bristol city council green fleet review guy hitchcock green fleet review consultant

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Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

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Page 1: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Bristol City CouncilGreen Fleet Review

Guy Hitchcock

Green Fleet Review

Consultant

Page 2: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Overview of transport activities

• Council fleet– 480 vans, 60 cars– 824,000 litres fuels (diesel, petrol, LPG)– Cost £3.4 million per year

• Staff vehicles (grey fleet)– 4,350 staff travelling– 4.3 million miles– Cost £1.7million

Page 3: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Carbon Footprint

Staff vehicles1,450 tonnes

Council vehicles2,000 tonnes

Total 3,450 tonnes

Page 4: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Who does what?

• Procurement – buys vehicles for departments• Fleet services – manage, maintain, fuel

vehicles• Transport services – run vehicles for some

departments• Environmental services – promotes

environmental performance• HR and finance – mileage allowances• All departments – users of vehicles

Page 5: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

• Lots of people involved

• Lots of enthusiasm

• But some fragmentation

Page 6: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Vehicles and fuels

• Department specifies

• Fleet services manage purchase/lease

• No formal fleet policy or replacement strategy

• Lots of vehicles tried – LPG, electric, etc

• Bunker LPG and 5% biodiesel

Page 7: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Actions

1. Centralised fleet policy providing criteria for vehicle choice, supported by procurement framework

2. More co-ordination from fleet services for vehicle purchase and replacement

3. Maintain capability for LPG fleet, and explore use of 30% biodiesel

Page 8: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Fleet policy

• Life-cycle costing

• Fit for purpose – smallest appropriate

• Set CO2 limits by vehicle type

• Get highest Euro standard possible EuroV or EEV

• Use alternatives where appropriate

Page 9: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Fuels Hierarchy?

• Electric or hybrid

• Biofuels – biodiesel, bioethanol, biogas

• Gas fuels – LPG or CNG

• Best technology petrol and diesel

Page 10: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Fuel Management

• Central bunkered fuel with DataTrack fuel management system

• Fuel data not integrated into fleet management system

• High use of petrol in LPG vehicles

• No active monitoring or management of fuel and vehicle MPG

Page 11: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Actions

1. Integrate fuel data into RoadBase2. Take a proactive role on fuel

management with local fuel champions

3. Develop centralised driver training capability to SAFED standards

4. Provide fuel efficient driving tips in drivers handbook

Page 12: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Effective fuel management

• Ensure robust data – currently mileage data is weak

• Set performance base line and improvement targets

• Monitor MPG and mileage against targets – feed back to fuel champions

• Take corrective and improvement measures

Page 13: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Managing mileage

• Fleet mileage – is not accurately monitored– estimated at some 2 million miles

• Staff mileage – data from mileage cliams, – monitored by environmental performance

team– 4.3 million miles

Page 14: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Staff annual mileage claims

0

500

1000

1500

2000

2500

500 1000 1500 2000 2500 3000 4000 5000 6000 7000 8000 12000

Miles

Co

un

t

Low Medium High

Page 15: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Moving the transport user

mileage3,000 8,000

Causal user Essential user? Lease / fleet vehicle

The car user

Non-car modes• walk/cycle – short urban trips• bus – short urban trips• train – intercity, regional• air – long distance

Pool/ hire car• trips over 80 miles• reduce car commute

Car sharing• passenger rate

Less control More control

Page 16: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Fleet actions

1. Ensure robust mileage data entered into DataTrack

2. Feed mileage data back to local fuel champions

3. Look for opportunities to fleet share and maximise use of vehicles

Page 17: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Staff actions

1. Develop departmental business travel plans

2. Feed staff mileage data back to department

3. Limit private car travel to 80 miles

4. Centralise pool and hire car service

5. Provide a more integrated staff travel information site on intranet

Page 18: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

‘Grey fleet’ actions

• Implement system to record driver and vehicle details, linked to ability to claim mileage allowances

• Define criteria for ‘appropriate vehicles’ for business travel

• Set vehicle standards for ‘assisted vehicle purchase’ scheme

Page 19: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Policy issues

• Departmental mileage targets in corporate performance system

• Update travel policy to:– Reflect business travel plans– 80 mile private car limit– Assisted vehicle purchase criteria

• Drivers handbook to include information on fuel efficient driving

Page 20: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Conclusions

• Enthusiasm, good activities, but fragmentation

• More central coordination from fleet services

• Better coordination of travel activities

Page 21: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Key recommendations - 1

• A centralised vehicle procurement framework, which is already being developed;

• A centralised fleet policy setting out the criteria for vehicles which can be used across the Council;

• A more proactive and centralise approach to vehicle replacement and purchases managed by fleet services;

• A more proactive approach to fuel management lead by fleet services or local fleet champions;

Page 22: Bristol City Council Green Fleet Review Guy Hitchcock Green Fleet Review Consultant

Key recommendations - 2

• Departmental level business travel plans, with departmental travel reduction targets, to reduce staff business mileage;

• A more integrated travel information resource on the Council’s intranet site;

• A centralised pool fleet, management by fleet services.