building capacity in infrastructure management

July 8, 2013CIP Conference

Bootcamp for Planners

Building Capacity in InfrastructureManagement

Key Learning Objectives

Understand the challenges and successesof BC First Nations communitiesLearn about the different components ofinfrastructure managementApply practical approaches and tools tosupport healthy communities

Question

What size community do you work for (ortypically work with)?1. Under 1,000 people2. 1,001 – 10,000 people3. 10,001 – 50,000 people4. 50,001 – 250,000 people5. Over 250,000 people

What size community do you work for (ortypically work with)?

Question

4

1211

10

5

02468

101214

Under 1,000 1,001 – 10,000 10,001 –50,000

50,001 –250,000

Over 250,000

Question

Do you, or have you, worked with a FirstNations community?1. Yes2. No3. Sometimes

Do you, or have you, worked with a FirstNations community?

Question

21 21

2

0

5

10

15

20

25

Yes No Sometimes

What is Infrastructure Management?

“A set of activities tohelp you plan for the

current and long terminvestment needs of

your community’sinfrastructure”

Why is it Important?

Service Delivery

Question

If you had $1 M, what would you do with it?

1. Upgrade your water or wastewatersystem

2. Upgrade your local historical museum3. Build a shopping mall4. Create a local school5. Build seniors housing

If you had $1 M, what would you do with it?

Question

32

2 03

6

05

101520253035

water orwastewater

historicalmuseum

shopping mall school seniorshousing

Team Building Activity

Back-to-Back DrawingDivide into pairs

Partner #1 gets a picturePartner #2 gets a penciland paper

Don’t show Partner #2 thepicture!Partner #1 describes theimage oncePartner #2 draws theimage (but cannot ask forany clarification)Compare the shape andthe drawing

1/3 of Canada’s FirstNations are in British

Columbia

Supporting First Nations to develop healthier and moresustainable communities

National Assessment

154 2.5

8

Infrastructure Management in BCFirst Nations Communities

42%

350 km $324 M

15%

Canadian Infrastructure Report Card

$2,082


15.4% 1/2

1/3

Capacity Building WorkshopsAsset and Maintenance Management PilotProjects

“I have a better understanding [of what Asset Management is] and the importanceof budgeting and planning ahead to see the bigger picture”

“While I’ve been aware of the importance [of Asset Management], I will be able toexplain and present more thoroughly to Chief & Council”

“The hands-on group exercises were valuable”

“It covered a lot of questions that I had on Asset Management”


Question

What do you think is the most importantarea of infrastructure management?1. Awareness and Priorities2. Internal Activities3. People4. Information5. Money

What do you think is the most importantarea of infrastructure management?

Question

17

0

810 9

0

5

10

15

20

Awarenessand Priorities

InternalActivities

People Information Money

Framework for InfrastructureManagement

Infrastructure(asset)

Management

Infrastructure(asset)

Management

Awareness &Priorities

Awareness &Priorities

Internal ActivitiesInternal Activities

PeoplePeople

InformationInformation

MoneyMoney

Discussion Question

What is your role inproviding services toyour community (eg.

clean water)?

Infrastructure Management Program

InventoryValuation

(replacementcost)

ConditionAssessment Prioritization Infrastructure

Plan

Processes and Procedures

Cross-Functional Team

Case Study – Group Exercise

Case Study – Group Exercise

ObjectivesHealth & SafetyCultural DiversityEconomic DevelopmentEducationSeniors Programs

Inventory

Complete the Inventory columns on theWorksheet (except adjusted remaining life)

Remaining Life = Install Year + Expected Useful Life - Current Year (eg. 2012)

Valuation

Complete the Asset Valuation columns onthe Worksheet

Historical Cost = Replacement Cost x CPI Installation Year CPI Current Year

Condition Assessments

Adjust the Remaining Life column based oncondition

Condition Adjusted CommentsRating (1-5*) Remaining Life

401000:1 4 2 Better condition than expected7000:3 1 7 Materials failed to perform as expected

404000:1 3 4 Some maintenance required* 1 = Poor; 5 = New

Asset ID

Condition Assessment (2012)

Prioritization

Why Prioritize?Do not have the resources(financial and other) to doeverythingNeed to determine what ismost importantMake the best use of theresources that are availableNeed to consider not onlythe likelihood of an assetfailing, but also theconsequences of failure

Prioritization – Existing Assets

Risk-BasedConsequence of FailureLikelihood of Failure

Prioritization – Existing Assets

Use the Risk Rating (likelihood of failure xconsequence of failure) to rank the priority

of each project

Prioritization – New Assets

Goal-BasedUsed for project by projectevaluationAlso important to considerthe on-going operations andmaintenance costsEngage a group of people toevaluate to reducesubjectivity


Part 1: As a group,determine the relative

importance of each(1-5 weighting)community goal

Health & SafetyCultural DiversityEconomic DevelopmentEducationSeniors Programs


Part 2: Apply the criteria to the followingprojects

1. Addition to a school ($1 M)2. Upgrades to the Water Treatment Plant ($150 K)3. An extension of a water main and a new road to service a

new planned 20 lot business park ($500 K)

Infrastructure Plan

Use the Inventory, Valuation, Condition Assessment, andPrioritization results to create an Infrastructure Plan.

o Annual budget is $50,000o Borrowing is not permitted (i.e. you cannot exceed the budget

provided)o Unused money can be carried forward to future years

Consider the following:o Phasing of projectso Risko Community contexto Life expectancy

Discussion Question

How would you best engage the community ina discussion about infrastructure?

“Let us be inspired, let us create a better worldto live in. Let us sustain what we have now,

before the time comes when there is nothingto sustain anymore”

Danny Higashitani, P.Eng.Senior Engineer (AANDC)

(604) [email protected]

Catherine Simpson, MCIP, RPPPlanning Consultant (Urban Systems)

(604) [email protected]

mailto:[email protected]

mailto:[email protected]