Briefing by PanSALB on 2006/07 Annual Report Briefing by PanSALB on 2006/07 Annual Report Hearings Hearings

Mrs Ntombenhle Nkosi; Chief Executive OfficerMrs Ntombenhle Nkosi; Chief Executive Officer

Tuesday, 06 November 2007Tuesday, 06 November 2007

Arts and Culture Portfolio CommitteeArts and Culture Portfolio CommitteeParliament, Cape TownParliament, Cape Town

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Intro Intro

Legislative MandateLegislative Mandate

The Pan South African Language Board (PanSALB) was The Pan South African Language Board (PanSALB) was established in 1995 in terms of the PanSALB Act 1995 as established in 1995 in terms of the PanSALB Act 1995 as amended in 1999 and other enabling Acts. amended in 1999 and other enabling Acts.

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IntroIntro

The powers and functions of the Board are to:The powers and functions of the Board are to:

(a)(a) Make recommendations with regard to any proposed Make recommendations with regard to any proposed or existing legislation, practice and policy dealing directly or or existing legislation, practice and policy dealing directly or indirectly with language matters at any level of indirectly with language matters at any level of government, and with regard to any proposed amendments government, and with regard to any proposed amendments to or the repeal or replacement of such legislation, practice to or the repeal or replacement of such legislation, practice and policy;and policy;

(b)(b) Make recommendations to organs of state at all Make recommendations to organs of state at all levels of government where it considers such action levels of government where it considers such action advisable for the adoption of measures aimed at the advisable for the adoption of measures aimed at the promotion of multilingualism within the framework of the promotion of multilingualism within the framework of the Constitution;Constitution;

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IntroIntro

The powers and functions (cont.)The powers and functions (cont.)

Actively promote an awareness of multilingualism as a national resource;Actively promote an awareness of multilingualism as a national resource;

(d)(d) Actively promote the development of the previously marginalised Actively promote the development of the previously marginalised languages;languages;

(e)(e) Initiate studies and research aimed at promoting and creating Initiate studies and research aimed at promoting and creating conditions for the development and use of (i) all the official languages of conditions for the development and use of (i) all the official languages of the Republic; (ii) Khoe and San languages and (iii) South African Sign the Republic; (ii) Khoe and San languages and (iii) South African Sign Language;Language;

(f)(f) Promote and ensure respect for all other languages commonly Promote and ensure respect for all other languages commonly used by communities in South Africa;used by communities in South Africa;

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IntroIntro

The powers and functions (cont.)The powers and functions (cont.)

(g)(g) Advise on the co-ordination of language planning in South Africa;Advise on the co-ordination of language planning in South Africa;

(h)(h) Facilitate co-operation with language planning agencies outside Facilitate co-operation with language planning agencies outside South Africa;South Africa;

(i)(i) Establish Provincial Language Committees and National Bodies to Establish Provincial Language Committees and National Bodies to advise it on any language matter affecting a province or a specific advise it on any language matter affecting a province or a specific language; andlanguage; and

(j)(j) Establish National Lexicography Units to operate as companies Establish National Lexicography Units to operate as companies limited by guarantee under section 21 of the Companies Act, 1973 (Act 61 limited by guarantee under section 21 of the Companies Act, 1973 (Act 61 of 1973); and allocate funds to the units for the fulfilment of their of 1973); and allocate funds to the units for the fulfilment of their functions.functions.

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IntroIntro

VisionVision To achieve the equal status and use of all official languages To achieve the equal status and use of all official languages

of South Africaof South Africa

MissionMission To provide for the recognition, the promotion and the To provide for the recognition, the promotion and the

development of all South African languages, with particular development of all South African languages, with particular attention being given to those languages that were attention being given to those languages that were previously marginalizedpreviously marginalized

ValuesValues Respect for all languages in South AfricaRespect for all languages in South Africa Equal treatment of all languages in South AfricaEqual treatment of all languages in South Africa Non discrimination on the basis of languageNon discrimination on the basis of language

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Purpose

Create conditions for; Multilingualism by developing and promoting

equal use and status of all official languages National unity and respect for the Bill of Rights as

it pertains to respect and cultural tolerance of all languages and restoration of dignity of formally marginalised languages

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Purpose

See to the Implementation of; Language policies at all levels of government Language development plans, projects and

initiatives Appropriate research in support of language

development All measures meant to protect and support

Constitutional democracy with respect to language

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Purpose

Be agents of change by; Promoting public dialogue to change mindsets

and attitudes to language Promoting the value of indigenous languages Monitoring the application of language legislation Advising government on linguistic matters

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Overview of Past PerformanceOverview of Past Performance

In pursuant of the vision and mission and being informed by the In pursuant of the vision and mission and being informed by the PanSALB Act, the Board has established the following structures, PanSALB Act, the Board has established the following structures, namely, namely,

- 13 National language Bodies representing each of the 11 official 13 National language Bodies representing each of the 11 official languages, San, Nama and Khoe and Sign Languages; languages, San, Nama and Khoe and Sign Languages;

- 11 National Lexicography Units and 9 Provincial Language 11 National Lexicography Units and 9 Provincial Language Committees. These structures are tasked with different Committees. These structures are tasked with different responsibilities. For example, the National Language Bodies focus responsibilities. For example, the National Language Bodies focus on the development of each official language, as well as Khoe, on the development of each official language, as well as Khoe, Nama and San languages, Sign languages in terms of standardizing Nama and San languages, Sign languages in terms of standardizing through verification and authentification, developing and promoting through verification and authentification, developing and promoting these languages’ literature and addressing language in education these languages’ literature and addressing language in education matters.matters.

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Overview of Past Performance cont…Overview of Past Performance cont… Provincial Language Committees on the other hand, are Provincial Language Committees on the other hand, are

responsible for status planning, linguistic right mediation and responsible for status planning, linguistic right mediation and protection against linguistic violation. In this regard PanSALB has protection against linguistic violation. In this regard PanSALB has held a number of hearings on behalf of individuals and groups held a number of hearings on behalf of individuals and groups whose language rights have been violated. Provincial language whose language rights have been violated. Provincial language Committees also advice MEC’s and government departments in Committees also advice MEC’s and government departments in terms of language matters. For example, we expect government terms of language matters. For example, we expect government departments, by now to have implemented the National Language departments, by now to have implemented the National Language Policy Framework of the National Language Services, but not all Policy Framework of the National Language Services, but not all departments have set up language units within their sections, this departments have set up language units within their sections, this in our view a blatant violation of citizen’s rights. The concomitant in our view a blatant violation of citizen’s rights. The concomitant result of this neglect to institute these language units has caused result of this neglect to institute these language units has caused unwarranted suffering of the ordinary South African citizens.unwarranted suffering of the ordinary South African citizens.

PanSALB welcomes the National Cabinet’s announcement of the PanSALB welcomes the National Cabinet’s announcement of the 24 July 2007 that compels all government departments to set up 24 July 2007 that compels all government departments to set up Language Policy Units. This is the step in the right direction given Language Policy Units. This is the step in the right direction given what has been alluded to above.what has been alluded to above.

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Overview of Past Performance: PanSALB Overview of Past Performance: PanSALB StructuresStructures

National Language Bodies (NLB) are now National Language Bodies (NLB) are now operating within our Provincial Officesoperating within our Provincial Offices

Senior Languages Practioners operating within Senior Languages Practioners operating within the Provincial Officesthe Provincial Offices

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Overview of Past Performance PanSALB Overview of Past Performance PanSALB Structures: Provincial Language Committees’Structures: Provincial Language Committees’

Advice to MECsAdvice to MECs

All 11 PLCs gave advice to MECs and to Departmental Officials All 11 PLCs gave advice to MECs and to Departmental Officials regarding:regarding:

their obligations to the development & implementation of their obligations to the development & implementation of language policies language policies

reconstitution of PLCs where their term of office have expiredreconstitution of PLCs where their term of office have expired

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Overview of Past Performance PanSALB Overview of Past Performance PanSALB Structures: PLC Advice cont…Structures: PLC Advice cont…

PanSALB regrets the lack of positive response by PanSALB regrets the lack of positive response by some Departmental officials, and provincial some Departmental officials, and provincial legislatures in this regard which leads to delays in legislatures in this regard which leads to delays in establishing new PLC structures e.gestablishing new PLC structures e.g Eastern Cape is without the PLC for the past 4 years Eastern Cape is without the PLC for the past 4 years North West PLC should have been in place in March North West PLC should have been in place in March

20072007 Gauteng PLC should have been in place in March the Gauteng PLC should have been in place in March the

interim will operate as from the 1 Nov. 2007interim will operate as from the 1 Nov. 2007 In KZN there is an interim PLC operating while the MEC In KZN there is an interim PLC operating while the MEC

is finalising the reconstitution processis finalising the reconstitution process

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Overview of Past Performance PanSALB Overview of Past Performance PanSALB Structures: Structures: National Lexicography UnitsNational Lexicography Units

PanSALB challenge to control NLU as they operate as section 21 PanSALB challenge to control NLU as they operate as section 21 companiescompanies

The qualification PanSALB got on the basis of failure to submit The qualification PanSALB got on the basis of failure to submit audited financial is evidence of this challengeaudited financial is evidence of this challenge

Steps taken by PanSALB with relevant institutionsSteps taken by PanSALB with relevant institutions

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Overview of Past Performance PanSALB Overview of Past Performance PanSALB Structures: Corporate Services –Human Structures: Corporate Services –Human

Resources Resources

PanSALB is pleased to report on HR in this PanSALB is pleased to report on HR in this financial yearfinancial year Staffing issue is being addressed eg Staffing issue is being addressed eg

work shop held during 28-29 March to work shop held during 28-29 March to address low morale issueaddress low morale issue

Appointment of professional services to Appointment of professional services to overhaul the HR processesoverhaul the HR processes

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Past Spending PatternsPast Spending Patterns

The administrative functions of the Board are performed by staff The administrative functions of the Board are performed by staff appointed and managed by the Chief Executive Officer who is appointed and managed by the Chief Executive Officer who is accountable to the Board.accountable to the Board.

The budget of PanSALB has shown some growth over the past five The budget of PanSALB has shown some growth over the past five years from R19 521 934 over the 2002/2003 financial year to R39 years from R19 521 934 over the 2002/2003 financial year to R39 095 000 for the 2006/2007 financial year. The allocation for the 095 000 for the 2006/2007 financial year. The allocation for the 2007/2008 financial year is the amount of R43 600 000 with a 2007/2008 financial year is the amount of R43 600 000 with a further R47 112 000 allocated for 2008/2009.further R47 112 000 allocated for 2008/2009.

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Past Spending Patterns (cont.)Past Spending Patterns (cont.)

A breakdown of PanSALB’s budget in the past few years A breakdown of PanSALB’s budget in the past few years demonstrates an upward trend in salary spending patterns, demonstrates an upward trend in salary spending patterns, particularly moving from 21.55% in 2003 to 30.23% in 2006 particularly moving from 21.55% in 2003 to 30.23% in 2006 at the PanSALB Head Office and the Provincial Offices. at the PanSALB Head Office and the Provincial Offices.

As far as direct spending on the core business is concerned, As far as direct spending on the core business is concerned, an average 47.62% over the past five years was dedicated an average 47.62% over the past five years was dedicated to this expense. The biggest chunk, 36.53%, went to the to this expense. The biggest chunk, 36.53%, went to the National Lexicography Units which are charged with the National Lexicography Units which are charged with the development and publication of dictionaries in all the development and publication of dictionaries in all the official languages. The balance has been utilised by the official languages. The balance has been utilised by the National Language Bodies and the Provincial Language National Language Bodies and the Provincial Language Committees to revise, inter alia, the spelling and Committees to revise, inter alia, the spelling and orthography rules as well as to standardise terminology.orthography rules as well as to standardise terminology.

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Past Spending Patterns (Cont)Past Spending Patterns (Cont)

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Past Spending Patterns (Cont)Past Spending Patterns (Cont)

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Performance against objectivesPerformance against objectives

PanSALB is pleased to present a report PanSALB is pleased to present a report that has complied with the procedure of that has complied with the procedure of presenting performance against the set presenting performance against the set objectivesobjectives

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Output from the Strategy SessionOutput from the Strategy SessionStrategic Priority No. 1Strategic Priority No. 1

Perform a critical appreciation of PANSALB’s effectiveness, understandingPerform a critical appreciation of PANSALB’s effectiveness, understandingforces that are supportive and against its organisational performance. Clarify forces that are supportive and against its organisational performance. Clarify the performance gap and come up with action plans to eliminate such a gap.the performance gap and come up with action plans to eliminate such a gap.

Engage Parliament with a view to enable PanSALB’s Act to tighten aspects Engage Parliament with a view to enable PanSALB’s Act to tighten aspects of its legislation on enforcement, against non-complying organisations. For of its legislation on enforcement, against non-complying organisations. For example texample to ensure compliance by departments to deliver on the decision of o ensure compliance by departments to deliver on the decision of Cabinet to establish establish language units with a view to implementing Cabinet to establish establish language units with a view to implementing the National Language Policy Framework, PanSALB must be empowered to the National Language Policy Framework, PanSALB must be empowered to enforce compliance. enforce compliance.

Embark on vigorous awareness campaigns across all governments spheres Embark on vigorous awareness campaigns across all governments spheres and private sector on the mandate of PANSALBand private sector on the mandate of PANSALB

Develop partnerships with relevant institutions e.g MicrosoftDevelop partnerships with relevant institutions e.g Microsoft

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Output from the Strategy Session(cont.)Output from the Strategy Session(cont.)

Strategic Priority No. 2Strategic Priority No. 2

Develop an operating model enabling consistent management Develop an operating model enabling consistent management understanding of the performance imperatives of PANSALB, its key understanding of the performance imperatives of PANSALB, its key drivers and how they impact delivery of the organisation’s mandate drivers and how they impact delivery of the organisation’s mandate

To review and strengthen human resources policies, To review and strengthen human resources policies, organisational capability and performance to deliver on its organisational capability and performance to deliver on its mandate.mandate.

To acquire information systems, risk management capabilityTo acquire information systems, risk management capability To review and reconcile the PANSALB Act to ensure To review and reconcile the PANSALB Act to ensure

consistency with the Public Service Actconsistency with the Public Service Act To review the remuneration structure of the members of To review the remuneration structure of the members of

PLC’s, NLB’s and NLU’s to match that of the board members PLC’s, NLB’s and NLU’s to match that of the board members in order to attract quality contributors in order to attract quality contributors

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Output from the Strategy Session(cont.)Output from the Strategy Session(cont.)

Strategic Priority No.3Strategic Priority No.3

To monitor, evaluate and communicate the impact of PanSALB to To monitor, evaluate and communicate the impact of PanSALB to its stakeholders and customersits stakeholders and customers

Reaffirm the organisation’s vision and purposeReaffirm the organisation’s vision and purpose

Develop 12 to 36 month strategic framework, goals and Develop 12 to 36 month strategic framework, goals and objectivesobjectives

Translate such goals into PANSALB’s operations model Translate such goals into PANSALB’s operations model with clear priorities for people perspective, internal with clear priorities for people perspective, internal process perspective, customer, financial and stakeholder process perspective, customer, financial and stakeholder perspectivesperspectives

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Output from the Strategy Session(cont.)Output from the Strategy Session(cont.)

Strategic Priority No.3 (cont.)Strategic Priority No.3 (cont.)

Use the operations framework to develop balanced Use the operations framework to develop balanced scorecard measures per perspectivescorecard measures per perspective

Cascade the PANSALB balanced scorecard to all the units Cascade the PANSALB balanced scorecard to all the units and develop unit scorecardsand develop unit scorecards

Translate unit scorecards into individual performance Translate unit scorecards into individual performance contracts contracts

Use the scorecards as input into Performance Management Use the scorecards as input into Performance Management and review system of the total organisation and review system of the total organisation

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CEO

Manager CEO Office

Manager Monitoring &Evaluation

ParliamentaryOfficer

PA

COO CFOCOO

Language Units Provincial ManagersAdmin Services

Procurement, FinanceCorporate ServicesHR, Legal, Commu.

PANSALB PROPOSED CORPORATE PANSALB PROPOSED CORPORATE STRUCTURESTRUCTURE

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Thank YouThank You