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Monday 5 December 2016Buil ding Forum

WelcomeMark Devine, General Manager , Project Del ivery

Welcome Government housing renewal programs (ROSAS) Cons olidated Accelerated

Objectives Upgrade public hous ing s tock acros s metro and regional areas Economic s timulus to the Building Indus try

The partners hip with builders is critical to the delivery

The intention is to provide opportunity for as wide a range of builders as pos s ible.

John BlaessProject Direct or

Overview of Present at ion John Blaess

Overview of Event :

• Overview of Housing Programs• Design Considerat ions• Planning Approval Process• Afternoon Tea• Procurement & Contract ing• Design & Construct Specif icat ions• Renewal SA Works Program• Quest ions• Networking

Overview of Housing Programs John Blaess

Various Housing Program Programs w it hin Renewing Our St reet s & Suburbs Program

• Better Neighbourhood Program (BNP)• New Build• State Owned & Managed Indigenous Housing (SOMIH)• 1000 Homes Program (including 100 Disability Homes)• Community Housing Program

Overview John Blaess

Forms of Tendering:

• Expression of Interests (EOI)• Design & Construct (D&C)• Design & Construct with Planning (D&C + Planning)• Fully Documented

Overv iew of Tender ing John Blaess

• Approach for smaller Lot housing

• Allotment frontage size: 4.7m – 9m; Depth: 14m – 15m; Area size: 60sqm –120sqm

• Built form needs to be determined and obtain approvals for land division

• Seeking Partners to construct built form

• Land jointly marketed

• Land contracts is South Australian Housing Trust

• Contracts with Builders for the dwelling

• Based on Playford Alive Town Life Living Products

• Current Projects: Playford Alive, Kidman Park & Morphettville

• Future Opportunities: Findon, Felixstow, Blair Athol

EOI’s for Builder Partners for House & Land Packages

Overview of Tender ing John Blaess

Renewal SA’s responsibility:• Facilitates the planning approval process through the

State Co-ordinator General (SCG). Builders responsibility:

• Design housing that meets guidelines• Submit a price for construct ion.

Tenders assessed on:• Design • Price & Financial Security• IPP Requirements

Design & Construct (D&C)


Renewal SA’s responsibility:• Design and planning approval

Builders responsibility • Fully document ing housing building rules consent

requirements• Submit t ing price for construct ion

Assessed on:• Price & Financial Security• IPP Requirements

Design & Construct with Planning (D&C+P)


Renewal SA’s responsibil ity:• Design and documentat ion• Planning and Building rules and approvals.

Builders responsibil ity • Submit t ing price for construct ion

Assessed on:• Price & Financial Security• IPP Requirements

Fully Documented

Richard St rangerDirect or , Pl anning and Design

Renewal SA is commit ted to providing hous ing that is both affordable and s us tainable -s ocially and environmentally

A s uite of des ign guidelines , applicable to all types of res idential cons truction (both rental and affordable) have been developed to achieve this

The guidelines repres ent more than s eventy years of SAHT, and Renewal SA experience in providing affordable and rental hous ing to South Aus tralians

Design Guidel ines Richard St ranger

Key Object ives: Maintain minimum

s tandards particularly as dwelling dens ity increas es

New hous ing development s hould contribute to an overall improvement in the character and amenity of the neighbourhood

Public hous ing s hould be indis tinguis hable from new private s ector hous ing

Ens ure eas e of maintenance


Design Guidel ines Richard St rangerThe suite of design guidelines comprise the following:1.1 House Design Guide1.2 Amenit y Target s1.3 Apartment Des ign BCA Clas s 2

Cons truction1.4 Housing Accommodat ion Schedules1.5 Affordable and Market Hous ing2.1 Land Titling and Service

Infras tructure2.2 Des ign Guidelines for Site Layouts2.3 SAHT Universal Housing Design

Crit er ia2.4 Environmental Sustainabil it y3.2 Row and Terrace Hous e Des ign4.1 Hous ing Modifications4.2 Generic Des ign Guidelines for Hous e

Renovations

The principle requirements remain cons tant for all hous ing types . Important attributes include: Univers al Hous ing des ign Requirement for outlook and

appropriate orientation Acces s to adequate natural

light and ventilation Open s pace requirements

relative to hous ehold s izeDes ign Guidelines are available on- line at dcsi.sa.gov.au


Common issues: Poor building orientation Ins uff icient s torage Inadequate bin s torage Parking and acces s Poor interface with

neighbouring properties Services and meter box

locations Complex roof forms Internal circulation and

functionality

Design Considerat ions Richard St ranger

Pat r ick Mit chel lSenior Program Manager

Planning Approval Pat r ick Mit chel l

Development Approval Process The State Coordinator-General (SCG) and the Development

Assessment Commission (DAC) have been appointed as the relevant bodies to accelerate the planning and development approval processes for the Renewing our Streets and Suburbs program.

• The SCG has the power to issue an approval f rom the requirement to obtain Development Plan consent (planning exempt ion).

• Once the SCG has approved a proposal, DAC becomes the relevant for the issue of Development Approval.

This process includes a planning exempt ion for both:• Built form proposals; and• Land division proposals.


Applicat ion and approval process facil itated by Renewal SA

In mos t forms of tendering, Renewal SA will have already obtained planning exemption.

If the above does not apply, builders will forward 2 x copies of their planning application to Renewal SA for review. If s atis factory, Renewal SA will forward it to the SCG for exemption.

Once SCG approval has been is s ued, Renewal SA will notify Builders


Applicat ion and approval process facil itated by Renewal SA

Builders will then obtain Building Rules Cons ent (BRC) with their own private certif ier.

Once BRC is granted, Builders s ubmit copies of BRC to Renewal SA who will forward to DAC for is s ue of Development Approval

Renewal SA will notify once Development Approval has been is s ued.


Applicat ion Requirements

Planning (Exemption) Application Requirements Propos al Plans (in A3 format); Electrical Clearance – Statutory Declaration; Site works and drainage plan; As s es s ment Criteria (Checklis t Completed); and Supporting documentation (for variations to SCG As s es s ment Criteria)Two copies to be forwarded to Renewal SA


Applicat ion Requirements

Development Approval Requirements SCG Approval Letter and s tamped plans Building Rules Cons ent (Decis ion Notif ication Form); Building Rules Cons ent (BRC) documentation (i.e. certif ied s tamped

plans ); and A s igned copy of the Certif icate of Cons is tencyFour copies (and Elect ronic copy) t o be forwarded to Renewal SA


Ant icipated Timeframes Planning Exemption1- 2 weeks Development Approval 1- 2 weeks(timeframes are s ubject to all requirements met)

Renewal SA contacts Patrick Mitchell, Senior Program Manager 8207 0793

As s es s ment Criteriawww.dpti.s a.gov.au/ coordinator_general

http://www.dpti.sa.gov.au/coordinator_general

Af t ernoon Tea Break

Noelene SlavenSenior Project Manager , Cont ract ing & Procurement

Main Responsibil it ies Pre- Qualif ied Builders Tender Programing / Package /

Es timating Procurement Proces s Tender Evaluation / Award Contract Execution Conditions Precedent Contract Adminis tration Cons truction & Handover

Procurement & Cont ract ing Noel ene Sl aven

Pre- Qualif ied Builders (PQB) – Current Status Share of Contracts 67 Active / Interes ted 11 Country Only 23 New in las t 12 months (18 s ince Indus try Forum in

June 2016) Pre- Qualif ication Mix Opportunities for All 33 Succes s ful to Date


Tenders – Planning & Programming

By Program and Type Size: 1 to 12 dwellings Average of 4 – 5 dwellings Aim: Steady Release Strategic Builder Select ion Capacity Cont inuity


Tenders – Packaging Methodology

Request for Tender Contract Agreement Annexure B: Response Documents Annexure A: Scope & Specif icat ion (Drawings and Specs) Property and Land Informat ion Planning Approval/ s Annexures D & E SA IPP EMCT – Annexure F


Procurement – Renewal SA Framework



Procurement - Renewal SA Framework Renewal SA Framework

adopted 2016 (previously DCSI) Corporate Procurement Manager Lead Procurement Off icer Tender Evaluat ion & Probity Plan Process / Procedures Evaluat ion Panel Approvals and Delegat ions


Procurement Tenders Project Scope Def ined Prepare: Pre- Tender Es timates Project Specif ication Tender Documentation Builder Selection & Invitation Tenders Releas ed 3 – 4 Weeks Market Call Evaluation & Award


Procurement Methodology & Principles Select Builders (minimum 3) D & C D & C with Planning Fully Documented

SA Tenders Webs ite As s es s ment Criteria Mandatory Weighted

(Price – SAIPP - Security)


Procurement Builder Select ion Methodology Locat ion Form Complexity / Size Value Experience Special Requirements Past Performance


Procurement Builder Select ion Methodology

Current Contracts New Builders:

Fair Opportunit ies Loyalty / Commitment Work Share Sustainability


Tendering Tender Books (Typical) Request for Tender (RFT) Contract Agreement Response Documents Scope and Specif icat ion (Drawings and Specs.) Property and Land Informat ion Planning Approval/ s Annexures D and E SA IPP EMCT – Annexure F


Tendering Tender Books (Typical) Part A: Key Details Part B: Tender Condit ions Part B: Tender Condit ions Annexure A: Spec Annexure B : Responses Annexure C: Contract Annexure D: Stat . Dec. Annexure E: Collusion Annexure F: SAIPP


Part A Tender Details Tender Condit ions Contact Person Closing Date Last Queries Date Validity Period Lodgement Details


Part B: Annexure C

D&C Contract Agreement or

FD: AS 2124


Part B Annexure A: SPecif icat ions


Part B Annexure A: Specif icat ions

Site Plan

Part B Annexure A: Spec. Draw ings

Part B Annexure A: Specif icat ion Docs.

Par t B Annexure D: Statutory Declarat ion

Part B Annexure E: Unlawful Col lusion

Part B Annexure F: SAIPP EMCT(1000 Homes in 1000 Days Building Program)


Tendering SA IPP - EMCT Benef it s & Indicators

1000 Homes / NER Tailored Plans Good News Story for SA 100% Investment in Local Labour Majority Materials and Majority Product Supply f rom SA

Companies Materials Manufacture & Sourcing Res pons e Range >65%

Off ice for Industry AdvocateRepres ented today by:

MARK ROBINSONCons truction Repres entativeOIA@s a.gov.au


Tendering SA IPP – EMCT

mailto:[email protected]


Tendering SA IPP - EMCT Outcomes & Resul t s Management / Report ing / Compliance:Important Point s: Clarif icat ions of Tender. Statement of Compliance. Random Audits. Stat ist ics. Report ing.


Tendering Most Important Issues

Complete Response Docsin Full.

Contact Person Only. In writ ing (email). Last Queries Date. Close Date, Time, Lodgement.


Tendering Most Important Issues

Watch for Release and Amendment Not ices; Read and Check and Sign; Advise if Not Submit t ing & Why; Combine Submission Docs; Document Labelling (include Builder Name); and Tender if Commitment Made;

Procurement & Cont ract ing Noel ene Sl avenTendering Major Pit fal ls Impacts on: Success Future Opportunit ies Contract Stat . Dec. Not Signed Incorrect / Late Lodgement No Tender Received Incomplete Schedules Misunderstanding EMCT Site Specif ics not Fully Understood / Allowed for. Under Priced


Award / Cont ract ing Key Issues Your Quick Response to Clarif icat ions. Improve Our Time Frames. Successful / Unsuccessful Let ters to Tenderers. Feedback Offered. Price Disclosure.


Award / Cont ract ing Key Issues Contract Execut ion within

2 weeks – copy emailed. Riverside Meet ing. Contact Persons. Confirm Time Frames. Discuss Site Specif ics. Verif icat ions/ Responsibil it ies.


Condit ions Precedent Key Issues Meet Time Frames per Contract . Working Drawings Complete. Verif ied by R SA prior BRC. BRC by Builder. Good Communicat ion

& Follow Up. Contract Manager. Development Approval.


DPS (Date Possession of Sit e) Key Issues Per Contract Agreement. Agreement on Date. Letter Issued. Bank Guarantee. Insurance Checks. Payment Schedule. R SA Prepare / Check Site. Start Up Meet ing (CC). Bound Copy of Contract .


Const ruct ion Key Issues Key Contact:

Construct ion Coordinator Contract Manager Contract Terms Invoicing Email:

RenewalSAContract [email protected] Cert if icat ions (PP1, PP2, PP3)

mailto:[email protected]


Const ruct ion Key Issues Construct ion Time Frames Extended. Variat ion Claims. Delays / Extensions

of Time. Maintain Communicat ion. Documentat ion

(Incl. As Construct ion Drawings) Performance Assessed.


Progress Status Al l New Const ruct ion 116 (1,000) T. Releases 25 (Other) Releases 85 Tenders Awarded 277 Houses Awarded ($48m) 33 Builders

(incl. 6 ‘New’ Builders) By end 2016: Many Tenders to Award

and More to Releas e.


Looking Forward Al l New Const ruct ion Simplify Docs.

Streamline Process.

Eff icient Outcomes.

Share of Contracts.


Conclusion Key Issues Good Communicat ion. Ask Quest ions. Seek Feedback. Here to Help. Give Us Feedback. Make a Time to Meet . We’re in this Together ! Good Luck


Thank You on Behalf of Team!

Hannah

Phillip Kylie

AmilaSue

NataliaTim

David

Allen

Noelene

Shannen

Gianni John

Michael Niet schkeManager , Project Serv ices

Specif icat ion Rat ionale Project specif ic Direct ion Maintainability, reduce maintenance costs Longevity, SAHT own and operate for 50 years Mit igat ion of Insurance Claims, slip resistant f loor covering Reduce Running Costs for Tenants, Energy Eff iciency Australian Made Products that meet maintainability requirements

and are available long term Fair & Equitable Contract Management & Cost ing

Design & Const ruct ion Specif icat ionMichael Niet schke

Specif icat ion St ructure PART B Annexure 1: Site Specif ics Specif icat ion Supplement to Part B Annexure 2 highlights items for particular

cons ideration to s pecif ic s ite(s ) and project works . Items s tated in Annexure 1 s hall take precedence over equivalent s ections

in Annexure 2.

PART B Annexure 2: Minimum Des ign & Cons truction Specif ication s tandard, f ixed Minimum Des ign and Cons truction Specif ication which

outlines the technical requirements . Subject to annual update to ens ure compliance with current requirements

of all legis lation and authorities


Specif icat ion Relat ionships Projects are not all the same so important to fully understand the

specif icat ion Annexure 1 and Annexure 2 must be read together with architect ,

engineering and survey plans and reports Engineering site works and drainage design plans are provided for

all group site developments and must be adopted for construct ion Failure to understand and meet all specif icat ion could result in a

non-complying tender being submit ted.



Services Annexure 1 sets out site specif ic servicing requirements SA Water Manifold system installed on all group sites Telecom requirements dif fer depending on status of NBN

rollout for project area Contractor responsible to make applicat ion for elect rical

supply and pay all fees and charges Site specif ic requirements and somet imes omit ted by

builders in their tender submissions result ing in non-complying tenders.


Site works and drainage All SAHT building contracts

include site works Avoid drowned or sealed storm

water systems and pumps Rainwater tanks plumbed to WC

cistern using gravity feed with mains backup

1.0 metre wide perimeter paving and width maintained at f ixed items like hot water units.


Boundary Fencing Contractual requirement that fencing

not ices be issued by the Contractor to the legal owner of the land

Allow to remove and replace exist ing boundary fences with new

Build retaining walls wholly within SAHT property

Zero tolerance for boundary encroachments


Surveying Requirements Builder is responsible for

maintaining survey marks As Constructed ident if icat ion surveys

will be required at or prior to handover of propert ies

As Constructed services (sewer, water, stormwater, elect rical, gas, telst ra) plans will be required for all group sites

Universal Housing Design Requirements Circulat ion spaces


Universal Housing Design Requirements stepless entry f inished f loor surface

falls Shower area between

1:50 and 1:60 Other wet areas

between 1:80 and 1:100


Swing Door Clearances


Phil l ip McDonnel lConst ruct ion Coordinat or

Universal Housing Design Requirements Stepless entry

Del ivery of Housing Phil l ip McDonnel l

Hot Water Unit ssupply and install a tempering valve.


Mandatory Not if icat ion Stages of Inspect ion Foot ings Ground Floor Wall & Roof Framing First Floor Framing Party Walls First (1st) Fix Plumbing, Gas & Electrical Wet Areas – Waterproof ing


Perimeter Paving Gas Tes t Practical Completion (Hand

Over)

Pract ical Complet ion Requirements Survey Works As Constructed Drawings – Services, FFL’s Cert if icat ion – COC’s, Structural, Occupancy, Engineers Foot ings &

Stormwater Appliances – Manuals, Warrant ies Finishes & Materials Schedules Builders Statement & Dilapidat ion Reports


Samant ha Wil sonTraining & Empl oyment Init iat ives Manager

Works Program Sam Wil sonToday ’s overv iew

What is the Works Program? How it works for you as a

contractor? What ’s in it for our contractors? Test imonials Apprent iceships

Works Program Sam Wil son

What is t he Works ProgramStarted in Playford Alive –July 2008

Currently delivered in six major development projects.

Expanded to ROSAS, 1000 Homes in 1000 Days and Better Neighbourhoods Program in 2016.

Uses state government infrastructure works and land sales to create economic opportunities for local people.


The Works Program delivery strategy connecting local people:

Pre-employment training programs with registered training organisations and local employers.

Live training site programs on Renewal SA land or live training site projects within the local community.

Paid employment and unpaid work experience opportunities in Renewal SA-managed contracts.


Who are our part icipants?Local high school studentsUniversity studentsEarly/recent school leaversJob seekers Redundant workersLive Training Site Program graduates

Works Program Sam Wil sonHow t his w orks – Renew al SA Cont ract ors

An Economic Development Commitment with work experience and paid employment positions is included within the RFT

These opportunities are established by the Works Program team in consultation with the Project teams and are dependant on the scope and duration of works.

During the tender process if interested parties would like more information on the Economic Development clause T&E Manager and Coordinator can discuss this with them.

Once the contract is awarded The Works Program Coordinator: Meets with successful contractor to understand their

business requirements and timeframes. Coordinates work experience placement for the

contractor:• Candidates sourced and resumes provided to the

contractor for selection. • Insurance cover organised for placement and

evidence of any required licences, tickets, qualifications provided.

Candidates are sourced from a variety of sources.

Work Experience participants can be placed with the successful tenderer’s sub-contractor

Works Program Sam Wil sonWhat ’s in it f or t he cont ract or?

The sourcing, screening and selection of participants is completed for you;

Work experience placements help participants and job seekers to recognise and achieve their potential;

Contractor able to trial and recruit employees at no cost; and

Participation in this social inclusion program provides evidence of the contractor’s commitment to social inclusion for inclusion in future tender proposals.

Jake Wigley, Works Program participant, Certificate II in Civil Construction, working with LCS Landscaping, April 2016.

Works Program Sam Wil sonTest imonial s

Jake Cook, Works Program participant, Certificate III Civil Construction Traineeship with T&J Constructions, August 2016.

Works Program Sam Wil sonApprent iceships

Quest ions Why are the tender documents so long and complicated?

Why are many volumes of the guidelines?

Why haven’t I won any tenders?

Why are there long t imeframes from tenders being submit ted to advice to builders whether they are successful or unsuccessful?

THANK YOU