broward college focused report august 26, 2013 college focused report august 26, 2013 2 approval...
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Broward College Focused Report August 26, 2013
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3.12.1 The institution notifies the Commission of changes in accordance with the Commission’s substantive change policy and, when required, seeks approval prior to the initiation of changes. (See the Commission policy “Substantive Changes for Accredited Institutions.”) (Substantive change) Non-Compliance As evidenced by documentation, the College has shown that it notifies the Commission of changes in accordance with SACSCOC policy. However, there is no evidence of an internal policy/procedure to ensure timely reporting. Also, it is not clear how information is communicated to college personnel. Response: Broward College notifies the Commission of changes in accordance with its Substantive Change policy and, when required, seeks approval prior to the initiation of the changes. The College has a written Substantive Change policy (1) and Substantive Change procedure (2), which are available online in the Broward College Policy and Procedure Manual (3). The Policies and Procedures identify the responsible parties for implementing each potential Substantive Change. While the College President is ultimately responsible for all communications with the Commission on Colleges, the SACS Liaison has been designated as responsible for maintaining the records of Substantive Changes and working with appropriate college personnel to prepare Substantive Changes in a timely manner. To demonstrate compliance with the Commission's substantive change policy, a complete history of notifications and approvals is provided for each action since the College's last reaffirmation in 2003. There was no activity between 2003 and 2007.
Table 3.12.1–1 Substantive Changes Approved Since the Last Reaffirmation
Approval Date
Description of Substantive Change
December 5, 2012 (4) December 5, 2012 (5) September 27, 2011 (6) August 15, 2011 (7) June 27, 2011 (8)
Acceptance of Notification to add new location in Kandy, Sri Lanka under the scope of approval for existing International Center in Colombo, Sri Lanka at the American College of Higher Education Approval of Coral Springs Academic Center as within the scope of our accreditation Approval of Vietnamese American Training Center (Institute of American Education) in Ho Chi Minh City, Vietnam, as an International Center where 50% or more of the credits toward Associate of Arts (A.A.) and Associate of Science (A.S.) degrees in Business, Hospitality Management, Computer Programming Analysis are offered Approval of Certificates, Associate of Applied Science (AAS), and (A.S.) programs in which 50% or more of the credits are online Approval of Westminster Academy as dual enrollment off-campus location
Broward College Focused Report August 26, 2013
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Approval Date
Description of Substantive Change
November 15, 2010 (9) November 8, 2010 (10) September 29, 2010 (11) September 7, 2010 (12) August 20, 2010 (13) August 16, 2010 (14) June 30, 2010 (15) February 12, 2010 (16) November 30, 2009 (17) August 4, 2009 (18) August 19, 2008 (19) July 11, 2008 (20) June 18, 2008 (21) October 2, 2007 (22)
Approval of Bachelor of Science in Nursing (BSN) Approval of Center for American Education at the Universidad San Ignacio de Loyola in Lima, Peru, as an International Center where 50% or more of the credits toward Associate of Arts degrees are offered Approval of additional Certificates, AAS and A.S. programs in which 50% or more of the credits are online Acceptance of Notification to offer new certificates in Marine Technology, Basic Solar Technician, and Advanced Electronics Solar Technician Approval of Bachelor of Applied Science (BAS) in Information Technology Approval of BAS in Technology Management Approval of Willis Holcombe Center as a site within the scope of our current accreditation Approval of the American College of Higher Education in Colombo, Sri Lanka as an International Center where 50% or more of the credits toward A.A. degrees are offered Approval of BAS in Supervision and Management Approval of Miramar Town Center, Weston Center, Miramar Automotive and Marine Centers of Excellence as sites within the scope of our current accreditation Approval of name change from Broward Community College to Broward College Awarded Membership at Level II Approval of online associate degrees and certificates Approval of the Broward Center for American Education (formerly the Brookdale College of Ecuador) as an International Center where 50% or more of the credits toward A.A. degrees are offered
Broward College Focused Report August 26, 2013
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References/Documentation
1. Broward College Policy 6Hx2-4.24, Policy on Substantive Change
3.12.1-1 Policy On Substantive Change 6Hx2-4.24
2. Broward College Procedure A6Hx2-4.24, Substantive Change
3.12.1-2 Substantive Change Procedure A6Hx2-4.24
3. Broward College Policy and Procedure Manual webpage
3.12.1-3 Policy and Procedure Manual webpage
4. Approval of Kandy, Sri Lanka Location—December 5, 2012
3.12.1-4 Kandy, Sri Lanka
5. Approval of Coral Springs Academic Center—December 5, 2012
3.12.1-5 Coral Springs
6. Approval of Vietnamese American Training Center (Institute of American Education)—September 27, 2011
3.12.1-6 Vietnamese American Training Center
7. Approval of Online Certificates and Degree Programs—August 15, 2011
3.12.1-7 Certificates
8. Approval of Westminster Academy as a Dual Enrollment Location—June 27, 2011
3.12.1-8 Dual enrollment-Westminster
9. Approval of BSN Program—November 15, 2010
3.12.1-9 BSN
10. Approval of Center for American Education at the Universidad San Ignacio de Loyola—November 8, 2010
3.12.1-10 Lima, Peru
11. Approval of New Online Certificates and Degree Programs—September 29, 2010
3.12.1-11 Certificates, AAS, A.S. programs online
12. Acceptance of Notification for New Marine and Solar Certificates—September 7, 2010
3.12.1-12 Marine, Solar Programs
13. Approval of BAS in Information Technology—August 20, 2010
3.12.1-13 BAS Info Tech
14. Approval of BAS in Technology Management—August 16, 2010
3.12.1-14 BAS Tech Management
15. Approval of the Willis Holcombe Center—June 30, 2010
3.12.1-15 Willis Holcombe Center
16. Approval of the American College of Higher Education in Colombo, Sri Lanka—February 12, 2010
3.12.1-16 Colombo, Sri Lanka
17. Approval of BAS in Supervision and Management—November 30, 2009
3.12.1-17 BAS Supervision Management
18. Approval of Miramar Town Center, Weston Center, Miramar Automotive, and Marine Centers of Excellence—August 4, 2009
3.12.1-18 Miramar Town Center, Weston Center, Maroone Centers
19. Approval of Name Change—August 19, 2008 3.12.1-19 Name Change
20. Awarded Membership at Level II—July 11, 2008
3.12.1-20 Level ll
21. Approval of Online Degrees and Certificates—June 18, 2008
3.12.1-21 Online Associate Degrees and Certificates
22. Approval of the Broward Center for American Education in Ecuador—October 2, 2007
3.12.1-22 Ecuador
Title: Policy on Substantive Change Number:
6Hx2-4.24
Legal Authority: Florida Statutes 1001.64
Page:
1 of 2
Policy Manual
Approved by the Date
Board of Trustees 03/27/2012
President’s Signature Date
03/27/2012
History: Adopted as Policy 6Hx2-4.24 on March 27, 2012
GENERAL STATEMENT
The goal of this policy is for the Board of Trustees to assign responsibility to college personnel regarding
accountability for maintaining compliance with the Southern Association of Colleges and Schools Commission
on Colleges’ (SACS-COC) Substantive Change policy. SACS-COC is Broward College’s regional accrediting
agency. Achieving and maintaining regional accreditation means that the College has met standards set forth by
the accrediting agency Broward College has established this policy to ensure that college officials understand
the expectations of the Commission regarding Substantive Changes
THE POLICY and THE STUDENT
The approval of a Substantive Change by the Commission on Colleges assures students that the courses and
programs offered by the College are of high quality and value at all locations and in all programs. Regional
accreditation allows Broward students to access to federal student aid and opens the door of more institutions
who will accept Broward credits for transfer to other degree programs.
THE POLICY and THE FACULTY AND STAFF
Faculty making substantive changes to the College’s curriculum and administrators who coordinate
establishment of new locations and programs must comply with requirements of SACS-COC. The Principles
of Accreditation: Foundations for Quality Enhancement and its policy statement entitled Substantive Change
For Accredited Institutions Of The Commission On Colleges must be integrated into the planning and
implementation of any substantive change action. These documents are available on line at the SACS
Commission on Colleges website: www.sacscoc.org.
IMPLEMENTATION and OVERSIGHT
The President has the authority to establish procedures to implement this policy. The College Provost and
Senior Vice President of Academic Affairs and Student Success, in conjunction with campus presidents, are
responsible for monitoring and ensuring policy compliance. The SACS Liaison officer will monitor
compliance with this policy and report periodically to the College’s Management Team about pending and
approved Substantive Changes. Board of Trustees approval will be sought where appropriate. See procedure
for 6Hx2-4.02.
VIOLATION OF POLICY
For non-represented employees, action will be taken pursuant to the terms and conditions of the relevant
employment contract, if applicable.
For full-time faculty, refer to the Collective Bargaining Agreement between the Board of Trustees of
Broward College and United Faculty of Florida, Broward College Chapter.
Title: Policy on Substantive Change Number:
6Hx2-4.24
Legal Authority: Florida Statutes 1001.64
Page:
2 of 2
Policy Manual
Approved by the Date
Board of Trustees 03/27/2012
President’s Signature Date
03/27/2012
History: Adopted as Policy 6Hx2-4.24 on March 27, 2012
DEFINITIONS
Substantive Change is a significant modification or expansion of the nature and scope of an accredited
institution. Under federal regulations, substantive change includes:
• Any change in the established mission or objectives of the institution
• Any change in legal status, form of control, or ownership of the institution
• The addition of courses or programs that represent a significant departure, either in content or method
of delivery, from those that were offered when the institution was last evaluated
• The addition of courses or programs at a degree or credential level above that which is included in the
institution’s current accreditation or reaffirmation.
• A change from clock hours to credit hours
• A substantial increase in the number of clock or credit hours awarded for successful completion of a
program
• The establishment of an additional location geographically apart from the main campus at which the
institution offers at least 50 percent of an educational program.
• The establishment of a branch campus.
Notification constitutes a letter from the President or his/her designated representative to the President of the
Commission summarizing the proposed change, providing the intended implementation date, and listing the
complete physical address, if the change involves the initiation of an off-campus site or branch campus.
Substantive Change Prospectus – a description of the proposed change that describes:
• the initial date of implementation
• projected number of students, if applicable
• the primary target audience
• the projected life of the program (single cohort or ongoing)
• the faculty roster and teaching qualifications
• the instructional delivery methods
• library and learning resources
• financial support
• evaluation and assessment including specific learning outcomes
• physical resources (facilities, equipment)
• the complete physical address if the change involves the initiation of an off-campus site
Procedure Manual
Title: Substantive Change
Page:
1 of 3 Policy Number: 6Hx2-4.24
Number:
A6Hx2-4.24
Recommending Officer’s Signature Date:
03/27/2012
President’s Signature Date:
03/27/2012
The following table outlines the division of responsibilities assigned to appropriate personnel for notifying the
SACS Commission on Colleges of Broward College’s intent to initiate a substantive change.
Types of Substantive Change
Responsible
Broward College
Personnel
Initiating distance learning for group or individual instruction where instructor
and student/s are geographically separated.
…Offering 50 percent or more of program electronically
(Subsequent programs do not need reporting unless they are significant departures from
initially approved program(s).
…Offering 25-49 percent of a program electronically
…Offering 24 percent or less of a program electronically
...Adding significantly different programs (approved for the institution) from previously
reported programs offered through distance learning
...Initiating significant changes in existing technology-based delivery systems in
distance learning/ (off-campus programs)
College Provost
Adding significantly different programs at a currently approved site (only if
programs are already SACS approved, does not apply to new sites).
College Provost/
Campus Presidents
Initiating programs/courses offered through contractual agreement or consortium
College Provost
Relocating a campus
Campus Presidents
Initiating a merger/consolidation.
(Will require a site visit.)
College Provost
Initiating coursework or programs at a more advanced level
than currently approved.
College Provost
Procedure Manual
Title: Substantive Change
Page:
2 of 3 Policy Number: 6Hx2-4.24
Number:
A6Hx2-4.24
Recommending Officer’s Signature Date:
03/27/2012
President’s Signature Date:
03/27/2012
Initiating programs at a lower degree level (normally pertaining to programs that are significantly different from current degrees).
College Provost
Initiating a branch campus A branch campus is a location of an institution that is geographically apart and
independent of the main campus of the institution. The independent location must
be:
(1) permanent in nature,
(2) offer courses in educational programs leading to a degree, certificate, or other
recognized educational credential,
(3) have its own faculty and administrative or supervisory organization, and
(4) have its own budgetary and hiring authority.
Will require a site visit.
Campus
Presidents
Altering significantly the educational mission of the institution.
College Provost
Changing governance, ownership, control, or legal status
College President
Altering significantly the length of a program.
Changing significantly the length of a program, substantially increasing the number of
clock or credit hours awarded for successful completion of a program, or changing
clock hours to credit hours.
College Provost
Initiating degree completion programs.
College Provost
Closing an institution/program; initiating teach-out
Agreements.
Entering into a teach-out agreement or closing an institution. (See also the Commission
policy “Closing an Institution or Program: Teach-Out Agreements.”)
In the cases of campus or program closures, the College Registrar will notify affected
students and advise of alternative options for program completion. The College will
make every effort to minimize employment disruption for faculty and staff teaching
in affected programs or sites.
College
Provost/College
Registrar
Procedure Manual
Title: Substantive Change
Page:
3 of 3 Policy Number: 6Hx2-4.24
Number:
A6Hx2-4.24
Recommending Officer’s Signature Date:
03/27/2012
President’s Signature Date:
03/27/2012
Initiating additional off-campus sites (where instructor is present for classroom
group instruction).** …Student can obtain 50 percent or more credit toward program
…Student can obtain 25-49 percent of credit toward program*
…Student can obtain 24 percent or less of credit toward program
*May require a site visit
**Offering 25-49 percent of an educational program at an off-campus site does not
require a prospectus; however, the institution is required to
1. notify the Commission
2. provide a faculty roster
3. a discipline-specific description of library/learning resources
4. a description of physical facilities, and
5. a list of courses to be offered at the site.
Campus Presidents
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Polices and Procedures Home
Broward CollegePolicy and Procedure Manual
Welcome to the BC Policy and Procedures Manual. We have integrated the Board of Trustees' Policy Manual and the Procedures Manual and put them in an online format to make them more accessible to the employees of the college and to members of the public who want to know the rules under which the college operates.
Policies are approved by the Board of Trustees. The President may issue procedures to implement policies adopted by
the board if they are necessary. The Policy Manual is separated into sections as indicated in the Table of Contents. You
can go directly to the Index for each section by clicking on the appropriate section. By clicking on the Policy number,
you will get the actual text of the Policy. We also have incorporated an alphabetical subject index of the Policy Manual
to aid you in finding the Policy you need. If there is a Procedure for the Policy, it follows the Policy.
You may view and print Policies from this site. These manuals are maintained by the President's office and proposed changes or additions to the Policy Manual emanate from the appropriate vice president or from a campus president. If you have any comments or suggestions about the Policy and Procedures Manual, please call my office.
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