building disaster-resilient places step six – plan implementation & maintenance
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Building Disaster-Resilient Places
STEP SIX – Plan Implementation & Maintenance
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A Review of What is Involved
Step 1: Form a Collaborative Planning TeamStep 2: Understand the SituationStep 3: Determine Goals & ActionsStep 4: Develop the PlanStep 5: Prepare, Review, & Approve the PlanStep 6: Implement & Maintain the Plan
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Overview
During Step Six we will:
Establish a strategy for testing the plan
Create a schedule for maintaining the plan
Finalize how to keep the plan “live”
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The Plan
Your plan is about: Planning for the community’s biggest risks
Preparing for a successful response to disaster
Making the community disaster-resilient
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Action: Review, Revise, Maintain
All good plans are “living” plans – they don’t sit unused in a file or on a shelf.
To keep the community’s plan alive, periodically review the plan based on:
Exercises
Post-disaster critiques
Self-assessments
Other activities
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Action: Review, Revise, Maintain
When should the community review and revise the plan?
Some teams agree to review sections of the plan each month or quarter, and the full plan once a year.
All plans should be reviewed at least once every two years.
Emergency Response
Communications
VOADs
Local Government
Emergency Management
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Action: Review, Revise, Maintain
Always review and revise after: Major incidents and exercises
Changes in elected officials, demographics, laws or ordinances
Schedule routine maintenance to ensure: Role assignments are current Information is accurate Procedures are effective Aligns with laws and jurisdictions
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Implementation in Normal Times
Implementation involves: Ensuring that responders’ skills are current
Clarifying responders’ roles in an emergency
Testing the plan outside an emergency situation
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Action: Exercise the Plan
Provide training when: New people are hired or volunteer Job duties/tasks are reassigned The plan changes
Exercise the plan to: Develop/refresh skills Orient partners to their roles Assess the plan Strengthen cohesion
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Exercise Types
Homeland Security Exercise and Evaluation Program (HSEEP) https://hseep.dhs.gov/pages/1001_HSEEP7.aspx
HSEEP’s seven exercise types listed in increased complexity:1. Seminars2. Workshops3. Tabletop exercises4. Games/simulations5. Drills6. Functional Exercises (FE)7. Full-scale Exercises (FSE)
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Discussion-Based Exercises
Exercises can be defined as either discussion-based or operations-based.
Discussion-based exercises are facilitated discussions in an informal environment about a hypothetical situation. Use them to:
Discuss problems openly around a table
Evaluate procedures and plans in a stress-free environment
Develop new plans, policies, agreements, and procedures
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Operations-Based Exercises
Operations-based exercises help validate plans, policies, agreements, and procedures; clarify roles; and identify resource gaps. Use operations (field) exercises to:
Build cohesion among staff and agencies under simulated conditions
Improve individual and team performance
Assess emergency operations and reception centers for practicality
Determine where practical improvements are needed
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Action: Evaluate Exercises
Evaluation is a crucial component of training and plan exercises.
Each time you offer a training or conduct an exercise:
Evaluate the responses
Record the lessons learned
Revise the plan accordingly
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Keep the Plan Alive
“In preparing for battle, I have always found that plans are useless
but planning is indispensable.”
President Dwight D. Eisenhower
Source: Quote 18611, The Columbia World of Quotations.
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Sustainability
The ability to sustain community commitment to being a ReadyCommunity will require:
Strong communications network among businesses, agencies and groups
Organizational commitment Visibility within the community
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Building Community Skills: The “Final” Touch-Point
Three Touch-Points in the Planning Process
Verify and strengthen information gathered.
Communicate the plan.
Involve the community in staying ready.
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Review the plan. Identify additional
assets. Make suggestions to
strengthen.
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Goals of the Community Event
Provide education and resources to help individuals and families be prepared
Foster disaster-related volunteerism
Link community members to training events to strengthen individual and community readiness.
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Questions & Discussion
Commitments
Timeline for the community event
Next meeting date
Other discussion/questions
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Contact Information
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Building Disaster-Resilient Places