btech admissions policy

7/30/2019 BTech Admissions Policy

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INDEX

S.NO CONTENT PAGE NO

1 INTRODUCTION 1

2 APPLICABILITY 13 SCHOOL OF ENGINEERING (INFORMATION ABOUT B.TECH COURSES OFFERED) 2

4 MINIMUM ELIGIBLITY CRITERIA 2

5 GENERAL CONDITIONS 3

6 INTAKE AND RESERVATION 3

7 COURSE WISE RESERVATION OF SEATS 4

8 WHO IS ELIGIBLE FOR EACH CATEGORY 4

9 ADMISSION COMMITTEE 5

10 ADMISSION NOTICE 5

11 HOW TO APPLY 6

12 PROCESSING FEE 8

13 LAST DATE FOR RECEIPT OF APPLICATIONS FORMS 8

14 ACKNOWLEDGEMENT OF APPLICATION FORM 9

15 IMPORTANT DATES 9

16 SELECTION PROCEDURE 10

17 ONLINE DISPLAY OF FIRST ADMISSION CUM MERIT LIST 10

18 SECURING YOUR ADMISSION 10

19 SLIDING PROCESS 11

20 PHYSICAL COUNSELING 11

21 SCHEDULE OF FEE 12

22 MERIT CUM MEANS FEE CONCESSION 12

23 DOCUMENTS TO BE VERIFIED / SUBMITTED AT THE TIME OF ADMISSION 13

24 GRIEVANCE REDRESSAL 14

25 COMMENCEMENT OF ACADEMIC SESSION 1426 LAST DATE FOR CANCELLATION / WITHDRAWAL OF ADMISSION 14

27 REFUND / CANCELLATION POLICY 14

28 MID COURSE WITHDRAWALS 15

29 LAST DATE OF ADMISSION 15

30 ZERO TOLERANCE POLICY 15

31 LIMITED LIABILITY 16

32 JURISDICTION 16

33 HELPLINE 16


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34 Sample of OMR APPLICATION Form FOR ADMISSION TO

B.TECH COURSES FOR ACADEMIC SESSION 2011-12 ANNEXURE-1

35. APPLICATION FORM FOR ADMISSION TO B.TECH COURSES FOR

ACADEMIC SESSION 2011-2012 (For Downloading Application Form) Annexure -2

36 APPLICATION FORM FOR ADMISSION TO B.TECH COURSES FOR

ACADEMIC SESSION 2011-2012 (For PHYSICAL COUNSELING) ANNEXURE-3

37 HARYANA RESIDENT CERTIFICATE (FOR BONAFIDE RESIDENTS

OF HARYANA ONLY) FORM -1

38 SCHEDULED CASTE CERTIFICATE FORM-2

39 AFFIDAVIT FORM-3

40 DECLARATION FORM-4

41 AFFIDAVIT AFTER WITHDRAWAL OF ADMISSION FORM-5


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ADMISSION POLICY AND SELECTION PROCEDURE

FOR ACADEMIC YEAR 2011-12

FOR B.TECH COURSES IN

SCHOOL OF ENGINEERING & TECHNOLOGY

1 INTRODUCTION

1.1 ITM University has been established by the Haryana State Legislature under The Haryana

Private Universities Act (Third amendment), 2009.

1.2 ITM University is a Private Self Financed multi disciplinary University recognized under Section

2(f) and has the right to confer degrees under Section 22(1) of the UGC Act, 1956.

1.3 ITM University has been included by UGC in their select list of approved Universities. This

list of recognized Universities can be obtained from the UGC website www.ugc.ac.in

1.4 This policy shall be called the ADMISSION POLICY & SELECTION PROCEDURE-2011 (APSP-

2011) for admission to SCHOOL OF ENGINEERING & TECHNOLOGY UNDERGRADUATE DEGREE

COURSES (BACHELOR OF TECHNOLOGY) awarded by ITM University.

1.5 This policy has been prepared in accordance with the First Ordinances of the University duly

approved by Govt. of Haryana to ensure that admissions are made strictly in accordance

with merit in a fair and transparent manner in the interest of all concerned.

1.6 Admissions will be made on merit secured in AIEEE 2011 subject to minimum eligibility criteria.

2 APPLICABILITY

2.1 This Admission Policy & Selection Procedure-2011 is valid for the academic year 2011 12

and shall be applicable for all admissions to B.Tech courses except for admission to Children

/ Ward of Non Resident Indian (NRIs).


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3 SCHOOL OF ENGINEERING AND TECHNOLOGY

The B.Tech. Degree courses with the number of seats in each course for which admissions will be

made in academic session 2011 12 are as under :

DESCRIPTION OF COURSE ABBREVIATION INTAKE

B.TECH Computer Science and Engg. CSE 180

B.TECH Electronics and Comm Engg ECE 180

B.TECH Mechanical Engineering ME 135

B.TECH Information Technology IT 90

B.TECH Civil Engineering CIVIL 45

B.TECHElectrical and Electronics Engg. EEE 45

TOTAL INTAKE 675

3.1 One additional seat in each branch shall be reserved for Kashmiri migrants.

4 MINIMUM ELIGIBILITY CRITERIA4.1 To be eligible for admission to the first year of any of the School of Engineering, Undergraduate

Course of the University, a candidate mustbe an Indian National and must fulfill the following

minimum eligibility criteria.

4.2 The applicant should have passedthe 10+2 (English Medium) examination conducted by

Central Board of Secondary Education or equivalent examination from a recognized board in

Science stream with an overall aggregate of 60%. Additionally, the applicant should have

secured not less than 60% marks in each of the subjects given hereunder:

(1) MATHEMATICS (2) PHYSICS (3) ENGLISH

(Rounding of marks is not permitted. Therefore, a student with an aggregate of 59.9% marksor less than 60% will NOT be eligible to apply)

A student from a university / board NOT recognized by CBSE / AICTE / UGC /AIU/ MHRD or

any other statutory body of Government of India shall not be eligible for admission.

4.3 In case a student has completed his/her equivalent examination from an overseas board,

he/ she shall necessarilyhave to obtain and submit a certificate of equivalence from the AIU

(Association of Indian Universities) at the time of admission. He/ She will also have to appear

and secure a rank in AIEEE 2011 (this condition of appearing in AIEEE 2011 is not applicable

for students seeking admission under the category for Kashmiri Migrants). Applicants under

this category shall be admitted based on merit secured in Class XII or equivalent subject to all

the other minimum eligibility criteria.

4.4 AGE LIMIT: The applicant must not be more than 21 years of age as on 31ST December 2011.

The date of birth printed on the Class X mark sheet issued by CBSE or equivalent board shall

be considered for determining the age of the candidate. In case of student(s) who may have

passed their equivalent examination from an overseas board, the age mentioned on his/her

passport shall be considered.

4.5 ALL INDIA ENGINEERING ENTRANCE TEST 2011 (AIEEE):

The merit of the candidate for selection for admission will be decided by AIEEE overall Merit

Rank. The applicant must have appeared in AIEEE 2011 and secured a rank.


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4.6 Since the application cum processing fee is not refundable under any circumstances

whatsoever, before submitting an application for admission, the applicant must ensure that

he/ she fulfills the minimum eligibility conditions applicable to the category(s) under which

admission is being sought by him/ her. He/she must only apply after he/ she has fully read

and understood the Admission Policy and Selection Procedure, the fee structure and the

refund / cancellation policy of the University for Academic session 2011-2012. This will be

available on the University website www.itmindia.edu for the information of all concerned

and / or can be obtained from the University.

5 GENERAL CONDITIONS

5.1 In the event the Admission Committee of the University is not satisfied with the character or

antecedents of an applicant(s), in the overall interest of maintaining the academic standards

and discipline in the University, it, retains the exclusive right not to admit him/her to the

University.

5.2 A student who furnishes particulars, which are found to be false, or suppresses material

information, shall not be considered for admission, and, if he/ she has been admitted on the

basis of such information, besides legal action at his/ her cost, his/ her admission shall stand

automatically cancelled and the entire fee of any description whatsoever paid by him/ hershall stand fully forfeited.

5.3 Mere possession of the prescribed academic qualifications does not entitle a candidate for

admission. Candidates shall have to fulfill all other conditions as spelt out in the Admission

Policy & Selection Procedure.

5.4 STUDENTS/ PARENTS ARE CAUTIONED NOT TO USE ANY INTERMEDIARY OR BROKER FOR

SECURING ADMISSION. BESIDES BEING ILLEGAL, SUCH AN ACTION COULD RENDER THE

CANDIDATE INELIGIBLE TO PARTICIPATE IN THE ADMISSION PROCESS.

5.5 A student who wishes to be admitted after a gap period of one year and/ or, more (after

passing the qualifying examination) shall submit at the time of admission, an affidavit dulyNotarized, justifying the reasons of gap period and certifying that he/ she had not taken

admission in any college and had not been rusticated or had not been sentenced to Jail for a

criminal offence. He/she will necessary have to comply with the minimum eligibility criteria

including AIEEE 2011.

6 INTAKE AND RESERVATION

S.NO. CATEGORY OF SEATS RESERVATION PERCENTAGE NO. OF SEATS

ALL INDIA CATEGORY

A GENERAL (including Haryana) 60% 405

HARYANA CATEGORY

B General 15% 101

C Scheduled Caste 10% 68

CHILD/ WARD OF NRI

D Child / Ward of NRI 15% 101

TOTAL 100% 675


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6.1 Intake is subject to change by the University. In case there is any new discipline offered and

/ or increase or decrease in intake in existing disciplines, the ratio of reservation will be the

same. Increase / decrease in intake, upto 10% of seats in each branch may be made, to cater

for dropouts and to maintain merit.

7 COURSE WISE RESERVATION OF SEATS

CATEGORY OF SEATS CSE ECE ME IT CIVIL EEE TOTAL

ALL INDIA GENERAL 108 108 81 54 27 27 405

(incl. Haryana)

HARYANA 27 27 20 14 7 6 101

(General)

HARYANA (SC) 18 18 14 9 4 5 68

CHILD / WARD OF NRI 27 27 20 13 7 7 101

KASHMIRI MIGRANT 1 1 1 1 1 1 6

TOTAL 181 181 136 91 46 46 681

8 WHO IS ELIGIBLE FOR EACH CATEGORY

8.1 ALL INDIA (including Haryana); An Indian national from any part of the country including

Haryana who complies with the minimum eligibility criteria.

HARYANA RESIDENTS ARE ALSO ENTITLED FOR ADMISSION AGAINST ALL INDIA CATEGORY

SEATS (covered under 8.1)

8.2 HARYANA (General): A student who is a domicile of Haryana or has passed his 10+2 or

equivalent examination from a recognized school in Haryana and complies with the minimum

eligibility criteria. Unfilled seats if any, under this category will be transferred to the All India

(including Haryana) category.

8.3 HARYANA (Scheduled Castes): The candidate must be a domicile of Haryana and from a

Scheduled Caste of Haryana as notified by State Govt. and should comply with the minimum

eligibility criteria. Unfilled seats, if any, under this category will be transferred to the Haryana

General category.

8.4 CHILD /WARD OF NRI: To be eligible for admission under this category, the applicant must

be the child / ward of a Non Resident Indian as defined under Income Tax Act and must

comply with the minimum eligibility criteria. (AIEEE 2011 willnotbe applicable for these

students).

Students admitted under this category will pay a substantially higher fee as per para 21below.

The extra fee collected from these students will be used to give fee concessions to students

from economically weaker sections of society on merit cum means criteria.

Students under this category will be admitted on First - come - first served basis subject

to the minimum eligibility criteria and availability of seats.

Since admissions to this category shall be made on first come first served basis, no refund

will be permissible in case of withdrawal before or after the last date of admission.

Also, a candidate who has applied / secured admission under this category cannot apply for

admission under any other category thereafter.


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To apply under this category, please purchase the application form from the University from

25.4.2011 to 19.7.2011.

8.5 KASHMIRI MIGRANTS: One seat in each branch shall be reserved for Kashmiri Migrants.

These seats will be supernumerary and will be filled on the basis of inter- se merit in the

class XII or equivalent examination and subject to the candidate complying with the minimum

eligibility criteria. (AIEEE 2011 willnotbe applicable for these students).

Kashmiri migrants will be required to submit the original certificate of migration duly signedby the competent authority or Relief Commissioner.

8.6 The unfilled seat(s) if any, under Haryana General and/or NRI category (excluding Kashmiri

Migrants) will be transferred to the All India general category before the commencement

of physical counseling. Similarly, unfilled seats under Haryana SC category will be transferred

to Haryana General category and if still not filled, to All India Category.

8.7 A candidate who applies under a reserved category will first be considered under the All

India Category. Only in case he/she does not get a seat, will he/she be considered under

the reserved category subject to there being a seat when his/her merit rank is called.

8.8 Candidates who have applied and are found eligible under Haryana General or Haryana SCCategory but secure seats in All India Category due to their merit shall retain their respective

categories for all purposes, including consideration for fee concession.

9. ADMISSION COMMITTEE

9.1 Admissions shall be made by a 5 member Admission Committee comprising of faculty and

administrative staff of the University to be nominated by the Vice / Pro Vice Chancellor. The

Committee will be headed by the Registrar or a person who is not less than the rank of a

Professor.

9.2 The Committee shall scrutinize the application forms for admission of the candidates in

accordance with the conditions of admission prescribed in this Admission Policy and Selection

Procedure.

9.3 The decision of the Admission Committee on any matter concerning the admission policy

and selection procedure shall be final and binding on all concerned, subject to review as

provided in clause 24.

10. ADMISSION NOTICE

10.1 To fill seats to B.Tech. degree courses offered by the School of Engineering & Technology for

academic session 2011-12, the University shall publish an admission notice inviting

applications from interested candidates. The admission notice shall be published in at least

two national dailies and / or their education supplements.

10.2 A copy of the admission notice along with this Admission Policy and Selection Procedure

2011 shall be uploaded on the website of the University www.itmindia.edu for the

information of all concerned on or before the first admission notice is published in the national

dailies and / or their education supplements.

10.3 Not less than fifteen days time from the date of the admission notice shall be given to

interested candidates to submit their applications and processing fee.

10.4 If not provided in the Admission Notice, the Admission notice shall clearly provide the website

details from where the following information can be obtained:

(a) Minimum eligibility conditions for applicants seeking admission with conditions, if any.

(b) The number of seats branch/ category wise to be filled.


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(c) The Annual fee to be paid by the students.

(d) The date, time and venue for the display of admission list and/or physical counseling,

as the case may be.

(e) Any other relevant issue of interest

11. HOW TO APPLY

11.1 There are three ways students can apply:-(a) Online on University website www.itmindia.edu:- Students will fill in the form online

and also pay the processing fee of 1,000/- online. They will receive an email

confirmation for their online application. The confirmation will also constitute an

acknowledgement of having received the processing fee and will also state what is to

be done next.

On receiving the email confirmation, the documents mentioned in Para 11.2 along

with the printout of confirmation email should be sent by the applicant by post or

submit by hand to ITM University on or before the last date as mentioned in para 15.

(b) Off Line (OMR Application Forms) :- OMR application Forms can be obtained by hand

from the University Campus or from designated branches of Syndicate Bank listed below

by paying the processing fee of 1,000/-. OMR forms can be submitted by hand or by

post at the University Campus along with the documents mentioned in Para 11.2 below.

Those who are sending the form by post will also have to enclose a copy of the receipt

of 1,000/- (Application and Processing Fee) issued by the bank and / or the university.

OMR Forms can also be requested (and obtained) by post from the University by the

applicants giving their postal address and enclosing a bank draft of 1,000/- in favour

of ITM University Gurgaon payable at Gurgaon/ Delhi only.

The applicant must write his full name and address on the reverse of the bank draft.

Duly filled OMR forms can then be submitted by post or by hand enclosing all documentslisted in Para 11.2 below.


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Designated Branches of Syndicate Bank

(c) Downloaded Application Form: The application form can be downloaded from the

website of the University www.itmindia.edu The completed application form should

be submitted by hand or by post at the University campus with the documents

mentioned in 11.2 along with the Demand draft of 1000/- in favour of ITM University

Gurgaon payable at Gurgaon / Delhi only

(d) Application on plain paper shall not be accepted.


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11.2 The following certificates are required to be submitted by post/hand to The Chairman, B.Tech

Admission Committee, ITM University, Sector 23A, Gurgaon 122017, Haryana while

applying for admission:-

(i) Class X mark sheet (as proof of date of birth).

(ii) Class XII or equivalent marksheet

(iii) Copy of AIEEE 2011 Result card.

(iv) Domicile Certificate (only if applying for seats reserved for Haryana (Form -1)

(All documents must be self attested by the student. By Post indicates Registered Post or by

speed post only.)

11.3 Incomplete application forms and/or applications submitted without the processing fee /

required enclosures shall be invalidated.

11.4 Students should submit only one application form using one of the three ways i.e. Online,

OMR or Downloaded application forms otherwise the application is liable to be rejected.

11.5 Students are cautioned to fill their preferences in the application form only after dueconsideration. Once the application form has been submitted, no change in preference will

be permitted under any circumstances whatsoever. However, they must fill all the choices in

their order of preference. If a preference is left blank, it will be presumed the applicant is

not interested in the said discipline. However, to increase their chances of receiving a seat,

candidates are advised to fill in all the preferences for all branches and not to leave anyone

blank.

11.6 It is made expressly clear that admissions shall be made strictlyon meritonlyfrom amongst

candidates who have applied in the prescribed form within the stipulated time limit prescribed

in the admission notice published by the University and have deposited the processing fee

and whose application has not been invalidated due to any shortcoming. Applications whichare incomplete & not in the prescribed form & not accompanied with the copies of documents

as in para 11.2 shall be rejected.

12. APPLICATION AND PROCESSING FEE

12.1 The processing fee shall be paid online for online application forms. For Offline (OMR

applications forms) it will be paid in cash or by demand draft while collecting the forms from

the University or from the designated centres of the Syndicate Bank as per para 11.1 or while

requesting them by post. (Cheques will not be accepted under any circumstances).

12.2 Drafts must be made in favour of the ITM University Gurgaon and must be payable at

GURGAON / DELHI only. Candidates name and address must be superscribed on the reverse

of the draft.

12.3 The Application and Processing fee is non refundable under any circumstances whatsoever.

Therefore, students are advised to purchase their applications only after due consideration

of this fact.

13 LAST DATE FOR RECEIPT OF APPLICATIONS FORMS

13.1 Duly completed application forms on theprescribed form onlyshould be submitted by eligible

candidates online on or before 11.6.2011 or offline (OMR) or downloaded application form

at the University, Sector 23 A, Gurgaon on or before 20.6.2011 along with the receipt of the

application and processing fee and the self attested photocopies of relevant enclosures

required.


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13.2 Postal Applications of OMR and downloaded forms will only be accepted if accompanied

with the receipt of the processing fee issued by Syndicate bank and / or ITM University and

postmarkedon or before 20.06.2011, provided the draft is also dated on or before 20.6.2011.

13.3 To avoid any delay in preparing the merit list, in any case, no postal applications will be

accepted if received after 25.6.2011 even if postmarked on or before 20.6.2011.

13.4 In case OMR or downloaded application forms with application and processing fee receipt is

submitted by hand, it shall only be accepted at the University campus on all working days(Monday to Friday) from 9 A.M. to 4 P.M.

13.5 Applications received after the last date specified in the Admission Notice, for any reason

whatsoever, shall not be considered under any circumstances. Accordingly, in their own

interest, candidates should ensure timely submission of the application form.

14 ACKNOWLEDGEMENT OF APPLICATION FORM

14.1 Applicants must insist on a receipt for the application form if submitted by him / her personally

by hand. Online applications shall be acknowledged by e mail. Postal applications shall be

sent their receipts by post.

14.2 The receipt/acknowledgement shall constitute the only evidence for timely submission ofthe application with the processing fee.

15 IMPORTANT DATES

APPLICATIONS AVAILABLE ONLINE ON THE ITM UNIVERSITY WEBSITE

www.itmindia.edu AND AT THE CAMPUS AND DESIGNATED BRANCHES OF

SYNDICATE BANK IN OTHER CITIES / TOWNS 16.05.2011

LAST DATE FOR SUBMISSION OF ONLINE APPLICATION FORM WITH

PROCESSING FEE AND REQUIRED DOCUMENTS 11.06.2011

LAST DATE FOR SUBMISSION OF OFFLINE APPLICATION FORM

(OMR APPLICATION FORM) / Downloaded Application From WITH PROCESSINGFEE AT THE ITM UNIVERSITY, GURGAON WITH REQUIRED DOCUMENTS. 20.06.2011

ONLINE DISPLAY OF FIRST ADMISSION CUM MERIT LIST ON THE UNIVERSITY

WEBSITE www.itmindia.edu AND AT THE CAMPUS 28.06.2011

LAST DATE FOR PAYMENT OF FIRST SEMESTER FEES FOR STUDENTS

OFFERED ADMISSION IN FIRST LIST 06.07.2011

ONLINE DISPLAY OF SECOND LIST IF ANY, AFTER SLIDING 08.07.2011

LAST DATE FOR PAYMENT OF FIRST SEMESTER FEES FOR STUDENTS OFFERED

ADMISSION IN SECOND LIST IF ANY. 14.07.2011

LAST DATE FOR WITHDRAWAL OF ADMISSION WITH REFUND 18.07.2011

PHYSICAL COUNSELING IF ANY FOR UNFILLED / DROP OUT SEATS AT THE CAMPUS

WITH ON THE SPOT PAYMENT OF FIRST SEMESTER FEE UPTO AIEEE RANK 2,00,000 20.07.2011

PHYSICAL COUNSELING IF ANY FOR UNFILLED / DROP OUT SEATS AT THE CAMPUS

WITH ON THE SPOT PAYMENT OF FIRST SEMESTER FEE FROM AIEEE

RANK 2,00,001 ONWARDS 21.07.2011

COMMENCEMENT OF ACADEMIC SESSION 25.07.2011

LAST DATE OF ADMISSION 08.08.2011

15.1 Dates are subject to change solely at the discretion of the University. Change(s), if any, shall

be notified in the press or website for the information of all concerned.


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16 SELECTION PROCEDURE

16.1 Subject to the minimum eligibility criteria specified by the University, all admissions (except

Kashmiri migrants and children/wards of Non Resident Indians) shall be made STRICTLY

according to MERIT secured in AIEEE 2011 (All India Rank) only from amongst the eligible

applications received on the prescribed form by the University along with the processing fee

within the time frame stipulated for submission of the same.

16.2 Children / ward of NRIs will be admitted on the basis of merit in Class XII or equivalent onFirst - come - first served basis subject to availability of seats and compliance with the

formalities with respect to sponsorship etc. Unfilled seats if any under this category will be

transferred to the All India category on the date of first physical counseling i.e. 20.07.2011.

16.3 For Kashmiri Migrants refer Para 8.5.

17 ONLINE DISPLAY OF FIRST ADMISSION CUM MERIT LIST

17.1 Based on AIEEE 2011 rank, a merit cum admission list shall be prepared of the applications

received on or before the last date specified for submitting applications on line / by hand /

post. Besides uploading this list on the website of the University www.itmindia.edu on

28.6.2011, it will also be displayed on the Notice Board of the University for the Informationof all concerned on the same day.

17.2 The Merit cum Admission list will carry the following details of students in order of merit:

(a) Name of the Student

(b) Gender

(c) ndividual marks secured in Mathematics, Physics and English

(d) AIEEE Roll No.

(e) AIEEE 2011 Overall Merit Rank

(f) Category under which admission offered

(g) Branch in which admission offered

(h) Aggregate marks

17.3 Fee Payable for securing admission and Last date for payment of fees for securing admission

shall be in accordance with Para 21 and may also be mentioned in the covering note of the

Merit cum Admission list. Before depositing the fee to secure their admission, in their own

interest, students/parents must refer to the refund/cancellation policy in case of withdrawal

before and after the last date of admission (Refer paras 26 28)

7.4 Merely depositing fee will not confirm the admission. Submitting / getting document verified

as per clause 23.1 is necessary before admission can be confirmed.

18 SECURING YOUR ADMISSION

18.1 Students whose names appear in the first or second merit cum admission list displayed by

the University MUST deposit their first semester fee in full as given in para 21 on or before

the last date specified for the purpose to secure their admission.

18.2 Semester fee will not be accepted in part or in installments

18.3 In the event a student fails to deposit his/her fee on or before the date specified, the offer of

admission will stand automatically withdrawn and the student will have no claim whatsoever

on the seat.


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19 SLIDING PROCESS

19.1 After the last date for depositing the fee for students offered admission in the first merit

cum admission list has expired and before displaying the second admission list, sliding shall

be undertaken based on merit for seats unfilled. Those students who were offered admission

in the first list and accepted their admission by paying their semester fee on or before the

last date specified will also be eligible for sliding for upgrading their branch preference, in

addition to those who had applied but did not make it to the first admission list, subject to

availability of seats as per their merit.

19.2 In the event of availability of seat(s), if at all, student (s) will be automatically upgraded to

their higher preference, if any, in accordance with merit unless they have voluntary

relinquished their right in writing at the time of payment of fee.

20 PHYSICAL COUNSELING

20.1 Prior to commencement of physical counseling the branch wise number of seats to be filled

will be displayed at the counseling venue and also on the website www.itmindia.edu

20.2 In accordance strictly with merit of AIEEE 2011, students would be invited one by one to

exercise their choice, based on the availability of seats and the preference indicated in theirapplications.

20.3 Physical counseling, if at all, will be conducted at the University campus on 20.7.2011 and

21.7.2011 to fill unfilled / dropout seats if any.

Candidates who may have applied but were not offered admission in the first and second

merit lists and are still interested to secure admission MUST be physically present in person

at this counseling and should apply again in the prescribed form Annexure -3 only, along with

the original processing fee receipt.

20.4 Any applicant who is not present at the venue and whose application is not received before

start of physical counseling will not be considered for admission.

20.5 Candidates who have not applied earlier but are desirous of admission through the physical

counseling can also apply on the form at Annexure 3 and pay 1000/- processing fee and be

present alongwith all documents as para 23.1 and fees as per para 21 as per date schedule

given in para 15

20.6 Students already admitted as per the earlier admission lists are also eligible to participate if

they still wish to change their branch. However, whilst they need not fill the admission form

again, their physical presence is necessary alongwith the proof of admission i.e. Admission

fee receipt in original.

20.7 In case an applicant(s) does not present himself / herself when his / her rank is called, he/

she will loose his / her right over the seat(s) available at that point. The seat(s) will be offeredto the applicant next in rank. Accordingly, in their own interest, students are advised not to

leave the counseling venue while the counseling process is underway.

20.8 Since it is necessary to fill all unfilled seats as far as possible, student(s) offered admission at

the physical counseling will have to deposit the first semester fee in full on the spot to

secure their admission, failing which the seat will be offered to the next candidate in order of

merit. All documents, as per Chart at 23.1 should also be produced for submission/ verification.

Accordingly, in their own interest, students must come fully prepared with the fee in cash /

draft, as the case may be and the required documents. In case any document(s) required are

not produced in original for submission / verification, admission will be denied.


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20.9 It is made expressly clear that paras 27.5, 27.6 and 28 are equally applicable for students

admitted through Physical Counseling / Change of branch/discipline will not be permitted

under any circumstances whatsoever after conclusion of physical counseling on 21.07.2011.

Accordingly, candidates are cautioned to accept admission only after due consideration of

these conditions.

20.10 Since seats are perishable and must be filled before the last date of admission, unfilled and

/ or drop out seats after the Physical Counseling, if any shall be filled on first - come first

served basis subject to the minimum eligibility criteria.

21 SCHEDULE OF FEE

RESIDENT INDIAN STUDENTS CHILD/WARD OF NRI

B.TECH 1,80,250 (ANNUAL) 3,60,500 (ANNUAL)

90,125/- (PER SEMESTER)

HOSTEL CHARGES 30000/- (PER SEMESTER)

(IF APPLICABLE)

21.1 No other fee/fund (except Hostel charges if applicable) by whatsoever name called shall bepayable by a student other than prescribed in the year of his/her admission.

21.2 However, fee applicable in the year of admission shall be subject to year on year increase of

3% for the duration of the course.

21.3 The total fee for the year including hostel charges if applicable will be payable in two equal

bi-annual installments (semester wise in advance) in the case of Resident Indian student

only. Children / wards of Non Resident Indian shall pay the fee annually in advance.

21.4 Semester fees cannot be paid in part or installments.

21.5 Fees can only be paid by Demand Draft or Cash or by credit card. All demand drafts shall be

made favouring ITM University Gurgaon and shall be payable at Gurgaon or New Delhi.

21.6 Fee paid by a student is not refundable under any circumstances in part or whole after

commencement of the academic session unless the seat is filled on or before the last date of

admission. Child / ward of NRI will not be eligible for refund before / after last date of

admission. Since these seats are filled on First come first served basis and not on

AIEEE merit.

21.7 Student must obtain a receipt for every payment made to the University as that shall constitute

their only proof of payment.

21.8 Fees must only be paid at the Accounts Office of the University.

21.9 EDUCATION LOANS are available to students under special arrangement for students of ITMUniversity through CREDILA Financial Services (promoted by HDFC). To apply for loans visit

on www.credila.com/apply_for_loan.html. For any queries, you can go to

www.messenger.providesupport.com/messenger/credila.html. Forms are also available with

Accounts office, ITM University Gurgaon

22 MERIT CUM MEANS FEE CONCESSION

22.1 The fee structure for 25% students admitted under Haryana General and Haryana SC

categories who are domicile of Haryana shall be based on Merit-cum-Means and be as follows:-

(a) 5% out of the 25% shall be granted full fee exemption.

(b) 10% out of the 25% shall be granted 50% fee concession.


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(c) The balance 10% of the 25% shall be granted 25% fee concession.

22.2 Notwithstanding the award of fee concessions, all candidates selected for admission will

have to first deposit their fee as per clause (21) above to secure their admission.

22.3 Grant of fee concessions by a Committee nominated by the Vice / Pro Vice Chancellor shall

be refunded to those awarded fee concession, within two months from the last date of

admission i.e. 8.08.2011.

22.4 The concession amounts will be paid in the name of the students by account payee crossed

cheque only.

23 DOCUMENTS TO BE VERIFIED/SUBMITTED AT THE TIME OF ADMISSION

23.1 In additions to the fees, to secure their admission, student (s) will be required to produce for

verification/submission the following certificates in original unless as specified below.


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23.2 The Original Transfer and Migration Certificates submitted by students at the time of admission

becomes the property of the University and therefore will not be returned.

23.3 Admitted students will be issued a new Transfer Certificate and Migration Certificate under

the seal of the University on completion of the degree.

24 GRIEVANCE REDRESSAL

24.1 Grievance / complaints, if any, against any action/decision of the Admissions Committee can

be made in writing to the Vice / Pro Vice Chancellor of the University, within 3 days of the

decision.

24.2 In case there is any ambiguity whatsoever, with respect to this policy, his written interpretation

/ clarification / decision shall be final and binding on all concerned.

25 COMMENCEMENT OF ACADEMIC SESSION

Monday 25th JULY 2011.

26 LAST DATE FOR CANCELLATION / WITHDRAWAL OF ADMISSION

Monday 18th JULY 2011.

26.1 As per the apex court / competent authority, no seat(s) can be filled after the last date ofadmission. Under the circumstances, if unfilled seat(s) are not filled before the last date of

admission, such seat(s) will remain vacant for the next four years since no lateral entry

admissions directly to the IInd year will be made by the University. Therefore, to give the

University enough time to find suitable students/ replacements for their vacant / dropout

seats, the last date for cancellation / withdrawal of admission has deliberately been kept

well before the last date of admission.

26.2 Accordingly, students desirous of canceling their admission MUST NOT confuse the last

date of admission to be the last date for cancellation / withdrawal of admission.

27 REFUND / CANCELLATION POLICY

27.1 All requests for cancellations/withdrawal of admission must be made in writing by the

applicant giving reasons for the same and must be accompanied with the original fee receipt

quoting the branch in which admission was granted, AIEEE ROLL No & Rank. Requests made

verbally or by fax/email or without the original fee receipt shall not be entertained.

27.2 In case a student withdraws his / her admission before the last date of withdrawal (on or

before 18th July 2011) the fee deposited by him / her will be refunded after deducting

1000/- (One thousand only).

27.3 The refund shall be made in the name of the student by crossed account payee cheque only

and shall be mailed by Registered post to the student within one month from the last date of

admission or earlier. There is no need for the student and / or his/her parent to visit theUniversity in this regard.

27.4 In case a student does not have a bank account and wishes to have his/her refund cheque in

the name of either parent, he / she shall submit a notarized affidavit along with the application

for withdrawal (specimen of affidavit available at FORM-5)

27.5 In case of withdrawal after the last date of cancellation / withdrawal (i.e. after 18th July 2011),

but before the last date of admission (i.e. 8 th August 2011) the fee deposited will only be

refunded if the vacated seat has beenfilled before the last date of admission. Refund if at all,

in this case as well will be subject to a deduction of 1000/-


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27.6 As per the Honble Supreme Court and / or the competent authority, no admissions can be

made by the University to fill a vacancy that may arise after the last date of admission (i.e. 8th

August 2011). Therefore, incase of withdrawal after the last date of admission, it will be

classified a mid course withdrawal, as the seat so vacatedwill continue to remain unfilled for

the balance years of the degree. In view thereof, incase of any mid-course withdrawal, no

fee, by whatsoever name called is refundable under any circumstances whatsoever.

27.7 Since Children / Wards of NRIs are admitted on First come first served basis and not

on the basis of merit of a common entrance test, in case of withdrawal before or after the

last date of withdrawal / admission, no fee / fund by whatsoever name called is refundable.

28 MID COURSE WITHDRAWALS

28.1 Since no mid-course admissions can be made by the University to fill a vacancy caused by a

mid-course withdrawal, No objection certificate or Migration/ Transfer Certificate for a mid-

course withdrawal to a student of any category including child / ward of NRI shall only be

given by the University to a student after he/she has deposited the balance years fees and

any other dues outstanding to the University as per affidavit submitted at the time of

admission.

29 LAST DATE OF ADMISSION

8th August 2011.

No admission to any B.Tech course shall be made after 8.8.2011 under any circumstances whatsoever

30 ZERO TOLERANCE POLICY

30.1 Ragging is strictly prohibited in ITM University and ITM University follows a ZERO Tolerance

policy towards Ragging. Ragging, its abetment, eve-teasing and / or any kind of mental or

physical harassment, either directly or indirectly, of any student(s) by whatsoever name called

which may hurt the sensibilities or self esteem of a student(s), inside or outside the University

and/or its hostel(s) / mess, cafeteria is strictly prohibited by law and as held by the Honble

Supreme Court of India in its order dated 08/05/2009 in the case titled University of Kerala

Vs Council, Principals College Kerala & others bearing CA No. 887/2009.

Disorderly conduct whether by words spoken or written or by an act, which has the effect of

teasing, treating or handling with rudeness any other student(s), indulging in rowdy or in-

disciplined activities which causes or is likely to cause annoyance, hardship or psychological

harm or to raise fear or apprehension thereof in a fresher or junior student(s) or asking the

student(s) to do any act or perform something, which such student(s) will not do in the

ordinary course and which has the effect of causing or generating a sense of shame or

embarrassment so as to adversely affect the physique or psyche of a fresher or a junior

student shall constitute an act of ragging.

30.2 Association, active or passive, with any unlawful organization including holding and/or

participating in demonstrations, inciting violence, displaying notices or circulating handbills

in the University and/or its hostel (s)/mess is strictly prohibited.

30.3 Smoking, consumption of alcohol, drugs or any other intoxicant by whatsoever name called

within the University premises and/or its hostel (s)/mess is strictly prohibited by law.

30.4 Besides police/legal action, a student found indulging in any of the above activity(s) shall

be expelled from the University. In case of expulsion from the University, under such

circumstances, the entire fee paid by him/her shall be forfeited.

30.5 Use of cellular/satellite telephones and/or pagers within the University premises (other than

the Main Cafeteria area) is strictly prohibited.


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FORM 1

HARYANA RESIDENT CERTIFICATE

(For bonafide Residents of Haryana only)

Certified that Sh./Km. _______________________________________________ son/daughter of Sh./Smt.

__________________________________________ R/o ______________________________________

_________________________________________________________________ (complete address) since

_________________________________________ and applicant for admission to Engineering/ Technical

Courses at ITM, University Gurgaon, Haryana, is a bonafide resident of Haryana State in terms of Chief

Secretary, Haryana letter o. 62/17/95 6 GSI dated 3.10.96, letter No. 62/32/2000 6GSI dated 23-5-2003,

letter No. 62/27/2003/6 GSI dated 29.7.2003, letter No. 22/28/2003 3GS III dated 30-1-2004.

No. ___________________ (Signature of the attesting authority)

Date : _________________ Name _____________________________

Place: _________________ Designation ________________________

(with legible office seal)

NOTE:

(i) The competent authorities to issue Haryana Resident Certificate will be as per State Govt. letter No.

22/28/2003 3 GS III dated 30.01.2004.

(ii) The candidates, who have passed their qualifying examinations from the Universities/ Board/

Institutes located in Haryana are not required to produce Certificate of Haryana Resident.

(iii) The certificate must have been issued on or after 31-1-2005.


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FORM 2

SCHEDULED CASTE CERTIFICATE

Certified that Sh./Km.______________________________________________________ son/daughter

of Sh./Smt. __________________________________________________________________________

R/o _________________________________________________________________________________

________________________ (complete address) belongs to _____________________________ Caste

which has been notified as Scheduled Caste by the Haryana Government.

This certificate is being issued to him/her according to the Haryana Govt. circular Letter No. 333(I) 97,

dated 25-2-97, No. 22/28/2003 3 GS III dated 30.01.2004 and letter dated 21-6-2004.

No. ___________________ (Signature of the issuing authority)

Date : _________________ Name _____________________________

Place: _________________ Designation ________________________

(with legible office seal)


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FORM 3

AFFIDAVIT

(To be executed on a Plain Paper duly attested by a First Class Magistrate or Notary Public)

I, ___________________________________, D/o / S/o of ______________________________ aged about

____________ years R/O ____________________________________________________, do hereby solemnly

affirm and declare as under:

1. That my son/daughter has applied and has been offered admission at ITM University, Sector-23A, HUDA,

Gurgaon in ____________. Course. His/her AIEEE ROLL NO is _________ and his/her AIEEE Rank is

____________________ / CAT/XAT/GMAT/MAT/ATMA [2010- 2011] __________ / GATE Score

________________ (as the case may be).

2. That I have read over and understood the rules and regulations of the University and have executed an

Undertaking/Declaration on my own free will and consent along with my son /daughter without any force,

fraud and coercion. I and my son / daughter shall abide by the undertaking / declaration and the rules and

regulations of ITM-University failing which the university shall be free to take such action as may be decided

by the University including cancellation of my admission.

3. That I have clearly understood the refund and cancellation policy of the University and the financial impact

of a mid-course withdrawal on an unaided self financed University like ITM. Therefore, in the event my child

withdraws his/her admission after the last date of withdrawal clearly specified in the Admission Policy and

Selection Procedure or mid-course before the completion of the course, I agree to pay the balance years fee

since the seat cannot be filled by the University mid-course and shall therefore remain vacant, Being an

unaided self financed University, I am aware that the University is entitled to claim the said amounts in view

of the Constitution Bench judgment of the Honble Supreme Court of India in the case titled Islamic Academy

of Education vs. State of Karnataka bearing CWP No. 350 of 1993 as I am neither submitting a bond / bank

guarantee.

4. That I undertake to pay the university the fee as stated herein above on the basis of a written demand made

by the university at my aforesaid address and the same shall be a conclusive proof of the seat remaining

unfilled at the university after the withdrawal of admission by my child.

5. That the demand for the balance years fee by the university shall be final and acceptable to me and I

undertake not to object / express surprise on the same and undertake to pay the same within the period

stated in the demand letter. In case I fail to do so, besides withholding my no dues clearance/migration/

character certificates, the University shall be entitled to take legal recourse to recover the same at my risk

and peril as to costs and consequences.

6. That the contents of this affidavit have been read over and explained to me in vernacular and I am executing

the same after understanding the contents thereof.

DEPONENT

VERIFICATION:

Verified at Place _______ on this ______ day of ________________ 2011 that the contents of paras 1 to 6 of the

above affidavit are true and correct to my knowledge and no part of it is false and nothing has been concealed

there from.

DEPONENT


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FORM-4

DECLARATION

I have read and understood that ITM University has been established by the Haryana State Legislature underThe Haryana Private Universities (Third amendment) Act, 2009 and ITM University is a Private Self F inanced

University recognized under Section 2(f) and has the right to confer degrees under Section 22(1) of the UGC

Act, 1956. ITM University has been included by UGC in their select list of approved Universities. This list of

recognized Universities can be obtained from the UGC website www.ugc.ac.in

I have clearly understood that the functions of Admission, Course Design, Curriculum Structures, Teaching

Methodologies, Examinations/ Evaluation System (Internal and External) and all other issues related thereto

including but not limited to the credit/ grading system, promotion system etc etc. shall be performed entirely

by the university in accordance with the guidelines prescribed in the Statute/ Ordinances as approved by ITM

University from time to time.

I hereby agree and undertake that if admitted, my child / ward shall abide by all the rules and regulations ofITM- University from time to time including but not limited to attendance, course work, Internal / External

Examination and evaluation, matters of discipline, timely payment of fee etc. etc.

I understand that my admission to ITM University if at all, is provisional and subject to confirmation by

Chancellor

I hereby affirm that the information furnished in the Application Form is true and no material information has

been concealed. If any information is found to be false, incorrect or misleading, ITM University shall have the

authority to cancel my candidature/admission without any further enquiry or notice. Under the circumstances,

all fee paid for whatsoever purpose shall stand fully forfeited.

I understand and agree that Ragging and/or Smoking within the premises of the University and/or its hostelsis illegal and strictly prohibited. I understand that the University has a ZERO Tolerance policy for indulging in

any such act and that, if I am found engaging in any such act(s) or any other unlawful act(s) directly or indirectly,

besides Police/Legal Action against me, I shall be expelled from the University. In such an event my fee shall

also be forfeited.

I also affirm that I have read in detail the Admission Policy & Selection Procedure 2011 of ITM University

including its fee structure and the refund and cancellation policy before submitting this application and agree

to unconditionally abide by the same.

I further undertake that the course preferences and the categories which I belong to as indicated by me in the

Application Form shall be irrevocable. I understand and agree that the branch allotted to me in the first

counseling will automatically change in the event of my higher preference becoming available beforecommencement of physical counseling unless I relinquish this right in writing before the commencement of

sliding. .

I also undertake and agree that no change of branch will be permitted after completion of physical counseling

under any circumstances whatsoever.

SIGNATURE OF PARENT/GUARDIAN SIGNATURE OF APPLICANT

DATE PLACE


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FORM- 5

AFFIDAVIT

(To be executed on a Plain Paper duly attested by a First Class Magistrate or Notary Public)

I, ______________________________________, D/O,S/O __________________________________ aged

about _____ years R/O _____________________, do hereby solemnly affirm and declare as under:

1. That the deponent had appeared in the AIEEE having Roll No. __________ and has applied for

admission at ITM University in B.Tech. (____________).

2. That the deponent has withdrawn his/her admission from the University and as per the refund

policy of the University, I am entitled to the refund of fees after deducting Rs. __________________

, since the admission has been withdrawn before the last date of admission. Since I do not have a

bank A/c therefore the cheque towards refund of fees may be issued in the name of my father/mother, Mr./Mrs.________________.

3. I accept and acknowledge that neither me nor my parents shall have any right or claim subsisting

against ITM University, its Management or its employees after the refund of fees in name of my

father/mother instead of my name from the University.

4. I state that I have read over and understood the rules of the University and have executed an

Undertaking/Declaration on my own free will and consent and without any force, fraud and coercion.

Similarly, my parent/s have also executed an undertaking which is also acceptable to me.

DEPONENT

VERIFICATION:

Verified at (______________) on this_______________day of (___________) 2011 that the contents of

paras 1 to 4 of the above affidavit are true and correct to my knowledge and no part of it is false and

nothing has been concealed therefrom.

DEPONENT


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btech admissions policy

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