Budgetary I/S SOPfor Version 3.0

Business Process

In a Nutshell:3 viewpoints of the Integrated Data

Scenario Fine-tune Budgetary I/S in June

of DDU and Seaof DDU and Sea Check Price of May or late April Check Plan ahead ETA in June

In the detail report of

Price List• ETD• The date of Quote

In the detail report of Budgetary I/S we could identify the

Bill_month, ETD, ETA of every Income _ yplan ahead/forecastingStatement

• Bill month/ Recognized/POD

• Trade term

Plan Ahead• ETA• ETD@EMS

P d i L/T • Trade term• FOB ETD• DDU ETA

+ Production L/T+ Transport L/T

The PLAN Stage: 3 steps

CPM/BDM

Step 1: Country Setting

• Define Trade Term, Trade currency and Local Currency

SOP

• Define Reservation by month (ETD) or confirm as “0”• Adjust the default Branch expenses by month (ETD) after checking w/

RH and BDM• Review MPOR, from HQ/MarketingReview MPOR, from HQ/Marketing• Define the Country lineup by biz type and customer

Guidelines

• Default Branch expenses come from Finance mgmt report• The Reservation per unit does only include WEEE, GEMA fee, local

tax etc at country leveltax…etc, at country level• Don’t leave it blank. • Please confirm “0” for Reservation, when no forecast

1. Select “Biz Type “ and “Customer”

2. Click “Reload” to Inquire the As-Is lineup

3. Click “Preconfig lineup” or “New model lineup to add SKU for the customer of SKU for the customer of certain biz type

4. Select checkbox of SKU or All and click “Delete” to delete the SKUs

Step 2: Customer Setting

• Define Ship MethodD fi CN(%) b h (ETD)

SOP

• Define CN(%) by month (ETD)• Define SPOR by month (ETD) or confirm “0”• Click Save button

• Credit Note(%) shall include the discount, e.g. Target Bonus, MDF, Rebate,

Guidelines

Price protection, …• SPOR shall include the items below on the customer setting

• Demand generation • Channel program• Channel program

• For the customer, SPOR w/ amount but no forecast quantity, set SPOR as “0”

Step 3: Country Price List

• Select query conditions and Click Submit button

SOP

Select query conditions and Click Submit button• Define MSRP and Disti Price for each SKU in next four

months (ETD)• Click Refresh COGS button to sync latest COGS• Click Refresh COGS button to sync latest COGS• Click Save button

• The Gross Profit = Disti Price – BDM COGS – Service cost

Guidelines

per unit – Reservation per unit – Freight cost per unit –C/N cost

• Off-line price list (excel file), details as following pagesp ( ) g p g

* Download/Update offline Price list

1. Select conditions2. Click “Download”3. Modify the price list4. Click “Upload”

[Template] Country Price list (off‐line) Functions

Download UploadG id li Guidelines Compulsory fields

Biz type C: channel R R t il R: Retailer T: Tender

Part number Existing on the pre-config

Shipwayp y Transport cost Account name

Tiptop code on the sheet name

Add new SKU Add one line item in the excel

Shall be matched w/ existing SKU New SKU for the customer will be

updated on the country lineup as well

Compatible with/saved as Excel 2003 Compatible with/saved as Excel 2003 only

The DO Stage: 1 step

Sales Rep (AM/CM/Retail Sales)

Step 4: Plan Ahead (for I/S)

• Select query conditions, e.g. country, customer, product, biz type

SOP

q y g y p yp• Click Submit button• Define forecast quantity by weeks (ETA)

• All about ETA@customerCh k MP/EOL f d lif l

Guidelines

• Check MP/EOL of product lifecycle• 1st LOT ETA• Last LOT ETA

• Frozen window = combination of • Frozen window = combination of • Production Lead Time (e.g. 2 weeks)• Transport Lead Time (Air/Sea/Sea Air)

• Sales forecast (excel file) details as following pages• Sales forecast (excel file), details as following pages

* Download/Update offline sales forecast

[Template] Sales Forecast

Invalid fields has been identified-No Disti price(maintain the lineup and dist (maintain the lineup and dist price)-In L/T(check the 1st LOT ETA and last LOT ETA of the product)

[Report] Plan Ahead Report (for I/S)

Guidelines Filter

Product Shipway C t Country Price Type Sales Sales Customer

Data ETD ETA

The CHECK and ACT Stage: 2 step

CPM/BDM/RH/TPM

Step 5: Budgetary Income Statement

• Select query conditions, e.g. country, customer, product, biz type

SOP

• Click Reload button to sync the latest version• Click Detail Report button to check the detail transactions

• All about Bill month from management point of view• Criteria

Guidelines

Criteria• Trade term (e.g. FOB, DDU, …)• Leadtime (Production L/T + Trnasport L/T)

• Data source• Price/Cost/expense: ETD Bill month (Recognized Date)• Quantity: ETA plan ahead Bill month (Recognized Date)

• If there’s any amount, highlighted in red, check the Step 6: Validation ReportReport

We could check the details by-Download Detail report-Click Customer name below

Step 6: Budgetary Validation Report

Click the Validation Report toFi t th ti -Fine-tune the exceptions,

highlighted in RED-Check the detail of country/customer/SKU datay

Validation report: Country Data

Message Actions

No Reservation Don’t leave it blank. (GEMA/ extra service..)

If the fcst number was “zero”[BDM/CPM] Please confirm “0”., meaning No Reservationmeaning No Reservation

HQ expense Source: HQ Finance/Historical Mgmt reportHQ expense Source: HQ Finance/Historical Mgmt report[BDM] check with RH

MPOR S rce: HQ Marketin /Hist rical M mt MPOR Source: HQ Marketing/Historical Mgmt report[BDM] check with RH/Marketing

Validation report: Customer Data

Message ActionsNo CN% Don’t leave it blank.

[BDM] Please do CN setting w/reasonable back-end margin and PP reservation

No SPOR Don’t leave it blank. [BDM] Please confirm “0” or adjust it

SPOR without Plan ahead

For the customer, SPOR was set up but no forecast quantity[BDM] Set SPOR as “0”[BDM] Set SPOR as 0

Branch expense Source: HQ Finance/Historical Mgmt report[BDM] achieve the consensus w/ RH and adjust the amount

Validation report: SKU Data

Message Actions

No COGS No PM COGS, BOM ErrorInform BU PMEOL or NPI models[BDM/CPM] need to review SKUs to [BDM/CPM] need to review SKUs to phase-out EOL and non-production models

No Transport Cost

For the plan ahead of the SKU by specific shipway, no country lineup is available[CPM] if changing the shipway of the SKU [CPM] if changing the shipway of the SKU, add new SKU by new shipway on the country lineup setting

Annex

Where are the functions for ASTP users? Web Portal

http://ecommerce.asus.com.tw/fca/fcaportal/astpLogin.jsp Disti Price

ASTP → Start here → Sales → Quarterly Plan → Disti Price Plan ahead (for I/S)

ASTP → Start here → Sales → Sales Planning & Forecasting → Plan ahead (for I/S)I/S)

BDM Budgetary I/S v2.0 ASTP → Start here → Sales → Quarterly Plan → BDM Budgetary I/S v2.0

Where are the functions for ASUS users?

Web Portal http://ecommerce.asus.com.tw/fca/ Disti Price

ASUS→ Pricer System → NB Pricing → Disti Price

BDM Budgetary I/S v2 0 BDM Budgetary I/S v2.0 ASUS → Pricer System → NB Pricing → BDM Budgetary I/S v2.0