breaking down silos - community college facility coalition · 2015. 9. 24. · cccco sustainability...
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Breaking Down Silos Asset Management, Predictive Maintenance and Space Utilization Identify Collective Interests Across District and CollegesSeptember 16, 2015
Karen PowellExecutive Director, Facilities Planning & OperationsSan Mateo County Community College District (SMCCCD)
Rob Barthelman, AIAPrincipalSteinberg
Karen PinkhamSenior Project ManagerSan Mateo County Community College District (SMCCCD)
Jason SchaibleDirector – West RegionSchneider Electric
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ThemesFacilities Matter!San Mateo County CCD OverviewFacilities ExcellenceSystems, Tools, and Real‐time DataImplementation ProcessesConnection to Student/Staff Experience
Breaking Down Silos Asset Management, Predictive Maintenance and Space Utilization Identify Collective Interests Across District and CollegesSeptember 16, 2015
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FinancialAbility
MaintenanceStaff
CustodialStaff
ParentAttitudeLeadership
StudentAchievement
StudentBehavior
StudentAttitude
BuildingCondition
FacultyAttitude
Nine (9) studies: Connection between building condition and learning (1993-2008)
(Carol Cash 1993)
Several models developed to measure the effect of building condition. The most prominent of those was the Cash model (Carol Cash 1993). The Cash model measured the condition of buildings based on 27 condition items ranging from structural to cosmetic. Similar studies that were undertaken in the following years focused more on building condition than on custodial upkeep.
“Cleanliness and Learning in Higher Education”Jeffrey Campbell, Bringham Young University (2008)
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10.9%Improvement from
fair to excellent was associated with a
10.9% increase in student scores*
FACILITIES MATTER!
5.46%As facility conditions move from poor to fair, average achievement scores increased by 5.46%*
5%Less Attrition in Faculty & Staff*
*Source: 21st Century School Fund
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PLANNING MATTERS!
10.9%Improvement from
fair to excellent was associated with a
10.9% increase in student scores*
5%Less Attrition in Faculty & Staff*
5.46%As facility conditions move from poor to fair, average achievement scores increased by 5.46%*
*Source: 21st Century School Fund**Source: Ruyle Mechanical Services
**Effective use of Predictive Maintenance:
33%-60%Can increase the useful life
of systems by 33%-60%
**Effective use of Predictive Maintenance:
75%-85%Can Achieve technician
utilization rates of 75%-85%
**Effective use of Predictive Maintenance:
35%-60%Can achieve a reduced labor & material cost of
between 35%-60%
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About San Mateo County Community Colleges
A three (3) College District located between San Francisco and the Silicon Valley serving more than 40,000 students each year and offering the first two years of instruction in a wide variety of transfer programs as well as more than 90 career‐technical programs in almost 1.75 million gross square feet of facilities.
College ofSan Mateo
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About San Mateo County Community Colleges
2000-2015: Just Under $1 Billion in Design & Construction
College ofSan Mateo
2015: Additional $450M
Community/State Support State of the Art Facilities
SMCCCD Facilities Square Footage Increase
2000 GSF 2012 GSF Change % Change
Cañada College 246,431 352,215 105,784 43%
CSM/District Office 592,230 727,039 134,809 23%
Skyline College 333,162 541,325 208,163 62%
TOTAL 1,171,823 1,620,579 448,756 38%
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Connecting Data Sources : Asset ManagementStudent Experience and Learning Outcomes
Chancellor & Board Commitment / PolicyHigh level of communication; “One Team”Level of Cleanliness/service (Industry Standard)
Student Experience– Clear impact on student experience and learning outcomes
Students are on campus longer, collaborating, seeking skills– Attract and maintain quality faculty and staff– Efficient Use Classrooms/Labs– Comfort and Safety
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CommunicationWORK ORDERS
ConnectingDATA SOURCES
User InterfaceGRAPHICAL
OrganizationFILE MANAGEMENT
PerformanceSPACE UTILIZATION
Meeting ExpectationsCUSTODIAL
Efficiency/EffectivenessMAINTENANCE
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Managing 1.75 Gross Square Feet
FUSION – State Chancellor’s Office ‘Analog’ Database of space information (Quantity, Type, Program)
BIM + FUSION Connection
Onuma – Graphic ‘data aggregator’, Facilitates Linkage of Datasets
Graphic Interpretation
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Managing 1.75 Gross Square Feet
BIM + FUSION Connection
Graphic Interpretation
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One-Source:Connection to Database Information
Communication:Ability to provide comment and link photos; USER EXPERIENCE
In-process: ConnectionsTo Building Automation System
CommunicationsIntegrated Work Order System
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CommunicationsIntegrated Work Order System
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SURVEY : Ranking 4 or higher 90+% Informed of Construction Activities 80+% Service Requests Handled Timely 80+% Meets Overall Expectations 80+% Professional, courteous staff
CommunicationsIntegrated Work Order System
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10:00 AM3:00 PM
Connecting DataGreater Outcomes: Room Scheduling
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Asset Mgnt SystemFloor Plan
Exported to BuildingAutomation System
Connecting DataAutomated Floor Plans : Energy Management System
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Managing 1.75 Million Square FeetBIM + Graphical + Communications
Collecting Additional Data
Define Value Of Additional Data
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Facility, Academic, State Integration:
CCCCO Sustainability TemplateCampus-specific committees and plansReflect personality of each collegeStudent experience; surveys and inter-agency collaboration
Transportation StudyHydration Stations
Managing 1.75 Million Square FeetAcademia and Facilities – Shared Purpose
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In UseCustodial PlanningSpace Utilization
i Drawings & File Manager
In‐processBAS Work Order Integration
Predictive MaintenanceStrategic MaintenanceOn‐call MaintenanceEnergy Efficiency
Additional Tools – Connecting ValuesTowards a Total Cost of Ownership
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CampusSchemeStandard TasksPeriodic TasksDefined Zones
Campus Map
• Utilizes Regional APPA DataSMCCCD Standard
• Linked to State date: FUSION• Secure Log‐in/Password• Allows Multiple Schemes• Customizable Tasks
Benefits
Additional Tools – Connecting ValuesCustodial Planner
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Building PlanSelected Room
Room DataTask List
Minutes/Room
Selected APPA LevelCleaning Profile
Assignment & Settings
Customized Report
Additional Tools – Connecting ValuesCustodial Planner
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Servicing Increased Sq Ftge:
2011: Year-long road show was a retroactive response to staffing requirements to new projects; reducing budgets at this time.
Additional Tools – Connecting ValuesCustodial Planner
Proactive Tools Providing:
Greater clarityTechnician AssignmentTeam AccountabilityNo objections from Union and StaffTool for Total Cost of Ownership
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Taking advantage of multiple data sources and tools
Space Utilization
Connecting Data Sources : Space Utilization
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UTILIZATION ANALYSIS & REPORTINGConnecting Data for Greater Outcomes, linked in one resource
FUSION DataLecture/LabSchedulesAsset Management Floor PlansChancellor’s Office Space/Utilization Standards
FUSION
FUSION+Onuma
R25+FUSIONCCCCO+
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ENLARGEMENT – BUILDING UTILIZATION
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UTILIZATION ANALYSIS & REPORTING
Building Analysis, Banner/Resource 25 linked room schedulingFUSION data providedRoom use indicated in hours per day/week
Utilization of SpaceUtilization of Stations
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ENLARGED – COURSE DETAIL; “RELOCATION FEATURE”
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-70-40
College of San MateoCanada CollegeSkyline College
ANALYTICS: STATION COUNTS AT EACH CAMPUS
College of San MateoCanada CollegeSkyline College
Time of Day
Qua
ntity
Station Count/Room
Qua
ntity
-60
-70-13-24 -23
ANALYTICS: LECTURE SPACE UTILIZED BY TIME OF DAY
Connecting Data Sources : Analytics
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Connecting Data Sources : Faculty Support
Are you open to greater Campus flexibility in assignment of classrooms/labs in which you teach, if you are assured of having the required technology and equipment?
YES 78%
Where do you teach?Assignment of Classrooms/Labs
Same location last yearBest environment for student successRoom best meets my needsI wasn’t involved in location selection
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PACIFIC HEIGHTSSwing Space Analysis
CREATIVE ARTS/FINE ARTSProgramming/Adjacency Study
Data Connections/Analysis:Facilitate Custodial TasksPredictive Maintenance Tasks
Ensure Accommodation of All Classes During Construction
Connecting Data Sources : Campus Analytics
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CREATIVE ARTS/FINE ARTSSwing Space Study
(Building 1)
(Building 6)
(Building 6)
Connecting Data Sources : Campus Analytics
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Connecting Data Sources : Student Experience
Strengthening Student Experience and Learning Outcomes
Ensure Best Lecture/Lab Assignment, Based on Curricular Need
Sequencing of Course Offerings Flexibility in Assignment, Availability of Classrooms Ability to Communicate with the use of data Planning and Maintaining Only Needed Facilities
to Support Student Success
Observing Overlaps in the Traditional Silos of Academia and Operations
Better For Students, Better for Faculty, Better for the Administration
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Breaking Down Silos Asset Management, Predictive Maintenance and Space Utilization Identify Collective Interests Across District and CollegesSeptember 16, 2015
Karen [email protected]
Rob Barthelman, [email protected]
Karen [email protected]
Jason Schaiblejason.schaible@Schneider‐electric.com
dabblefox.comwww.onuma.comwww.Schneider-electric.com