budgeting in staars (state of alabama accounting and … · 2015. 4. 15. · staars budgeting...
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4/15/2015
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Budgeting in STAARS
(State of Alabama Accounting and
Resource System)
Presented To: Association of Government Accountants,
Spring Professional Development Training
Presented On: April 17, 2015
Presented By: David Bryson, CGI Implementation Manager
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Agenda
• Budgeting in STAARS: Overview
• STAARS Budgeting Goals
• STAARS Budgeting Differences
• STAARS Budgeting Terminology
• Budget Requests
• Operations Plans
• Budget Revisions
• Performance Measures
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Budgeting in STAARS: Overview
• STAARS Budgeting
– Central (EBO) Budgets
• Budget Requests
• Operations Plans
• Performance Measures
• Budget Revisions
• STAARS Financial
– Departmental Budgets
– Program / Grant / Project Budgets
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STAARS Budgeting Goals
• Standardize and facilitate budgeting salaries and benefits
• Combine central budgeting activities in one system
• Accommodate postsecondary budget requests and operations plans
• Provide ad hoc querying tools
• Integration with Business Intelligence tools
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STAARS Budgeting Differences
• Budgeting salaries and benefits at detail level
• Manual validation required before submission
• Integration with STAARS Financial System
• Integration with GHRS / STAARS Personnel
• Retention of historical data
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STAARS Budgeting Terminology
Current Future (STAARS)
Agency Department
Appropriation Unit (Program)
Appropriation Class and Appropriation Category
Organization Appropriation Unit
Activity Function
Fund Fund
Object Object
Sub Object Object
Budgeting to Financial Chart of Accounts Crosswalk
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STAARS Budgeting Terminology
Budgeting to Financial Chart of Accounts Crosswalk
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Budget Requests
• Time Frame: October 1 – November 1 • Initial Forecast of Salary and Benefits • One data entry form for Form 5 and Form 6:
o Budget Request by Function • Separate data entry form for Form 1 and Form 3:
o Budget Request by Department • Increase/Decrease Worksheet:
o report → download → update → attach • Budget Request Packet:
o report → analyze → correct → report → attach
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Budget Request by Function - Header
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Budget Request by Function – Expenditures (Form 5)
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Budget Request by Function – Source of Funds (Form 5)
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Budget Request by Function – Position Changes (Forms 5 & 6)
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Budget Request by Function Position Change Results
(Forms 5 & 6)
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Budget Request by Function Other Personnel Information
(Form 6)
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Budget Request by Department Condition of Funds - Balances
(Form 1)
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Budget Request by Department Condition of Funds - Receipts
(Form 1)
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Budget Request by Department Condition of Funds – Adjustments/Ending Balance
(Form 1)
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Budget Request by Department Capital Expenditures
(Form 3)
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Increase / Decrease Worksheet
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Budget Request Packet
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Budget Request Packet
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Salary & Benefit Forecasting Report
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Operations Plans
• Time Frame: Mid June – End of July • Initial Forecast of Salary and Benefits • One data entry form that contains:
o Form 8 o Form 9
• Operations Plan Packet: o report → analyze → correct → report → attach
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Operations Plan – Form 8 Expenditures
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Operations Plan – Form 8 Source of Funds
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Budget Revisions
• Time Frame: all year • One data entry form that contains:
o Form 8 o Form 9
• Budget Revision Packet: o report → analyze → correct → report → attach
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Budget Revision – Form 8 Operations Plan
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Performance Measures • Time Frame:
o Mission/Vision, Goals, : Mid June - End of July
Objectives, and Targets
o Actuals : January, April, July, October
• 1 Form for Targets
• 4 Forms for Actuals
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Performance Measures • Conversion: August 2015
o 2015 Mission/Vision, Goals, and Targets
− established summer 2014
o 2015 Q1, Q2, Q3 Actuals
− entered January, April, and July
o 2016 Mission/Vision, Goals, and Targets
− established summer 2015
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Performance Measures • October 2015
− enter 2015 Q4 actuals
• January 2016
− enter 2016 Q1 actuals
• April 2016
− enter 2016 Q2 actuals
• July 2016
− enter 2016 Q3 actuals
• Summer 2016
− establish 2017 Mission/Vision, Goals, and Targets
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Performance Mission/Vision Table
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Performance Goal Table
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Budget Object Table - Performance Object
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Performance Plan Hierarchy Table
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Performance Target Form
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Q1 Performance Actuals Form
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Q4 Performance Actuals Form
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Quarterly Performance Report
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