branch visit 28-30-april-15(tng)

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14

16

40

Kaw lin38

18 Shwebo15

2

2920

5 Lashio10

Kyaukme9

Pyinoolwin

1239Kyaukpadaung

Pyawbwe2417

31Taungdwingyi

330 Nansang

1332

7

25Phyu26

6

1

2822

27

11

41

36

21

19

4

37

23

8

3335

Myaungmya

Pyapon

34

42Thonse

Gyobingauk

Northern Sub- Branch (22 – Branch)

Southern Sub- Branch (22 – Branch)

44

43 Kyaukse

Integration Business “ Branch Location “

Control (7)Branch, 16

%

Total Sub - Branch (44 – Branch)

Branch Visit Report

Sub-Branch Area (1)

Visit Timing 4 ( 2015 )

Duration(28- April-2015 to 30-April-2015 )

Reported By

Mr. Aung Kyaw San

30/04/2015

Taungngu Branch Visit ( 28 April 2015 – 30 April 2015 )

ContactVisit Timing 4 ( 2015 )

1.Profile1.1 Branch Profile1.2 Organization1.3 Staff Profile

2.Activities of Office2.1 Checking Cash on Hand2.2 Checking Stock

3.Farm Visit3.1 Checking Feed Stock Balance3.2 Checking Farm Document 4.3 Other Farm Information

4.Internal Control

5.Coaching & Share Knowledge

30/04/2015


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Branch Visit ( Taungngu Branch) Office location

Yoma Bank

Yangon Mandalay old R

oad

5 Km ( 12 Minute )

1.Profile1.1 Branch Profile

Branch - TaungnguOperation Date - 24 March 1998Building Owner - U Thein HanRental Fees - 600,000Ks/MonthRental Periods - 21 Mar 2014 – 20 Mar 2016 Location(Address) - No.8/48,Okyut Tan Qutar,

Yangon – Mdandalay road, Taungngu, Bago Division.

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Opeaning Ceremony day of Taungngu 21 March 199820/03/2015


1.2 Organization Chart

Dr. Tun Myint AungBranch Manager

Dr. Myint KhingBr Production

Mr. Aung Thu YaBr Marketing

Ms. May Thuzar AgStat:Adm

Mr. Nay LinAccounting

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Mr. San Win HtunAccounting

Mr. Aung Myo ThuEgg Marketing

Dr.Aye Mi HtunLayar Production


1.2 Staff Profile

Personal Profile

Dr. Tun Myint AungDepartment Manager

Branch Manager of Taungngu

Date of Birth -25 3.72 (43 Years Old) Education -B.Vsc,YezinUniversityAddress -No.95 ,Sapal Garden 1 street.Hlaing

Job History at MCPL

Starting Date - 01 May 1997Production Staff - 01 May 1997 –

Yangon Integration BusinessProductionStaff - xx xx xx – xx xx xx

Pyay Integration BusinessBranch Manager - xx xx xx – xx xx xx

Pathein Branch Manager - xx xx xx – xx xx xx

TaungnguBranchProduction - xxxxxxx - xxxxxxx YangonBranch Manager - 1 June 2014 – Current Taungngu Integration Business

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Job History at MCPL ( Total Work Experince 17 Year & 9 Month


1.2 Staff Profile

Personal Profile

Dr. Myint KhaingAsst: Department Manager

Branch Manager of Bago

Date of Birth -22.11.79 (35 Years Old) Education -B.Vsc,YezinUniversityAddress -No.100 ,Bo Min Yaung

street.TaungTwinGyi Township.

Starting Date - 15 July 2006Production Staff - 15 July 2006 – 30 Sept 06

Yangon Integration BusinessProductionStaff - 01 Oct 06 – 30 Sept 09

Pyinmana Integration BusinessProduction Staff - 01 Oct 09 – 31 Dec 10

Taungngu Integration Business Branch Manager - 01 Jan 11 – 15 Nov 11

Bago Integration BusinessBranch Manager - 16 Nov 11 – 10 Jan 14 Myeik Integration BusinessBranch Manager - 11 Jan 14 – 11 May 14 Nyaung Lay Pin Branch ManagerBranch Manager - 12 May 14 – 03 March 2015 Bago Branch ManagerProduction Staff - 04 March 2015 – Current Taungngu Branch

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Job History at MCPL(Total Work Experience 8 Year 8 Month


1.2 Staff Profile

Personal Profile

Mr. Aung Thu raOfficer

Broiler Marketing Taungngu

Date of Birth -05 JULY 1992 , (22) year oldEducation -B.A (HISTORY)Address -NO.205,MYOMA QUTAR Phyu Township, Bago Division.

Starting Date - 10 MARCH 2014- 10 MAR 2014 TO 31 DEC 2014

PYINMANA BRANCH - 1 JAN 2015 TO ( UP TO NOW)

Taungngu Integration Business

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Job History at MCPL ( Total Work Experince 1 Year & Month


1.2 Staff Profile

Personal Profile

Dr. Aye Mi HtunJr Section Manager

Layer Producti on of Taungngu

Date of Birth -17 Sept 1989 (25 Years Old) Education -B.Vsc,Yezin UniversityAddress -Thagaya Village.Meikhtila Township.

Job History at MCPL

Starting Date - 17 Nov 2011Production Staff - 17 Nov 11 – 23 March 13

Bago LayerProduction Staff - 24 March 13 – Current

Taungngu Layer

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1.2 Staff Profile

Personal Profile

Mr. Aung Myo ThuJr. Section Manager

Br Production of Pyinmana

Date of Birth -07.02.82 (31 Years Old) Education -B.A(Geo),UniversityAddress -No.145 ,Kalayarme QR.Bago

Starting Date - 25.10.2010Marketing Staff - 25 Oct 2010 – 9 May 2011

Yangon Integration BusinessProduction staff - 10 May 2011– 16 Oct 2013

Yangon Integration BusinessProduction Staff - 17 Oct 2013 – 19 Nov 13

Bago Intreation Business Production Staff - 20 Nov 2013 – 31 Dec 2014

Pyinmana Integration BusinessMarketing ( Egg ) - 1 Jan 2015 to Current Taungngu Branch

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1.2 Staff Profile

Personal Profile

Mrs. May Thuzar Aung Section Manager

Statistic of Taungngu

Date of Birth -15 Nov 1985 ( 29 Years Old) Education -B.sc (Bot),Taungngu UniversityAddress -No.20/215, Myo Gyi Road.Taungngu

Job History at MCPL

Starting Date - 10 Auguest 2007Stat:Adm Staff - 10 Auguest 2007 – 21 Nov 2012

Taungngu Integration BusinessEgg Marketing - 21 Nov 2012 – 31 Dec 2014Taungngu Integration BusinessStastics & Admin - 01 Jan 2015 to Current Taungngu Branch

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1.2 Staff Profile

Personal Profile

Mr. Nay LinDeptuy: Depart ManagerAccountant of Taungngu

Date of Birth -06 Oct 1974 (23 Years Old) Education -B.Com ,Institution of EconomicAddress -No.573,Latyar Kyaw Htin st: Taungngu

Job History at MCPL

Starting Date - 31 May 2001Account & Cashier - 31 May 2001 – 30 Nov 2002

Taungngu Integration BusinessAccount & Cashier - 01 Dec 2002 – 31 Jan 04

Pyinmana Integration BusinessAccountant - 01 Feb 04– 31 Dec 05

Taungngu Feed Mill

Accountant - 01 June 06 – 31 Dec 06 Bago Integration Business

Accountant - 01 Jan 07- 30 June 09 Taungngu Integration BusinessAccountant - 01 July 09 – 31 Jan 10 Yangon Feed MillAccountant - 01 Feb 10 – 30 June 10 Further FactoryAccountant -01 July 10 – 31 Jan 11 Yangon Integration BusinessAccountant - 01 Feb 11 – Current Taungngu Integration Business

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1.2 Staff Profile

Personal Profile

Mr. SAN WIN HTUNOfficer

Cashier of Taungngu

Date of Birth -12 JUNE 1992 / 22 year oldEducation -B.ECON STATISTICS,Institution EconomicsAddress -NO 16 building room 303, 3 street A block Yuzana Garden City

Job History at MCPL

Starting Date - 03 April 2014Cashier - 03 April 2014– Current

Taungngu Integration Business

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Job History at MCPL ( Total Work Experince 1 Year , Month


28/04/2015

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2.Office Activities2.1 Checking Cash On Hand

Myanmar C.P. Livestock Co.;Ltd.

135 Pyay Road,8 1/2 Mile, Mayangon Township

Yangon, Union of Myanmar Date: 28 April 15 Cash on Hand Reconciliation Report

Opening Balance

1.1 Cash On Hand Balance as At 796,940

Added

2.1 Cash Received From Broiler Marketing 816,000

2.2 Cash Received From Egg Marketing 1,228,371

2.3 Cash Received From Customer at Office 9,806,272

2.4 Cash Received From Kioks 355,800 12,206,443

Deduct

3.1 Cash Payment for Egg

3.2 Cash Payment for Expenses

3.3 Cash Payment for Transfer Money 13,003,383

3.4 Cash Payment for Others 13,003,383

Closing Balance -

Counting Balance -

Difference Gaing (Loss) - Cash Controller Mr. Nay Lin Checked By Mr. Aung Kyaw San

Broiler (87%)

Egg (10%)

Kiosk (3%)


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2.Office Activities2.1 Checking Cash On Hand (Petty Cash)



Yangon, Union of Myanmar Date: 28 April 15Petty Cash on Hand Reconciliation Report

Opening Balance

1.1 Petty Cash Balance 1,416,300

Deduct (Not Reimbursement Yet)

3.1 Petty Cash 558,726

3.2 Petty Cash 24,974

3.3 Bank Charges

3.4

3.5

3.6 583,700

Closing Balance 2,000,000

Counting Balance 2,000,000

Difference Gaing (Loss) -

Cash Controller Ms. Aye Aye Mon Checked By Mr. Aung Kyaw San


28/04/2015

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2.Office Activities2.1 Checking Cash On Hand(Sein Ngwe Mya Trading)

MCPL. (Sein Ngwe Mya Trading Co., Ltd)


Yangon, Union of Myanmar Date: 28 April 15 Cash on Hand Reconciliation Report

Opening Balance

1.1 Cash On Hand Balance as At

Added

2.1 Cash Received From Marketing 695,800

2.2 Cash Received From Egg Marketing

2.3 Cash Received From Customer at Officie

2.4 Cash Received From Others 695,800

Deduct

3.1 Cash Payment for Supplier

3.2 Cash Payment for Expenses

3.3 Cash Payment for Transfer Money

3.4 Cash Payment for Others

Closing Balance 695,800

Counting Balance 695,800

Difference Gaing (Loss) - Cash Controller Mr. Nay Lin Checked By Mr. Aung Kyaw San

21 /1/2015


09,07/2014

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2.2 Checking Stock 2.2.1 Checking Stock – Chicken Eggs 2.2.2 Checking Stock – Farm Medicine



Yangon, Union of Myanmar

Date: 28 Apri 15 2.2.1 Checking Report - Chicken Eggs1 Opening Balance Good Crack Broken Total

1.1 Chicken Eggs 25,402 25,402

2 Added (Out Purchase/Transfer In )

2.1 56264- Taungngu Layer Farm 13,900 536 11 13,447

2.2 56267

2.3

2.4

2.5

Total 13,900 536 11 13,4473 Deduct (Sale Invoice /Transfer Out)

3.1 421974- Sale 21,090 360 105 21,555

3.2 421993 Transfer to Pyinmana Total 21,090 360 105 21,555

4 Closing Balance 17,294

Counting Balance 17,294

Difference Gain (Loss) Adj: Damage

Stock Controller – Ms. May Thu Check By Mr. Aung Kyaw San

Per/ day sale Egg 10,000

Left stock holding on 1 day

(good)


27/06/2014

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Date: 28 April 15

2.2.2 Checking Report - Animal Medicine

Seq. Products Unit B/F Receive Issued Balance Actual Diff Per/Price

1 Omecide 1 lit 94 94 94 6,250

2 IBD-H120 1000d 62 62 62 2,653

3 IBD-MB 1000d 88 88 88 3,624

4 Octamix Vitamin 100Gm 671 6 665 665 510

5 Mybalfox 100CC 573 573 573 747

6 Vac Safe Tab 71 71 71 1,130

7 ND Anvenue 1000d 2 2 2 3,176

8 Gention Violet 50 G 115 1,015 1,015 14

9 Vitamin C 100 G 90 90 90 646

10 Gentamycin 100 ml 19 19 19 2,187

11 ND Clone 1000 D 3,395

12 Vetmoxcom 100 G 719 719 719 1,814

Stock Controller Ms. May Thu Checked By Mr. Aung Kyaw San


27/06/2014

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Date 28 April 15

2.2.2 Checking Report - Animal Medicine

Seq. Products Unit B/F Received Issued Balance Actual Diff Per/Price

1 Salox 1 lit 2,211

2 Agita 400gm 66 66 66 9,112

3 Ceptrin 1lit 4 4 4 2,907

4 Neomactin 100gm

5 Bursavas 1000D 4,028

6 Clone-30 1000D 31 31 1 5,235

7 Mistrial powder 1kg 4 4 4 1,426

8 ND AVN 2000D 4,643

9 IBD LZ 228E 1000D 1 1 1 7,055

10 LASOTA-MASS 1000D 3,629

11 PVG 1000cc 6,061

12 Total- cost 4,216,195

Stock Controller Ms. May Thu Checked By Mr. Aung Kyaw San


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Oktwin

Swar

Myothit

8 H , 3 Farm - 50 Miles( 1.45 Hour)

8 H, 4 Farm - 38 Miles ( 1.30 Hour)

Farm Condition Capacity

Total Farm 22Total House 30Capacity 142,700

Manpower Current

Production( Staff ) 1Production(labour 2

Use Motor Car 1

18 H , 13 Farm -16 Miles ( 1 Hour)

3 H, 2 Farm - 13 Miles ( 0.45 Hour)

Layer 1- Farm-13 Miles( 0.45 Hour)

11 H , 5 Farm - 4 Miles ( 0.20 Hour)

2 H , 1 Farm - 22 Miles ( 0.45 Hour)

35 Miles(1 Hour)

78 Miles ( 1.30 Hour )

Branch Visit ( Taungngu Branch) Farm Location Area (1) & (2)

220 Miles(5 Hour)

29/31/2014

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3.Farm Visit 3.1 Checking Feed Stock at Farm

Descriptions Current

Total Farm 18

Total House 32

Capacity 96,000

Visit

7

15

27,000

39 % Farm

47 %House

Tour Time = Travelling time Eff.Time = Time for Checking

Depart from OfficeArrived at farm

Depart from farmArrived office

9:00 am10:00 am

7:00 pm8:00 pm


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Feed Balance Checking Report - Broiler Farm

No. Farmer

House DOCPut In

AgeFeed

Diff

Intake Balance Count No. Date

1 U Soe Min H-1 H-1 3,060 26 April 3 2 64 64 -

2 U Soe Min H-2 H-2 3,060 26 April 3 2 64 64 -

3 Kyaw Min Htike H-1 3,060 5 April 24 76 16 16 -

4 Kyaw Min Htike H-2 2,040 5 April 24 52 21 21 -

5 19 Police H-1 H-1 3,230 29 Mar 32 133 23 23 -

6 19 Police H-3 H-3 3,200 29 Mar 32 142 16 16

7 Kyaw Moe San H-1 3,060 25 Mar 36 157 69 69 -

8 Kyaw Moe San H-2 3,060 25 Mar 36 156 66 66 -

9 Kyaw Moe San H-3 3,060 25 Mar 36 164 78 78 -

10

11

Production Dr. Myint Khing Auditor Mr. Nay lin

Farm Visit Taungngu Branch( 28 April 2015 – 30 April 2015 )

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Complete Un Complete×

×

×

×

× ×

26/2/2015

×

Farm Visit Taungngu Branch( 28 April 2015 – 30 April 2015 )

××

× ×

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Activities of Farm Visit ( Taungngu Branch )

Check Feed First at Farm

Check Farm Document complete , Farm report complete

No-19 Police H-3 (80 Kilo Meter )

Broiler Farm (28 Farmer ) 50 House

Broiler Capacity ( 142,700 Bird )

29/04/2015

29/04/2015

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No-19 Police H-1 (80 Kilo Meter )

No-19 Police H-2 ( Destroy )29/04/2015

29/04/2015

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U Kyaw Moe San H-1 (75 Kilo Meter )


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14/05/2014

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Office collect money from Customer ( Taungngu Branch )

19/12/2014

24/12/2014Explain to Customer & Situation ( must can get document )

Customer can get sale Invoice , Chicken out , Offical Receipt

18 /03/2015

Broiler Customer 20 person

Egg Customer 16 person

Kyaw Kyaw

27 /04/2015

28 /04/2015

Ma Ni

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Ranking for Broiler Customer Situation ( 1 April to 30 April 2015 )

No. Customer Name

Type Of TimingPer /M

Rank Broiler AmountQty % ‘000(Kyat) % Customer

1 Soe Min Retail 1 6,724 12 34,188 12

2 Ma Theingyi Retail 2 4,885 9 25,227 9

3 Ko Tun Tun Oo Retail 3 4,289 8 21,677 8

4 Ma Ni Retail 4 4,022 7 20,225 7

5 Ko Myo Khat Retail 5 3,986 7 19,553 7

6 Ma Sapal Retail 6 3,524 6 17,592 6

7 Kyaw Kyaw Retail 7 3,278 6 17,653 6

8 Yu Yu Thein Retail 8 3,277 6 16,182 6

9 Daw Khin Mar Win Retail 9 2,748 5 13,397 5

10 Soe Yee Retail 10 2,666 4 13,423 5

11 **Not include Ranking 10 13,932 26 65282 24

Per/Kg Price (2,060 ks) 20 53,331 264,399 100

Broiler Marketing Mr. Aung Thu Ya Auditor Mr. Aung Kyaw San

30/04/2015

Activities of Customer Information ( Taungngu Branch )

Per/day Sales (1,800 Birds )

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Ranking for Egg Customer Situation ( 1 April to 30 April 2015 )

No. Customer Name

Type Of TimingPer /M

Rank Egg AmountQty % ‘000(Kyat) % Customer

1 Shwe Myo Taw Retail 1 38,700 15 3,858 15

2 U Kyi Win Retail 2 33,000 8 3,306 8

3 Kyaw Thu Retail 3 25,650 4 2,502 4

4 Ma Htoo Retail 4 25,800 4 2,172 4

5 Zar Kyi Retail 5 15,370 4 1,526 4

6 Htay Win Retail 6 5,100 2 488 2

7 Ma Chaw Su Retail 7 3,810 2 359 2

8 Ma Thein Gyi Retail 8 2,720 1 263 1

9 Win Hlaing Retail 9 2,040 197

10 Retail 10

11 **Not include Ranking 7 328,337 66 29,649 66

Per/Egg Price ( 92 ks) 16 480,527 44,323 100

Egg Marketing Mr. Aung Myo Thu Auditor Mr. Aung Kyaw San

Activities of Customer Information ( Taungngu Branch )

Per/day Sales (16,000 Egg )

30/04/2015

29 / 4 /2015 <<Home

Activities of Branch Visit ( Taungngu Branch )

Deposit Money Yoma Bank come Office far from 0.5 Miles )

19/03/2015

Group Meeting with Branch Staff

29 /04/2015

At Yoma Bank office ‘Ms. Khaing Thidar Swe “ Yoma Bank Manager

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Sale & Marketing Last Month

This Month

1 Immediately prepare Delivery Order & Invoice after sale. A A

2 Receiver signature must be complete and must be pay "copy invoice " to customer. A A

3 Price List must be approved by Authorized Person and update in time. A A

4 Must be have memo by authorize person for every condition. A A

5 "Credit Note" and "Debit Note" must be approved by Authorized Person A A

6 "Credit Note" and "Debit Note" customer must sign every time. A A

7 "Credit Note" and "Debit Note" be show detail and completed. A A

8 Prepare customer registration card and complete every customer. B A

Result of Internal ControlFor Sale & Marketing

Gd. Rank Last Month

This Month

A Strong 87% 100%B Weak 13% -

C Poor - -

29/31/2014

Internal Control ( Taungngu Branch ) 28 to 30 April 2015

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Production Last Month

This Month

1 Prepared all production's document update and have approved sign. A A

2 Posting document update every days. A A

3 Animal medicine is not kept over stock ,and report unmovement and expire items A A

4 Animal medicine must be kept in safety area, and have book control. B A

5 Culling and destroy must be approved by authorized person and immediately action. A A

6 Prepare Finish goods stock card complete and update every product,( Egg,Medicine, ect ) B A

7 Prepare and sent complete document for farm income calculation and wages in time. A A

Result of Internal ControlFor Production

Gd. Rank Last Month

This Month

A Strong 71% 100%

B Weak 29% -

C Poor - -

30/04/2015


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Finance “RECEIPT” Last Month

This Month

1 Paid money from petty cash money only. A A

2 Petty cash reimbursement from cash on hand have detail and reconcile completed. A A

3 All document attached must complete signature and after paid money must be stamp. A A

4 Petty cash physical checked and reconcile every days. A A

5 Before pay money have approved sign every time. A A

6 Prepare Purchase Request Order before buying and have approved sign complete. A A

7 If Head Office or Another Branch paid money ,must follow document within 1 day. A A

8 Must be follow up limited table approve and all condition. A A

Result of Internal ControlFor Finance “RECEIPT”

Gd. Rank Last Month

This Month

A Strong 100% 100%

B Weak -

C Poor -


30/04/2015

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Finance “PAYMENT” Last Month

This Month

1 Keeping and filing credit control and sort by customer name and due date. A A

2 Prepared issue bill system control when collect money from customer. A A

3 Suddenly write down " OFFICIAL RECEIPT " and pay "customer copy" to customer. A A

4 Marketing,they must prepare "Daily Cash Receipt Report" sent to cashier with money A A

5 Bank Note must be separate as per amount before sent to cashier. A A

6 Cashier keep 1 key safe(under),Accounting 1 key safe(top),Manager Safe code A A

7 Deposit money to bank every days. A A

8 PAY - IN SLIP" or "BANK SLIP" must be same Daily Cash Receipt Report. A A

9 "OFFICIAL RECEIPT"&"INVOICE" if "CANCELL"must be sent to Account. A A

10 Check and count Official Receipt Book ,if not use must be same Stock Balance. A A

11 Credit Control it must show detail matching with Official Receipt and complete. A A

12 Transfer cash on hand money to H.O. every days. A A

Result of Internal ControlFor Finance ”PAYMENT”

Gd. Rank Last Month

This Month

A Strong 100% 100%B Weak -

C Poor -


30/04/2015

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Accounting Last Month

This Month

1 Monthly physical checking - Cash on Hand A A

2 Monthly physical checking - Inventory Stock with Concerned Department A A

3 Stock Adjustment must have been done after approval A A

4 Reconfirm Account Receivable ,Advance Account and Account Payable monthly A A

5 Follow documents from production,marketing and administration for update posting. A A

6 Post entry update every day. A A

7 Prepare document book control and keep all document safety A A

8 Check Book number and running number. A A

9 Document "CANCELL"Complete set it must be send back to Accounting department. A A

Result of Internal ControlFor Accounting

Gd. Rank Last Month

This Month

A Strong 100% 100%B Weak -

C Poor -


30/04/2015

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Recommendation of Branch Visit Report

Sub Branch Area – 1Area Controller

Mr.Aung Kyaw San

Checking Stock

1- Follow up System.2-Check Stock card and actual .3-Check Actual and Report.4-Check Expire and overstock.

Internal Control

1- Cash on Hand and Petty Cash.2-Receive and Payment System.3-Inventory Issued and Receive System.4-Sales and Marketing and Production System.5-Internal and External Business Partner.6-Follow up Company Rule and Regulation.

Finance

1- Follow up System.2- Complete Document.3- Complete Signature.4-Check daily Cash on hand and Petty Cash5-Posting up date and Cash report.6-Cash on Hand must be Zero.

29/12/2014


14/05/2014 <<Home

Recommendation of Branch Visit

Report

Sub Branch Area – 1Area Controller

Mr. Aung Kyaw San

Visit to Customer

1-Must be get Chicken out, Invoice, Official.1-Must be pay money in time , can not credit.2-Sometime not pay Official receipt3-Must be check document correct or not.4-Customer registration Card must have.5-Follow up Internal control System.

Group Meeting

&Discussion

1- Must have at farm all document complete.2-Farmer report must complete.3-All document open in time, pay to customer.4-Must follow up rule and regulation.5-Must work together Business Partner.

Visit to Farm

1-Farm have check weight test.2- Farm document complete.3-Farmer report must be complete.4-Production performance is ok.5-farmer must be follow up system.6-Staff must be follow up system.


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Branch Visit ( Taungngu Branch ) 28 to 30 April 2015

30/4/2015

Thank You for your attention

branch visit 28-30-april-15(tng)

Documents