ffi 'Hl,î*i,',H*?'i:,Xfl'u*H'ilìî,tÉDoub'|o(')u
toË.tnì3,o1tJd'03**,,,tr Pa'¡eìÉ Boeov(l)tr Dóubre(o)tr
-alÎi.tÎ,gt Birdi6(3)tr Par(2)tr Bosov(r)tr Doublo(o)tr
tçní,pnç¡gttË' *,0,o Bosev(r)tr Doubre(o)tr
t'ËÎJ,3ntoffinìfl9,"tå'lå ",,1" Bosov{r)tr Doubre(o)tr
t .# yåïË" g¡.i'i,Ët.*lålå"'ii3, n, o ooub,s (o)tr
"?iW'(3å",,'Ëi'j"*llli'**lg,i,iË*'"ål.i"r,ottE""r"J,flft
Bìrdie(3)tr Par(2)tr Bosev(1)tr Doubte(o)tr
nu:''"1;,'¿'*'t1,[1'ËTå'cvearlz¡ft eos'ovlr¡o Doubre(o)tr
t'g$6;S" B'rååîÍr'Ë''"åTtrlp"J$ii,ro Doubre(0)tr
r.g¡,g¿fi " Bl,itiåËsrsEîTlË'P¡tar'tv,T $""i'"T$:., o
'"gi,|liff "tìJ:'Ëî$.'Êl:l8Ë' viÍåTü É"') o*0" tor o
NIA(2)B '
,,oroo ?,,no,o /
(]u¡(z)tr /,LINiA(2)tr /
*orrro ?*oroo J
vNIA(2)tr /
UNA(z)tr /
*oøo 2*oo,o J,,o,r,o I
LlN'Aoìtr /,O** lA
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club cleaÊlng Bìrdie {3)tr par (z)El Bosev('l)tr
I:ilì'TE b"(3lJf¿frp"J:'iåh
Bose',(l)tr
I:ålì,H'b" (3'î,i:
¿qH*'#U, å *"?*:'o,n',ï
colmmrllicatlons (sig lfu en ev Bosey (i) tr
Double (0)tr
Doubls (0)tr
Dolbls (0)E
'Oouble (O) tr
,,op¡{ á*oøV, 2*,o1r,¡p 2
^1,N/Af2)tr --=fOIAL:
ClêrnllnesE r -Easle(4)tr Bìrdis (3)E
PaDer Products StockedÞate 6¡p Bkdle (3) tr
ttvoiene Þroducts Stocked"'Éàsto$Ìf| ûßietstu
Par(2)tl Bogey(l)tr Double (o)E
Pari2)E¡ Bogey(1)tr Double (olE
Par (2)tr Bogoy (l)tr Doublo (o)tr
33#
N/À (2)tr
N/A (2)tr
N/A (2)tr
ror¡u
.wnTHANKYOUI
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fft
Parking LQtçleanl¡ness-É;sËÌ4K BüËÌãiÉ p.,(z)Et sog"yit)s
Bag Drop.Ç[eanlinessEåsle (4)E( Birdle {3)tr Pa¡(z)tr Bogêy(1)tr
Ca¡tStagingArea l.Eagle(4)tr Birdio (3)Uf P€r(2)tr Bogey(1)tr
Cart Cleanl¡nessEasle(4)tr Bird¡e(3)lP Par(2)E Bosey (1)tr
Team Member (carts) AppearanceEasle(4)tr Bidie (3)tr Pi (i)tl Eosey (l)tl
Team Member (caÌts) Hospital¡ty & Knowledgq -Eagle(4)tr Birdie(3)tr Par (2)tl Bqey (t)$
Double (0) tr
oolble (0)tr
oouble (0)tr
Doubls (0)tr
Double (0) tr
Doûble (0)tr
N,t(48 32,
N/A(2)tr &,'
N/A{2D{ å.
N^(¿E It-l/
NAQIr] ffoTALf âL
ñ^ØE 1-Nr^øÊ u
Merchandise D¡splaye{,Eagls (4)tr Blrdie(3)F Par(2)tr Bogey(l)tl ooubÞ (o)tr ¡uÄ(2)tr j_;
v,,?:
ì
_v_ i
Merchandise SelectíonEaglê (4)tr thd¡e (3)F,' Par(2)tr Bosey(l) tr Doublê (o) tr
Easle (4)tr Birdle (3iIú Par{2) tr. Bosey (1) tr Double (0) trTeam ltle4ber (professlonals) Hospital¡ty & Knowledge
Eagle (4)ry 8¡rdle (3) tr Par(2)tr Eogey(1)tr Doublo (0)É
Golf Shop Cleanliness .Easte(4)tr Eidie (3) d¿ Par(2)tr Bosey(1) tr Ðouble(0) tr *orrl O I ,
N/A(2)tr
N/A (2)tr
N/A(2)tr
Communicat¡ons (slgns)Easle (a)Sü Birdie (3)tr Par(2)tr ,'8oscy(t)tr
Par (2)tr
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Bar E Grille Cleanliness .Easle(4)tr Btd¡e (s)¿( Pat(2)E Bogoy(l)B Doûbte (o) tr
AlmosphereEagle {4)tr Bkdio (3)¿p pa¡(2)tr Bog€y(l)tr Doubre (0) tr
Table Set tl¡Eas'e (4)d Bkdio (3)þ par (2)tr Bosey(f)tr .Doubte (o)tr
Menu Selection' Eastê (41y' Bidie (s)tr Par(2)tr Bosey(l)tr DoÌ,bro (0)Eoual¡ty of Food
Eagle (4)tr Bi¡diê (3)d( Par(2)tr Bogey(1)tr Doùbto (o)trTiming of Food
Eagle (4)tr B¡¡die (3)E par (4Þ Bosey(l)tr oãubre (o)trTeam Membe¡ (se¡ve¡) Aopearance
Eágþ {4)tr Bird¡e {3itr" par (2)E Bogey(i)tr Doubts (0)tr
Ifflì,H"' çf#ií,H*g:'ll¡yru K!i#l..ÍfÉ Doub,€ (0) El
^,o1r¡a 3
woøo 3nül1r¡g 3
NtAl2)E /2.
N/A(2)tr ¿,,
Ni^(2)tr å
MA(2)ú è2
*oøa YNOe,o ?
Hosey(1)E ooubr€(())tr N/A(4E1
Bosey(l)tr Ðoubfê(o)tr MA(2)tr
Bo96y(l)tr Doubre(o)tr NiA(2)tr
2
J-3
Bosey (1)B
Conlinue scot¡ng this section on otherside..,.
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|,ttf rld Latt Glcjlnl¡ nÞ-ss
ON THE GOLF COURSE Gontinued
t.'å,YåH"(;l5fïJHp"år,aüË eoE,vrrlo Doubrê(o)tr NrA(2)tr
t"' ffi ' (ill,1fïií,H*?llüTt"& KË:#l
åtÉ ooubre (0) u N/Â (2) tr
a"Ëffi,rffti$ilono,Er par(2)tr Bosev(1)tr Doubre(0)tr N/A(2)tr
*t*i.tíi¿t" Bidie(3)x par(2)tr Bose)l(1)tr Doubrs(o)tr N/At2)El
*Ë:J':l4Is'n[''f;flTf,Ët Pa,(2)H Bose},(1)tr Doubro(o)u NrA(2)tr
t'Ëff':tnjåt*ìiJÎ"'li,Ë Par(2)É Boeêv(1)tr Doubre(0)tr
"H,yåH" (3åT"'61Ëtïlläiff "iliå t' Doubre (0)tr
"11,yt¿;g"L';,"å',tit'#Ëi#*Xg'i,iH"''83'Lt'o
"Ê:r:tÏ,fr Bildie(3)'tr Par(2)tr Bosev(1)tr Doubre(o)El
t't¿å:i.fi'fo"å5[",:iåtcvea,1z¡tr Boçr(',r)tr Doubre(o)tr
-1_1-_L3
¿_
3-3
N/A(2)tr
N/A(2)tr
N'A (2) trToïALt
Notao 2¿.,
N/A(2)t1 /
uep J*,01r¡¡ J
,votats i
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clubÎleaÊlns Bidte(3)tr Par(2)tr Bosev(1)tr Double (o)tr
Iffå"018'b.f(¡flf¿App'î3jìfrï Bosey{i)tr Doubre(0)tr
¡g¡,ffi "'(3',ïl'rà,8*'flliä,å*'",iJ&19ioDoub,e(')trgållÛHi*ti"HÆiglfl ,.,,r,o Eosey(i)tr Doubre{o)tr
*NJHr,r lztp. a(
nnptþ J
^,orrro v4
rofll.:, 7
c'??!llifi,i e¡d¡,(3)F p.,(z)s Bosev(r)tr Doubte(o)tr
t'E;'Jl,liå"orLotß',$& *,0,o Bosev(1)tr ooubre(0)tr
t'¡:3[îrltro!'Jå':3,$ed pa.(e)tr Bosev(1)tr Ðoubre(0)tr
*otao J-nn(z)o J
^,orro é--
TOTAL: ,/
THANKYour
GRAIID'.'AL:'W
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The Grossings at Fleming lsland CDDAgenda ltem
ThursdaY, June 25' 2009
Item
DM 6 Tree Amigos Monthly Report for May 2009
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TREE AIuIGOSOI-ITDOOR SERI'ICES
5000-18 Highway 17 #235 Phone:( 904) 778-1030Fax: (904) 778-1045Oranse Park, Fl. 32003
June 8,2009
Government Services GrouP280 Wekiva Springs Road
Longwood, FL. 32779-6026Attn: Yvette Hartsfietd
Yvette,
Ptease find below maintenance services provide to the crossings by Tree Amigos forMây I thru May 31, 2009
Maintained atl areas in reference to the S.O.W.
Docks. Damage at Preserve dock rePaired
. Repairs to Waterfront dock due to high water levels
Signso Continuous monitoring, painting and repairs.
e Missing street signs requested from county and installed'
3 Monument signs need to be reptaced.
' CYPress Point. Lookout Landing. Eagte Creek
Bids have been submitted to GSG.
Pondso Continued maintenance on ponds.
. Begin installation ofbiological control in pond areas, each residence that is located
near ponds are being notified.
Vandalism
r Continuing Problern of graffiti on light poles and utility boxes'
. Turf damage at schoot area.
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. continuing probtem with cars damaging turf on Lake shore and Eagte Harbor
Parkway.
. Damage to few of the tights located at the Waterfront dock'
. Continue to replace as needed.
lrrigation. lrrigation monitored, repaired or improved as needed'
Subdivision Entries:
. Continuous vine, weed putting and spraying inside subdivisions and parkways.
. continuation of pruning to improve heath and overall condition of shrubs and
Ptants.
Pathway & Street Lights
. Monitored, repaired, or replaced monthty'
Other Services
. Make record and schedule removal of Bay trees
Thank you,
Tree Amigos
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The Grossings at Flemin$ Island CDDAgenda ltem
Thursday, June 25' 2OO9
Item
DM 7 Monthly Status Update of Open Items Tasked to GSG
For your review and information iS a monthly status update of open items tasked to GSG' The monthly
statús update information will be included in the monthly Board of Supervisor's Agenda packages under the
D¡strict Manager's informational ¡tems.
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DISTRICT MANAGER'SMONTHLY STATUS UPDATES
THE CROSSINGS AT FLEMING ISLAND CDD
DEVELOPER'S TRUE-UP/2O08 AUDITGSG staff and auditors from Nolen Holt and Miner have completed the majority of the
fieldwork for the fiscal year 2OO7 -2OO8 Audit. GSG and East/West staff are currently
work¡ng together to finalize the Developer's True-up lor 2OO7 -2OO8. Staff anticipates
presenting the FY 2OO7-2OOA audit at the July Board Meeting.
2OOO G BOND REFINANCINGstaff has requested that First southwest Financial Advisors give the Board of supervisors a
presentation that would include the options that the District has at this time and the
services that they can provide in assisting with this task'
UTITITY RATE STUDYGSG staff has received the initial data request from Public Resources Management Group
(PRMG) and has sent most of the information. staff w¡ll continue to assist PRMG in
completing this task.
CONSULTING ENGINEERINGStaff has received initial contracts from all three of the firms that were selected and are
curren y working with the District Attorney in reviewing them to bring to the Board for
approval.
DEVETOPER LOAN PAYMENTStaff will initiate discussions regarding options with the Financial Adv¡sor to determine how
to include the Developer Loan as part ofthe 20O0C Bond refunding'
lvlonthly Status Update of Open ltems Tasked to GSG Lof !
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The Crossings at Flemin$ lsland CDDAgenda ltem
Thursday, June 25' 2OO9
DM 8 Facility Inspection Summary for June 2009
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The Grossings at Flemin$ lsland CDD
Facility InsPection SummarY
INSPECTION DATE: JUNE 9, 2009
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FACILITY INSPECTION SUMMARY
OVERVIEW
The purpose of the inspect¡on is to insure that the facilities of the District are properly maintained and staff is
moving iorward in a positive direction. The tracking of inspections w¡ll provide valuable institutional history' create
accountabil¡ty and document capital needs.
Each facility will be inspected in a variety of areas such as:
Cleanliness/ApPearanceWater QualityChemical Storage/ApPlicationCapital lmprovemenVReplacement Needs
Damage/RepairsSafety Hazardslcode ComPlianceAgronomical Condit¡onslVlechanical Function
Areas of concern that need attention for unsatisfactory cond¡tions will be documented ¡n the comment sect¡on and
include or¡gination date, task to be completed, estimated costs, est¡mated completion date and date of completion.
SCORING METHODS AND VALUES
The final ratings will be based on the criteria listed above, plus the professional opinions, ¡deas and experience of
the raters. Any suggestions or changes to the scores made by the raters should be addressed at once. The scores
are based on a scale of 1-10.
The scoring of the departments is based on the following values:
t = Needs lmmediate Attention 6 - 7 = Good or Above Average
2-4 = Unacceptable and Needs lmprovement 8-9 =VeryGood
5 = Acceptable or Average 10 = Excellent
FACILITYSCORING
The facility score is a calculation of both the total and an average of each department inspected at each facility' The
total scor;s from each facility cannot be compared to the total from any other facility. The scores serve to show
trends of progress, decline or consistent level of maintenance practices and standards.
SUMMARY
FACILITY PREVIOUS INSPECTIOf{ SCORECIJRRENT MONTTILY :'UUl{ts
TOTAL / AVERAGE
69/7 .62 65/6.7
creekside Park 69/7.44 69/7,aA
Waterfront Park a4/7 .63 ao/1.2
Golf Course 70/ I. t5 to/ r
CIub House 36/7.2 36/7.2
RV/Boat StoraÉe 20/6.61 20/6.67
Forrest Park & Neighborhood P¡aygrounds L6/A.O L6/A.O
Lick Skillet 3( 36/ t .2
Docks & Boardwalks 27/7 .O 21_/7.O
60/7.O 60/7.O
6Ol8.O 60/4.0
Common Areas 60/8.0 60/8.0
cDD Construction Office 60/8.0
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SwlM PARK
DATE5l,t,KÈ
tL / AVGDATE
sçlJKE
fL / AVGDATE
5çUKE
fL / avoDATE
TL / AVG
January 2OO9 69/1.62 Apflt 2uu9 N/A July 2(J(J4 N/A October 20OE N/A
February 2OO9 lMay 2OO9 N,/A August 2008 65/6-6 t November 2008 N/A
March 2009 69/7.62 June 2009 65/6.7 September 20ua N/A December 2006 N,/A
GOMMENTS:. Dur¡ng the winter months thls facil¡ty ¡s closed for routine maintenance.
. The fac¡lity was built ¡n 1992, and is in good shape and well ma¡ntaìned'
. Winter of 05106, the pool deck had all new pavers lâ¡d and sealed (about $10O'O00)
. The pool was re-f¡nished December 2006 forjust under $150K (in CIP $172'000)
. A few of the new pavers continue to settle or work loose, causing an ongo¡ng problem and are requiring the contractor to
repa¡r per¡odically. The drain system has been replaced to comply with new 2OO9 State Law
o T¡ìe needs painting ¡n restrooms and the outslde entrance doors need painting'
. At the entrance of the facil¡ty the wood deck is in need of being replaced (cost est¡mate be¡ng received).
. portions of the pool have been removed for testing due to discolorat¡on. The test results showed the marc¡te dld not adhere
to the bond coast. lt has been recommended that a tiquid fed system to preserve the life of our marc¡te. Quote was given.
(clP).. The ra¡ling throughout the facìl¡ty must be repainted or replaced (ClP).
COMPLEÍED ITEMS:N/A
CURRENT ITEMS REQUIRING ATTENTION:
. The buìlding is in need of be¡ng pressure wâsh
. Spider webs need to be removed throughout the fac¡ì¡ty
. The fence at the right of the Swim Park is ¡n need of be¡ng pressure wash; also some areas of the fence are rott¡ng at the
bottom. The retention pond has trash in it that needs to be removed
. The hedges need to be trimmed
. The Rule Signs need to be updated w¡th current rules in place.
CDD Faclltt!, lnspectlon Sumûary by GSG, lnc. I
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CREEKSIDE PARK
DATE5UIJKÈ,
TL / AVGDATE
SUUKË,
TL / AVGDATE
5CUltÈ,
IL/ AVGDATE
SCUKÈ,
TLl AVG
January 20U9 69/7.aa Apfll2U09 N/A July 2ooa N/A october 2008 N/A
February 2OO9 N,/A lMay 2OO9 N/A August 2008 65/ r -6 November 2OO8 N,/A
March 2009 69/7.AA June 2OO9 69/ t.öó September 20oE . 20rJ4 N,/A
COMMENTS:. The drain system has been replaced to comply with new 2009 State Law'
. During the w¡nter months this faciìity is closed for rout¡ne maintenance'
. The facility was built in late 2oo4 and is ¡n very good shape, attractive and well maintained.
. Th¡s facility ¡s not equipped w¡th a security alarm syslem (Quote received for $1,400).
. An unusual leak from the wall along the ramps is causing rust stains on the pavers. The leak is being investigated because
the stains are getting larger, and liie spots all over the deck showed up ranging from dime size spots to a l¡ttìe larger than
å quarter (no .l"ngó - õtatf has come to the conctusion that the oak trees surrounding the facil¡ty are causing the stains.
At inis time ac¡d otthe deck ¡s being used to remove the stains without discoloring the concrete.
. This fac¡lity is only open Friday, Saturday and Sunday for the month of October'
. K¡ddìe pool sllde ìs warped at the end (ClP).
COMPLETED FEMS:N/A
CURRENT ITEMS REqUIRING ATTENÍ ION:
. Repâired mat for wading pool slide, but the repair was not successful and another replacement is needed (options are
being researched).. Trip hazards atthe playground the border must be flush with the sand'
. The s¡gn on the r¡ght side of the trail - bolts must be replaced.
. Steps are in need of a fresh coat of paint and they are warped'
. Walkways are in need of pressure washing.
. Fâc¡l¡tyfloors need to be swept and cleaned when closed'
. Papertowel dispenser missing, must be replaced.
. Near the 3 FT area of the pooith"ru is a plugged drain causÌng water to back up (maintenance was called to repair on June
grh).
The Cross¡ngs at Flem¡ng bland CDD Facility lnsDoct¡on Summary by GSG, lnc. | 4
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WATERFRONT PARK
DATEÐUt,KÈ
TL / AVGDATE
5ç(,KÈ
TL / AVGDATE
TL / AVGDATE
ùuullE
fL / AVG
January 2009 a4/ t.63 April 2009 N,/A July 2008 N,/A October 2008 N/A
February 2OO9 N/A ¡/ay 2oo9 N,/A August 2o0a ao/ r.2 2004 N,/A
March 2009 a4/7.63 June 2UU9 óu/ t september z{iuö N/A December 20uð N/A
COMMENTS:. Th¡s facility was bu¡lt ìn 1999, and ¡s ìn very good shape, attract¡ve and well ma¡ntained'
. lt is the only one of the three aquatic facilities open during the w¡nter season, as its Adult Pool ¡s heated'
. Four new heaters were installed ¡n the Fall of 2006, to feplace the broken down single heater.
. A new frog sllde was installed in the kiddy pool.
. The fencing throughout the park must be repainted (ClP).
. The drain system has been replaced to comply with new State Law'
. Entry hallw;y deck¡ng is showing signs of age and volume of traffic (routine fresh coat of pa¡nt or new marc¡te - due).
COMPLEÍED ITEMS:N/A
CURRENT ITEMS REQUIRING ATTENTION:
. Lid to adult pool tank cracking (waitìngfor estimate).
. A few areas on the pool Oect<ing navJ naO some settling along the edge where it meets the pools edging creating possible
tr¡p hazards.. The doors are in need of clean¡ng throughout the facilìty.
. Cracks ¡n walkway may cause a trÌp hazard.
. The facìlity ¡s in need of pressure washing.
. The Rule Signs need to be updated with current rules in place'
o Grass needs to be mowed and hedges need to be tr¡mmed
Tho Crosslngs at Flem¡ng bland CDD Facll¡ty lnspectlon Summary byGSG,lnc. | 5
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GOLF COURSE
DATE5CUKE
TL / AVGDATE
TL / AVGDATE
TLl AVGDATE
lL / AVG
January 2uu9 7O/7.75 Apfll2U99 N/A July 20oB N/A
ænÆOctober 2OO8 N/A
February 2oo9 N/A N4ay 2OO9 N,/A August 2Ooa November 200U N/A
N.4arch 2OO9 to/ r -t5 .June 2OO9 'u/ r, t5 September 2uuð N/A December 2008 N,/A
GOMMENTS:o ln the month of October 2OO8 the Golf Course ¡s over seeded wall to waìl, prov¡ding a vibrant green coloring all w¡nter'
. The golf course cond¡tions are mon¡tored during community tours on months when a full fac¡llty inspection ¡s not conducted'
Add¡ìionally, csc has been ¡n regular commun¡cations wìth staff regarding course conditions.
. New electric water coolers were installed in May 2007'
COMPLEfED IfEMS:. One bridge on the golf course ìn need of repa¡r.
CURRENT ITEMS REQUIRING ATÍENTION:
. The Club House needs to be pressure washed.
. Grass at the entrance needs to be mowed and hedges need to be lrimmed-
The Cros6lngs at Flem¡ng ßland CDD
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DATETL / AVG
DATETLl AVG
DATETLl AVG
DATETLl AVG
)anuary 2oog 36/ í Apr¡l 2009 July 20oa N/A october 200E
February 20og N,/A May 2UU9 N/A August 2uu6 36/7.2 NOVEMþET zUUð N/A
N¡arch 2Oo9 June 2OOg 36/ r September 2Oo8 N,/A December 2008 N/A
CLUB HOUSE
GOMMENTS:. Fleet of golf carts are leased for 4 years. A fleet is typically turned over every 3 years'
. The new Po¡nt ofSate (POS) software package was installed by Hampton Golf'
. Ma¡ntenance equ¡pment was ordered March 2OOg and is leased for 3 years'
. Floor must be vacuumed often due to the amount of traffìc in and out of the fac¡l¡ty.
COMPLETED ITEMS:N/A
CURRENT ITEMS REqUIRING AÍTENTION:
. The tile roof is showing a buildup of d¡rt and m¡ldew (estimate on hand)'
. One tile needs to be replaced in f¡rst restroom.
. Knob 106 is missing in the ladles restroom.
. The Club House is in need of being pressure clean.
. Counter top outside of the Club House must be adjusted.
. The tr¡m around the building ¡s rotting and must be replaced.
Éeñ¡nglslandcDDFacilitylnsp€ct¡onsummarybyGsG'lnc.l7
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DATETL / AVG
DATESU(JKÈ
tL / AVGDATE
lçuKÈ,
TL / AVGDAfE
s(;uKE
TLl AVG
lanuary 2OO9 20/6.6 r April 2OO9 N/A July 2008 N,/A October 2008 N/A
February 20u9 N/A May 2OO9 N/A August 2o0a 2A/6.6 r November 2ooE
lvlarch 2009 20/6.6 t June 2uu9 20/6.67 seplember 2uuð N/A December 200E N,/A
\
STORAGE
COMMENTS:. The grounds and fenc¡ng are in good shape, clean, attract¡ve and well mainta¡ned'
. An electron¡c entry gate was lnstalled ¡n April 2006.
. No structural concerns were found.¡ Trash is removed on Friday and Monday each week.
. A sign has been installed on the front gate and include an emergency phone number'
COMPLETED [EMS:. N/A
CURRENT ITEMS REQUIRING ATTENÍION: .
. The grounds must be mowed and sprayed with round up.
. cate problems exist and repairs âre being evaluated (Staff is st¡ll rece¡v¡ng calls regardìng the gate malfunctioning).
FORREST PARK AND NEIGHBORHOOD PLAYGROUNDS
DATETL / AVG
DATEÞtiuKÈ
TL / AVGDATE
TL / AVGDATE
5U(,ltÈ,
TLl AVG
January 2OO9 16/4.\) Apr¡l2OO9 N/A July 2008 N/A OctoÞCT ZUUð N/A
February 2UU9 N/A May 2009 N/A August 2OOE L5/ r.5 November 2ooE N,/A
Nila rch 2OO9 16/a.o June 2009 L6/A.O septemþer 2uuõ N/A December 2UU6 N/A
COMMENTS:. No structural concerns were found.. Weekly vandal¡sm control has been implemented.
COMPLETED ITEMS:N,/A
CURRENT ITEMS REQUIRING ATTENTION:
o FORREST PARK - panet box is rust¡ng away and must be replaced and the pavil¡on floor and ce¡ling must be pressure
washed weekly.o WATERFRONT PARK - needs some attention to address some safety ¡ssues (wood border should be flush with the exterior
ground, the gap or spacing between steps and ra¡l¡ngs may no longer meet code and need to be closer together to el¡minate
ihe possibiliy of sma children gett¡ng their heads stuck between them). The volteybâll court has weeds growing in the
sand area. Tree limbs are being dumped in the conservation area near the playground'
o CREEKSIDE PARK - Fill d¡Ìt ¡s needed throughout the park to eliminate tr¡p hazards'
o STONE CREEK PARK - Clam diEger broken; must be repa¡red.
at Flemtng lsland CDD Facility lnspsc{ion byGSG,lnc. I I
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LICK SKILLEÍ
DATETL / AVG
DATEsçlJxÈ
TLl AVGDATE
TL / AVGDATE
TL / AVG
January 2009 36/ t.2 Apr¡l 2009 N/A Ju¡y 20Oa October 2OO8 N/A
February 20u9 N/A N4ay 20Og N,/A August 2008 36/7.2 November 2008
l\¡arch 2OO9 June 2UOg 36/7.2 September 20oE N/A December zuuõ N/A
COMMENTS:. The grounds and cabin are ¡n good shape, clean, attractive and well ma¡ntained.
. The kitchen was renovated and new appliances were ìnstalled around January 2005.
. The restrooms reportedly have s¡gn¡ficant issues with toilet drains and blockages that need further research to identify
solut¡on options. Any changes that require perm¡tting will require upgrading both the men's and women's restrooms to
comply w¡th ADA SPecif¡cations.. New entrance sign installed August 2007.
COMPLETED ITEMS:. The bu¡ld¡ng is ¡n need of pressure washing.
CURRENT ITEMS REQUIRING ATTENTION:. Curta¡ns or blinds at ali windows may eliminate break-ins.. The v¡nes located atthe entrance ofthe playground area have needles on it and must be removed.
DOCKS AND BOARDWALKS
COMMENTS:. The docks and boardwalk âre in very good shape, clean, attract¡ve and well mainta¡ned.
COMPLETED ITEMS:N/A
CURRENT ITEMS REqUIRING ATTENTION:
N/A
DATESUUKÈ
TL / AVGDATE
tL / AVGDATE
TL / AVGDATE
SCUKÈ,
TL / AVG
rary 2009 2a/ t.t) Apflt 2uu9 N/A July 2OOa N,/A October 2008 N/A
February 2009 N/A lvlay 2009 N,/A Augusl zuuð 2r/7.O November 2OO8 N,/A
N4arch 2009 21-/7.O June 2009 2r/ Lt) september 2ooE N,/A uecemDer zu(Jð N/A
The Croeslngs at Flêmlng lsland CÞD Faclllty lßpsction Summary by GSG' lnc. | 9
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TENNIS CENTER
DATEÞUUKÈ
TL / AVGDATE
ÞUUKE
TLl AVGDATE
TLl AVGDATE
TL / AVG
Jat\uary ZOIJU 24/6.t) April 2OO9 N,/A July 2oo8 N/A october 200E N/A
February 2oo9 N/A N4ay 2OO9 N/A August 2004 24/6.5 November 2008 N/A
March 2009 60/7.O June 2UU9 60/7.O September 2008 N,/A December 2OOB N,/A
COMMENTS:. The clay courts are the premler and preferred surface, but are accordingly high ma¡ntenance and not the most durable
surface for high traffic.. All 12 Courts were resurfaced as of December 2006. Received new roller cart october 2006 ($12k c l P)
. Please make note ofthe var¡ous CIP ¡tems to be completed ¡n 2008'
. Windscreens were ¡nstalled February 2009
. Special Note: Facility was very clean and well maintalned'
COMPLEfED ITEMS:N/A
CURRENT ITEMS REQUIRING ATTENTION:
As they are completed staff will llst them in this area.
o Carpet needs to be cleaned or replaced; a broken pipe ¡n the [/en's
Directoas office.. l\4en's Restroom showers need to be cleaned.
o The outside restroom ât the courts needs to be cleaned'
. The borders ofthe deck are l¡ft¡ng.
. The tops of the nets need to be cleaned.
. Llghts on Courts l-,3, and 5 needs to be checked; the bulbs are out'
. Doors in the Tennis house needs to be cleaned.
o The hedges need to be trimmed.
Restroom has caused carpet damage to the Tennis
SALES CENTER
DATE:'CUHÈ,
TL / AVGDATE
5GUKts
TL / AVGDATE
TL / AVGDATE
ùçUKÈ
TLl AVG
lanuary 2009 N/A Apnl2009 N/A July 2006 N/A October 2008 N,/A
February 2009 N/A N4ay 2009 N,/A August 2008 N/A November 2OOE N/A
lvla rch 2OO9 6Ol6.u June 2OO9 60ilð.U september 2o0a N/A December 2OUð N/A
COMMENÍS:. Pend¡ng lease of the rema¡nder of the facility.
COMPLEÍED ITEMS:N/A
CURRENT ITEMS REQUIRING ATTENTION:
. The "lnformation Center" sign at the entrance needs to be removed'
. Distr¡ct lManager met with ctay county utitity nuthority in regards to downsizing utility meter at the sales center Build¡ng.
rw
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COMMON AREAS
DATETL / AVG
DATEÐçuttE
TLl AVGDATE
SCORE
TL ,/ AVGDATE
TLl AVG
January 2OO9 52/7.43 Apr¡l 2O09 N/A JUIY zUUð N/A October 2OO8 N/A
February 2OO9 N,/A May 2uu9 N/A August 2OOB 50/ r November 20uu
March 2uu9 60/8.0 .June 2009 60/a.O september zuuð December 2008 N/A
COMMENTS:. The turf areas have been overseeded, provid¡ng a vibrant green coloring all w¡nter. The 33 acres that make up the common ground areas of the commun¡ty are well maintained, landscaped and very
attract¡ve. The 419 Bermuda turf grass throughout the commun¡ty and is over seeded for the winter season to provide a lush green
appearance all winter. All beds have annuals. Common areas in very good condition. All vines have been removed
COMPLEÍED ITEMS:N/A
CURRENI ITEMS REQUIRING ATTENTION:. Grass needs to be mowed and hedges need to be trimmed.
GOMMENTS:o Pending final recommendatìons for use of the fac¡lity.
COMPLETED ITEMS:N/A
CURRENT ITEMS REQUIRING ATTENTION:. Grass needs to be mowed and hedges need to be tr¡mmed.
CDD CONSTRUCTION OFFICE
DATEÍL / AVG
DATEÐUt,KÈ
TL / AVGDATE
rL / AVGDATE
5çUltÈ,
TL / AVG
JAîuary 2|JrJ9 N/A April 2OO9 N/A Ju¡y 2006 October 2OO8 N,/A
February 20o9 N,/A May 2OUg N/A August 2OOB N,/A November 2008
March 2UU9 rv June 2009 6Ol8.O september 2004 December 2008 N/A
thê Cross¡ngs at Flemlng tsland CDD Fac¡l¡ty lßp€ctlon Summary byGSG,lnc. | 11
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THE CFIOSgINGSæ ?ee****tç Ç¿h*td
COIvIIVIL.|NTTY I)E1¡E,LOFþ|TÌ!¡T E}TSTFIICT
tx
FINANCE
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The Crossings at Flemin$ lsland CDDA$enda ltem
ThursdaY, June 25,2OO9Item
- Approval of Resolution 2OO9-07; Failure to meet Debt ServiceFA t Conerage for the 1999 Golf Gou¡se Revenue Bonds
Summary
Attached for your approval is Resolution 2OO9-O7 notifying the Board of Supervisors that staff
declares and projects that the net revenues of the Golf Course Operat¡ons for Fiscal Year ending
september 30, 2009 w¡ll not be suff¡cient to meet the 110% Debt Service coverage as required by
the Master Trust lndenture.
The D¡strict Manager is required to notify the Board of Supervisors via Resolution 90 days prior to the
end ofthe ensuing Bond Year regafding the expectation offailure to meet this requirement.
Recommendat¡on
Staff recommends approval of Resolution 2OO9-O7 as acknowledgement of the projected failure to
meet the Debt Service Coverage for the 1999 Golf Course Revenue Bond for the Fiscal Year end¡ng
September 30, 2009.
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RESOLUTION 2009-07
A RESOLUTION FOR THE BOARD OF SUPERVISORS OF THECROSSINGS AT FLEMING ISLAND COMMUNITY DEVELOPMENT
DISTRICT DECLARING THE FAILURE TO MEET DEBT SERVICE
COVERAGE AS REQUIRED PER TRUST INDENTURE
WHEREAS, the District Manager has heretofore prepared and submitted to the Board of
supervisors of The crossings at Fìem¡ng lsland community Development Distr¡ct (the "Dìstrict"), a
Schedule of Gotf Course Operations (Exhibit A) which declares and projects that the Net Revenues of
the Golf Course Operations for the flscal year ending September 30, 2009 will not be sufflcient to
meet the 110% Debt Service Coverage as required by the Master Trust lndenture.
WHEREAS, pursuant to the Master Trust lndenture, Article lv, section 4.01 (b) the Dìstrict
lvlanager is required to complete a review of the financial condition of the Golf Course for the
purpoèe of calculating whether Net Revenues will be sufficient to meet the requirements for the
ensu¡ng Bond Year and the District shall by resolution make a determ¡nation on or before the
ninetieth (90th) day pr¡or to the end of the Bond Year'
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CROSSINGS AT
FLEMING ISLAND COMMUNITY DEVETOPMENT DISTRICT:
1. lt is not anticipated that the Golf course operations will be suff¡cient enough to meet the Debt
Service coverage as required by the Master Trust lndenture.
2. The Dlstrict Manager hereby recommends that the Board of Superv¡sors for the Crossings at
Fleming lsland Community Development District engage a rate consultant in order to perform a
study fòr the purpose of recommendlng a schedule of rates, fees, rentals and charges for the
Gotf course within the limits allowed by state Law, which in the opìnion of the Golf course
Consultant will cause suffic¡ent Revenues to be collected in the following Bond Year to provide
Net Revenues to meet the Debt Service Coverage requ¡rement.
3. This Resolution shalltake effect immediately upon adoption.
pAssED AND ADOPTED THIS 2sth DAY OF JUNE, 2009'
ATTEST: BOARD OF SUPERVISORS OF THE
CROSSINGS AT FLEMING ISLAND CDD
SecretaryCHAIRMAN OF THE BOARD
By:
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THE CROSSINGS AT FLEMING ISTAND CDD
Golf Fund
Statement of Revenues and Expend¡tures
Rev¡sed Pro¡ected
600,300957,200769,600
30,70085,000
76,800
301,656
560,055378,724
13,457
59,972716,453
454,399
a47,236464,07 4
23,43889,L43
116,453
Acct Descr¡ption Budget Mav 09 Year End
OPERATING REVENUE
User Fees - Dues
Greens/Carts Fees
Merchandise/Food/Beverage Sale
Rental Revenue
Membersh¡p lncome - Other Fees
ludgement & Finest2
107,300 48,7A7 70,905
199,800 83,227 722,447
cosT oF GooDs sotDMerchand¡se COGS
Food/Beverage CoGs
Beer/W¡ne CoGs
OPERATING EXPENSES
PersonnelCostssalaries and Wages
Employee Expenses
lncentive, Commission, Bonus
37,400 74,239 23,474
Liquor cocs .19,?99 6,1e7 - -q,lqqlõrnl cosr or aooós soLo 36o,aoo rs2,449 224'860
e noss pnorrr 2,1s8,800 r,24;r19 ,---], 4!.-
723,500727,80022,500
501,93279,076
754,277719,277
22,500
Personnel
Operating Supply & Contractual Costs
Professional services
Accountin8 and Aud¡tingother contractual serv¡ces
Travel & Per Diem
Bad Debt Expense
communicat¡ons and Fre¡8ht
Util¡ty servìces
Trustee (Bank¡ng Services)
Rentals and Leases
Property & Casualty lnsurance
Repa¡r and MaìntenancePr¡nt¡ng & BindingPromot¡onal ActivitiesOther Current Charges and Obligations
office suppliesOperatìng Suppl¡es
Gas/O¡l/PropaneBooks, Publ, subs.& Membersh¡Ps
96,00010,100
9,7OO
4,4006,000
72,9OO
70,20037,500
158,80036,80054,400
9,500
66,000300
7,200267,7OO
29,300
14,600
65,010500
12,763r,6072,5525,947
49,408t6,66277,249
46620,380
96240,4337A,7787,234
136,88223,47711,880
96,18910,1007A,722
2,3674,3758,844
7 4,25424,27497,22420,000
29,5207,649
60,25431,79010,961
200,45032,275t7,607
Page 1 of 2Exh¡bit A
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THE CROSSINGS AT FTEMING ISLAND CDD
Golf tundstatement of Revenues and Expenditures
Rev¡sed YTD Projected
Acct Descr¡pt¡on Budget MaY 09 Year End
ñiãl oper-ating/Nonpersonnel costs 891,400 485,631 734,859
iotaloperating Expenses I,765.200 !,066,579 7'534'847
GiTrofltruoss) 393,600 188,20! 194
NON,OPERATING INCOME, EX PEN 58, TRANSFE RS
lnterestIransfers from General Fund
30,000 18,805
148,400 148,400(170,000)
2A,2Oa
148,400(170,000)
2,519,600 7,407,22A 2,044,305
279.72%
TOTAL REVENUES
sl
Page 2 of 2
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The Grossings at Flemin$ lsland CDDAgenda ltem
Thursday, June 25, 2OO9
FA , å3åttå1 of Resolution 2oo9-08 to Accept Budget Amendment
During the budget review process, staff determined that the Swim & Tennis Fund w¡ll require
additiónal transfèrs in order to fund its operating expenses. The Swim & Tennis fund will need an
additional $350,000 as represented in the attached resolution.
Recommendation
staff recommends approval of Resolution 2oo9-08 to amend the budget âs presented in Exhibit A.
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RESOLUTION 2009-08
A RESOLUTION FOR THE BOARD OF SUPERVISORS OF THE CROSSINGS AT
FLEMING ISLAND COMMUNITY DEVELOPMENT DISTRICT AMENDING THE
BUDGEÍ FOR THE FISCAL YEAR ENDTNG SEPTEMBER 30' 2OO9 (BUDGEÍ
AMENDMENT 2OO9-O1) IN ACCORDANCE wlTH THE TERMS AND
CONDITIONS OF BUDGET RESOLUTION NO. 2OO8.O5 AND PROVIDING FOR
APPLICABILITY AND EFFECTIVE DATE.
WHEREAS, the Board of Supervisors of the crossings at Fleming lsland cDD in clay
county, Florida, has determined the Budget for the Fiscal Year 2008-2009 should be
amended; and
WHEREAS, Section 3 of Resolution No. 2008-05 provides for amendments of the FY
2008-2009 Budget.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CROSSINGS
AT FLEIMING ISLAND, THAT:
1-. The Crossings at Fleming lsland CDD, hereby amends its 2008-2009 Budget as provided
in the schedules attached hereto and made hereby part hereof, in accordance with the
terms and provisions of the Budget Resolution No. 2008-O5'
2. This Resolution shall take effect immediately upon adoption by the Board of Supervisors.
PASSED AND ADOPTED THIS 25th DAY OF JUNE, 2009.
ATTEST: BOARD OFSUPERVISORS OFTHECROSSINGS AT FLEMING ISLAND CDD
SecretaryCHAIRMAN OFTHE BOARD
By:
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The Crossings at Fleming lsland GDDBudget Amendment No. 2009-01
1) Decrease Unappfopr¡ated Fund Balance in the General Fund and lncrease unappropriated
Fund Balance in the Swim & Tennis FundFUNDING SOURCE
2) Add Budget Expend¡ture for General Fund and Budget Revenue in the swim & Tennis Fund
Organ¡zat¡on
c020u
c462U
Totals
Est¡matedBalance @ lncrease Rev¡sed
09/30/09 (Decrease) Balance
Unreserved Fund Balance
Unreserved Fund Balanc€
$ 966,780 (325,000) $ 641,780
$ (319,692) 325,000 $
$ 647,088 $ $ 647
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The Crossings at Flemin$ lsland CDDA$enda ltem
ThursdaY, June 25' 2009Item
FA 3 May 2OO9 Financial statements (Profit & Loss and Balance sheet)and SuPPlementary Documentation
Summary
Recommendation
Staff recommends acknowledgement of the attached Financial Statements and supplementary
documentation.
Attached for your review are the financial statements for the period ending lvlay 31, 2009, as well as
supplementary documentation.
These financials ¡nclude additional schedules as well as changes to the Balance Sheets. Per Board
request, the Balance sheets now show two columns-the current month and the pr¡or month, for your
comparison.
Also included, on page 1, iS a new schedule. This schedule is a Consolidated Trial Balance of all of
the D¡strict,s funds. The Trial Balance lists the Assets and Liab¡lities as a traditional Balance sheet,
but the year to date expenditures and revenues are also added to the schedule to show how the
Ending Éund Balance for the current period is calculated. This allows the end user to see all of the
District's financial activities on one page.
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ISLAND CDD
consol¡dôted Tr¡al Balance
Statement of Assets, Llabilities, and C.alculeted EÍdingFund Balanceforth€ Curr€nt Perlod
DebtSelvlceF¡rnd
CâpltalGdlfFund
Sw¡m/Tenn¡l
Cash & Short TerrÍ ¡nvestments
Restricted Cash-Reserves
Rêstri.ted lnvestments-8ond Trustee
Accounts Receivable
lnventories (ForResale)
Prepãid Expenses
Due from Other Funds
Due from Dev€lope.
Deposìts on Hand
amortized gond Costs, Net
!,t97,293494,125
10,353
35,000
81,035
6,511,415
,r,oo,
u"r,i.ro 1,160,07319,2-36
5,421
,,ror,ìr,
625,0r4114510
4a,6123,300
124,30012,s329,195
507,t57
a4,fl9
,r,oo,13,78920,401
o1*
..;,.
494,7259,078,931
158,793
62,40139,481
167,79434,53690,230
3,408,607to.621.245
LlAElLltlEs
Due to Other Funds
Due 10 DeveloPerDepos¡ts Payable
Deferred lncome-MeñbersPatron L¡abilit¡es
Line of Credit/Develop€r Loans
Other Curent Payãbles
Accrued lnterest Payable
72,457116,453
4,0866.773
17,7.OO
159,876
,r,oo,667,441
2A,O91
86,æ9
(1,?03
2,204,500220,705
27,92375,464
7,425225
2,42035,000
19,562
r4o,t72197,917
4,046!74,47486,5242,420
33,2972,204,5OO
274,674667,441
7.141
REVENUES
Funds Caried Forward
Judgments & Fin€s
Special assessments
Spec¡al Assessments- Reserve
Sales (lvldse, Food, Bev), Net of CGs
65,24452,451
2,466,O40
248,990
3,399
6,375
6,832,244
4,27334,654
s79,300
-
4,398
2,650,+28
t,o*
921,683116,453
18,805t66,275
13,457
86,900
,r,ioo
579,3003,724,254
16&9049,294,284
24a,9904,273
70,319179,919
19.832
583,69Ê 100.544
EXPENOITURES
PersonnelcostsNonpe ßo nnel O perat¡ng ExPenses
Capital/Construction Costs
PrincipalÊxpense
9,259813,260
17,621,,ror,ooo
135,706
,.,arr,"oo419
40,000
580,948485,631
382,836351,973
L9,2AA
973,O42
2,990,709173,036
2,585,000
\.21
Revenues Over/(lJnder) ExPenses 2,OO2,159 44,810 (653,5s371l'l ônn
2.272.716
486-813 193.21U s6,M7
1,.622.636 t8.601.123
Page 2 of 54
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General Fund
Statement of Revenues and Expend¡tures
MING ISTAND CDD
347504 Boat/RV Storage Fees
351400 Judgment & Fines
361100 lnterest362001 Rental lncome
363100 SpecìalAssessments-Base363103 SpecialAssessments-Reserve
67%USED
OPERATING EXPENSES
Board of Directors511000 Execut¡veSalaries
7A%
700%rt%
too%92%
92%700%
54%st%521001 FICA
519001fotâlBoárd
D¡str¡.t Managel534005 ManagementContrad540001 Travel & Per Diem
541001 TelephoneServ¡ce552005 ComputerSoftware554001
67%
7v.t6%25%
o%
F¡nance
513001513002532002534009545001549001
54!00454700L
too%o%
o%5%
439%
D¡ssemination AgentArbitrageAudìt¡ngTrustee (Bank¡ng Services)
Prooertv & Casualtv Insurance
Property Control549009
Clerk toPostage & FreightPr¡nt¡ng & Bind¡ng
47%32y6
Totâl Clerk to the
General Counsel
Eng¡neer¡ng
Add¡t¡onal Expenses
Page 3 of 54
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AT FLEMING
GeneralFundStatement of Revenues and Expend¡tures
Trânsfers & Contingencles
ÍOTAL REVENUES
TOTAL
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NON-OPERATING REVENUE
361100 lnterest361101 lnterest 20004
361102 lnterest 20008
361207
363101
2000C Bond Fund
571000 Princ¡pal
Acct f
s72DOO
REVENUES
fOTAL EXPENSES
REVENUE
20004 Prepayment
Developer Assessments
OPERATING EXPENSES
2000A Bond Fund
571000 Princ¡Pal
572000
2OO0B Bond Fund
571000 Principal
572000
THE CROSSINGS AT FLEMING ISIAND CDD
Debt Serv¡ce Fund-2000 A/B/C Special Assessment Bonds
Statement of Revenues and Expenditures
For the Period
40%77%720/0
!3%
- 3,22866 7,418
264 6,212
435,000 435,000
!,245,000 1,245,000
865,000 865,000
Page 5 of 54
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AT FLEMING ISLAND
statement of Revenues and Expend¡tures
361216 lnterest2000A/BConstruct¡on361217 lnterest2000CConstruction
CAPITAL EXPENSES
565000 Cap¡tal Outlay
TOTAL REVENUES
TOTAL
9s%2496
Page 6 of 54
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Water & Sewer Fund
Statement of Revenues and Expend¡tures
343601 Billed Water Revenue
343602 Billed Wastewater Revenue
343604 Reuse Water Charges
343612 Connect¡on Revenue
343614 Meter Set Fees
343621 Admin Fees for Ws Operation
343624 Debt Serv¡ce Recovery Fee
OPERATING EXPENSES
D¡strìct Manager
534000 Other Contractual Services
534005 Management Contract
540001 Travel& Per Diem
541001 Telephone & Cell Serv¡ce
F¡nance
513001 D¡ssemìnation Agent
513002 Arbìtrage
532002 Auditine534009 Trustee (Banking Services)
545001 Property & Casualty lnsurance
552005
Clerk to the Board
541004 Postage & Freight
547001 Prìnting & Binding
s48002
General counsel
8t%52%54%
r450/o
0%
L22%
5t%r30/.
o%
67%
t%o%
63%o%
35%3t6%
63%21%
7,074 646,2772,762 792,448
685 326,85625 1,450
3,678 58,1202,995 824,897
795,lOO 795,700
1,535,500 1,535,500
610,600 610,600
1,000 1,000
1,000 1,000
47 ,700 47,700
1,609,100 1,609,100
5,t77 46,2t5-24
25,000 25,000
69,300 69,3002,000 2,000
200 200
1,600 1,600
1,300 1,300
L7,500 17,500
20,000 20,000
7,300 7,300
: too:
4,277 7,0676,077 23,092
- 126
800 800
1,100 1,100
Page 7 of 54
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ruo cooWater & Sewer Fund
Statement of Revenues and Expend¡tures
Acct #
534000 Other Contractual Services (O&M)
534010 Laboratory Serv¡ces
534029 Rate Study
536003 Meter ExPenses
541001 Telephone & CellService
543001 Purchased water serv¡ces
534002 Purchased WastewaterServ¡ces
534005 Electricty Services
s43008
TOTAL REVENUES
IOT
9%
738%o%
4%
o%
59%59%sa%
r,546 48,873- 138
- 627
- ,ur,ori- 708,627
3,996 19,630
Aao,r27
,o,rrà100
252,915497,37974,370
529,000 529,000100 100
- 16,750
15,000 15,000
100 100
615,000 615,000
1,200,000 1,200,000
34,000 34,000
Page I of 54
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Statement of Revenues and Expenditures
600,300 600,3009s7,200 957,200769,600 169,60030,700 30,70085,000 8s,000
36,590 301,656
69,334 560,0s54A,Or4 318,724
(21s) 73,4s77,972 s9,972
116,453 7!6,4s3
7,426 44,747
11,803 83,227
581 L4,239
107,300 107,300
199,800 199,800
37,400 37,400
59,642 501,932
9,447 79,076723,500 723,500727,800 127,80022,500 22þ00
8,900 65,010- 500
7,242 72,763226 7,607
- 2,552828 5,987
6,091 49,4082,s02 76,66218,033 7!,249
- 4663,160 20,380
- 9625,2a5 40,433233 78,774844 7,234
19,9s3 136,882
4,650 23,477
1.608 11,880
2,7933,M86,913
20,792
20,838a7,55!36,33434,020
8,53825,567
130,8185,8232,720
96,000 96,00010,100 10,100
9,700 9,7004,400 4,4006,000 6,000
12,900 72,9007O,2OO 7O,2OO
3¿500 37,500158,800 1s8,80036,800 36,80054,400 54,4009,s00 9,500
66,000 66,000300 300
7,200 7,200267,700 267,70029,300 29,30014600 14600
User Fees - Dues
Greens/Cart5 Fees
Merchandise/Food/Beverage Sale
RentalRevenueMembersh¡p lncome - Other Fees
Judgement & F¡nes
cosT oF GOODS SOID
Merchand¡se COGS
Food/Beverage COGS
Beer/Wne COGS
COGS
OPERATING EXPENSES
Personnel Costs
Salar¡es and Wages
Employee Expenses
lncentive, Comm¡ssion, Bonus
Operating supply & Contractual Costs
ProfessìonalServ¡ces
Accounting and Aud¡t¡ng
Other Contractual Services
Travel & Per Diem
Bad Debt Expense
Communicat¡ons and Freight
Util¡ty Serv¡ces
Trustee (Banking Services)
Rentals and Leases
Property & Casualty lnsurance
Repa¡r and MaìntenancePr¡nt¡ng & B¡nding
Promot¡ona I Activit¡esother current Charges and Obl¡gations
office Supplies
Operat¡ng SupPlies
Gas/O¡l/PropaneBook5, Publ, Subs.& MembershiPs
68%5%
725%
37%43%46%
70%
44%45%
t%37%70%
6t%6259%
LOl%st%ao%
81%
50%s9%
44%
7L%\oo%
45%42%
3a%3A%
69%
62vo
o%
Page I of 54
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Golf Fund
Statement of Revenues and ExPend¡tures
lnterestTransfers from General Fund
TOTAL REVENUES
t The Princìpal and lnterest is recorded agaìnst Bonds Payable on Hampton Balance Sheet
63%
LOO%
o%
Page 10 of 54
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THE CROSSINGS AT TI.EMING ¡SLAND COD
Sw¡m & Tennis tundStatement of Revenues and Expenditures
User Fees - Swim & Tenn¡s**+
Contr¡bution Sponsorshìp
cosT oF GooDs soloMerchandise cOGS
Food/Beverage coGSBeer/Wine COGS
coGs
OPERAIING EXPENSES
PersonnelCostsSalâr¡es and Wages
Employee Expenses
lncentive, Commìss¡on, Bonus
Operat¡ng Supply & Contractual Costs
ProfessionalServicesAccounting and Aud¡tingOther Contrãctual Services
Travel & Per D¡em
Bad Debt ExPense
Commun¡cat¡ons and Fre¡ght
Utility Services
Repaìr and Ma¡ntenancePrintìng & B¡ndingPromotional ActivitiesOther Current Charges and
Oflce Suppl¡es
Operat¡ng Suppl¡es
câs/o¡l/PropaneBooks, Publ¡cat¡ons, SubscriP.and
t5%0%
tooy6
67vo
a7%o%
69%o%
78%o%
roov"a5%
a7%
48v"27142%
26%-4%
5a/o57%
Lr60Á
72%
NON-OPERATING INCOME, EXPENSE,
Transfers from General Fund
s8,700 58,700800 800
80,100 80,100
4,296_ 20,23r_
47,552 328,9148,638 s3,918
536,400 s36,400
62,000 62,000
28,000 28,000
3,000 24,923_
t,375_ 12,!08-
(10s)
2,066 16,18070,557 118,91977,348 86,603
- 77,0912,055 2L,323
360 {.79
275 3,1052,925 28,395(448) 2a,6r2
(1,926) 788
17,O77
5,400
6,000
2,92028,241
61,8772,O79
2,2952t,205g,or2)5,672
36,000 36,000
5,400 5,400
15,500 15,500
6,000 6,0000-
19,100 19,100
147,200 747,200
180,500 180,s0040 40
83,200 83,2002,000 2,ooo
5,400 5,40049,600 49,600
24,600 24,6006,400 6,400
Pagê 11 of 54
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fHE CROSSINGS AT FLEMING ISI.AND CDD
Swirn &Tenn¡s Fund
Statement of Revenues and Expend¡tures
Page 12 of 54
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THE CROSSINGS AT FIEMING ISLAND
commun¡ty Development District
General Fund
Comparat¡ve Bâlance sheet
For the Per¡od Ending May 31, 2009Balance
sßrl2oog 413012009
ASSETS
c020Ac0204c020Ac0204c0204c0204
101401 CSHWACH # 2000025772447
101438 SBA GENERAL #121702707440 SBA RESERVE # 121703
131OOO DUE FROM OTHER FUNDS/DEVELOPER
155OOO PREPAID ITEMS
156901 UTILITYDEPOSITS
5 7,797 ,205 .tO 5 1367 ,824.5288.31 89.25
498,724.67 493,723.72
a7,o34.87 72,647.44
10,353.15 8,759.00
3s,000.00 3s,000.00
LIABILIT¡ES
CO2OL 2O2OOO ACCOUNTS PAYABLE
CO2OL 2O7OOO DUE TO OTHER FUNDS
CO2OL 2O81OO DUE TO DEVELOPER
CO2OL 22OOOT DEPOSITS PAYABLE
CO2OL 22OOO3 LEASE DEPOSIT PAYABLE
TOTAL LIABILITIES
FUND BALANCE
CO2OU 277OOO FUND BALANCE-UN RESERVED
CO2OU 272007 FUND BALANCE CURRENTYEAR
TOTAL FUND BALANCE
72,457.35 40,080.48
776,452.824,086.08 4,086.08
4,373.40 6,773.40
47A,677.47 s 457,!42.7t
Page 13 of 54
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THE CROSSINGS AT FLEMING ISLAND CDD
Debt Service Fund
Comparat¡ve Balance sheet
For the Per¡od Ending May 31, 2009
Balance
@ASSETS
c2104c2104c2104c2104c210Ac2104c2104c210A
70L422LOl423ro742910143070743210143670r447131000
2000 A REVENUE # 40760119042000 B REVENUE f 40760139842000 A RESERVE # 407 60L26362000 B RESERVÊ # 40760126452000 c REVENUE # 407 607267 2
2000 c RESERVE f 407 60727 !6D/S CASH WACH f20 00O2s772447
DUE FROM OTHER FUNDS
s 103,460.67 s 581,030.67
L93,872.46 7,75r,704.85118,711.09 778,772.09
7,002,834.02 I,OO2,835.O2
7,279,283.16 3,530,028.303,903,383.75 3,903,383.75
69,869._14 7rL,739._63
3100 DUE FROM
LIABILITIES
C21OL 2O7OOO DUE TO OTHER FUNDS
C21OL 2O81OO DUE TO DEVELOPER
TOTAL LIABITITIES
FUND BATANCE
C2IOU 272OOO FU ND BALANCE-UNRESERVED
C21OU 272007 FUND BALANCE CURRENT YEAR
TOTAL FUND BALANCE
s 6,746,606.32 S 6,146,606.323.33
Page 14 ol 54
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THE CROSSINGS AT FLEMING ISLAND
cap¡tal Proiects Fund
ComParat¡ve Balance Sheet
For the Per¡od Ending MaY 31, 2009
@ASSETS
c32OA 707437 2OOO AlB CONSTf 40760126s4 s 146,908.88 s 146,893 99
c32OA 101437 2000C CONTRUCTION # 4076012725 535,525 50 598,501'71
LIABILITIES
C32OL 2O2OOO ACCOUNTS PAYABLE
TOTAT TIABILITIES
-s
FUND BALANCE
c320u 271OOO FUND BALANCE-UNRESERVED s 813,742 69 5 873'742'69
c32OU 272001 FUND BALANCE CURRENT YEAR (131,308.31) (,69,346 9.9),
ToTATFUNDBALANCE ffiã-ffiwwwmsþ.õñ
Page 15 of 54
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THE CROSSINGS AT FI.EMING ISLAND CDD
Water and sewer Fund
comparat¡ve Balance Sheet
ASSETS
c460Ac4504c460Ac4504c460Ac460Ac4604c460Ac4604c4604c4604c460Ac4604c460Ac4604c460Ac4604c4604c4604c4604
101439 SBA ACCOUNT f121701101443 CASH WACHOVTA CR wS SHARE
7OI449 CASH ACCT FIFTH 3RD 745OL8429L
101500 07 REVENUE # 117237000101503 07 TNTEREST # 777237003101506 07 RESERVE Ë 777237006101508 07 RENEW & REPLACE #717237008115OOO ACCOUNTSRECEIVABLE
152900 UNAMORTIZED PREMIUMS DISCÍ154500 COSTS OF TSSUANCE-CR BONDS
154501 UNAMORT CHARGE 2OO7 REFUND BON
155OOO PREPAID ITEMS
158002 ACC AMORT-ACq COST EXCESS FMV
1s8003 ACCAMORT-DTSCOUNT
158004 ACC AMORT 2007 LOSS
161900 FIXED ASSETS IAND164900 FIXEDASSETSIMPROVEMENTS
165900 ACCUMDEPRECIATIONINFRASTURE
166900 FIXED ASSETS-FU RNITU RE & EQUIP
88.312,7A6,6rL.57
183,893.79
0.0220.56
982,274.06777,838.20
79,236.43469,491.00
7,L33,572.437,477 ,549 .92
5,420.92(22,638.s0)
(9,389.82)(87,074.701
300.00L9 ,807 ,227.86Is,734,937.37)
288,976.14
89.257,208,798.371,087,528.70
0.0220.66
982,L74.44777,820.77100,035.43469,49t.00
7,733,5!2.437,4r7,549.92
10,038.00(22,638.s0)
(9,389.82)
(87,074.rO].
300.0079,807,227.86
Is,734,937.371288,976.74
L679OO ACCUMLATEDDEPRECIATION-
ASSETS
LIABII.ITIES
C46OL 2O2OOO ACCOUNTS PAYABLE
C45OL 215OOO ACCRUED INTEREST PAYABLE
C46OL 22OOO7 DEPOSITS PAYABLE
C46OL 223OOO DEFERRED REVENUE
C46OL 223007 MAINTENANCE WARRANTIES
C46OL 232OOO REVENUE BONDS-CURRENT PORTION
C46OL 232900 REVENUE BONDS-LONG-TERM PORT
TOTAL LIABILITIES
FUND BALANCE
C46OU 272OOO FUND BALANCE-UNRESERVED
C46OU 272OOT FUND BATANCE CURRENÏ YEAR
TOTAL FUND BALANCE
11,700.14 s 3,894.tA667,840.63 667,840.63159,875.55 159,875.55
L5,007.ro40,000.00
15,259.7040,000.00
s (8,s4s,419.42) 5 (8,ss6,7s4.32)
Page 16 of 54
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THE CROSSINGS AT FLEMING ISTAND CDD
Golf Fund
Cornparative Balance Sheet
sl3Ll2o'g 413012009
ASSETS
c4614c4614c4614c4614c4614c4614c4614c4614c4614c4614c4614c4614c4674c4614c4614c4674c4614c4614c4614c4614c461Ac4614c4614c4674c4614c4614c4614c4614c4614
707234 1999 REVENUE - US84076005234 115,434.35
101243 1999 INTEREST - US84076005243 0 00
ror252 1999 SINKING-USB4o76oO5252 0 00
101261 1999 RESERVE-USB4o76oO5261 509,580.00
LOL27} 1999-MAINT RSRV-USB 4076005270 0.00
101289 1999 SURPLUS-USB4o76oO5289 0.00
ro7448 SBA GOLF RESERVE #121704 88.31
101455 BOA-4299 GOTFOPERATING a4325 71
101456 BOA-4257 GOLF DEPOSITORY 47 '30073
ro!457 80A-4286 GOLF PETTY CASH 5'432'34
101458 WACHOVIA OPERATING-2000002290308 727.97
101459 WACHOVIA DEPOSITORY-2000002290311 500 00
7oL46o WACHOVIA OPER RESERVE - 2000002290298 9a'226 23
1O2OOO pETw CASH ACCOUNT 1,100.00
115OOO ACCOUNTS RECETVABTE 114,509.51
131OOO DUE FROM OTHER FUNDS 124'299.73
133100 DUE FROM DEVELOPER 12,531.53
!42OOO TNVENTORY- FOR RESALE 4A,672 46
151OOO INVESTMENTS-CURRENT O.OO
154100 ACCAMORTIZATION BOND ISS CST 0.00
1s45oo COSTS OF ISSUANCE-CR BONDS 507,156.55
155ooo PREPAID lrElvls 3'3oo oo
156000 OTHER ASSETS - CURRENT 9,195 00
161900 FIXED ASSETS IAND 6'A07,764 92
162900 FIXED AS5ETS-BU|LD|NGS 0.00
163900 ACCUMUTATED DEPRECIATION-BLG O'OO
164900 FIXED ASSETSIMPROVEMENTS O.OO
165900 ACCUM DEPRECIATION INFRASTURE (1,000,705.37)
166900 FTXED ASSETS-FURNTTURE & EQUIP 107,844.67
69,115.0S0.000.00
509,631.670.000.00
89.2562,869.754A,545.O5
4,088.13245.90
81,655.0598,220.94
1,100.0075,573.24
7,446.9r12,531.5352,163.33
0.000.00
507,156.s53,880.009,195.00
6,807,764.920.000.000.00
(1,000,70s.37)
707,844.670.00
t-tABruTlEsC4614 2O2OOO ACCOUNTS PAYABLE
C461A 2O2OO7 ACCRUED EXPENSES
C4614 2O2OO8 GF OTHER PAYABLE
c461A ZO2OO9 GF O/S GIFT CERTIFICATES
C467A 2O7OOO DUETO OTHER FUNDS
C461A 2O81OO DUE TO DEVELOPER
C461A 213001 DEFERRED REVENUE
C461A 22OOO1 DEPOSITS PAYABTE
C461A 232900 REVENUE BONDS-TONG-TERM PORT
TOTAL LIABILITIES
FUND BALANCE
C461U 272OOO FUND BAI-ANCE-UNRESERVED
C461U 272OO! FUND BALANCE CURRENTYEAR
TOTAL FUND BALANCE
28,090.66 15,108.91
1t,702.9s1 0.00
220,704.75 278,592.340.00 0.00
0.00 0.00
2,204,500.00 2,204,500.00
86,29A.67 94,269.37
0.00 0.00
1s4,877.M) 1s4,877.M)
Page 'f 7 of 5,1
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c462Ac4624c4624c4624c4624c4624c4624c4624c4624c4624C462A.
CROSSINGS AT
Sw¡m & Tennis
Compafative Balance Sheet
101450 BOA-4273 S&T OPERATING
107461 BOA-4244 S&T DEPOSITORY
7OL462 80A-4260 S&T PETTY CASH ACCOUNT
101495 WACHOVIAOPERATING-20000025772609
1O2OOO PETTY CASH ACCOUNT
115OOO ACCOUNTSRECEIVABLE
11s003 Mrsc A/R
131OOO DUE FROM OTHER FUNDS
742OOO INVENTORY- FOR RESALE
155OOO PREPAID ITEMS
166900 FIXED ASSETS.FU RNITU RE & EQUIP
s0,653.62 57,237.23
20,814.65 5,882.08
3,255.91 2,892.04
a372.58 8,392.47
7,072.53 L,072.53
24,334.73 21,005.81
7\2.93 7L2.93
8,498.04 8,498.04
L3,788.84 72,725.97
20,407.75 20,737 .75
15,815.80 15,815.80
27,923.47 31,377.76
35,000.17 29,808.56
39,562.08 39,673.00
2,42O.O3 2,420.03
75,463.86 69,707.86
0.00 0.00
7,825.00 8,050.00
22S.OO
v7,r29.9r1 177,729.91147.797.75
For the Per¡od End¡ng MaY 31, 2009
C462A 167900 ACCUMLATED DEPRECIATION- EqUIP O'OO O'OO
TOTAL AssETs Ep.;$6ìssåq"ütr+vã*'eàqi4"r¡s ' s"-
LIABILITIES
C462L 2O2OOO ACCOUNTS PAYABLE
C462L 2O2OO1 ACCRUED EXPENSES
C462L 202006 GF OTHER PAYABLE
c4621 2O2OO7 GF O/S GIFT CERTIFICATES
C462L 2O7OOO DUETO OTHER FUNDS
C462L 2O81OO DUE TO DEVELOPER
C462L 22OOO7 DEPOSITS PAYABLE
C462L 223OOO DEFERRED REVENUE
TOTAL LIABILITIES
FUND BALANCE
C46OU 272OOO FUND BALANCE-UNRESERVED
C46OU 272OOT FUND BALANCE CURRENTYEAR
TOTAL FUND BALANCE
Page f8 of 54
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THE CROSSINGS AT FLEMING ISLAND CDD
2000 A/ B Bond Ser¡es
For the Per¡od End¡ng MaY 31, 2009
A@I'E!I!gII
Swim & Tenn¡s Center 2,080,115 2,O8O,175
Total Acouisition z,Oao,Ll' 2,080'115 ----1
CONSTRUCTION
E.C. KENYON/Golf Club ExPansion
SE ELEC CONTRACTORS
JAMES HINSON
c !57,252 751,252
c 20,903 20,903
c r7,27A 77,278
Total Construction 189,433 189,433 -
OTHER:
Mlsc.DEVELOPER
COST OF ISSUANCE
L,O4O,679 \,040,679261,389 26L3A9774,992 t74,992
L,4t7
TOTAL 3,686,608 3,686,608.-
lnterest through 05/31/09 56'677 50
Page 19 of 54
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Community Development D¡strict2000c Bond Ser¡es
For the Period End¡ng Mây 31, 2009
US-17 / EW pkwy S¡gnals (Job 233)
Tract 45 Eng¡neering & Geotechn¡cal
Tract 45 Survey
Black Creek Road Repair
Tract 45 Construction Roads & Drainage
Maintenance of Mitigat¡on Areas
*Revised schedule prov¡ded on 1/8/2009
732 s649-95492666-95491707 -94012
770763
146,O77.OO
s,120.009,319.003,000.00
493,690.001,000.00
Total S 658,206.00
Requ¡sit¡on #985Buckholz Traffic
Requis¡tion S986
James D. Hìnson Electr¡cal Contracting Co.
Total Requ¡s¡t¡ons for per¡od ending 05/31/09
lnterest Earned for per¡od end¡ng 05/31/09
7,775.O0
61,261.90
63,036.90
s 60.59
Earned YTD
5 22,268,7LL.292,538,457.30
lssued YTDs25.50
Page 20 of 54
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THE CROSSINGS AT FLEMING ISLAND CDD
7994 5/1/2009 ASHLEI ECKERT
199s s/1/2009 CLAY ELECÍRIC COOPERATIVE
1996 s/1/2009 DAVID WARD
7997 5/1/2009 JAYAPRASADTHAMBUGANIPALL
1998 s/1/2009 MARIA L. HUBY
1999 5/1/2009 WELIS FARGO INSURANCE SER
2000 5/1/2009 wrLLrAM J. HOTCHKISS
2001 s/8/2009 CHARLES P. DRAGO
2002 s/8/2009 crNDY S. ROLAND
2oo3 5/8/2009 JAMES C. BURNS JR
2OO4 5/8/2009 JOURNAL COMMUNITY PUBLISH
2OO5 5/8/2009 MICHELLE M. PERELLO
2006 5/8/2009 NORTON PROPERTY MANAGEMEN
2OO7 5/8/2009 RAYMOND BRYCE AUBUCHON
2008 s/8/2009 REBECCA DUBEN
2009 s/8/2009 RoBERT H. BUKER lll2O1O 5/8/2009 SANDRA R. NELMS
2o7r s/8/2009 soNYA J. MORRISON
2072 5/15/2009 APEX CONSTRUCTION & DEVEL
2O!3 5/15/2009 CLAY COUNTY UTILITY AUTHO
2074 5/1sl2009 DARLENE P. JORDON
2015 5/15/2009 FLEMING ISLAND JOINT VENT
20T6 5/15/2009 NORTON PROPERTY MANAGEMEN
2077 s/1sl2009 RASHTD SHABAZZ
2018 5/15/2009 RYAN BURKHALTER
2079 5/1sl2009 TREE AMIGOS
2020 s/15/2009 US BANK
2O2r s/22l2009 BILLYT. CALIVAS
2022 s/22l2009 BRETT & KYLIE CO.
2023 5/2212009 C R ROSEWOOD HOMES INC
2024 s/22l2009 CHANGNING GONG
2025 s/22l2009 CLAY COUNTY UTlLlrY AUIHO2026 5/2212009 JEAN & HENRY F. WEBB
2027 s/22l2009 KOPELOUSOS & BRADLEY, P.A
2028 s/22l2009 MARY A. FEITIG
2029 s/22l2009 MATTHEW C. O'CONNELL
2030 5/2212009 PERKINSREALTY,INC.
2O3t 5/2212009 SHARON W¡LKINSON
2032 s/22l2009 TOWN CENTER CROSSINGS, LL
2033 5/2212009 TOWN CENTER FORUM MUSA, L
2034 s/22l2009 TREE AMIGOS
2035 s/29l2009 CATHERINE E. COOPER
2036 5/2912009 CLAY COUNTY UTlLlrY AUTHO
2037 5/2912009 CLAY COUNTY UTILITY AUTHO
2038 5/2912009 CIAY ELECIRIC COOPERATIVE
2039 5/2912009 GOVERNMENT SERVICES GROUP
2o4O 5/2912009 IEFFREY A. PERKINS
2047 s/29l2009 KAREN M. RUSH
2042 5/2912009 TANG A NGUYEN
2043 s/29l2009 TCR NF CONSTRUCTION LlMlr
179.653,164.66
72.94211.89230.60
20,077.4735.04
r59.7L703.74113.37
69.01r94.02116.13189.66186.54
61.5689.44
8.00637.00ro7.921s3.20336.96
81.99137.52
3,232.5076432102.03189.94r30.47
7,73a.64219.5573s.00730.42150.82
67.L5L30.42
1,393.102s2.OO
119.69t72.15203.00
3,995.925,776.92
!37.3748.75
158.48236.56
17,518.01
76.50
779.653,764.66
211.89230.60
37,595.4835.04
159.77103.7 4
113.3776.5069.01
794.02116.13189.66186.54
61.56a9.44
8.00637.00r07.92153.20336.96
81.99737.5272s.OO
3,232.50168.32102.03189.94730.47
7,734.64219.s5
3,500.00730.42150.8267.!5
730.421,393.10
252.O0
77,343.34119.69772.75203.00
3,99s.9216,047.00
r37.3748.75
158.48236.56
725.OO
2,765.00
7!,34334
10.270.08
Page 21 of 54
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fHE CROSSINGS AT FLEMING ISI.AND CDD
check Register for MAY, 2009
cnecr* cx¡cr o¡re ¡¡¡mr Mffi"¡'Generalio¡al
Board Meetinq
Total Checks @,egs'ts
Page 22 ol 54
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3:15 PM
06/04/09Accruãl Bas¡s
The Crossings at Fleming lsland GDD/Eagle Harbor Golf GlubBalance SheetAs of MaY 31, 2009
May 31, Og
ASSETSCqrrent Assets
Checklngi,Savlngs10000 .Cash - Chsok¡ng Accounts
10100. Operating - Chscklng Account10110 . Petty cash - check¡ng Account10120 . Depos¡tory Account10210 . wachov¡a Ooposliory - 03ll10230 . Wachov¡a operating Accourlt-03o810200 .Wachovla - oper. Roservo - 029810270 . FSBA Account - l2't704
Total 10000 cash - Checkfng Accounts
10300 . Cash on Hand10910. Petty Cash on Hand
Total 10300. cash on Hۖd
Total Chscklng/Sav¡ngs
Accounts R€celvableI I 000 . Accôunts Receivables
Total Accounts Receivable
Other CurËntAssstg10400 . lnvestments
10410. Revenue I nvestrn€nts-Us Bank5234't0420. Rssêrve lnvest¡nents-us Bank526l
Total 10400 ' Investnents
11100 .Agcounts Rece¡vable - PatronsI 1150 . Accounts Rêcelvable - Evenb11200. lntercompany Rôcelvableg
11210' oue from Devefopôt11220 . R6ce¡vable frorn ÉHSTP Go
Total I1200 . lntercompany Recelvables
12000 . ¡nventorios12100 ' Merchand¡se ¡nvsnþry
l2'l l0 ' Mêrchandiso - Pro Shop
Total 12100 . Me¡chandls€ Invontory
. 12200 ' F & B - lnventory12210 . Food - lnventory12220. L¡quor. lnventqry12230.Beer-lnventory'12240'wlne-lnventory12250 . N/A Bevsragea - lnventory
Total 12200. F&E -lnven&ory
Total 12000 ' lnventories
12500 . Prepa¡d Expensê12530 . Pr€pald ExpensEs - Other
Tohl 12500 . Prepald Expênse
12600 . Doposlts12630. Doposlts -OthÊr
Total 12600 . Depos¡ts
Total Other Cur.ent assets
Total Cufront As6otç
F¡xed Assets13000 ' Flxed Assots
13100. Land & lmprovgmentsPage 23 of 54
84,325.115A32.U
47,300.73500.00127.97
9A,226.2388.31
. 236,000.6S
1,100.00
'1,100-00
237,100.69
3,825.31
3,825.31
1 f 5,434-35509,s80.00
625,014.35
108,345.08
12,531.537,846.9r
20.378.44
u,261.75
34,261.75
7,091.602,581.331,385.53
724.202,5ts8.05
14,350.71
48,612.46
3,300.00
3,300.00
9,195.00
9,t95.00
817.184.45
1,058,110.45
6,807,764.92
![Page 57: b{q · b{q etg,3¡',¡ff"'ll'11åìi,? Pai(atr aoge)'(t)o ooubre(o) o *'o('to ... ,ttf rld Latt Glcjlnl¡ nÞ-ss ON THE GOLF COURSE Gontinued t.'å,YåH"(;](https://reader031.vdocuments.net/reader031/viewer/2022020315/5ad409247f8b9a482c8e8ff6/html5/thumbnails/57.jpg)
3:15 PM
06104,/09
AccrualBasls
The Grossings at Fleming lsland CDD/Eagle Harbor Golf ClubBalance SheetAs of MaY 3l, 2009
May 3l, 09
13110. Furnlture, F¡xtures & Equlpment13120 - Tech Equ¡p & vôhlcles13130. Machlnery & Equlpment13210. Accum. Depr..lând A lmplovmentsl3æ0'Acoum, DePr. - Fixsd Ass€t8
Tqtal 13000 r Flxed Assets
14100 . Cost of lssuanca14200 . Accumulated Amortlzat¡on14100 Gost of lssuance - Other
Total t4100'cost of lasuancê
Total Flxed Assets
TOTAL ASSETS
LIABILINES A EAUITYL¡ablllt¡es
Current Llabll¡t¡esAccounts Peyable
20000 ' Acco¡rnts Peyable
Total Accounfa Payable
Other Cur¡ent Llabllitie€20300 ' Llnô ot Cted¡t. Payable
20310 ' Due to FIJV CO. 1420320'Due tq FUV - R6ervé Accqunt
Totâl 20300'Llne of Credlt - PayablE
2M00 . Due to FUV. Loan (1.5 M¡l)205{10 ' Other Payablss
205¡t0 ' M¡scêltaneous PayablÞB ' Ew20550 ' Prepaìd . HamPton Golf Expânaes
Total 20600 ' Other PaYables
22000 . salee and Uso Tax Payable220'10 ' Sales Tax Collected
Total 22000 ' sales and t so Tax Payable
22200 ' Accrued ExPens€a22210 ' Accrued Pay.oll22230 ' M¡sc. Accrued Expenses
Total 22200 ' Accrued Exp€nsea
22400 . Employee Payableg22420' F & B Gratùity Payable22470 . Lessons Payable
Total 22400 ' Employee Payables
22500 ' Patton Llabllities22610. G¡ft Cårt¡flcates22520 ' Rain Chscka
Totsl 22500 ' Pat¡on Llabllltles
23000 ' Defglred lncome - M€mbers- 23100'Fam¡ly Golden Eagle -Annual
23120' Fsm¡ly Golden Eagle - Monthly23200'S¡ngle Golden Eagle -Annual23300 ' Family Senlor-Annual23600'Famlly Half Tra¡l - Annual23610' slnglõ Half Ttail - Annual23650 ' Family Trall 'Annual23660 ' Stnglo Trail-Annual23670 .Famlly Trail - Qua¡terly23700'Famlly Range Plan - Annual23710 ' Slngle Range P¡an ' Annuâl
Page 24 of 54
15,112.163,655.60
83,076.91437,571.62.380.700.00
6,091,337.97
-152,433.75507,156.55
324,722.80
6,416,060.77
7 ,474,171.22
--
28,090.66
28,090.66
129,417.50575,082.50
704,s00.00
1,500,000.00
181,192,86-2,508.14
17A,6,8/.72
'f0.968.67
10,968.67
29,581.84-'t,702.95
27,474.89
809.5?3s9.00
1,228.52
'16,666.93
1,542.55
18,209.48
19,505.0520,013.82
213.22688.00
5,315.154,919.946,662.722,n3.U1,525.423,493,602A53.27
Pege 2
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3:15 PM
06/04/09
Accrual Basls
The Crossings at Fleming lsland GDD/Eagle Harbor Golf CIubBalance SheetAs of May 31, 2009
May 31, 09
23720 - Hand¡cap Fee€ -Annua¡
Total 23000 . Deferred lncgmê- Members
Tot'al Oth€r Current LiabÌlltles
Total Cur'gnt Liab¡l¡ties
Long Term Llab¡lities25500 . BondE Payable
25510 . Bonds Payable25820 . Bond Payment6
Total 25500 . Bonds Payable
Total Long Tsrm Llabi¡ities
Total Llablllfles
Equ¡ty31000. Contr¡bution Of lnvenlory.32000 . Dlstrlbut¡ons To CDD39000 ' Retalned EarningsNet lncome
TotalEqulty
TOTÀL LIABILITIES & EAU]TY
67,730.19
4,915,000.50
2r,879.59
7 A74171.22
2,537,291,13
5,395,000.00-479.999.50
7152,291.63
120,286.79.2,651,99r.852,476,827.62
76,757.O3
Page 25 of 54
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3:15 PM
06/04/00Accruel Basis
The Grossings at Fleming lsland GDD/Eagle Harbor Golf Glub
Gonsolidated - Profit & Loss Budget vs. ActualMãy 2009
May 09
36,589-ô969,333.9148,014.26
-215.137,971.584,500.5{)
Budget
50,025.0079,766.6664,133.33
2,558,337,083.336,400.00
-13,435.31-10,432.75.16,t 19.07-2,773.46
888.25-1,899.50
43,771.U
-2,162.204,V7.38-2,534.62
114.53
-9,429.67
S Ovcr Budget % of Budget
Ordlnary lncom€/Expenselncome
41300 . User Fees - Dues41100 . GrBen at¡d Cart Fssa40700' Merchandlse and F & B Selès40200 ' Rôntal Revenue41400 .MemÞershlp lncome - Other Foes41600 . Mlscellaneous lncome
Tgtal lncome
Cost ef Goods Sold. 51000 ' MerchandÌse - COGS
62100 . Food and Bevêrags - COGS52400 . Beer snd wlne - COGS52600 .Llquor- COGS
Total COGS
Gross Proflt
Þ.pense60100 . salaries & wages60200 ' Employee É(pensês60130 . Commlssigns & Bonus80100. Profogslonal Fees89110 . Account¡ng and Audltlng70661 . Other Contractual Servlcês€0700 . Travel and Entertalnment70880 . Bad Debt Exponses70571 . communlcat¡ons ar|d Fre¡ght70600 ' Utllities70980 ' Trustee - Bãnklng Servlces80200 ' ReDtalg end LeaEes80400'lnsuranco70,101 ' Repalr and Ma¡ntsnãnce70540. Pr¡nËng & Reproduction70360 ' Promotional Acüv¡ties80600. Other Cur¡ent Obllgatlons70560 . Offlce Supplles70500 . OperEt¡ng Supplles70620 . Fuel and Oll70680 ' Books, Publ, Sube & Mernbersh¡ps70900 . Cash Short/Over70910 ' Paid out - Expenses
TotalExpsnse
Net Ordlnary lncome
Othe¡ tncome/EtPenseOther lnçome
90000. Other lncome90500. Club subsldy
Total Other lncome
Olher Expense90600 ' lnterest Expenses
Total Other Exponse
Net Other lncome
Net lncome
73.1o/o86.9%74.9o/o-8.4o/o
112.50/o
70.3%
166,194.81
6,7E1.7211,402.62
581.051,471.70
209,966.65
8,943.9216,650.003,'f15.671,357.17
79.20/o
75.8./0 .
70.90/o "'18.60/o
108.40/o
20,637.09 30.066.76
145,557.72
59,Êt2,019,,140.66
0.008,900.00
0.001,241.57
226.260.00
828.196,091.152,502.12
18,033.430.00
2,199-660.00
5,285.0059.76
843.6818,617.00
3.0E4-291,370.44
173.700.00
-34,342.17
45't,91-1,204.75-1,877.33
900.00-841.67431.98
-143.49€00.00-248.8'l241.90{'22.88
3,962.69-3,066.67-2,333.47
-791.08-215.00
59.76241.01
-3,691.32
153.82173.70
0.00
80-9o/o
98.9%A8.7o/o
O.Alo111.3o/o
0.0%153.4%61.20/.0.0%
76.9o/o104.10/o
80.1%128.20h
0.0%48.5o/o
0.0o/o
96.1%100.0%140.0o/o
83.5%126.1c/o
112.6ø/0
100.0%o.o%
179,899.89
60,293.92'10,645.41
1,877.339,000.00
u1.67809.59369.75500.00
r,077.005,849.253,125.00
14,070.743,066.674,533.33
791.085,500.00
0.00602.67
22,309.322,445.001,216,66
0.000.00
138,539.16 147,923.39
7,018.56 31,976.50
11,X23.79 2,500.000.00 12,366.67
-9,384,23 93.70/o
.21,957,p4
11,823.79"12,æ6.67
21.90/o
573.Oc/o
0.0%
14,323.79 14,866.67
0.00
0.00
14,323.79 14,866.67
21,342.35 46,843.17
Page 26 of 54
.25,500.82
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3:15 PM
06/0¡l/09
Accrual Bgsls
The Crossings at Fleming lsland CDD/Eagle Harbor Golf Glub
Golf Department - Prof¡t & Loss Budget vs. ActualMay 2009
Mayog Budget $ over Budget
Oldfnary lncome/Expenselncoms
,11300 . Us€r Fees - Dues4l I 00 . Green end Cart Fees
. 40700 ' Merchand¡se and F & E Sales¡('200 . Rontal Revonue41400. Msmbeßh¡p Income - Other Fees41600 . M¡scellaneoùs lncome
Total l¡come
cost of Goods sold51000' Merchandiss- COGS
Total cocs
Gross Prof¡t
Expense60100, salarl€s & wages60200 . Employoe Expênses60700 - Travel and Entsrtalnment70571 . communlcations and Frelght70600 . Uf¡lltles80200 . Rentala and LoaEsa70401 . Repah and Malntenanca70550 ' Off¡co suPpllsE70500 ' OpÊraüng Supplles70680 . Book8, Publ, Subs & Memb€tthlps70900 ' Gash Short/ovêr70910. Pald Out - Expensos
Total E¡pênse
NgtOfdinary lncoms
Net lncomg
36,589,69 50,025.0069,333.31 79,766.6610,452-92 14,155.25
225.00 293.337,971.5S 7,083.334.150.46 6,400.00
-r3,435.31-10,432.75
-3,702.33-68,33888.25
-2,249.54
-29,000.01
% of Budget
73.10,/o
86.97o73.ïVo76.7þlo
't12.50/o
64.9%
128,723.56
6.7A1.72
157,723,57 81.6o/o
75.A%8,943.92 -2,1ts220
-2,162.20
121,9ø.l,U
14,36r.181,951.33
0.001.42
732-814,495.00
184.920.00
1,064.34683.00182.77
0.00
148,779.65
10,408.751,120-00
72.42
0.004,565.00
233.33110.00
2,105.163r0.08
0.000.00
-26,837.81
3,952.43831.33-72.42
732.81-70.00-ß.41
-110.00-1,040.82
372.521A2.77
0.00
100,0%98,5%79.3%
0,0%50.6%
220.3ø/o100.0%
O.nVo
138.0%174.2o/o
0.0%
23,656.77
98,285.07
18,924.74
98,285.07
129,854.91
129,854-91 .3r,669.84
-3'1,569.84 75.7o/o
Page 27 of 54 Page 'l
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3:16 P l
06/0/t/09
AccrualBasÌs
The Crossings at Fleming lsland CDD/Eagle Harbor Golf ClubFood and Beverage - Profit & Loss Budget vs. Actual
May 2009
May 09
37,561.34440.13
37,121.21
11,788.æ581.05
1,471.70
Budget I ovôr Budget % of Budg€t
65.5o/o
23,279.42
Ofdinary lncomerE)(ponse¡ncomg
40700. Merchandlse and F & B Sales40200 . Rental RevÊnue
Tqtal lÍcomg
Cost of Goods Sold52100 . Food and Beve¡age - COGS52400 . Boer and Wine - COGS52600 .Llquor - COGS
Totâl COGS
GrosE P¡ofit
Expense60100.SalariEs&Wegea60200 . Emplgyee Expenses60700 . Travol and Entertainment80200 . Rentals and L€asea7û4lll ' Repaír and Malntenance70580 ' Offlce Supplies70500 . Opéretìng Supplles70620 . Fuel and Oll70680. Books, Publ, Subs & Membelshlps70900 . Cash Sho.UOv€r
Tolal Expertse
Not ordlnary lncome
Net ¡nolme
49,978.08 -12,41G.741,250.00 .1,690.13
75.20/þ-35.2o/o
51,224.04
16,650.003,115-671,357.17
21,122.44
30,105.24
-14,106.87
4,861.36.2,5U.62
114.53
72.5o/o
70.8./o18.60,{
10a.4o/a
15,f63.03 13,286.003,022.66 2,405.17
0.00 0.001E3.57 500.00
0.00 300.000.00 70.75
3,933.06 5,188.66749.92 1,000.00
0.00 497.49-9-07 0.00
-7,281.45
-6,825.42
1,877.03217.49
0.00-316.43-300.00
-70.75-1,255.60
-250.08497.49
-9,07
77.3.h
114.1%107.8%
0.0%36.74/o
0.0%0.00¿
75.8%75.Oo/o
0.0%100.0%
23,M3.17
236.65
23.648.07
6,457.17 -6,220.52
236.66 6,457.17 .6,220.52
Pagê 28 of 54 Page I
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3:rs pM The Crossings at Fleming lsland GDD/Eagle Harbor Golf Club
o6/04/0s Maintenance Department - Profit & Loss Budget vs. ActualA.ccrqal Ba6ls MaY 2009
May 09 Budget $ Over Budg€t o/o of Budgôt
Ord¡nary lncomêrEJçsnEeExpensg
60100.Salarles & WagÊs60200 . Employe€ Expensga80l('I' . Professlonal Fees70661 . Olher Cgntractual Sgrvices?0571 'Communlcat¡ons and Frelght70600 - Ut¡litlse80200 . Rentals and Lsasôs7O4Ol . Repa¡r ånd MalntenancÆ70560 . Oñlca Supplles70500 . Oporetlng Supplles70620 . Fuel and O¡l70680 ' Books, Publ, Sub6 & M€mbershlps
Total ExFense
Net Ordlnary lncome
Net lncome
52,926.93 57,3'f8.40
-52,926.93 -57,318.40 4,39'1.47
.52,926.93
1E,054.622,397.51
900.0060.00
168_972,434.74
12,760.5545r'..62
0.0013,361.552,334.37
0.00
23,247.503,399.83
212.503,075.839,005.742,417.33
51.0014,404.17I,445.00
59.50
-5,192.88-1,002.32
-4Í¡.53641.09
3,754.81-1,962.71
-51.00-1,042.62
889.37-59,50
77.70/o
7O.5o/o
79.50/o
79.2o/o141.7%
18.8%0.0%
92.Ao/o
161.50/o
0,0%
.57,318.40 4,391.47 92.!/o
Page 29 of 54 Pago I
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3il6 PM
0610¡U09
Accrual Basis
The Crossings at Flem¡ng lsland CDD/Eagle Harbor Golf GlubAdministration - Profit & Loss Budget vs. Actual
May 2009
May 09 Budget $ over Budget
-'1,015.00350.04
% of Budget
Ordinary lncome/Expengelncomg
40200 . Rental Revonue41600. M¡scellaneous lncome
Total lßsome
cross Proflt
Expgnae60100-Salaries&Wages60200 ' Employee Erpenses60130. Commlsslons & Bonus80100. Professlonal Fees89110. Accounting and Audit¡ng70661 ' other Contscctual servlcss6070L . Travel end Entertalnment70980 . Bad Debt Expsnsês7057'l . Communlcatlong and F êlght70600 . Uílitlos70980 .lrustee . Bank¡ng S€rvlces80200 . Rentals and LêåsEsE0400 . lnsurdnce70401 , Repa¡r and Malntenanca70680. Plint¡ng & Reproduçgon70360 . Promotional aclvlües
. 80500 . Other Current Obllgauons70560 . Offlc6 Suppl¡es70500 . Op€ratlng Suppliss?0680 . Books, Publ, Subs & Momb€¡sh¡p8
' Total Expense
Net Ordinary lncome
Other lncomê/ÉçenseOther lncoms
90000 . Otñer lncomo90500. Club Subsldy
Toúal Other lncoms
other Exponse90600 ' lnterest Expenses
Total Other Expense
Net Other lncome
N€t lncom€
38,912.29 4A,O32.1A
1,0'15.000,00
0.00350.04
o.o%100.0%
350.04
12,063.182,069.16
0.008,000.00
0.001,181.57
224.260.00
657,802,923.602,502.12
594.310.00
1,560.320,00
5,285.0059.76
843.68258.05687,48
1,015,00
1,015.00
13,351.673,320.411,9r7,338,000.00
841.67809.59297.33500.00864.50
2,773.423,125.00
0.003,066.671,582.õ7
791.085,500.00
0.00370.926'10.33349.59
47,017.18
2,500.00'12,366.67
14,866.67
-664.96
-1,284.49-1,251.25-1,477.33
0.00441-6737 t.98-71.07
-500.00-206.70'150.18
422,4E594.31
.3,066.67-22.35
-791.08-215.00
59.76472.76
-352.?E337.89
-9,119,89
E,454.93
-2,406.21¡2,366.67
u.50h
90.3%
0.0%100.0%
0.0%145.9Yo
76.1%0,0%
76.1o/o105.4Vo
80.'1%'100.0%
O.Oô/o
98.60/0
0.0%96.1%
'100.0ólo
227.50/o42.3o/o
196.7./o
g1.Oa/o
82.Oo/o
.5lo
-38,562.25
93.790.00
3.8%0.0%
.'14,772.88
0,00
-38,468.,18
14,866.67 -14,772.88
-32,150.5r '6,317.0s
Page 30 of 54 Page 1
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3:17 PM
06/0¡1J09
Accrual Bas¡s
The Crossings at Fleming lsland CDD/Eagle Harbor Golf Club
Consolidated - Profit & Loss Budget vs. ActualOctobor 2008 through MaY 2009
Budget $ Over Budget
Ord¡nary lncome/Expgnselncomo
41300 .Ueer Fees - Dues41100 ' Gfeên and Cart Fees40700. Merchandlsg and F & B Sales40200 . R€ntal Revenue41400. MemberEhlp licomê - othgr Fees41600 ' M¡sc€llaneous lncome
Tofal lncomE
' Cost of Goods Sold. 61000 ' MErchandlse - COGS
52100 . Food and B€verage - COGS62400. Beer and Wlne - COGS62000.Liquor-COGS
Total COGS
Gross Proflt
Expense60100.Salariês & Wag€s60200 . Employee E¡pensee60130. Commlsalons & Eonus80100 . Profêsslonal Feos89ll0 'Accounting and Audltlng
. 70661 . Other contrach¡al Servlces60700 . Travsl and Entetla¡nmsnt70980 ' Bad Debt Expenses
. 70 7. Commun¡cationc and Freight.. 70600 .Uülltles
70980 ' Tru8toe - Bank¡ng Servlces80200 Rentals and Lgasgs80400 . lnsuränce70401 - Repairand Malntenance70580. P¡lnting & Reproductlon70360 . Promoüonal Activ¡tloa80500 . Other Current Obl¡gatlons70560'Otrlce Supplles70500. Operaling suppl¡€s70620 ' Fuel and OII70680. Books, Publ, Subs & Msmbershlpe70900 ' Cesh shoruovel70910 ' Pa¡d Out - Expenses
Total Expênse
NetOrdinary lncome
othgr lncometExpensoOther lncome
90000 . other lllcome90500 . Club SubsldY
Total Othor Income
Other ExPenso90600.' ht€rest Expenae8.
Total Other Expenss
Net Othor lnçome
Not lncome
Oct'08 - May 09
30'1,655.52560,054.9631ø,724.23
'13,456.67
59,972.023ô,911.74
1,290,775.34
4A,7A7.1863,226.8014,238.446,196.51
400,200.00638,133.28513,066.64
20,466.6456,666.645r,200.00
1,679,733.20
71,524.æ133,200.0024,937.æ10.871.36
-98,544.4E-78,O79.32
.194,342.41
-7,Oæ.n3,305.38
-14,2æ,26
% of Budgst
75.40,to
87.æ/o
65.87o105.A%
72.1%
a68,957.86
-22,737.1849,573.20-10,698.524,674.85
76,8o/o
6A.2!o62.5V.57.14/o57.0%
152,449.33 240,533.08 €8,083.75
-300,874.11
19,608.12.6,202.63
r4,990.641,0'10.00
-6,233.325,700.82
-1,3r4.15-1,448,44-2,604.822,605.18€,338.30
-31,268.28-24,067.58-15,8E6,82
-5,374.123,567.0517,395.77
2,44€.79-41,585.11
3,957.'l I2,',!46.U1,051.57
30.53
1,r38,326.01
50t,932,4879,0f5.65
0.0065,010.00
s00.0012.162.50
1,606.852,551.565,987.18
49,,108,1816,661.7071,243.72
465.7420,379.86
961.5240,432.9517,695.777,238.15
136.881.5723,477,1'l11,879.58
1,051.5730.53
1,439,200.12
492,324.36a5,218.2814,990.ô464,000.00
6,733.326,461.682,921.004,000.008,592.00
46,803.0025,000.00
102,517-O024,533.3236,266.686,335.64
44,000.00300.00
4,789.36178,466.68
19,520.009,733.24
0.000.00
118,933.36
0.00
79.10/o
104.1o/o
92.7%0.0%
101.60¿7,4'/o
't88.2ô/o
55.0olo63.8%69.7./ó
't05.60/o
66,6%69.5%
1.Sok56.2o/o
15.2o/o
91.S%5,898.6%
151.1%76.7Vo
120.3o/o
122.1o/o100.0%10i.0o/o
1,066,579-17',|,',l73,506.20
71,746.84 265,69s.92
18,605.19 20,000.00148¡00.00 98,933.36
-106,927.03
¡93,947.08
-1,194.8149,466.64
4E,271.83
'162,195,00
90.9%
27.0Yo
94.Oo/ø
150.0%
167,205.19
182. t95.00
162,195.00 162,195.00
5,OfO.'19 118,933,36 -113,923.17
70,757.03 38/,627¿A ¡07,870.25
Page 3l of 54 Page I
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3:17 PM
06/04t09
Accrual Bas¡9
The Crossings at Fleming lsland CDDlEagle Harbor Golf Club
Golf Department - Profit & Loss Budget vs' ActualOctober 2008 through MaY 2009
Oct'08 . May 09
301,655.52560,054.96
79,745.88't,675-00
59,972.0235,271.44
1,038,374.82
48,7E7.18
44,787.14
989,587.64
112,29r.6014,951.38
'10.37
2,348.39198.69
5,416.4936,22't.U
2,022.27634.17
22,235.264,366.501,606.55
30.53
400,200.00638,133.28113,242.00
2,346.6456,666.6451,200.00
1,261,788.56
71,524.36
-98,544.49-78,078.32-33,496.12
-671.æ3,æ5.38
-15,929.56
% of Budgot
75.10h87.ïVo70.4o/o
71.4o/o
105.8%68.9%
Budget S Ovor Eudgot
Ofd¡nary lncomeJExpenselncgme
41300'User Feos - Dues41100 . Green and Calt Fees40700. Merchand¡se and F & B Sales40200 ' Rental Revenue41400 . M€mbeÞhlp lncomo - Other Fe€s,11600 . Mlsç€llaneous lncome
Total lncome
Cost of Goods Sold510(x) ' Morchand¡se - COGS
. TotalCOGS
cross Profit
Expèn99. : 601 00 ' Sala¡ioa & Wagss
60200 . Employee Expensqs60700 'Travel ånd Entgltalnment70880 ' Bad Debt Expense€70571 . Commun¡cations and Frèlght70600 ' Util¡t¡os80200 . Rentals end Leases70¡l{l{ . Repair and Malntenancê70560 . Offlce Suppllês70500 ' Ope¡atlng SuPPIles70680 .Books, Publ, Sube & Membership870900'Ca€h Shoruovor70910 . Påld Out - E)çsnsos
' TgtalExponse
Nst Ord¡nary lncome
Other lncomsfÉçenseOther lncome
80000 . Other lncomo
Total Othôr lncome
Net Otfier lncom6
Net Income
-223,413.74
-22,737.18
A23'/o
68.2%
f1,524.æ -22,737.18
-200.676.56
64.24/õ
1,190,2ú.20
83,270.009,015.00
579.36
0.0036,520.00
1,866.64E48.00
16,8r'.1.322,4E0.64
0.000.00
29,021.605,936.38-568.99
5.416.49-298,66155.63
-213.835,393.94r,885.86'1,606.55
30.53
83.10/o
134.9%165.S%
1.80,/o
100.0%
108.3%74.8%
132.0%176.0%100,0%100.0olo
202.333-54 151,420.96 50.912.56
7a7,254.10
s00.00
1,038.843.24 .251,589.14 75.80/.
787,754.10 1,038,843.24 -251,089.14
Pagê 32 of 54 Pags I
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9i17 PM
06/04109
AçcrualBaals
The Crossings at Fleming lsland CDD/Eagle Harbor Golf Club
Food and Beverage - Profit & Loss Budget vs' ActualOctober 2008 through MaY 2009
Oct'o8 - May os Budget $ owr Budget % ol!!gg"t
qrdinary lncome/Exp€nselncome
4lt7OO. Merchandlse end F & B Sales40200 . R€ntal Rev6nue
ToÉal lncome
Cost ofGoods Sold52t00'Food and B€vêrage - COGS52400 'Beerand Wine - COGS52600'Llquor - COGS
Total CoGS
. GrosÊ Proflt
Expgnsg60100.Sala¡les&Wages60200 . Employee ExpÊnscs60700 . TravEl aod Entertalnment
1 70880 . Bad Debt Expenses80200 ' Refitals and Lsases70401 . Rspalr and Malntenance70560 . Offfce Supplles70500' Operating SuPplles70620 . Fuel a¡d O¡l
. 706t0 ' Books, Publ, Subs E Membotsh¡ps70900 . Cãsh Shoruover
Total ExPerise
Net Ord¡nary lncomo
Net lncome
238,978.3511,781.87
250,760.22
æ,212.82'14,236.84
6,196,51
103,6¡t8.17
409.E24.64 -159,064.42
399,824.6410,000-00
59.8%117.8%
-r60,846.291.781.87
133,200.00u,937.ß10,871.36
61.2%
62.5%57.1o/o
57.0o/o
169,008.72
49,987.18-10,698.524,674.45
€5,360.55 61.30/o
147,112.05
122,3æ.3019,627,55
u.28-7.OO
1,503.112,061,66
378.8834,412.10
7,722.452,238,80
-554.98
240,A15.92
106,288.0022,441.38
0.00
4,000.002,400.00
566.0041,509.32
7.960.003,979.92
0.00
-s3,703.87
16,050.30-2,813.E1
u.28
-2,496.89-338.34-187.'12
-7,097.22-237.55
-1,741,12-s54.98
61.1%
115.'lo/o97.50/o
100.0%
37.60/o
85.S%6ô.9olo82.5o/o
97.0%56.3%
100,0%
189,755.15 1E9,144.60
-42,643.10 5l,671.32 .94,314.42 .82.5o/o
44&3.10 51,Ê7'1.32 -94,314.42 a2.5%
Pagê 33 of 54 Pags I
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3:r7 pM The Crossings at Fleming lsland CDD/Eagle Harbor Golf Club
0o/04roe Maintenance Department - Profit & Loss Budget vs' ActualAccruat Basts October 2008 through May 2009
Ord¡nary lncom€rExpenseExpenss
60100. Salatl4e & \túag€s60200 ' Employee Expenses80100 . Profosslonal Feq€?0661 . Other contractual Serviqes70571 . Gommunic€tjons and Frelght70600 ' Utllltlss80200 . R€ntals and Leases70401 ' Rgpair and Malntenance70560 . Off¡ce Supplles70500 . Operaüng Supplie$
. 70620 ' Fuel and Oll70680 'Books, Publ, Subs & Memberships
Tqtal Expgnse
Nst Ordlnary lncomo
Net lncome
oct'08 - May 09 Budget
185,9s3.0027,194.64
1,700.00
,615-6461,997.0019,338.68
408.00115,233.36
1'1,560.00476.OO
163,621.6620:103.22
900.00154.20
1,813.1521,11A.Æ2A,027.2110,971.30
274.19T7,811.511s,754.66
720.O0
I Over Budget % of Budget
-22,331.34 s8.0%4,495.42 76.10/o
113.15 106.7o/o
-3,497.18 85.8%-33,969.79 45.20/r-8,367.38 56.70Á-133.81 67 2Vo
-37,421.A5 67 5o/o
4,194.66 136.3%244.00 15130/ô
341.E69.56 449,480.32 {06,610.76
-341,E69.56 -44A,4Æ0-32 10ô,610.76
7ts.2o/o
*141'869.56 -448"f80.32 106'610.76
Page 34 of 54
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3:17 PM
06/04109
Accrual Basis
The Crossings at Fleming lsland CDD/Eagle Harbor Golf Glub
Administration - Profit & Loss Budget vs' ActualOctober 2008 through MaY 2009
Oct'08 - May 09 Budg€t $ Over Budget % of Budget
ordlnary lncomerExpenselncome
40200 - Rental Rev€nue41600 . M¡scellaneous lncgme
Total lncome
Gross Profü
Expense601 00 . Salsr¡es E wageg60200 . Employeê Expense-s
. 60130 . Comm¡ssions & Bonus80'100 . ProfeoÊ¡onal Fes689110 ' Accountlng and Aud¡t¡ng70661 . Other Contråctual Serv¡c€s60700 . Travel and Entertalnment70880 . Bad Debt Expenses70571 'communlcations and Freight70600 ' ut¡l¡tles?0980 ' Trustee - Banklng Serv¡ces80200 ' RontalE and Leasss80400 - lnsuÞnca70401 ' Repa¡r and Malntenance70680' Prlnüng & Reproducüon70360 . Promotlonal Activ¡üos80500 . Oth€r current Obligatlons70550 ' Offlce Supplles?0500. Operating Supplles70680 . Books, Publ, Subs & Memberships
Tolal Expense
Net Ordlnary lncome
other lncome,/ExpenseOthor lncome
90000 - Other lncome90500 ' Club SubsldY
Total other lncomq
Other Exp€nse90600 ' lnt€rest Expsnse€
Total Othsr Expense
Net Othor lncgme
Net lncome
0.001,fl0,30
'1,640.30
'1,810.30
103,680.9223,733.50
0.0064,110.00
500.00r2,008.30
1,562.20210.17
3,975-3422,873.2316,661.705,497.06
ß5.745,324.63
813.r340É32.95't7,695.77
5,950.912,337.164,5s.28
332,386.99
8, t20.000.00
-E,120.00I,6,10.30
4,479.70
o.oo/o
100.0%
8,120.00
8,120.00
106,813.3626,563.2814,990.6464,000.00
Þ./JJ.J¿6,461.682,v1.644,000.006,892.00
22,187.3625,000,00
0.0024,533.32'12,66'1.36
6,335.6444,000.00
300.002,967.364,882.682,796.68
384,460.32
-6,479.70
-3,132.44-2,829.7ø
-14,990.64110.00
.þ'¿JJ.J¿5,546.62-779_44
-3,789.83-2,916.66
685.87.8,338.305,497.06
-24,067.54-/.JJO, tJ-5,522,51-3,567.0517,395,772,983.55-2, 5.521,757.60
.52,073.33
20.2o/o
97.lVo89.30/6
0.0þ/o
1OO.2o/o
7,4o/o
185.8%66.7%
5,30/o
57.7c,4
103.1%66.6%
'100.0%
1.90/o
42.10/o
12.8o/o
91.90/6
5,898.670200.ívo
47.9o/o
162.E%
-330,746.69
4,075.19148,400.00
-376,340.32
20,000.0098,933.36
45,593.63
-15,924.4149,466,64
a7.9o/o
20.4o/o't50.0%
152,475.19
0.00
116,933.3€ 33,541.83
0.00
152,475.19 118,933.36
-2s7,406.96
33.541.83 12a.2Þ/o
69.3%.17E,2f1.50 79,135.46
Page 35 of 54 Page I
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le Harbor Club Variance Re 2009
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Page 37 of 54
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2:45 PM
06/05/09
Accrual Ba9i8
Eagle Harbor Swim and Tennis ParkBalance SheetAs of May 31, 2009
May 31, 09
ASSETSCufrent Aosets
Checklngy'Savhgs10000'Cash - Checking Acoounts
10100 ' operatlng - Chocklng Account' 10110 . Petty cash - Check¡ng Account10120 . Deposiúory Account10210 . Wachovla Depos¡tory - 2609
Tofal 10000 . Cash - Chscklng Accouots
10300 .Cssh on Hand
Total ChEGklng/savings
Accounb RecelvableI 1000 . Accounts Rccôlvables
Total Accounts Rscalvable
Other Curent Asaot811100 . Accounts Rec€ivablo - Patons11200 . lnúErcompany Rece¡vablesll32l 'Accounts R€c€¡vables . Mlsc.l2000.lnverìtgrles
12100. Merchandise lnventoryl2ll0. Merchand¡se - Tenn¡s
'fotal 12100 ' Morch€ndlse lnv€ntory
12300 .F & B.lnventory - Sw¡m12310. Food -lnvontory-Swim'12330' Be€r - lnvenÉory€wlmI 2350 ' NrA Beverages - lnv€ntory€!¿vlm
Total 12300. F t B. lnventory-Swlm
T€tal 12000 . lnventories
12500.Prepald Expense12530 .Prepald Expenses - Other
Tqtal 12500' Prepald Expsnse
Total Other Cu¡lent Asseb
lgÉal Cunent Assete
F¡xed Assots13000 . Fix€d Assets
13100 ' Furnltur€, Flxturss & Equlpmênt
Totãl 13000. F¡xed Assets
Total Flxed Asssb
TOTAL ASSETS
LIAEILINES A EQUIÍYUabllltles
Current LiabilltlesAcçount8 Payable
20000 - Acaounts Payabte
Total Accounb Payablo
Othe¡ Currsnt Liab¡l¡tles20f00. Accounts Payable. Other202'1 0 - Due to Othsr Funds22000. Sal€s ãnd UssTqx Payabls
22010 . Salee Tâx Collect€d
Total 22000 . Sale€ and Use Ìax Payable
22060 ' Property Tax Payable
Page 38 of 54
193.97
24,140.168,498.ø
712.93
82ß.71
8,248.71
2,864.53538.80
2,136.80
5.540.13
50,653.623,265.91
20,4M.658,372.58
83,106.76
1,072.53
84,179.29
193.97
13,768.E4
20,407.15
20,407.15
67,547.12
151,920.38
'15,815.E0
15,E15.80
t67,736,18
27,923.41
27,923.41
2,396.5275,,163.86
3.923.20
3,823.20
35,020-00
Page 1
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2iÆ PNI
06/05t09
Accrual Basls
Eagle Harbor Swim and Tennis ParkBalance Sheet
- As of MaY 31,2009
22200' Accrued Exponses22210.Accrúsd PEYroll22230 ' M¡ec. Accru€d ExP€nsse
Total 22200 ' Accfued Expêns€s
22400 ' Employee Payables22470 ' L€ssons Payable. swlm22¡180 . Lessons Payable - Tennis
Total 22400 ' EmPloYêe Payables
22500 . Patron Llablltties22610 . Gift Csrt¡flcãte€22630 ' Gr¡9st Pas5€622600 ' KeY oeposit
lotal 22600 ' Patron L¡sbllltles
23000 ' Deferred Income - Membels23400. Passholder-Annusl
Tota¡ 23000 ' Defefrqd lncomê - Mombels
Total Other cuûent Llablllt¡6
Total Cùrent Llabllltieg
Totel Llsbll¡tles
Equlty39000 . Rotalned Earn¡ngENet lnçome
lotal Equlty
TOÎAL LIABILÍnES & EAUIW
May 31,09
27,543.577,456.60
35,000.'17
313.081.714.98
2,O28.06
2,420.O3-3,705.707,825.00
6,539.33
188,419.55
'188,419.55
-77
"129
91
56,,14ô.54
-20.683.37
160,4s6.14
167,73ø"lB
Page 39 of 54 Pago 2
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2i45 PM
06/05/09
Accrual Bas¡s
Eagle Harbor Swim and Tennis ParkGonsolidated - Profit & Loss Budget vs. Actual
May 2009
May 09 Budget $ Over Budget % of Budget
Ordlnary lncomerExpenselncomE
¡lll'l 00 ' User Fe8Ê - Sw¡m I Tonnis¡16850 . Conûlbutlon sponsorshlp-Tennis42000 . Merchandlse & Food and BeveËgo
Total lncome
cost of Goeds Sold50000 .costof Goods Sold
Toral cocs
Gross Proflt
Expenae60100.Salaries & Wages80200' Employee Expgnses80100 ' Profoss¡onal sewlces. .89140 .Accountlng and Aud¡l¡ng70060 . other Conf¡ach¡al ServicEs60600 . lrevêl and Pêr D¡em70880 ' Bad Debt Expenses70070. Communlcât¡ons and Frelght70600 . ut¡¡itisg90020 . Rentals and Lea€es80400 ' lr¡surance70040 . Repa¡rand Malntgnance70580 . Prl ¡ng E Bindlng70030 . Promot¡ona¡ Acl¡v¡tlês80650 .Other curgntChgs & Obllgation70560 ' Ofiice SuPpl¡es70500. Operatlng Supplies70620. Ga8, Oll, and Propane70680 . Books, Pubs, Subs. & Membensh¡p70900 ' Cash Shorgovor70910'Pald Out - Expen6es80500 . Taxeg
Tqtal Éxponge
Net Ordlnary lncome
Othsr lncome/Expen6eOther lncome
90000. Othôr lncome99500 . TransfeF - From Other Funds
Total Other lncome
Othor Expense90700 ' Nonrscurrlng & Capltal Expensss
Total Other Expênse
Nst Othgr lnoomg
Net Incom€
92,124.08 94,214.17 -2,094.09
13,965.900.00
18,437.U
32,403.44
8.295.78
26,333.34416.67
20,000,00
-12,367.44-416.67
1,562.46
-14,3Æ.57
-3,337.55
53.0%0.0%
92.20/o
69.3%
71.3o/o11,633.33
11,633.33 .3,337.55 71.30/õ
24,',I07.66
47,551.858,638,483,000.00
0.001,375.24
0.00n05.00
2,065.5810,557.42
0.000.00
'11,347.89
0.002,045.40
0.00274.74
3,484.43I,52A.47
0,00-37.50
0-00397.08
35,'r'1G,68
44,051.925,323,353,000.00
450.001,313.33
500.000.00
1,591.678,162.09
0.000.00
'1ô,624.99
6,933.33166.67450.00
4,424.16650.00
0.000.000.00
-11,009.02
3,459.933,315. t3
0.00450.00
61.91-500.00-105-00473.91
2,395.330.000.00
-5,277.10
-4,887.93-166.67-175.28-939.73874.47
-533.3337-50
0.00397.08
107.80/o
162.30/or00.0%
o.00/6
10a.7/o0.0%
100.0%129.9o/o
129.3o/o
0.0%0.0%
68.3%0.0%
29.50/o
0.0%61.10/"7A.ao/o
235.10/o0.oo/o
100.0%0.0%
100.0%
97.80,6
$8,016.42
30.0070,833.33
-59,'101.49
70.833.33
€,914.93
0.00
115.10,/o
'100.0%
70,863.33 70,833.33 30,00
16,666.67 -tô,666,67
'16,666.67 -16.666.67
16,696,6770,863.33 54,166.66
"4,934.83 7,7A1.74
Pagê 40 of 54 Paga I
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2:,15 PM
06t05/09
Accrual Basls
Eagle Harbor Swim and Tennis ParkSwimming Pools - Profit & Loss Budget vs. Actual
May 2009
May 09 Budget $ Over Bud.'. % of Budget
oldinary lncomalExpenselncome
40100 ' user Fees ' sw¡m & Tenn¡s 11'60tt 82 2,66ô ô7
lgtal lncome
Gross Profit
Expense60100'Salaries & Wagês60200' Employee Expenses70060 . Othsr contractual servicas70070 ' Communlcations and Fre¡ght70600 ' Udlltlos70040 . Repalr and tlalntenance70560 ' Offlce Supplles70500 . Operêüng Supplies70820 ' Gas' Oll' and Propano70680 . Books, Pubs, Subs. & Mombership70900. Cash Short/Over70910 ' Pald Out - Expenses
Total Expense
NEt Ofdinary lncome
Net lncome
45,650.85
€6,440.66 2,396.62 93.4%
8,940.15
8,940-15
435.3%
E,9.10.1 5 435.Y/o
I 1,606.82
1't,60€-82
21,W.823,41'l.O2
9?2,.241,565.585,025.16
'10,083.'10
274.742,030.731,337.41
0.00-3.950.o0
2,666.67
r6,368.002,321.791,053.331,191.672,û3,37
12,ø12.49200.00
2,4Æ.67300.00
50.000.000.00
4,636.821,089.23-131.09373.91
2,ß1.79,2,529.39
74.74415.94
1,O37.41-50.00
-3.950.00
12a.3o/o
146.9%87.6%
131.4Tor96.0%
79.90/o
137.4o/o
83.0%445.Eoh
0.0%100.0%
0,0%
116.7õ/o39,107.32
-36,440.65 2,396.62 93.4'/o-34,044.03
-34,0¡t4.03
Page 41 of 54
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2i45PNl
06106/09
Accrual Bas¡s
Eagle Harbor Swim and Tennis Park
Food & Beverage - Profit & Loss Budget vs' ActualMay 2009
May 09
0.00'17,33X.67
17,333.ts7
7,573.61
7,573.61
9,760.06
3,747.0'l557.U
0.000.000.000.000.00
414.5019f.06
0.00
5,991.66 1,581.95
Budgel $ OverBudget % of Budget
Ordinary lncomorÉ(pen€elncome
¡10100 . User Fees - Sw¡m & Tenn¡s42000. Merchandlse & Fogd and Beverage
Tobl lnçome
Cost of Goods Sold50000' Cost of Goods Sold
Total COGS
Gross Proñt
Expsnse6{t1 00 . Salar¡ee & Wages60200 ' Employee Expenses70060 . other Contractual Servlces70070 . Communlcat¡ons and Frelght
. 70600.Ut¡llttes70040 ' RêP€lr and Mahtenanco70õ60 ' offlca supplleÐ70500. Ope.ating Supp¡les70620 . Gss, Oll, and Propane70680.Books, Puhs, subs, & Memberehlp
Total Expen8e
NêtOrdlnary lncome
Netlncome
2,500.00'12.500.00
-2,500.004,E83.67
0,0%138.7%
115.6o/o'15,000.00
5,991.66
4,850.45
9,008.34
4,061.00406.10100.00
0.000.00
1,333.3350.00
752.50350.00
0,00
7,052.93
1,955.4,|
-2,'143.32
2,895.04
75't.72
-313,99150.94
100.000.000.00
1,333.33-50.00
-338.00-158.94
0.00
108.3%
92.3o/o137.2Vo
0.0%0.0%0.0%0.0%0.0%
55.1o/o
54.6%0.0%
248.10/o
I ,956.41 2,895.04 2ß.10h:
Page 42 of 54
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2145 PM
06/05/0s
Acç.ual Ba6la
Eagle Harbor Swim and Tennis ParkTennis - Profit & Loss Budget vs, Actual
May 2009
. May 09 Budget $ Ov6r Eudget o/o of Budget
Ordlnary lncome/E)(Psn8slncome
40100. UserFees - Swlm & Tennis,15860 . Contrlbutlon Spen8orshlp-Tennls42000 ' Môrchand¡se & Food and ElevsragE
Tobl lncorne
Cosl ofGoods Sold50000 , cost of Goods sold
Tota¡ COGS
. Gross Proft
Expons€60100 . Saler¡èB & wagos60200 ' Employee Expenses70080 . Other Cgntractual Se ¡ces70070 ' Communlcatlons and FrÞlght70600 .Utllltles70040 'Rspalr and Malntenance
. 705€0 ' Offlce Suppl¡es70500 . Operating Supplles70680 .Books, Pubs, Subs. & Memb€rshlp70900 . ca8h Short Ovor
Total Expense
Net Ordinary lncome
Net lnçqme
1,268.43 11,691.670.00 416.67
1,103.87 7,s00.00
2,372.30 19,608.34
4.S9'1.67
-1O,423,24416.67
s,396.13
-17,234.04
-4,169.50
't2.10/Þ
't4.80/o
14.80Á
10.8'/o0.00/o
14.701õ
722.17
722.17 4,891.67 4,169.50
1,650.13
9,746.402,698.10
60.000.00
'l,156.2782.950.00
300.410.00
-33.55
14,716.67
9,889.921,214.16
30.00200.00
1,378.672,470.84
50.0012.83
100.00
-13,066.54 11.2%
-143.52 98.50/o'l,479.94 221.50/ø
30,00 2oo.o%-200.00 0.o%-222.40 83.9%
-2,387.89 3.4./o-50.00 0.0%287 .58 2,U1 .50/o
-100.00 0.00/"
14,010.58 15.350.42 -1,339.84 91.30/o
-12,360.45
-12,360./t5
-11,726.70
-11,726.70
Page 43 of 5,{ Pags 1
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2:45 PM
06/05109
Acsrual Bas¡s
Eagle Harbor Swim and Tennis ParkLifestyles Department - Profit & Loss Budget vs' Actual
May 2009
MaY09 Budget $ ovor... %of B."
Ordlnary lncome/Expenselncome
/tol 00 . User F€es - Swim & Tennls
. Totallncome
Gross Pfoflt
Expsnse60100 . Salarios & wages60200 ' Employee Expens€s70060 . Othgt Contractùal Servlces70030 ' Promotlongl Act¡v¡ties
Total Experise
NetOrd¡nary lncgme
Nêt lncome
1.054.76
-7.A16.71
-7,ø16,71
Page 44 of 54
1,054.7€
6,36ô.12726.95233.00
1,545.40
I,471.47
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2:45 PM
06/0sr09
Accrua¡ Basls
Eagle Harbor Swim and Tennis ParkAdministration - Profit & Loss Budget vs. Actual
May 2009
May 09 Budg6t $ Ovor Budget % ol BudgEt
Ofd¡nary lnogme/Expenselncone
40100'User Fees - Swlm & Tennls
Total lncomê
Gross Profit
Exponss601 00 . SalEr¡ês & wages60200 ' Employ€e Expenses80100 . P rofes€lonal servlces70060 . Othgr conÛacû¡al Ssrv¡cês60600 . Travol and Per D¡em70E80. Bad Debt Expenses70070. Communlcations and Fr€lght70600 . utiltt¡os
. 80020. Ftenlals and LsasÉs80400 . lnsurance70040 . Repalr and Matntenance70680. Prlnting I Blndlng70030 . Pramot¡onal Activitlegio56o . offlce suppties70$0 ' Operat¡ng Supplies70680 ' Books, Pubs, subs. & MembÊrshlp80600 . Taxes
Total Expense
, .Net Ord¡nary lncome
, Other lncome/ExpenseOther lncome
99500 ' Transfsrs - From Other Funds
Total other lncome
Other Expense90700 .Nonrscu¡dng & Capltal Expenses
lgtal Other Expênse
Not Other lncomo
Not lncome
35-89 725-00 s89.',11 5.00/o
35.89 689.11
35.89
6,687.501,245.373,000.00
160.000.00
.105.00500.00
4,375.990.000.00
't,'181.84
0.000.000.00
ß4.790,00
397.08
725.00
6,445.00644.50
3,000.00130.00500.00
0.00200.00
4,220.050.000.00
208.333,33
't,528.08100.00
r,'t43.08333.33
0.00
-689.11
242.50600.87
0.0030,00
.500.00-105.00300.00155.34
0_000.00
973.51-3.33
-1,528.0E¡00.00404.29-333.33397.08
5.0%
103.8%193.2o/o100.0%
o.oo/o
r00.0%25O.Oo/o
103.70hO.0o/o
0.0%567.3o/o
0.0ø/o
o.v/o0.0%
64.6%O.0o/o
100,0%
18,455.70
-t8,145.6E -'t7,730.70
70,833.33
-414.98
0_00
102.3Vo
100.0%
70,833.33 0.00
f6,666.07 -16,666.67
16,666.67 -16,666.67 0.0%
16,666.67 130.8o/o54,'166.6670,833.33
52,687.65 36,435,9e 16,261.09 144.âo/o
Page 45 of 54 Page I
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2:46 PM
08r05/09
Accru.l Basls
Eag¡e Harbor Swim and Tennis ParkConsolidated - Profit & Loss Budget vs' Actual
October 2008 th¡ough MaY 2009
oct'08 - May 09 Budget $ Over Budget % of Budget
Ordlnary lncome/Expenselncone
40100 . Uset Fees - Swim & Tgnnis45650 - Contribut¡on Sponso¡sh¡p-Tenn¡s42000 . Merchandiss I Food and Beverag€
Totâl lncome
cost ol Goods Sold50000 ' Cost of Goods Sold
Totsl COGS
Gross Proflt
Expenso60100'Salarl€s & Wages60200. Employee Expens€€60150. Commlaslons & Bonus80100 ' Prgfesslonal Sêrvlcaa89140 ' Accour¡t¡ng and AudftIng70060 ' OthEr Contractual serv¡o€a
. 60600 . Travol and Por DIem70880. Bad DoblExp6ñses70070 ' Communicâtions and Frelght70600'UulltlBs80020 ' Rontalg and LeasesE0400'lnsuranco70040 - Repair and Malntenance70580. Pr¡nting & B¡ndlng70030 . Promotional Actlvltleg80650 ' Other curent Chgs ¿ Obllgat¡on70660 ' Ofñco Suppllos70600 ' Operatlng Supplles70620 Gae, oll, and Propane70680 . Books, Pubs, Subs' & Msmbershlp70900 ' Cash shoríOve¡70910.Påld Out - Expensss80250 ' Doproclal¡on Expens€s80500 . Taxes
Tobal Expenge
Net Ordlnary lncom€
Other lncomerExPenseOlher lncome
90000 . Other lnoome99500 ' Transfers . From Other Funds
Total Other lncome
Othêr Expenss90700 ' Ngnrecurring & Capltal ExPenses
Total Otheí Expenso
Net other lncome
Net ¡ncome
60,150.50 122.40/0
22,338.48 17A.70/o
923.00 103.8%¡,600-00 0.0%1,761.80 117.00/o
4,000.00 0.0%0.00 0.0%
3,446.91 127.1%16,6E1.84 116.3Vo
0,00 0.0%0.00 0.0%
-23,897.32 78 4o/o
11,070.17 41,592.40h-34,143.89 38.40/o.1,333.32 0.0%494.81 86.3%
3,20A-70 89.8%5,687.06 124.8%-3,476.84 18.5%-433.46 100.0olo
0.00 0.0%0.00 0.07o
86,869.660.00
s3,874.85
210,666.643,333.32
't60,000,00
373,999.96
93,066,68
-123,796.98
-126,125.15
41.!/o0.0%
21.20/o
120,744.51
20,230,47
-253,255.45
-72,835.8'-1
32.3%
21.7o/o
.20,230.87
100,513.&{
32A,917.8253,918.26
0.0024,923.00
0.0012,108,44
0.000.00
16,180.23118,918.97
0.000.00
86,602.72'Í,096.6521,322.79
0'003,105.19
28.394.6628,612.06
787,84433.'t6
0.000.00
354.00
79,809.41
-634,295.77
93,066.ô8 21;to/o
280,933.28
268,767.3231,579.78
24,000.003.600.00
10,346.684,000.00
0.00't2,733.32
102,237.130.000.00
'r0,500,042A.48
55,466,681,333.323.600.00
31,603.3ô22,925,004,266.6E
0.000,000.000.00
-180,419.81
354.00 100.00/0
686,965.99 47,823.42 107.00/"
30.00709,999-98 566,666.68
710.029,98 566,666.68
19,287.67 133,333.32
408,052.71
r33,333.32
.228,243.06
143,333,30
143,363.30
-'t14,045.65
-.f14,045.65
257,ito8.95
14.5o/o
19,287.67 14.íVo
690,742.31 433,333.36 159.4o/o
206.9%56446.54 27,280.66 29,166,89
Page 46 of 54 Page I
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2:46 PM
06/05109
Accrual Bas¡s
Eagte Harbor Swim and Tennis Park
Swimming Poots - Profit & Loss Budget vs. ActualOctober 2008 through MaY 2009
O¡dlnary lncomerExÞerselncomg
401 00 ' user Fooo - Swlm & Tenn¡e42000 - Merchandlse & Food snd Beverage
. Totel lnçgme
9ost of Goods Sold5'0000 ' Cost of Goods Sold
fotal COGS
Gross Profit
ExPense60100'Salaries&W¿ges60200 ' Employee ExpensêsG0150 ' Commlsslo¡e & Bonus70060 . Other Contractlal Servlces60600 'Travel and P€r Dlem70070 ' Commun¡cations and Frelght70600 ' Utiliües80020. Rontala and Leages70040 ' Repa¡r and Malnt€nance70580 ' Printlng & Blnd¡ng70030 ' Promotlonal Actlv¡ties70560 . oflco SuPPll€s70500 ' Operaüng Supplles70620 . Gas, Oll, ãnd Propano70680 ' Book8, Pube, subs. & MembÞrship70900 . Cash Short/Over?0910 ' Paid Out - Expensos
Total Expenso
Nêt Ord¡nary lncome
. Other lncomelExpenseOther Exp€nse
90700 . Nonrocurr¡ng & Capltal ExPenses
lotal Other Expense
Net Other lncome
Net lncgmg
o{ j9: !::
23,718.68 2,l,333.32-75.00
23,643.68 21,333.32
0.00
2,310.36 f 10.8%
2,310.36 ',I10.8%
11,356.01 110,80/0
4,009.29 130.f%
-1,699.12 80.6%
1,589.24 116-7o/o
320.28 100.8%
.30,433.28 u.80/o
593.97 137 '1o/r6,833.39 66.0%5,498.20 125.20/o
-400,00 0.0Yo-530.01 ',100,0%
0.00 0.00 0.00 0.0%
306.573.95 .1ô,280.87 94.7%
$ Over Bud...
2,385.36
7o of Bt¡dget
't't1.20/o
23,643.68 21,333,32
116,051.01 104,695.0017,UA-47 13,339.18
0.007,067.56 8,766.68
0.0011/t2'56 9,533.3240,28ô.69 39,966.41
0.0055,966.76 E6,400.04
0.00247.94
2,193.97 1,600.0013,æ9.93 20,073.32T,29a.20 21,E00.00
0.00 400-00-530.01 0.00
290,2S3.08
-266,649.40
19,287.67
19,287.67
-285,240.63 18,591.23
-1s,287.67
-2A6,937.07 -286,UO.63
Pagê 47 ol 54 Pôg€ 1
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2:46 PM
0d05109
Accrual Basls
Eagle Harbor Swim and Tennis Park
Food & Beverage - Profit & Loss Budgetvs' Actualoctober 2008 thfough May 2009
oct'OA . Mav 09 Budsot I Ovêr Budget % of Budget
Ord¡nary lncomorExPsneelncome
40100'User Fegs - Swim & Teon¡s 20,000.Õ0 -20,000.00 0.0%__261%______2ç,1i7.25_-
Total lncome
çost of Good8 sold50000 ' Cost of Goods sold
Total COGS
Grges Profft
Expsnsê60100. Saladæ & Wages
. 60200'EmployseExpenses?0080 ' Other Gontractual Sswlcas70070 ' Communications and Fre¡ght70600 ' U0lft¡qs70040' Repair and Malrtenancs70550 ' Offfce Supplies70500 ' Operatlng SuPPlies70620 ' Gss, Oll' and PloPane70680 ' Booksi Pubs, Suba. & Membership
Totãl Exponse
Nêt Ord¡nary lncoms
Net lncome
26,131.25 .93,868.75
-3/.:775.27
21.8%
27.5%
120,000.00
47,933.36
47,933.36
13,158.09
13,158.09 -u,775.27 27.5./o
12,973.16
9,387.591,246.59
0.000.000.00
't,259.460.00
2,525.591,313.86
0.00
72,066.64
16,386.00'f,638.60
300.000.000.00
2,666.68400.00
1,730.001,125.00
0.00
.59,093-44
-6,99E.41-392,01-300.00
0.000.00
-1,407.22.400.00795.59188.86
0.00
1a.Oo/o
57.3ø/o
76.1o/o
0.0%0.0%0.0%
47.2o/o
0.0%1Æ.00/o't16.8%
o.V/o
15,733.09
-2,759.93
24,2ß.28 -8,513.19
47,A20.36 -s0,580-29 -5.8%
-2¡75S.93 47,E20.36 -50,580.29:
Page 48 of 54 Page I
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2:46 PM
06.105/09
Accrual Basls
Ordi[ary lncomelExpsn8elncomê
¡lol00 . Usgr Fees - Swim & Tenn¡si15860 . Cont¡¡budon Sponsorshlp-Tennis42000 ' M€rchand¡se & Food and Beverage
Total lÍcorno
Cost of Goods Sotd500$. Cost of Goods Sold
fotal coGS
Gross Pront
Exp€nse60100'Salar¡es E Wagos60200 ' Employee Expenses70060 ' Otftgr Con$actual Sorvlces60000 .Travol and Per Dlem?00?0. Communicatlons and Fre¡ght70600 . Ulllltles70040 . Repalr and Maintenance706E0' Pr¡nting &Blnd¡ng70560 . Otrlce Supplies70500 ' Opsrat¡ng Supplies70680 ' Books, Pubs, Sub€, & Membershlp70900 CaEh Short/Ove¡
¡ otsr Èxpense
Net Ord¡nary lncome
Othsr lncom€/ExpenssOtherExpênse
90700 . Nonrecunlng & Capital Expenses
Total Other Expense
Net Other lncome
Net lnqome
Eagle Harbor Swim and Tennis ParkTennis - Profit & Loss Budget vs. Actual
october 2008 through May 2009
Ost'08 - May Og Budget S over Budget % of Budgot
10,582.360.00
7,776.48
93,533.323,333.32
60.000.00
-82,950.96 11!/o-3,333.32 0.0%-52,223.52 13.0o/o
1E,358.84 156,866.64 -138,507.E0
5,957.85 39,',133.32 -33,175.47
11.70/o
5,957.85
12.400.99
85,9A2.1216,717.851,699.88
0.00905.'t6
8,869.3311,687.53
0.00817.30
2,088.280.00
96.55
15.2%
15.20/o
10.5o/o
400.00102.68800.00
39.133.32 -3.3,175.47
117,733.32
79,119.329,745,30
240.OO
1,600.0013,510.3219,766.64
.105,332.33
6,862.806,972.551,459.88
-694.84-4,640.99-8,079.11
417.301,985.60.800.00
1OA.1o/c
171.5o/o
70a3o/o
56.6%65.60ó59.1%
204.3ó/o2,033.8%
0.0%
'128,864.00 12s.284.26
-Í6,463.01
0.00
-7,550.94 -',108,912.07 1,542.40/o
-'fi6,463.01 -7,550.94 -108,912.07 1,542,4%
Page 49 ol54 Pagê I
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2:46 PM
06/05t09
ÀccrualBasls
Eagle Harbor Swim and Tennis Park
Lifestyles Department - Profit & Loss Budget vs, ActualOctober 2008 through MaY 2009
Oct'OB - May 09 Budget $ Over Budgst % ofB"'
Of dlnary lncomglExpenaolncome
40100 UEer F€es - Swim & Tennis4?5q) 'Wne - Sales42000 . Me¡chandlee & Food and BÊvo.age
lotdl Inoome
CoÊt of Goods Sold50000 ' Cost of Goods Sold
Tqtal COGS
Gross Proñt
Exponsê601 00 . Salarles & wEgo660170 ' Casual Labor60200 ' E¡ltployee Exp€nses
.60150' Commlss¡gn8 & Bgnus70060 ' Othor Contragtual Se¡vlces60600 'Travel aûd Pêr Dlem70070 ' Communications and FrElght
. 70580'Prlntlng & Blndlng70030 . P¡omotlonal Acüv¡tles70580 ' Off¡ce Supplles70500 . opsratlng Supplles70680'Books, Pubs, Subs. & MembershlP
Total Expensè
Netotdlnary Inoome ,
N€t Incomg
50,785.49 0.000.00 0.0042.12 0.00
100.0%o.oø/.
100,07o
100.0%
100.00/6__q00
0.00
100.00/"
50,785.4S0.00
50,827.61
440.05
50,a27.61 100.0%
50,387.56
71,188.E70.00
9,,140.700.00
233.000.00
61.48't,119.00
1S,032,850,000.00
100,075.90
49,688.34
50,387.s6 100.0%
71,198.87 100.0%0.00 0.00/o
8,44¡-70 100.0%0.00 0.0%
233.00 100.0%0.00 0.070
61.48 100.0%1,119.00 100.00/6
r9,032.8s 100.0%0-00 0.0%0.00 0.00ó
0.00 0.0%
0.000.000.000.000.000.000.000.000.000,000.000.00
-49,6E8-34 0.00
100.075.90
o.o0 -49,688.34 100.0%
49,688,34
Page 50 of 54 Page I
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2:46 PM
06t05/09Àccrual Bas¡9
Eagle Harbor Swim and Tennis Pa¡k
Administration - Profit & Loss Budget vs. Actualoctober 2008 through MaY 2009
oct'08 - May 09 Budget $ over Budget % of Bqdg€t
ord¡nary lncomê/Éçenselncom€
40100 ' User F€€5 - Sw¡m & T€nnls
Tolâl lncome
Gross Ptofit
Exponse60100 . Sala.¡es & Wâges60200 . Employee ExpensesE0100 ' Pfofesslonal Servlce€70060 ' Other Contractual Sêrvlcea60600 . Traveland Per Dlsm70880 . Bad lt€bt Experßes70070 ' Communlcsuons and Frelght70800 ' ü¡l¡ties90020 ' Reniafs and Leases
,80400 ' lnsurance. 70040 . Ropalr and Malnlenance
70580' Printing &Blnd¡ng70030 . Promollonal Actiúties70580 Offlce SuPplles'70500 ' OPerating Supplles70680.Books, Pubs, Subs. & Membershlp80250 . Depreclat¡on Expense.E80500 ' Taxee
Total Expense
Net ordlnary lncome
Other Incgme/ExPenss. Othor lncomo
99500 ' Tr¿nsfers - From Other Funds
Total Ofher lncome
Other Expsnse90700 ' Nonrecufflng & CaPltal Expenses
Total Other Expense
Nqt othsr lncomo
NÞt lnoome
1,783.13 5,800.00 -4,016.87
4,016.871,7E3.13
1,783.13
46,308.2310,164.6524,923.0O
3,'t08.040.000.00
4,091.0369,762.95
0.000.00
17.688-979,977.851,g2.OO
93.9210,5,r0.86
787.U0,00
354.00
5,800.00
51,560.005,156.00
24,000.001,040.004,000.00
0.00r,600.00
48,760-400.000.00
1,666.68
12,224.64800.00
s,r44.882,666.68
0.000.00
4,016.87 30.7%
-5,2 .n 89.8%5,008,65 197.10/o
923.00 103.E%2,068.04 298.9%4,000,00 0.0%
0.00 0.070
2,491.03 255.7%21,002.55 143.10/o
0.00 0.0%0.00 0.0%
16,022.29 1,061.3%9,951.17 37,398.20/o
-10,682.68 12.60/o
-706.08 11.70/0
1,396.18 1'15.3%.1,678.84 29.5%
0.00 0.0%354.00 100.0%
199,3,+3.34 '162,645.80 36,697.54 122.6o/o
-197,5ô0.21
709,999.98 566,666.68
566,666.68
133.333.32
709,999.98
.156,845.80 40,714,41 126.0%
125.v/o
125 3o/o
143,333.30
1,13,333.30
-133.333.32
709,999.98 433.333.36
133,333,32 :133,333.32
276,666.62 163.8%
512,435:17 27ø,487,56: 235,952.21 186.1%
Page 51 of 54
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Fq¡t . t{"rh.r swim & Tennis Variance Report-Mav 2009
swlMMlNG POOLS-FOOD
I lêar Faâc - Rwim g Tênnìs
& B EVERAGE-TENN|S-LIFESTYLES-AqNI!.|EIB4IIoN
rxlrür l frflññÉH*ur&dËaåfrfllHt{ü|ffin
601fn
íe h't.1.ÞJê.1 âmôllnt shôrlrl he âìlô.ãted ¡n the swimmlno deD¿l
a
In line wìth buddet
ln line wilh budoet
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fr\ Þr ñrñô ¡ôlh¡âñ, fñr l tâta.f.Âñt Þâr* thlq ñôñlh hr.ôt4 rãin.fâvs
ln l¡nê wilh waoês
o-
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ffiffiffiffiffi
Page 54 of 54
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THE CFrOSgINGSat /ee*n*ry, Ç¿.ëa*d
Cofvttvlutll ITY DEl/TLOPlvlTrr¡T ÞIsTFÌICT
X
SUPERVISORS' REQUESTS
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Page 1 of I
Kaamilya Pereira
From: YvetteHartsfield
Sent: Monday, June 15,2009 12:41 PM
To: Ryan Alderson
Gc: KaamilYa Pereira
Subject: RE: SuPervisor Request
Good afternoon RYan,
I provided Kaamilya with your request this morning.
Thanks for the reminder.
Yvette E. Hartsfieldvhartsf ield @govmserv.comGovernment Serv¡ces GrouP, lnc.280 Wekiva Sprlngs RoadProtegrity Plaza, Suite 2000Longwood, Flotida 327 7 I(407) 629-6900 offìce(407) 629-6963 faxwww.govserv.com
From: Ryan Alderson lmailto:[email protected]]Sent: Monday, lune 15, 2009 10:45 AM
To: Yvette HartsfieldSubject: SuPerv¡sor Request
H i Yvette:
please add, if you have not already done so, under supervisor's Requests, the vacant portion of the sales center
for d¡scussion.
Thank you !
RVan
6t1612009
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The Grossings at Flemin$ lsland CDDAgenda ltem
Thursday, June 25' 2OO9
Item
SR 2 Supervisor Participation/Attendance at Board Meetings
This item was requested by Chairman Steve Czajkowski.
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Page 1 of 1
Kaamilya Pereira
From: YvetteHartsf¡eld
Sent: Tuesday, June 16,2009 1:46 PM
To: Kaamilya Pereira
Subject: FW: Tenn¡s Forms/ Pol¡cy violat¡ons
Kaam¡lya,
Please place this e-ma¡l on the June's Cross¡ngs agenda under Superv¡sor's request
Thanks.
Yvette E. Hartsfieldyhartsfield@ govmserv.comGovernment Serv¡ces GrouP, lnc.280 Wekiva Springs RoadProtegrity Plaza, Su¡te 2000Longwood, Flolida 32779(407) 629-6900 office(407) 629-6963 faxwww.govserv.com
From: Dave R¡chard [ma¡lto:[email protected]]sent: Tuesday, June 16,2009 12:58 PM
To: AIan D-Leach; J¡m Houston; Steve Sczajkowski; Rob Bradley; walt Joba; Yvette Hartsfield; Ryan Alderson
Subject: Tennis Forms/ Pol¡cy violatìons
Yvette, Please place under Supervisor Agenda: Tennis League ComplÌance Form and CDD
policy violations
Background:
1. At the CDD Board meeting, on January 10th, there was a discuss¡on with the General
Manager to develop and implement a compliance form for league sign-ups with the Team
Captaìn and Director of Tennis authenticating same for adherence to CDD policies.
I have requested the General Manager to have these forms available for review by theBoard on the 25th. The form(s) should be transmitted in a timely fashion so as to be
included ¡n the Agenda Packet.
2. On June 13th an Eagle Harbor team participated in a usTA tournament with non-residents who were also non-passholders. This follows an audit in early June of teamrosters that included four other non-residents who were also non-passholders.
I have asked the General Manager to have the Director of Tennis available to discusswith the Board the continued violations of CDD policy.
Thank You,
Dave RichardSeat #2
611612009
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Eagle Harbor TennisTEAM CAPTAIN AGREEMENT
1. Eagle Harbor Tennis Center is a public access facilþ for all Residents and Passholders and as such
every person must be afforded an equal opportunity to register and play in oul tennis leagues. The Captains
are áppointecl by the Director of Tennis and serve at his discretion. They act as his agents in maraging the
teaÍrwith regard to match line-ups, interclub communications, clinic schedules, etc. caPtaìns should
remember that they are Captains for everyone on tbe team and they should act fairly in the execution ofthei¡ duties.
2. Each Captain should ensure that every team member is played equally in the scheduled matches, with an
exception for injuries or extended out oftown absences. The Captain should strive to create the strongest
possible lineup, while rotâting match play opportunities between all the team members. The same players
¡hould not sit out two matches in a row, ùnless they are injured or request time offthe line-up.
3. The Dtector of Ten¡is establishes the team rosters, after the online registration period has closed.
Captains axe not allowecl to add players to their rosfers without the specific \üitten approval ofthe Director
oftennis, as this clilutes the opporhmþ for match play for the team members a¡eady on the rosters.
4. Regarding the collection ofteam dues for balls and refreshments, Captains should allow each team
membèr to cast a vote on the amount and approve the planned expenses with the majority ruling'
5 . If a conflict or concem arises, the captain and the team member(s) should let the Director of Termis
know the nature ofthe problem, so that he can direct mutually satisfactory solution. The Director ofTennis
has the ultimate responsibility for all team decisions. His decisions can be appealed to the General
Manager, with his decisions being final
6. Captains will be providecl with a copy ofthe "usTA ofücial Rules ofTennjs", and the "Tennis policies
of Thó crossings at i'leming Island cDD". After reviewing this material, ALL captains will be required to
sign a ,,Team Capain Agreemenf', and will be held account¿ble for their individual teams. Ifthe policies
ari not followed, the captain \ryill be subject to the disciplinary options within the Eagle Harbor Tennis
policies.
We agree to perform the duties of Captain for the
Season which runs from
Signed---Captain
signed---CaPtain
Signed---Dtector of Tennis
Date---
Date
team for the League
Date
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Eagle Harbor Tennis Team PolicY
The goal is to provide consistent teâm match play opportunities for all Eagle
Harbor Residents and Passholders, to develop the individual player's skill, whileimproving the overall quality of the Eagle Harbor tennis program.
players are assigned to teams by the Director of Tennis and his staff. These decisions
are based on, abilþ, rating, and team availability. Captains are approved by the
Director of Tennis, and must act in accordance with the guidelines of their signed
"Captain's Agreement".
While there may be differences in ability, every player placed on a team
by the Director ofTennis, is qualified and therefore is entitled to play as
much as other players. The challenge for the team captain is to make a
lineup that is competitive while still treathg each team member fairly and
equitably. This may require that the captain to plan the season well inadvance to facilitate the strongest possible lineup with all players having
equal access to match play.
Players may play on more than one team depending on court availability,team size, eligibilþ and equitability' The Director of Tennis has finalauthority when authorizing teams and assigning players to teams. Anyconcems regarding team membership should be addressed to the DirectorofTennis.
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''THE CROgSII\IGga¿ fi¿eøu*ry, Q¿¿a¡d
COIr|MUNITY DETTELOF!f|T]\|T DISTRICT
XI
MINUTES
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The Crossings at Flemin$ lsland CDDBoard of Supervisors Meeting Minutes
Thursdayn May 28,2OO9Fleming lsland LibrarY
(please note: Th¡s ¡s not verbatim, a CD recording of the board meeting is available on file for review.)
Steve Czajkowski, ChairmanAlan D¡lvìaio-Leach, Su PervisorWalt Joba, SupervisorDave Rîchard, Supervisor
Board Members Not Present
Ryan Alderson, Vìce-Cha¡rman
Staff Present
Yvette Hartsfield, District lvlanager, Government Services Group, lnc. ("GSG")
Rob Bradtey, CDD Attorney, Kopelousos & Bradley, P.A.
Jon Williams, District Treasurer, GSG, lnc.
Kaamilya Pereira, CDD Board Clerk, GSG, lnc.
Jim Houston, Eagle Harbor Operations General l\4anager, Hampton Golf
Jim Proctor, Landscape Operations, Tree AmigosHeid¡ Snyder, F¡nance Supervisor, GSG, lnc'Gloriana Ferran, Financial Analyst, GSG, lnc.
Catrine Frederikson, Eagle Harbor Newsletter & Website, Hampton Golf
Steve Andersen, CCUA Coordinator, East/West Partners
Guests Present
Sign-in sheet attached.
| - Call to Order
Chairman Czajkowski called the meeting to order at 6:00 p.m.
ll - Pledge of Allegiance
lll - Roll Call
lV - Publ¡c Comment
Bonn¡e Bagg addressed the Board and requested to know the ìegal action to take in order to get a sign
placed ¡n ihe ar"a of Forest Park to keep people from parking on the grass. Discussion ensued. Mrs.
ilartsfield advised that stafÏ has addressed getting signs in the area w¡th David Pipkins of the Clay Countypublic Works Department. This matter must go before the Board of Clay County Commissioners (BOCC) for
approval; then lvir. Pipkins wiìl have the signs placed in the area. Ms. Bagg also provided a suggestion to the
Board for the cDD construction office to be used as an amen¡ty center for the community.
The Cross¡ng at Flem¡ng lsland CDD May 28, 2009 Meet¡ng Minutes 1of 6
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patricia O'Day addressed the Board and commented on her concern regarding vandalism at the Pine Lake
Town Homes. Ms. O'Day stated that there are teenagers who gather at night smok¡ng and drinking near the
gazebo and playground areas. Ms. O'Day also commented that there is a stop sign that most drivers do not
ãdhere to on old pine Trail at the edge of cR 22O, wnere there is a pedestrian trail. Ms. o'Day stated that
she fears there will eventually be an accident in the area. Chairman Czajkowski requested staff to inspect
the facilities to include lhe gazebo, graffiti and vandalism on the exercise equipment and playground area.
Supervisor DiMaio-Leach suggested that the Sheriff's Department be contacted to monitor the traffic area
on Old pine Trail. He also advised Ms. O'Day and the audience to be sure to contact the Sheriff's Department
if they see people vandalizing the facilities. lVs. O'Day requested a Ne¡ghborhood Watch sign to be placed in
the pine Lake Town Homes area and noted that Susan Morris has not returned her phone calls regarding
th¡s matter. Chairman Czajkowski advised that he will personally contact Ms. Morris regarding the request
for a Neighborhood Watch sign.
Ginger Stevenson-Leinecker addressed the Board and commented that we need to be careful about placing
p"rÈing "t
Forest park as it could be a danger to children. The problem w¡th people parking at Forest Park,
before the barr¡er posts were placed, was peopìe rapidly backing out and almost running over pedestr¡ans.
Ms. Stevenson-Leinecker also commented on her concern with drug use at the park and teens hanging out
in the¡r cars playing loud music and drinking late at night.
Gina Waterhouse addressed the Board and thanked them for sending out the commun¡ty survey regarding
Forest park. Ms. Waterhouse stated that at the last meeting Supervisor Richard advised that he would be
having a meeting with residents on the matter. However, she did not receive an email or see the meeting
po"t"ã on the website. lVls. Waterhouse stated that she called Superv¡sor Richard and was advised that the
meeting had already occurred. She requested in the future that this type of information be placed on the
website or that we use the email system ln pìace to inform the residents. lVs. Waterhouse noted that she
appreciates all the Board's efforts made to address the concerns regarding Forest Park. Supervisor Richard
commented that the meeting he had was with staff and as residents email him, he advised of the meeting'
Supervisor Richard noted that at the last meeting he requested any member of the community who wouìd
like to provide input to contact h¡m via email.
Cindy Horan addressed the Board and stated that she has w¡tnessed first hand drug dealing at Forest Park
as *ãll a. people tearing up the park and kids in cars partying ìate at night. For homeowners who invested ¡n
Eagle Harbor, she is not enjoying the park. lvìs. Horan stated that when she purchased her home she was
advised that Forest Park is a pedestrian park and to ¡nstall parking would be a disservice to the
neighborhood. Ms. Horan stated that she works ìn the F¡tness lndustry and thinks that residents of Eagle
Harbor who do not live nearby should ride bikes or walk to the park'
Joan Sobanski addressed the Board and requested to know if the Distr¡ct has a contract ¡n place with the
Sheriff's Department. lVr. Bradley advised that the District does not as ¡t would be fine to have an agreement
if it was just to patrol the District's assets; the District does not have pol¡ce authorìty. Ms. Sobanski stated
that on May 19th a group of boys were driving golf carts on the Golf Course dragging other boys on bog)/
boards. Ms. sobanski stated that she called the sheriff's Department to send someone out; however, no one
did. N4s. Sobansk¡ stated that this is costing the District for repa¡rs on the Golf Course because of vandalism
and trespassing.
V - CDD Attorney
Consideration of Responses to Request for qual¡fications and Proposals for District Management
Services
lVìr. Bradley addressed the Board and stated that he sent an email ¡n April where he set forth a flexible
schedule for the process of interviewing and selecting a firm to perform D¡str¡ct lvlanagement Services. Mr.
Bradley stated that seven proposals were rece¡ved and they are self explanatory.
Chairman Czajkowski stated that only two Board members received the proposals prior to today's meeting.
Supervisor Richard suggested that the Board discuss the proposals at the June 10th Budget Workshop in
order to select a few firms to interview at the June 25th reguìar Board meeting. Discussion ensued regarding
The CrossinElat Fleming lsland CDD May 28, 2009 Meeting M¡Íutes 2 ol6
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the interview and selection process. There was a consensus ofthe Board to set a Special Meetingto discuss
the proposals on June 9, 2OO9 at 5:00 p.m- at the Eagle Harbor Golf Club and interview the selected firms at
the June 25th regular Board meet¡ng. lvir. Bradley asked if GSG staff would prepare the notice ofthe meeting
and take the m¡nutes. lVìrs. Hartsfield advised that GSG will advert¡se the meeting and attend to take the
meeting minutes. Supervisor Richard requested that lvlr. Bradley notify allthe firms of the Special lvleeting in
case they want to attend. Mr. Bradley agreed to send all the firms an email informing them of the meeting.
Ms. Frederikson commented that she will incìude this in the Eagìe Harbor newsletter and website.
Approval of Revised Hampton Golf Agreement
N4r. Bradley presented and recommended approvaì of the First Amendment to the Agreement between
Hampton Golf, lnc. and the District in regards to the changes discussed at previous meetings.
Supervisor R¡chard motioned to accept the First Amendment to the Agreement between Hampton Golf,
lnc. and the D¡str¡ct, Superv¡sor DiMaio-Leach seconded. Approved +O.
Vl - Eng¡neering
CCUA and Eng¡neering Services
Mr. Andersen addressed the Board and presented a proposaì to continue providing CCUA and Engineering
Services for the District for Fiscal Year 2O1O ¡n the amount of $52,500.00. Mr. Andersen advised that at the
request of Supervisor Richard, he provided a l¡st of the tasks he performs for the District. However, noted
that he does not keep an hourìy total or a time clock as to the detailed amount of time he spends performing
these tasks. Mrs. Hartsfield made copies of the list and provided it to the Board and Staff. Discussion
ensued amongst the Board and staff regarding the CCUA and Engineering Services. Chairman Czajkowski
commented that th¡s may be something asked of the District Management firms to provide and suggested
holding off on mak¡ng a dec¡sion. Chairman Czajkowski stated that the Board needs to know more
ìnformation about the tasks be¡ng prov¡ded more formally other than the lists provided today. There was a
consensus of the Board to ¡nclude this matter for discussion at the Special l\4eeting on June 9, 2009.
Supervisor Dave Richard - Proposal for Forest Park
Supervisor Richard addressed the Board and audience to present a proposal regarding parkingspace ¡ssues
and possible solutions. Supervisor Richard provided copies of the proposal to the Board and staff. The
results of the online community survey regarding Forest Park were also presented (posted on
www.eagleharboronline.com). Supervisor Richard commented that the Board has spent too much energy on
the Forest Park issue; there are valid points on both s¡des to have parking spaces or prevent parking'
Supervisor Richard suggested removìng the posts, having signage in place with active enforcement and Tree
Amigos transform the area to a natural state with landscaping.
Chairman Czajkowski commented that he appreciates Supervisor Richard's efforts and he would agree thathealthy ìandscaping would be good as a barrier, but for the amount of area may be expensive. Chairman
Czajkowski stated that he would lean toward completing the posts for now and addressing a natural barrier
in the future.
Supervisor DiMaio-Leach asked where the District stands on "No Parking" s¡gns for the Forest Park area. lvìr.
Andersen noted that David Pipkins and James Johnson of the Clay County Public Works Department have a
work order to pìace the crosswalk signs at Wood Lake and Cape May per the Board's request to address this
matter first. Mr. Andersen stated that they also have a work order for Forest Park and will be putting up the
sìgns on galvanized posts; it w¡ll be up to the District to place the signs on Eagle Harbor posts. lvlr. Andersen
noted currently there is no schedule as to when this will be done.
Discussion ensued regarding compìeting the barrier at Forest Park. lvl rs. Hartsfield advised that at the last
meeting Mr. Andersen advised that the cost to complete the fence is $2,700 which includes installing the
remaining posts and painting the posts beige. Chairman Czajkowski suggested a motion to authorize Mr.
The Crossing at Flem¡ng lsland CDD May 28, 2009 Meet¡ng M¡nutes 3of6
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Andersen to spend up to $2,700 to complete the tasks to finish the barrier as discussed at the last Board
meeting.
Supervisor Joba commented that there may not be a need to put all the posts in between so the cost may be
less than $2,700. Mr. Andersen agreed and noted that there could be a possible savings of $400 to $500and suggested that Tree Amigos place sod around the bottom of the posts.
Chairman Czajkowski called at recess at 7:45 p.m' The meeting reconvened at 8:OO p-m'
Cha¡rman Czajkowski thanked l\4r. Houston for having a staff member setup the Forest Park online survey for
the commun¡ty.
vll - D¡strict Manager
Summer Camps at Eagle Harbor
Mr. Houston addressed the Board and requested the Board's consideration to have a fee structure on a
space available basis for non-residents to participate in Summer Programs for revenue to the District.
Chairman Czajkowski asked ¡f the rate for Summer Camps is too high to attract Eagle Harbor residents or if
there is just no interest. Mr. Houston stated that he believes th¡s may be due to the economy, but we can'tlower the price too much more for the "bottom line" mayjust break even at best.
l\4 rs. Hartsfield stated that there are other ways to look at programs and act¡vities: to have a set free for
resìdents and another fee for non-residents, as for activities such as trips to Disney an extra expense outs¡de
of the set fee could be charged, in order to ¡ncrease the number of participants and ìower the weekly rate'
lvlr. Houston commented that he th¡nks that is a great idea. Discussion ensued. Supervisor Richard
suggested a motion to the Board regarding this matter. The Board provided ed¡ts to the suggested motion.
Hampton Golf Monthly Report for April 2009
Mr. Houston presented the Hampton Golf lVonthly Report for Apriì 2009.
Supervisor Dilvlaio-Leach commented that the restaurant is doing significantly better- Mr. Houston
congratulated lvlichael Winter, Food & Beverage Manager and Erica Washkilì, Golf lvlembersh¡p on doing a
great job of getting more business for the Golf Club.
Supervisor Joba requested a report on the issue with the nutria. lvl r. Houston stated that there has been
headway with nutria caPtures.
@authofizeSteveAndersentospendnomofethans2'7ootocomplete the fence tasks as d¡scussed at the previous meeting as an ¡nterim solution to the patk¡ng
issue at Forest Park. Supervisor Joba commented that Mr, Andersen advised that the District would save
approximatety $4oo to $5oo by not ¡nstalling additional posts, as well as Mr. Andefsen's suEiglestion topiáce soa around the posts. Chairman Czajkowski called for a second. Supervisor Joba seconded the
motion. Approved 4-0.
Supervisor Richard so moved to allow Non-Residents to participate in the District's Summer Programs
facilitated by the Sw¡m and Tennis Staff to include the folloì 'ing stipulat¡ons: 1) any fees charged to Non-
Residents would be h¡gher ¡n dollar value as determined by Hampton Golf than the fees we would be
charg¡ng our Residents of the CDD, Any of the Non-Resident surcharges would be considered "UserFeesi, aìd be considered revenue to the GDD; 2) ì,hen sign¡ng up for these "Summer Programs"' wh¡ch
would ¡nclude Recreat¡on Day Camps and Tennis Camps a prior¡ty ì/vould be g¡ven to res¡dents of the
CDD. ln essence, a "Wait List" would be cfeated for Non-Residents, and after we have accommodated all
of our residents, ìffe would fill the remaining spots with Non-Res¡dents; 3) when instruction is given
during these camps, there would be a consistent percentage split of lnstruction/GDD, across allprograms; 4) Hampton Golf will provide a report on Summer Program Revenues to be delivered to the
Board by September 30, 2009. Supervisor DiMaio-Leach seconded. Approved 4-0.
Ihe Cross¡ng at Fleming lsland cDD May 28, 2009 Meet¡ng Minutes
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Tree Amigos Monthly Report for April 2OO9
Mr. proctor addressed the Board and presented the Tree Amigos Monthly Report for April 2009. Mr' Proctor
stated that there has been a lot of ra¡n; it seems that just when the crew would get caught up another storm
would come.
SR-1, Common Grassy Areas
Supervisor Dilvlaio-Leach received the board's approval to move up h¡s Supervisor Request regarding,,Common Grassy Areas". Supervisor Dilvlaio-Leach stated that the common grassy area is a mess. Mr'proctor stated that there have been weeds for a while and he provided a list of the areas and recommended
St. Augustine grass in the areas that are dried out, also repìacing the sod in areas without sod or that have
been tãken over with weeds; as well as to pest control and herbic¡de those areas. Mr. Proctor provided a
quote to work on the areas that need to be replaced and noted that the list does not need to be done all at
once. Mr. proctor stated that if the Distr¡ct would pay for the sod, his crew can remove and d¡spose of the
sod and make the areas look good for $115 per pallet.
Supervisor Joba asked ¡f this is something that can be placed in next year's budget. lvlr. Proctor stated yes.
Mrs. Hartsfield commented that she spoke with Mr. Proctor in regards to this being part of the Fiscal Year
2010 Budget.
Chairman Czajkowski requested that this be included as part of the Budget Workshop on June 10, 2009.
The Chairman also requested that l\4 r. Proctor and lvlr. Houston be present at the budget workshop with a list
of items needed for the upcoming fiscal year.
Monthly Status Update of Open ltems Tasked to GSG
l\4 rs. Hartsfield presented the Monthly Status Update of Open ltems Tasked to GSG.
Mrs- Hartsfield noted that due to Mr. Bradley's concern with the CDD Construction Office, this matter was not
placed on the agenda as an item as the Board requested at the ìast meetìng. lvlrs. Hartsfield provided the
Board with a hard copy of an email from tvlr. Bradley for information purposes.
Chairman Czajkowski commented that the Board and staff may want to explore the option of having the
construction office turned into a facility for central business of the cDD, as suggested by lMs. Bagg under
Public Comments.
Vlll - Finance
Approval of Rev¡sed Fiscal Year 2OO9-2010 Budget Calendat
lvl r. Will¡ams presented the revised Fiscal Year 2OO9-2O7O Budget Calendar with changes to include the
June lorh Budget workshop- Mr. Williams requested the Board's approval ofthe revised calendar.
Sup.*isor Difvta'to-Leach motioned to approve the FY 2OO9-201O Budget Calendar as amended.
Supervisor Joba seconded. Approved 44.
April 2oo9 F¡nancial statements (Pfof¡t & Loss, Balance sheet) and supplementaryDocumentat¡on
Mr. Williams presented the April 2OOg Financial Statements.
lvlr. Williams provided an update to the Board in regards to reallocating the boat storage revenue from the
General Fund to the Goìf Fund. Discussion ensued. l\4 r. Bradley stated that the District can not take
revenues from the boat storage and put in the Golf Course Fund and count it as operating revenue for the
Golf Course. lvlr. Bradley stated that the revenue source must promote the community at large in order to
make a transfer from the General Fund to the Golf Course Fund in order to be supportabìe as pledge of
revenue for the purpose of the bond documents.
lvlr. Williams stated that based on Mr. Bradley's advice, he requested and received a list of activities that
take place at the Golf Club, from Mr. Houston. Mr. Williams stated that he will be requesting that the Board
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authorize a portion, $716,452.A2 of the General Fund to be shifted to the Golf Fund. lf supporting
documentation showed a community at large benefit in exchange for rent of the Golf club, such as a
wedding held at the Golf Club, it would be counted as Golf revenue. Mr. Bradley requested that the Board
and staff discontinue any future discussions regarding the boat storage revenue being placed in the Golf
Course Fund; it stays in the General Fund. lVìr. Williams advised that he will follow up with CDD Counsel and
Bond Counsel on their interpretat¡on of the revenues in the bond documents'
Mr. Williams ¡ntroduced Heidi Snyder and Gloriana Ferran, of GSG's Finance Department, who have been
working with the D¡strict behind the scenes.
lX - Supervisors' Requests
Supervisor R¡chard requested that he look at the CDD Construction Office w¡th Mr. Houston to come up with
some ideas. Chairman Czajkowski recommended holding off on presenting any suggest¡ons to the Board for
consideration, based on Mr. Bradley's email regard¡ng this matter.
X - Minutes
Approvat of the Minutes of the April 22,2OOg Budget Workshop and April 23, 2OO9 Regular
Meeting
@ppfovetheMinutesoftheMafch26'2oo9regulalmeetingasamended by Supervisor DiMaio-Leach. Supervisor Joba seconded. Approved 4-O'
Xl - Adjournment
Hear¡ng no objections, the Chairman adjourned the meeting at 9:11 p.m
at Fleming lsland CDD May 28,2009
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THE CROSSINGS AT FLEMING ISLAND GDDBOARD OF SUPERVISORS
REGULAR MEETINGGuest Sign-ln
Thursdayn May 28. 2009,6:00 PM
*The next ReÉ,ular Board Meetlngwlil be helcl on Thurcday, tune 2Ç 2OO9, 6:Oo PM** Fot mote tnformatlon, vlstt
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The Crossings at Flemin$ lsland CDDBoard of Supervisors Special Meeting Minutes
Tuesday, June 9' 2009Eagle Harbor Golf Club
(please note: Th¡s is not verbatim, a CD record¡ng of the board meeting is available on file for review.)
Steve Czajkowski, ChairmanRyan Alderson, Vice-Chairman (arrived at 5:20 p.m.)
Alan DilVaio-Leach, SuPervisorWalt Joba, Superv¡sorDave Richard, Supervisor
Staff Present
Yvette Hartsfield, Distr¡ct lvlanager, Government Services Group, lnc. ("GSG")
Rob Bradley, CDD Attorney, Kopelousos & Bradley' P.A.
Kaamilya Pereira, CDD Board Clerk, GSG, lnc.
Jim Houston, Eagle Harbor Operations General Manager, Hampton Golf
Guests Pfesent
James Perry, GMS
lvlelissa Dobbins, R¡zetta & CompanyJanice E. Davis, Severn Trent Management Services
Evan SchultzJenise Whitmire
| - Call to Order
Chairman Czajkowski called the meeting to order at 5:04 p'm.
ll - Roll Call
lV - Publ¡c Comment
There were no comments from the publ¡c for the record.
V - Discussion on Proposals Received for District Management Serv¡ces
Vice-Chairman Czajkowski stated that th¡s meeting is for the Board to select the District Management
companies to interview at the next Board meet¡ng'
Supervisor DiMaio-Leach stated that of the seven proposals received, there were six that have similar
experience and staff level demonstrated. Supervisor DiMaio-Leach noted that the proposal from Theresa
Graeser of paraclete Services did not demonstrate experience in the area of District lvlanagement.
Supervisor Joba stated that he was impressed with the cons¡stency between the companies, and with the
exóeption of one company having only two employees; the other firms' staffing and number of clients were
consistent. Supervisor Joba noted that he was very impressed that SDS, lnc. offers a full time onsite D¡strict
Manager. Supervisor Joba stated that he would like the Board to have three to four firms make a
preseñtation as to why they should be contracted to provide District Management services.
Ih" Cr"ssl"C "t
F etl"C lsta"d CDD June 9,2009 Meet¡ng Mlnutes 1of3
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Discussion ensued regard¡ng the cost of service in the proposals. Supervisor Joba noted that he was
surprised at the high amorni eSe, lnc. proposes and wondered if there is something that GSG knows that
the other f¡rms do not. Supervisor Richard commented "or is it the other way around"'
Chairman Czajkowski stated that he looked at the pricing and staffing of the proposals, and dropped out the
low and h¡gh ãxtremes. The chairman stated that he has a ranking set up and ¡s prepared to suggest three
to four firms for the Board to ¡nterview.
Supervisor DilVIaio-Leach stated that Government lvlanagement Services ("GMS") and Severn Trent
Mãnagement Services ("STES") were close and one of the things that GMS mentioned in their proposal was,,low staff turnover". Chairman Czajkowski agreed w¡th Supervisor DiMaio-Leach that the low staff turnover
is important. The chairman commented that GMS and STES ranked high for stability and pr¡cing.
Supervisor Richard stated that Rizetta & Company and STES offices are located in St. Augustine and noted
that the proximity of the firm to the District is important to him. Supervisor Richard stated that's what
intrigued n¡m anout Rizetta & Company, in addition to their proximity to the District; they have 72 total staff
r"rnbur". Supervisor Joba pointed out that Rizetta & Company are also involved with 130 community
development d¡stricts.
Supervisor Dilvlaio-Leach commented that a coupìe of the proposals discussed collecting the assessments,
as there is some implication as though the Tax Coììector is not involved.
Supervisor Joba commented that GIVIS offers an onsite F¡eld Manager three days per week to supplement
the Distr¡ct Manager providing services to the District.
Supervisor Richard asked Mr. Bradley if a District Manager leaves a firm can the Board have some say in the
replacement. lvlr. Bradley stated that would be something that could be discussed with the vendor to be
placed in the f¡nal contract.
Supervisor DiMaio-Leach stated that the proposal from GMS mentions additional fees for processing the
asàessments. Mr. Bradley adv¡sed that the contract would reflect addit¡onal services pricing in the final
arrangement. Cha¡rman Czajkowski asked if the Board can ensure that the firm specifies these fees in the
contrãct. Mr. Bradley stated that the RFP speaks for itself and he would not recommend do¡ng that.
Discussion ensued amongst the Board on narrowing down the firms to interview' Supervisor Joba
commented that he wants to ensure that the firms are aware that they will need to be up to speed effective
October 1"t. Supervisor Richard stated that he would l¡ke the District Manager of each firm to attend the
interv¡ew. Mr. Bradley agreed to mention the Boards request to the selected firms via emaiì'
Supervisor DilVaio-Leach stated that he would like to dispose of the proposal from Theresa Graeser of
Paraclete Services.
Vice-Chairman Alderson arrived at 5:20 p.m. and stated that he Ìnformed Supervisor Richard that he would
be late to the meeting.
Chairman Czajkowski continued with the ranking of District Management firms'
Supervisor Joba stated that he would like to interview STES, Rizetta & Company, SDS, lnc. and Wrathell'
Hart, Hunt and Assoc¡ates.
Supervisor DiMaio-Leach stated that he would like to add GMS and noted that he is not comfortable with the
staffing leveìs of Wrathell, Hart, Hunt and Associates.
Chairman Czajkowsk¡ stated that he would like to interview STES, GMS, Wrathell, Hart, Hunt and Associates,
and SDS, lnc.
Supervisor Richard stated that he would like to interview Rizetta & Company and GMS. Superv¡sor Richard
noied that he would like to interview STES in the second round of interv¡ews if it came to that'
vice-chairman Alderson stated that he has no comments and isiust observingtoday.
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Supervisor Dilvlaio-Leach commented that Rizetta & Company appears to have the experience and staff
levêl; however he is surprised with the huge range of numbers they came up with; it appears ¡nconsistent.
Supervisor Richard commented that he believes the numbers Rizetta & Company has are cons¡stent.
Discussion ensued. Chairman Czajkowski tallied the selected firms and called for a vote to interview STES,
Rizetta & Company, SDS, lnc. and GMS.
For the record no vote was called to interview the selected firm; there was a consensus of the Board to
¡nterview: STES, Rizetta & Company, sDS, lnc. and Glvls. supervisor Richard suggested that a special
meeting be held to interview the selected firms. D¡scussion ensued regarding a meeting time and location.
There ùas a consensus ofthe Board to hold a Special Meeting on June 24,2009 at 6:00 p.m. at the Eagle
Harbor Golf Club to interview the four selected firms.
Supervisor Richard stated that he will contact the companies' references and provide a position brief to Mr.
Bràdley. Chairman Czajkowski requested that Mr. Bradley inform the firms of the spec¡al meeting and that
they will be questioned on the other services and costs, the District Manager to give a presentation, the
pro*irity of the District Manager & Field Manager for GMS, also the f¡rms presentation should not repeat
any of what was submitted in their proposal. The Board atso requested thank you letters to go out to the
remaining firms. l\4 r. Bradley agreed.
Xl - Adjournment
Hearing no objections, the Chairman adjourned the meeting at 5:48 p.m.
fhe Croêslng at Flemlng lsland CDDJune 9,2009 Meet¡ng Mlnutes 3of3