branch : administration unit : corporate management
DESCRIPTION
BRANCH : Administration Unit : Corporate Management. QUARTERLY REPORT 4 th Quarter 2012/13 Jan – Mar 2013. PROGRAMME OBJECTIVE. To provide effective leadership, management and administrative support services. Sub-prog: INTERNAL AUDIT UNIT. BUDGET REPORT. - PowerPoint PPT PresentationTRANSCRIPT
QUARTERLY REPORT
4th Quarter 2012/13Jan – Mar 2013
BRANCH : AdministrationUnit : Corporate Management
04/21/231
PROGRAMME OBJECTIVE
2
• To provide effective leadership, management and administrative support services.
04/21/23
Sub-prog: INTERNAL AUDIT UNIT
4
Strategic Objective
Performance Indicator/output
2012/14
Quarter 4 target Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Approved Internal Audit Charter developed
Audit Charter approved
Director Internal Audit
Achieved
Approved Audit Committee Charter developed
Audit Committee Charter approved
Director Internal Audit
Achieved
Approved Risk Management Committee Charter developed
Regular Risk Management Committee Meetings and charter approved
Director Internal Audit
Partially Achieved
Two Risk Management Committee meetings held .
Risk Management Committee Charter was consulted with Audit Committee and Risk Management Committee, still awaiting Accounting Officer’s approval
Risk Management Committee Charter to be approved by Accounting Officer
04/21/23
5
Strategic Objective
Performance Indicator/output
2012/14
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Number of Strategic Risk Assessment Reports developed
Report compiled and risk assessment register maintained
Director Internal Audit
Partially achieved
Strategic Risk Assessment done, accepted by Risk Management Committee and Still awaiting Accounting Officer’s consideration
Accounting Officer to consider the Risk Management Committee’s recommendations
Number of Operational Risk Assessment Reports
Regular operational assessments completed
Director Internal Audit
Not achieved Waiting for the Strategic risk assessment process to be finalised to ensure alignment
Operational risk assessments to be done for 2013/14 financial year
Approved audit report on strategic and Annual performance plans developed
Strategic and annual performance plans monitored for alignment
Director Internal Audit
Achieved
04/21/23
6
Strategic Objective
Performance Indicator/output
2012/14
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Approved Internal Audit Procedure Manual developed
Internal Audit Procedure Manual Approved
Director Internal Audit
Achieved
Number of follow-up reports on AGSA Audit findings for 2011/12
Implementation plans that are satisfactory to Internal Audit VerifiedReport findings of management and the audit steering Committee Verified
Director Internal Audit
Achieved
Anti-fraud and corruption strategy developed
Implementation of the strategy monitored and reviewed
Director Internal Audit
Not achieved Capacity challenges Anti Fraud and corruption Strategy to be developed in the next financial year.
04/21/23
7
Strategic Objective
Performance Indicator/output
2012/14
Quarter 4 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To conduct capacity building programmes
Number of coaching and training on Risk Management workshops
Training workshops conducted
Awareness campaigns on anti-fraud and corruption strategy conducted
Director Internal Audit
Achieved
04/21/23
BUDGET REPORT
Item Budget Expenditure Balance
COE 559 000 0 0
Goods and Services 355 000 0 0
Transfers 0 0 0
Capital 27 000 0 27 000
TOTAL: 941 000 0 0
8
Sub-programme: STRATEGIC MANAGEMENT
04/21/239
10
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General
Institutional M&E Policy and Policy Register developed
Institutional M&E Policy and Register implemented
Dir. M&E Achieved Policy implemented
Register developed
None
Institutional M&E Framework developed
Institutional M&E Framework implemented
Dir. M&E Achieved
Performance Management Framework implemented
None
Strategic Plan reviewed and approved
Strategic Plan tabled
Dir: Planning Achieved
Revised Strategic Plan submitted to Parliament
None
Annual Performance Plan (APP) Approved
2013/14 APP finalised and approved
Dir: Planning Achieved
2013/14 APP approved and submitted to Parliament
None
ENE chapter approved
ENE document finalised
CD Achieved
ENE submitted to NT
None
04/21/23
11
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To provide efficient executive and administrative support to the Minister and Director-General.
Functional M&E system
Electronic M&E system implemented
Dir. M&E Not achieved DD: M&E moved to another department and Dir was busy with the 2013/14 APP and review of the Strategy
The output will be deferred to 2013/14 financial year when the deputy director M&E appointed.
Management Performance Assessment Tool (MPAT) finalised
MPAT finalised
CD Achieved
MPAT submitted to DPME
N/A
Performance Quarterly reports submitted
QSRM facilitated and report compiled
Dir. M&E Achieved
QSRM to be held on the 2nd week of the 4th quarter
04/21/23
12
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General.
2011/12 Annual Report Approved
- CD & Dir. M&E
N/A
DWCPD participated in FOSAD Clusters
DWCPD participated and contributed in the FOSAD Clusters
Dir: Planning Achieved
04/21/23
04/21/23 13
MAIN ACHIEVEMENTS
KPI Q4Target Achieved Progress Information
Institutional M&E Policy developed
Institutional M&E Policy implemented
• The policy name was changed to Performance Management Policy and was circulated to all employees through email and presented to Audit Committee
Institutional M&E Framework developed
Institutional M&E Framework implemented
• The name of the framework was changed to Framework for Performance Management and was circulated to all employees through email and presented to Audit Committee.
2011/12 Annual Report Approved
Final 2011/12 Annual Report tabled to the Portfolio Committee
• The final Annual Report was printed, copies submitted to Parliament and circulated to the sms members in the 3rd quarter.
04/21/23 14
TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective
actionStrategic Plan reviewed and approved
Strategic Plan approved Strategic Plan was approved in the 4th quarter and submitted to Parliament
Functional M&E system
Electronic M&E system implemented
Target still not achieved in Q4 reason being that the Deputy Director M&E who was supposed to work on the project took a transfer to Presidency and the Director M&E had to focus on the APP, Strategy and department quarterly performance. However the KPI has been deferred to 2013/14 Financial year when the DD: M&E appointed.
Performance Quarterly reports submitted
QSRM facilitated and report compiled
The QSRM was held in the 2 week of the 4th Quarter.
04/21/23 15
Item2 Budget Expenditure BalanceR’000 R’000 R’000
Compensation of employees 1984 2952 -968
Goods & Services 721 340 380Capital 27 0 27Total 2732 3923 -561
Budget Report
Sub-prog: FINANCIAL MANAGEMENT
04/21/2316
17
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Sound Financial Management
Proper budget planning and sufficient allocated funds facilitated
Requesting Roll-overfunds
Allocation of funds as per approved allocation letter
Dir Fin Man
Dir Fin Man
Achieved
Achieved
The request for roll-over funds will only be done in April 2013 after the finalisation of the Budget vs Exp figures at 31 March 2013.
Will be achieved in April 2013/14
This target has been corrected and moved in the 2013/14 APP.
Budget vs expenditure
Monthly Monitoring of Budget vs Expenditure
Dir Fin Man Achieved
In-year Monitoring implemented
In-year monitoring implemented
Dir Fin Man Achieved
30 days payment deadline implemented
Checklists on payments implemented and monitored
Dir Fin Man Achieved
Compliance to policies and prescripts implemented
Adherence to business process monitored
Dir Fin Man Achieved
Prescribed reporting requirements and timeframes complied
Annual, monthly and interim Financial Statements compiled and submitted
Dir Fin Man Not achieved The Annual Financial Statements will only be compiled during April and May 2013 and Interim Financial Statements for the 4th quarter will be compiled in April 2013.
This target has been corrected and moved in the 2013/14 APP,
04/21/23
18
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Sound Supply Chain Management
Internal control environment improved.
Implementation of internal control mechanisms, processes and procedures facilitated (i.e. LOGIS live as from January 2013)
Dir SCM achieved Although implemented, LOGIS is not fully rolled out due to training that still need to happen.
Capital assets have been loaded but a verification of assets on the LOGIS against the excel asset register is in progress.
Verification and reconciliation of assets on LOGIS as against the Excel Register to be finalised by end May 2013 with the assistance of an external service provider that will be appointed..
Training has been scheduled for other affected officials.
Prescribed reporting requirements and timeframes complied.
Adherence to approved business processes
Dir SCM Achieved Procurement Plans could not be submitted budget re-alignment.
All programmes to submit Procurement Plans before the end April 2013.
100% updated moveable asset register
Update moveable asset register, quarterly asset verification
Dir SCM Achieved
04/21/23
04/21/23 19
MAIN ACHIEVEMENTS
KPI Q4 Target Achieved Progress Information
Internal environment improved
Implementation of internal control mechanisms, processes and procedures facilitated.
Department for the first time GOING LIVE on LOGIS.
04/21/23 20
TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective
actionProper budget planning and sufficient allocated funds facilitated
Requesting Roll-overfunds The request for roll-over funds will only be done in April 2013 after the finalisation of the Budget vs Exp figures at 31 March 2013.
Prescribed reporting requirements and timeframes complied
Annual, monthly and interim Financial Statements compiled and submitted
The Annual Financial Statements will only be compiled during April and May 2013 and Interim Financial Statements for the 4 th quarter will be compiled in April 2013.
Internal control environment improved.
Implementation of internal control mechanisms, processes and procedures facilitated (i.e. LOGIS live as from January 2013)
Verification and reconciliation of assets on LOGIS as against the Excel Register to be finalised by end May 2013 with the assistance of an external service provider that will be appointed.
Training has been scheduled for other affected officials.
Prescribed reporting requirements and timeframes complied
Adherence to approved business processes
The template for Procurement Plans has been circulated to the respective Programme Managers for completion before end April 2013..
BUDGET REPORT
Item Budget Expenditure Balance
COE 6 593 000 4 007 927 2 585 073
Goods and Services 3 047 000 3 721 288 -674 288
Transfers 25 000 26 446 -1 446
Capital 0 67 439 -67 439
TOTAL: 9 665 000 7 823 100 1 841 900
21
Sub-prog: INTERSECTORAL & INTERNATIONAL COORDINATION
04/21/2322
PROGRAMME OBJECTIVE
2304/21/23
• To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors.
• Develop and strengthen partnerships with regional, international, multi- and bi-lateral partners for the 3 sectors• To facilitate compliance with regional , continental and international
instruments to advance the 3 sectors.
24
Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors.
Beneficial Stakeholder Coordination Framework developed.
Develop Implementation Plan on StakeholderCoordination Framework
CD. IS&IR Achieved Framework Implementation Plan developed awaiting internal approval
The Plan OfAction (POA) for National and InternationalCommemoration eventsdeveloped and implemented
Facilitate commitments and partnership initiatives with the identified stakeholders.
CD. IS&IR Achieved Commitments and partnerships for the Plan of Action for International and National commemoration days Implemented with full participation of the three sectors and other partners.
Stakeholder Database Management System developed
Continuous update of stakeholder database management system
CD. IS&IR AchievedImplementation Updated continuously
04/21/23
25
Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 4 Target Responsible Manager
Progress (Achieved, Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To develop and strengthen partnerships with regional, multi- and bi-lateral partners for the 3 sectors.international,
Partnerships between the department and inter-sectoral stakeholders signed and coordinated.
Identify and coordinate partnerships.
CD. IS&IR AchievedPartnership identified and coordination on an ongoing basisNationally with Government departments and internationally on Bi-national e.g. Nigeria MOU ready to be signed completed in the quarter at the upcoming Presidential State visit.
A Donor Funding Register for the department developed
Manage and report on Donor funding received.
CD. IS&IR Achieved
Treasury approved template and the template was circulated to branches for implementation through submission of reports donated funds or in kind support.
DWCPD Fund-raising guidelines developed
Implementation of funding raising guidelines
CD. IS&IR Partially achieved The guidelines are currently being consulted upon.
The inputs will be consolidated in consultation with the 3 sectors and internal communications.
04/21/23
26
Strategic Objective
Performance Indicator/output
2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To facilitate compliance with regional , continental and international instruments to advance the 3 sectors.
Guidelines and Standards on obligatory multi- and bilateral country reports coordinated and populated
Participation on national meetings and country reports coordinated
CD. IS&IR Achieved
Participation is ongoing as per DIRCO’s invitations and engagements.
Schedule on participation for multi- and bi-lateral activities/events developed
Schedule on participation formulti and bilateral commitments submitted for approval
CD. IS&IR Achieved Work in progress updates as and when schedule dates are posted. All plans side events for the multilateral commissions were achieved successfully.
04/21/23
04/21/23 27
MAIN ACHIEVEMENTSKPI Q4 Target Achieved Progress Information
Stakeholder Coordination Framework developed and finalised
Final Stakeholder Coordination Framework finalised, awaiting approval
•Coordinated the Port St. Johns Stakeholder meeting with various government departments and the community of Caqhuba. •Facilitated the launch of partnership on Action day Against GBV with UN Women and the KZN Provincial Department of Agriculture & Environmental Affairs. •Coordinated the endorsement of the Development Partners Forum comprised of UN Agencies, International Missions (Embassies) and Government Departments.
• Inter-sectoral Coordination Chief Directorate appointed by Minister as lead coordinator of the Caguba project Women Economic Development projects and to extend to other provinces.
• All consultation meetings coordinated successfully for different stakeholder forums.
Strengthened partnerships with regional, multi- and bi-lateral partners for the 3 sectors.
•Participated at the Burundi Bi-national Committee (BNC) in South Africa.•Participated at SADC UN CSW57 preparatory meeting in Maputo.•Coordinated the participation of the DWCPD at the AU Gender Summit in Addis Ababa. •Facilitated pre UNCSW 57th session with relevant departments in the country. • Coordinated participation of delegates towards the UNCSW 57th session. •Coordinated the participation of South Africa’s delegation at the 57th session of the UNCSW, 2013.•Participated at Dirco’s International Treaty Obligation for report writing mechanisms.
• The MOU between DWCPD and the Ministry of Women Affairs in Nigeria has been finalised and will be signed during the Presidential State Visit in May 2013
• Report finalised and will be submitted for approval
Compliance with regional , continental and international instruments to advance the 3 sectors.
Guidelines for Official Development Assistance M&E strategy and process coordinated with the DWCPD M&E cluster and request processed to different sectors for submission of reports on receiving from depositing departments,(DIRCO)
• The reports for outstanding and due reports facilitated on receipt to relevant branches for submission and update.
04/21/23 28
TARGETS PARTIALLY ACHIEVED Q3
KPI Q3 Target Progress Information/corrective action
DWCPD Fund-raising guidelines developed
Fundraising guidelines finalised and submit for approval – Partially achieved
The guidelines are currently being consulted upon. The inputs will be consolidated in consultation with the 3 sectors and internal communications.
04/21/23 29
Budget ReportItem2 Budget Expenditure Balance
R’000 R’000 R’000
Compensation of employees R2 122 000 R3 488 902 R-1 122 902
Goods & Services R1 256 000 R1 900 470 R- 644 470
Capital R 27 000 R 27 000 R 27 000
Total R 3 405 000 R 5 416 372 R -1 740 372
BRANCH : Corporate Management UNIT: Research and Policy Development
04/21/2330
31
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide research support and advisory services
Research projects supported andadvised
Research projects supported and advised (Study on Violence against children)
CD & 1xDir Achieved• Signature
publication launched
N/A
Research projects supported and advised(Audit of Special Schools)
CD & 1xDir Not achieved Data capturers only started with Data Capturing in February 2013 and Completed in March 2013.
Data analysis is in progress and the report will be tabled in Quarter 1 of the financial year, 2013/14.
Research projects supported and advised(Initiate Study on Violence Against Women - VAW)
CD & 1xDir Achieved• Working in
partnership with UNFPA and DSD. Bids were reviewed & service provider selected
• Service provider to commence in Quarter 1 of the financial year 2013/14
N/A
04/21/23
32
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To provide research support and advisory services
To provideresearchsupport andadvisoryservices
Research projectssupported and advised
CD & 1xDir Achieved• Conducted a desktop
review on root-cause of violence against women
• Provided a synthesis on the NDP and SONA
• Provided research on the disability unit: Rhodes University
• Provided institutional arrangements analysis for disability focal points as part of the UNCRPD Report
• Conducted desktop review on Universities offering Gender Studies
N/A
ResearchForums onWomen,Children &People withDisabilitiescoordinated
Research Indaba report submitted
CD & 1xDir Achieved•Target achieved in Quarter 2
N/A
04/21/23
33
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To provide research support and advisory services
Report onInstitutionalArrangementstabled in linewith CD’sInstitutionalSupport andCapacityDevelopment
Draft Report consulted with stakeholders
CD & 3 x Dir AchievedDraft report presented at NGM in the previous quarters.Final report to be tabled in Q1
To ensure effective knowledge and information management (KIM)
Partialimplementationof KIM Servicesin thedepartment
Staff Capacitated on KIM
KIM Specialist Not Achieved KIM Specialist post not approved
KIM implementation differed to 2013/14 Financial year
KIM Strategydeveloped
Implement POA
KIM strategy Consulted and submitted for Approval
CD & 1 X KIM Specialist
Achieved• Records
management policy developed and approved
• Section 14 PAIA manual developed and approved, and published on the departmental website
N/A
04/21/23
34
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To render policy development coordination and support services
Reports onpolicycoordinationand supportservicesrendered
Policy development coordination and support services rendered
CD & 3 x Dir Achieved•Coordinated inputs on National Food Security Policy
N/A
Institutional Policy Register developed
Institutional Policy Register Implemented
CD & 1 X Dir Achieved• Policy register
implemented and monitored
N/A
04/21/23
04/21/23 35
MAIN ACHIEVEMENTS
KPI Q4Target Achieved Progress Information
Research projects supported and advised
Research projects supported and advised (Study on Violence Against Children)
• The study was completed and was tabled at an event attended by various departments and civil society organisations
Knowledge & Information Management
KIM policies • Two policies were consulted and later approved by Top Management
Institutional Policy Register
Institutional Policy Register Implemented
• Institutional policy register was developed, consulted with members of MANCO, updated and is being monitored
04/21/23 36
TARGETS NOT ACHIEVED Q3
KPI Q3 Target Progress Information/corrective action
Research on Provincial Institutional arrangements
Research on provincial institutional arrangements conducted
Research scope was extended to include district municipal level. Tools were developed in Q4 to accommodate district municipalities and request to approve tools submitted to ADG
Research projects supported and advised
Special Schools Survey Data capturing only achieved in Q4. Data analysis commenced and preliminary report to be finalised
04/21/23 37
Item2 Budget Expenditure Balance
Compensation of Employees
Goods & Services
Capital
R2 023 000
R1 720 200
R27 000
R3 356 691
R495 760
R0
-R1 333 691
R1 224 440
R27 000
R3 770 200 R3 852 450 -R82 250
Budget Report
Sub-prog: Legal Services
04/21/2338
39
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To review, develop and draft legislation relevant to the Department’s mandate.
Draft legislation as per the Departmental legislative programme
Support to parliamentary processes to enact the legislation
D:Legal Services Partially Achieved
Presented the CGE Amendment Bill to the Portfolio committee on women, children and people with disabilities in Parliament.
Legal Opinion on the Draft WEGE Bill by OCSLA received
Negotiations with NEDLAC on the Draft WEGE Bill still pending
Negotiate with NEDLAC to speed up the negotiation process
Draft Framework for constitutionality review and harmonisation of legislation impacting on the rights of women, children and people with disabilities finalized and approved.
D: Legal Services Achieved
Draft Framework on constitutionality of national legislation that has an impact on the rights of women, children and people with disabilities approved.
N/A
04/21/23
40
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To draft and scrutinise agreements involving the Department.
Departmental Contracts
Finalize MoU’s with other partners
D: Legal Services
Achieved N/A
Contract management protocol implemented
D: Legal Services
Achieved N/A
04/21/23
41
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To render legal support and advice to Departmental clients re internal and external matters
Timous and well considered legal advice and support when requested
Litigation management
protocol implemented
D:Legal Services
Achieved N/A
04/21/23
04/21/23 42
TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective
action
Litigation management strategy developed
Litigation management strategy approved and implemented
Litigation management strategy approved and implemented approved.
Contract management protocol developed
Contract management protocol approved and implemented
Contract management protocol approved.
Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities
Current legislation that impacts on the rights of women, children and people with disabilities researched and reviewed
The QSRM was held in the 2 week of the 4th Quarter.Concept paper on constitutionality of national legislation that has an impact on the rights of women, children and people with disabilities approved.
04/21/23 43
Budget Report
Item Budget Expenditure Balance
Machinery and Equipment
5 288 - 5 288
Compensation of Employees
1483 000 938 769 544 231
Goods and Services
268 000 197 948 70 052
Total 1 751 000 1 142 004 608 996
Sub-pro: Communications
04/21/2344
45
Strategic Objective
Performance Indicator/output
2012/13
Quarter 4 Target Responsible
Manager
Progress (Achieved, Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
Ensuring that the policy and strategic frameworks are in place for effective communication
Communication Strategy for 21012\3 developed
Communication Strategy implemented
CD: Comm Achieved.
Events Management Policy developed
Departmental events implemented
D: Comm Achieved
To promote internal communication within the dept
Weekly internal online publication Newsflash produced
16 online editions of Newsflash produced
Achieved Capacity constraints
Capacity constraints addressed
04/21/23
46
Strategic Objective
Performance Indicator/outpu
t 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
Build relationships with the media to ensure effective communication of departmental programmes, messages and policies.
At least one departmental media statement, message or article published or aired in the media
Four media statements published or broadcast per week
CD \ D \ DD Achieved. (24 statements)
04/21/23
47
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
Draft speeches for the Minister as requested from time to
time.
Speeches drafted and delivered to the Executive Authority and DG at least 24 hours before delivery
Speeches drafted as per request / instruction
CD: Comm Achieved
04/21/23
• Heightened communication on gender-based violence by profiling the Minister during the Annene Boyssens and Oscar Pistorius’s case
• Effective utilisation of broadcast and print media• Drafting of all requested speeches• Coping without staff and basic resources
04/21/23 48
MAIN ACHIEVEMENTS
CHALLENGES REQUIRING INTERVENTION
49
• Inadequate human resource• Lack of basic working tools• Budget • Inadequate appreciation of the strategic role of communication• Departmental events taking place at the same time – limited space for maximum
profiling
04/21/23
04/21/23 50
Item2 Budget Expenditure BalanceR’000 R’000 R’000
Compensation of employees 2 347 000 2 222 682 124 318
Goods & Services 163 000 501 420 -338 420Total 2 510 000 2 724 102 -264 312
Budget Report
Sub Programme: Human Resource Management
04/21/2351
52
Strategic Objective
Performance Indicator/ output
2012/13Quarter 4 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Optimally utilise and develop human resources
HR Plan revised andimplemented
HR Plan implementation report submitted to DPSA
D: HRM Achieved
Service Delivery Improvement Plan developedand implemented
Service Deliver Charter implemented
D: HRM Not Achieved The responsibility shifted to CD: Strategic Management
The Indicator deferred to 2013/14 financial year.
04/21/23
53
Strategic Objective
Performance Indicator/
output 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
Optimally utilise and develop human resources
Workplace Skills Plan(WSP) developed
• Identified training interventions coordinated.
• Quarterly training reports submitted.
D: HRM Partially achieved.
Not achieved (inappropriate target)
Training not provided due to lack of training budget.
Target erroneously indicated as being due in Q4. Report only due in April 2013 based on training provided in Q4.
• Identify free training opportunities (induction, PERSAL, BAS, LOGIS, EXCEL).
• Implement on-the-job training and coaching.
• Submit Q4 Training Report in April 2013.
Institutionalisa- tion of the PMDS
PMDS managed
D: HRM Achieved
Employee AssistanceProgramme developed
Employee AssistanceProgramme implemented
D: HRM Partially Achieved • No capacity or funding available to develop and implement EAP/ EHW.
• 1st Wellness Day organised on 8 March 2013.
• Appoint EAP Coordinator.
• Develop and implement a schedule of campaigns and events.
04/21/23
04/21/23 54
MAIN ACHIEVEMENTS
KPI Q4 Target Achieved
Progress Information
HR Plan revised andimplemented
HR Plan implementation report submitted to DPSA
• HRM Strategy developed to inform HR planning objectives and priorities.• HR Planning Implementation Report finalised. Analysis informed content of 2013/14
Adjusted HR Plan.• Adjusted HR Plan approved and submitted to DPSA.
Institutionalisation of the PMDS
PMDS managed • All employees have signed Performance Agreements/Workplans.• All SMS members have submitted 2013 Financial Disclosures.
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TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective action
HR Plan revised andimplemented
HR Plan revised and submitted to DPSA
• Target was erroneously determined for Q3 (inaugural 2011-2015 HR Plan was only approved on 2011/09/30 and acknowledged by DPSA in January 2012) while Adjusted Plan should have been a Q4 target (to be submitted to DPSA in April 2013) to ensure alignment with revised 2013/14 Strategic Plan, APP and Operational Plan.
• HRM Strategy developed to inform HR planning objectives and priorities.• Adjusted HR Plan approved and submitted to DPSA.
Workplace Skills Plan(WSP) developed
Manage and review impact of development [provided to employees in terms of their performance and competence requirements
• No structured training was provided due to a lack of financial allocations.• Allocation for 2013/14 includes 1% of total compensation expenditure for training and
development.
Employee AssistanceProgramme developed
Employee Assistance Programme implemented
• No service provider can be appointed due to the unavailability of funds.• EAP Coordinator was appointed and organised Employee Wellness day. Coordinator
has subsequently terminated his services.• Another EAP Coordinator has been appointed. Will develop EHW Programme for
2013/14 in Q1.
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Item2Budget
R’000
Expenditure
R’000
Balance
R’000
Compensation of Employees 3 778 3 936 -158
Goods and Services 201 417 -216
Total 3 979 4 353 -374
HRM Budget Report
Sub Programme: IT
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PROGRAMME OBJECTIVE
58
• To provide effective leadership, management and administrative support services.
• To provide corporate services to the Department.• To provide safe, healthy and accessible accommodation for the
Department.
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59
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Implement and maintain a computer network to enable business to achieve their mandate.
Computernetworkimplemented
Additional network file servers implemented
Dir: IT Not Achieved No funding available on IT budget to procure hardware and software for the implementation of additional file servers.
Asses IT budget for the 2013/14 financial year to determine if funding is available.
Implement ICT Governance.
ICTGovernanceframeworkdesigned and phase 1implemented
Implement priorities as indicated in the ICT Governance Framework
Dir: IT Not achieved Implementation Guideline for Corporate Governance of Information and Communication Technology Policy Framework was made available by DPSA to departments towards the end of February 2013.
The appointment of the Director IT who is also the GITOC of the department should be a priority.
Revised IT Security Policy is submitted for approval.
List priorities
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Renewal of critical support Service Level Agreements (SLA) e.g. Antivirus and managed services, Commvault backup solution.
Procured and installed additional storage on the datacentre. IT assisted with the implementation and configuration of the Logis
Transversal System within the Department.
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MAIN ACHIEVEMENTS
04/21/23 61
TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective
actionComputernetworkimplemented
Additional network file servers / databases implemented
No funding available in 2012/13. Procurement of file servers and database system(s) deferred to 2013/14 (if funding is available)
ICTGovernanceframeworkdesigned and phase 1implemented
ICT Committee established
Information Security Policy implemented
Terms and reference need to be drafted according to the Implementation Guideline that was received from DPSA.
Policy was forwarded for final comments to all users during February 2013. Revised policy forwarded for approval and signoff.
BUDGET REPORT Item Budget Expenditure Balance
COE 1 159 000 718 598 440 402
Goods and Services 987 000 1 258 289 -271 289
Transfers 0 0 0
Capital 650 000 477 950 172 050
TOTAL: 2 796 000 2 454 837 34 1163
Notes:
•Invoice for the additional storage of R122 000 was submitted to SCM for payment.
•The order was issued by SCM for Commvault R43 427.84 (backup solution) maintenance and support.
•The order of R95 575.32 was issued and forwarded for the renewal of antivirus solution.
62
BRANCH CHALLENGES REQUIRING INTERVENTION
63
Lack of funding to enhance IT environment – Implement backup of Laptops and e-mail archiving, document management, databases, Microsoft licences, network switches (currently on loan from The Presidency), network security and the appointment of the Director Information Technology (GITO).
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Sub-prog: Internal Security
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PROGRAMME OBJECTIVE
65
• To provide provide comprehensive security and safe, compliant accommodation
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66
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees
Internal security policy developed
Monitor implementation of Internal Security policy
Dir. SM Achieved, Access control improved, installation of security system in process.
Occupational Health and Safety policy developed
OHS policy implemented and monitored
Dir. SM Achieved,
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MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Internal Security policy developed
Internal Security policy implemented
Security policy approved, high security locks installed in the Ministry and DG’S Office, briefing session held with the Ministry personnel,
Security screening of candidates for employment conducted, all staff members issued with vetting forms (Z204) process on-going, security cluster coordinated during major events, access control improved.
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TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective
actionOccupational Health and Safety policy developed
OHS policy approved To re-convene OHS Committee meeting and consult individual employees that made inputs, submit to the Accounting Officer for approval in the 4th quarter.
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Item2 Budget Expenditure Balance
Budget in Facilities ManagementSee Facilities Management budget
See Facilities Management budget
Budget Report
Sub-prog: Facilities
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PROGRAMME OBJECTIVE
71
• To provide provide comprehensive security and safe, compliant accommodation
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72
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 4 Target Responsible
Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide comprehensive security and safe, compliant accommodation.
Suitable and compliant accommodation
Finalise the accommodation needs with Public Works
Dir: Facilities Not Achieved No response from DPW Engage DPW regarding additional building
04/21/23
Cleaning of carpet for the whole building. Leased 4 photocopier machines under RT contract. Procuring new vehicle for the Minister.
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MAIN ACHIEVEMENTS
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TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective
actionSuitable and compliant office accommodation ( additional building) not achieved
Needs analysis recommendations implemented
insufficient budget allocationlack of capacity in department and dependent on DPW support
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Item2 Budget Expenditure BalanceR’000 R’000 R’000
Compensation of employees3082 3057 25
Goods & Services 277 1407 -1130
Capital 1773 1007 766
Transfer 16 11 5
Total 5148 5482 334
Budget Report
BRANCH CHALLENGES REQUIRING INTERVENTION
76
Lack of funding to improve office accommodation.
04/21/23
END
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