Broward Clerk of the Courts

Technology Initiatives

Clerk of Court Service Goals

• The Broward Clerk of Court is committed to provide statutorily permitted electronic access to information and services for the public and legal communities in a convenient, user friendly, and secure manner through the upgrading of our technology services.

Clerk of Court Service Goals

continued….

• Assist the community in a more expedient manner that reduces or eliminates travel to one of the courthouse office locations for services.

Clerk of Court Service Goals

continued….

• Develop and implement new technologies compatable with web-based applications

Eliminates dependence on Broward Mainframe

Ensures systems compatability

Enables Internet Access to Court Records

As permitted by Florida Statutes

Allows for future growth

Systems functionality

Integrated Databases

Clerk of Court Service Goals

continued….

In order to realize these goals, the Clerk is implementing the following technologies:

• Unified Case Maintenance System (Odyssey)• All Divisions

• Document Management System Imaging Court Documents (OnBase) Redaction/Auto-Indexing (Intellidact) eFiling (NICUSA) eRecording (Electronic interface w/County Records) eCitations (Agency electronic transmission of traffic

citations)

Where we were… in 2006

County

Mainframe

Mainframe

Mainframe

Docketrac(Felony/

T&M)

Civil System(Civil/

Family/Marriage/

Ct. Reg)

Quest

(Juvenile)

Probate(Probate/

Mental

Health)

PPT(Parking/

Permit Tracking)

Vesac(Event

Scheduling)

County Mainframe

County Mainframe

County Mainframe

Clerk AS400

ClerkAS400

BSO

SAO ComSquared

CTS(All

Divisions)Clerk AS400

DMV

ExternalAgencies

Paperless Court!

Our Goal

Major New Systems

• Odyssey Case Maintenance System√ Probate/Guardianship/Mental Health Division – August,

2008

• Civil/Family/Domestic Violence Divisions – August, 2009

• County Civil – November, 2009

• Criminal Felony - October, 2010

• Traffic & Misdemeanor Division – January, 2011

• Juvenile/Parking Divisions – post-Criminal

Major New Systems

• Document Management SystemIn Production

√ Human Resource Performance Evaluations 2007√ Archive Felony Backfile Conversion 2007* 70,000 Closed Files from 1993 - 1997

√ Microfilm Conversion 2008 1986 – 1989 Felony in Production 1990 – 1992 Felony in Progress 1922 – 1997 Marriage in Progress

√ Marriage Records Converted images ‘98 – ’08 from ComSquared System Day Forward images began October, 2008 Paperless!

* Archive backfile conversion ceased May 2009 due to current budgetary issues

Major New Systems

• Document Management SystemFuture Implementations

• Traffic Infractions – June, 2009

• Probate – 1st Quarter, 2010

• Civil/Family – 2nd Quarter, 2010

• Future divisions following Odyssey CMS implementations

Major New Systems

Electronic Document Filing / √ Probate/Guardianship Division Supreme Court Approval - April, 2007 Existing Case pleadings - April, 2008 Ceased follow-up filings - May, 2009 Case Initiation Filings - July 2009

• Civil Division* Develop and submit E-Filing Plan – 4th Quarter, 2009 Anticipated Supreme Court Approval - 2nd Quarter, 2010 Anticipated Civil Implementation - 3rd Quarter, 2010

• Expansion to other divisions**Dependent on Chief Judge co-endorsement and Florida Supreme Court

approval of an eFiling Plan for each division type

Major New Systems

In Production

√ Clerk developed application Replacement System

Data entry and forms generation Independence from Mainframe

√ Imaged Marriage Records Replacement System

Enhancement added Marriage Supporting Documents

√ New Services On-Line

• Marriage License pre-applications• On-line Marriage searches

Future enhancements • Certified Copies• Commemorative Certificates

HOWARD C. FORMANCLERK OF COURTS

MARRIAGE LICENSE SYSTEM

October 2008

Major New SystemsHOWARD C. FORMAN

CLERK OF COURTS

Clerk developed application

Traffic Infraction Data Entry• Replacement System Replaces an outdated system

requiring 1998 MS OS Independence from

Mainframe

Imaged Traffic Citations• Replacement System Stores imaged citations in one

integrated DMS repository

Future enhancements • Integration with Odyssey CMS• Allows expansion for Traffic

Criminal Citations• Electronic Transmission

Citations from Law Enforcement Agencies

Major New Systems

Major New Systems

√ Clerk’s Public Access

Account Registration

Driver License Reinstatements

Electronic Document Filing

Fine Payments

Form Downloads

Marriage Information

Report Downloads

Premium Access Case Search

Public Access Case Search

Self Service Forms

CSI Contract

Supreme Ct. Odyssey Signed Odyssey Odyssey Odyssey

Approval of Live in (April, 2009) Live in Live in Live in

eFiling in Probate Probate Circuit Civil County Civil Felony

CGI Contract (April, 2007) Microfilm (Aug., 2008) Jury Live (Aug., 2009) (Nov., 2009) (Oct., 2010)

Signed (May, 2006) Conversion (July, 2009)

(April, 2008)

TEMS Live Imaging in eFiling

eFiling Contract (June, 2009) Probate in Civil

signed Tyler Contract Imaging of First eFiling Marriage goes eFiling for (Jan., 2010) (2nd Qtr., Odyssey

(Aug., 2006) Signed Archive in Probate Live new cases 2010) Live in

(Oct., 2006) Felony files (April, 2008) (Oct., 2008) in Probate Imaging in T&M

(Oct., 2007) (July, 2009) Civil (Jan., 2011)

(2nd Qtr., 2010)

2006 2007 2010 20112008 2009

Project Milestones

Where we’ll be… 2010, 2011 & beyond