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Board Meeting Minutes

3/14/2017

Sara Kilduff, CAM

Anchor Associates, Inc. – for Brittany Place Home Owner’s Association, Inc.

Brittany Place Home Owner’s Association, Inc.

Board Meeting Minutes Tuesday, March 14, 2017

CALL MEETING TO ORDER

Meeting was called to order at 4:00pm.

ESTABLISH QUORUM

A quorum was established with the following Board members present:

Dennis Guay

Suzanne Ostrander

Jim Rowe

Bruce MacGregor

Sharon Sutton (Via Conference)

Also in attendance was Sara Kilduff (Anchor Associates, Inc.).

MINUTES

Bruce made a motion to approve the January 10th and February 14th Board Meeting

minutes. Jim seconded and the motion carried unanimously.

PRESIDENT’S REPORT

Suzanne addressed the owners in attendance that this is a home owners meeting and there

will be no decisions made by the board or the home owners at this meeting in regards to the

roof replacement which may not need to be done until 2028. The presentation has been put

together by Dave Murdock. Dave and Suzanne will answer any questions that the home

owners may have after Dave’s presentation.

NEW BUSINESS

Roof Discussion

Dave Murdock began his presentation to the home owners explaining to the owners that the

roof replacement is the responsibility of the home owners. *See enclosed Roof Replacement

Report.

Suzanne and Dave answered questions that the home owners had regarding the

replacement and paying for the roof replacement.

ADJOURNMENT

Dennis made a motion to adjourn the meeting. Suzanne seconded and the motion carried

unanimously. The meeting adjourned at 4:54pm.

Brittany Place 2017

Brittany Place Roof Replacement & Repair

Roof replacement suggestions and suggested cost information

Objective: Help make a informed choice

Brittany Place • Roofs are 16 to 19 years old

Brittany Place Roof Replacement & Repair

• All information is at the estimated stage

• No firm plan or process at this time

• Only suggestions to help Brittany move forward on this very tough issue

• Brittany needs to be pro active and explore all avenues available

• Please hold questions until presentation is over

Brittany Roof Replacements Do Not Shoot the Messenger

Brittany Roof Replacements & Repair

Legal

Current By-Laws as of 2/10/2010

Brittany Place Time Line Events 1/9/2017

Brittany was build in 1998 & 1999 roofs are 18/19 years old

3/24/2008 Kelly Roofing-13 page report with 17 pictures. Price for the year 2015

when roof will need to be replace. Plan on spending $2,500.00 per year

until roofs are replaced

10 year guarantee on underlayment

50 year guarantee on tile

2008 1009 Eastham - Paul Cretella - price unit - from Kelly Roofing

9/8/2008 Elakman Engineering-Michael Barrington- 16 page report with pictures.

inspected 90 percent of the buildings-

Brittany has two types of roofs hip and gable- Underlayment

is 30/90 in Florida loses its viability in approximately 15 years

Conclusion-these are not well installed roof systems. Unable to get a

clear estimation of the condition of the underlayment

Brittany Place Time Line Events

11/3/2009 Brittany Board of Director's discuss roof turn over to owner's

12/9/2009 Brittany Board of Director's Pros and Cons of turn over to owner's

1/10/2010 Vote Opt in or out-- Vote passed in favor of turning roofs responsibility to owner's

3/1/2010 Discontinued Brittany's Association for roof responsibly.

Returned $5,069.00 to Home Owner's less $1,260.00 for 3 quarterly

Payments net cash to H/O $3,809.00

3/22/2010 New doc's issued - Owner's responsibly for roofs, also in new doc's

No lease less than 30 days & Driveway owner's responsibility

3/16/2016 2016 sample budget with the addition of roof reserves increase $1000. / qtr.

would increase quarterly dues by $1,000.00 per quarter

Brittany Place Roof Brittany Roof Replacements & Repair Replacement

Brittany Place – Sheet 1

Brittany Roof Projection

$2,200,000.00 divideded by 51 building $43,137.25

$43,138.00 divideded by 2 units (doors) $21,569.00

10 years 40 quarters

current quartely Associations dues

$21,159.00 divided by 40 quarters $528.98 $405.00 $933.98



If unit is sold, payment is transferred to new owner in association dues

Brittany Place –

3/9/2017


Suggested plan to consider, roll in suggested roof reserve of $150.00 per door per quarter

The $150.00 suggested roll in for the roof reserve is on a progressive scale per year

Start with the 2018 Quarterly dues:

2018 Per quarterCurrent dues (subject to increase) $405.00

Roof Reserve Contribution $150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00)

Suggest 2018 Qtrly dues $555.00

Total 2018 roof contribution $61,200.00


2019 Roof Reserve Contribution $150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00)

Suggest 2019 Qtrly dues $705.00 Total 2019 roof contribution $122,400.00


2020 Roof Reserve Contribution $150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00)


Total 3 year suggested roof reserve $367,200.00

Brittany Place – 3/9/2017





2018 Per quarterCurrent dues (subject to increase)$405.00

Roof Reserve Contribution$150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00)




2019 Roof Reserve Contribution$150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00)



2020 Roof Reserve Contribution$150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00)



Brittany Place – Sheet 2






Roof Reserve Contribution $150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00




2019 Roof Reserve Contribution $150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00



2020 Roof Reserve Contribution $150.00 ($150 x's 4 quarters =$600 x's 102 doors = $61,200.00



Brittany Place - 3/9/2017


With 3 years of roof reserves of $367,200.00 rolled to reduce the toal estimated cost of $2,200,000.00$1,832,800.00 divideded by 51 building $35,937.25

$35,937.00 divideded by 2 units (doors) $17,968.50


Increase current suggested




Quarterly dues for Suggested dues Additional $455.00 added to current $405.00 quarterly dues

2017 $405.00 for a suggested $860.00 per quarter for the next 10 years2018 $555.00 $455.00 x's 40 qtrs. x's 102 doors = $1,856,400.00

2019 $705.00 Original Loan $1,832,800.00

2020 $855.00

2021-2031 $860.00

Brittany Roof Replacements & Repair

Additional costs to expect:

1) Gutters and downspouts

2) Plywood, Fascia and sub fascia

3) Reinforcing trusses, etc.

Brittany Place

• What are the next steps?

Brittany Place-

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