building a business case
DESCRIPTION
This was presented in session F6 at the Quality Forum 2014 by: Rizwan Damji Director, Financial Planning and Business Support Vancouver Coastal Health Sydney Scharf Project Manager, Infection Control Vancouver Coastal HealthTRANSCRIPT
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Developing a Business Case for Quality
Dr. Elizabeth Bryce Linda Dempster Sydney Scharf Rizwan Damji
Vancouver Coastal Health Authority February 28, 2014
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Traditional Business Case 1. Background –current state, problem/opportunity
2. Project Description – Objectives, scope, deliverables, operational impacts, strategic alignment
3. Cost and Benefit analysis – resource requirements, costs and benefits and assumptions
4. Risk Assessment – project risks and risk of not proceeding with project
5. Evaluation – how will we know the impacts
6. Alternative Analysis – what other options are there
7. High Level Implementation plan –what will be done by when
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Our areas of focus 1. Apply framework to assess situation 2. Clearly define the problem 3. Develop a plan; identifying options 4. Engage the team – think partnerships 5. Identify measurable deliverables 6. Share results early and often 7. Remember the PDSA cycle
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• Evaluation of costs and
consequences in monetary units
• Opportunity Costs • Cost Avoidance Is an intervention
worthwhile?
Cost-Benefit Analysis
• Competition between resource scarcity and providing the best possible care • Economic outcome measurement, efficient use of resources • Patient focused • Long-term evaluation
Health Economic Evaluation
• Translate results into improved access to the system, e.g.
• Bed days / Patient days
• Wait times • Patient Volume
• Assess the potential of a quality improvement initiative before implementation
Projection Analysis
1. The framework
System Access
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Our emphasis was on
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3. Health Economics • Cost-Benefit Analysis • Return-on-Investment
• Cost Avoidance • Access (e.g. additional patient days, beds freed)
1. Quality Outcomes • Patient/Employee Satisfaction and
Experiences • Adverse Events / Occurrences • Healthcare Acquired Infections
• Mortality & Morbidity
4. Program Costs / Investments • Operational Costs
• Implementation Costs • Training and Education • Consultancy Support
2. Productivity & Efficiency • Length of Stay
• Admissions / Readmissions • Work Flow / Direct Care Time
• Employee Turnover and Staff Absence • Reducing Waste /Clutter-Free
Environment Making Cents
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Assess the situation
The health economic framework is useful in building a business case as it takes into consideration multiple factors and it can be applied to evaluate a number of different programs
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Economic Burden of Adverse Events*
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The rate of AE
7.5 %
The total number of discharges per year
84,043 (VCHA)
Additional attributable acute care days per AE
6 days**
Median cost per acute care day
$ 1,100
Economic burden of AE
$ 41,601,285
Economic burden of preventable AE $ 15,329,475
Of which 37 % are
preventable
Resources: * Baker, N. et al.: The Canadian Adverse Events Study. CMAJ. 2004. Vol. 170(11): 1678-86. **Etchells, E. et al.: The Economics of Patient Safety in Acute Care. Canadian Patient Safety Institute. 2012.
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Money, Money, Money…
…is not the only deliverable
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Healthcare-associated infections (particularly C.difficile) need to be improved
Roles/Responsibilities for cleaning of portable equipment have never been assigned (ward clutter, hoarding, mixing clean and dirty)
Minimal antimicrobial stewardship program, limited accountability for antimicrobial resistance rates, prescribing practices and drug utilization contributes to the problem
Cleaning of surfaces impeded by clutter, out-dated tools (e.g. cleaning carts, rags), inadequate instructional aids and logistical issues
2. Clearly define the problem
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3. Develop the plan • What are you trying to improve? • How will you get there? • What resources do you need? • What is the ROI? • How long do you need?
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What did we want to improve
Standardize equipment cleaning and reducing C. difficile rates Need to identify: • All the elements • Clear direction • Who is accountable
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Elements of our plan • Environmental de-cluttering to improve overall
surface cleanliness on the wards • An environmental management program to improve
clinical equipment surface cleanliness • Antimicrobial stewardship program to ensure
appropriate, cost effective use of antibiotics on the clinical units within our hospitals
• Implementation of a risk-managed approach to the isolation of VRE clients in an effort to support patient flow and reduce unit supply costs
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Environmental Program • De-cluttering • Introduction of color coded microfiber cleaning
cloths and color coded buckets • Equipment management includes cleaning,
preventative maintenance, establishing par levels, and ensuring that the right piece of equipment is available and is clean at all times.
• Labeling/tagging • Introduction of PPE carts
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Antimicrobial Stewardship Program
• Right drug • Right time • Right route • Most focused therapy • Least invasive therapy • Optimal duration of therapy
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4. Engaging the Team
• Thinking win – win • According to Steven Covey it is one of the
seven habits of highly effective people • It is the habit of EFFECTIVE
INTERPERSONAL LEADERSHIP • Take the time to consider the other
persons perspective and engage them with that in mind
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Leadership support is the key
• When we think of leadership we need to think of in context of the layers within the organization – Senior Leadership – Project Leadership – Front Line Leadership
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Project Leadership • Regular updates • Working groups • Continuous engagement • Culture shift • Project influences were reported routinely • Updates for senior leaders and what was
the goal.
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About working together
• Goals have to resonate with the team • Acknowledge and recognize team effort • Thank team members • Report on successes • Share successes
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Our partners • Aramark • Biomedical Engineering • BISS • CDI Working Group at VGH, Goldie Luong • Clinical Services • FMO • HSSBC • IMIS • Infection Control • Leslie Forrester & Epidemiology Team • Medical Microbiology • Pharmacy • Professional Practice
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Speaking the same language
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Be Flexible • You may have to change
your plan along the way • You may have to play
many different roles: bookkeeper, labour lawyer, coach and expert
stay calm and REMAIN FOCUSED!
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5. Measureable deliverables
• Identify indicators for each projected benefit
• This comes from being able define and link each benefit “cause” to an “effect” – Environmental cleaning will show a change in
UV audit results – Switching to less costly generic drugs that
have the same efficacy will overall drug costs
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Our deliverables
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Implement an environmental program to improve equipment and surface cleanliness
Establish a VCH antimicrobial stewardship program to ensure appropriate, cost effective antibiotic use
Decrease healthcare-associated infections following implementation of the two programs
Implement a risk-managed approach to the isolation of VRE
1
2
3
4
Hand Hygiene
Antimicrobial Stewardship
Standardized Protocols
Environmental Program
Metric ↓ Equipment management
↓Isolation Management Costs
Isolation Cost Avoidance
Product Replacement
Improve use of antibiotics
Decrease costs of antimicrobials
Antibiotic resistance
Decreased rates of: UTIs, MRSA, VRE, VAP, BSI, SSI
Staff Satisfaction
↓ Lab costs
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6. Share the results early and often
1. Regular reporting and updates to leadership team(s)
2. Show them the results early 3. Look for low hanging fruit early 4. Remain focused 5. No surprises – if something goes sideways,
must report 6. Spend the money early!
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De-cluttering Before After
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Yellow gowns Before
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Yellow gowns After
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Savings -- Environmental Achieved
Soap-Swap Out $65,490.00
Lab Savings $64,830.00
Yellow Gowns $154,170.00
Decreased FTE Equipment Program $480,000.00
$764,490.00 Total for 1 year
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Patients isolated for VRE at VGH Before After
32 beds/day
7 beds/day
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Four Cornerstones VGH: Pre and Post Implementation
375
263
0
50
100
150
200
250
300
350
400
Pre Post
Tota
l Num
ber o
f Cas
es
Total CDI Acquired at VGH (Pre & Post Implementation)
Sep 2012 - Dec 2013Jun 2011 - Aug 2012
↓ 30%
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Dollars saved Bed Days saved Patients protected from CDI
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ASPIRES Antimicrobial Stewardship Program –
Innovation, Research and Education for Safety
Clinical Care Education
Research Collaboration
Excellence
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IV to PO Step-Down Interventions: •Stepping down from IV to PO anti-infectives when patients can tolerate PO Outcomes: •Reduced utilization of IV anti-infectives with PO bio-equivalence at VGH and RH
13.8
10.7
02468
10121416
Pre Post
DD
Ds
per 1
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atie
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ays
IV Anti-Infective Utilization (DDDs per 100 Patient Days)
RH
7.3
5.6
012345678
Pre Post
DD
Ds
per 1
00 P
atie
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ays
IV Anti-Infective Utilization (DDDs per 100 Patient Days)
VGH
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Financials -- ASPIRES Run Rate for Imipenem to Generic Meropenem Substitution VGH:
$144,524*
Audit and Feedback - Reduction in Antibiotic Utilization VGH, CTU:
$34,812 IV to PO Step-down : VGH: $22,901 RH: $4,448
Total Cost Savings (FY 2013/14 Periods 1- 8): $199, 538
* In collaboration with pharmacy
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7. Remember the PDSA cycle
Plan (operationalize)
Do (Trial)
Study (assess/review)
Act (adjust)
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Questions
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IHI Calculator
• http://www.ihi.org/knowledge/Pages/Tools/AdverseEventsPreventedCalculator.aspx
Adverse Events Prevented Calculator