Building maintenance checklist

Sheet1Planned Building Maintenance - Checklist** Please note this list is not exhaustive **Key: Red = statutory requirementItemFrequencyResponsibiltyDate Last CheckedDate Last CheckedDate Last CheckedCommentsAir ConditioningChecking / testing / servicingHalf yearly or annually dependent on usageSchoolEnergy performance certification5 yearlySchoolAsbestosPremises inspection3 yearlyKCCSchools have mandatory responsibilities. Please refer to the school's asbestos report for details, as well as KCC's policy and guidance documentsRefer to reportSchoolAutomatic DoorsServicingAnnually as a minimum, depending on manufacturer's guidance and usageSchoolDrainsClear drainage channels including soak aways2 yearlySchoolElectrical InspectionInspection and testing5 yearlyKCCResultant works. Schools have mandatory responsibilities. Please refer to school's electrical report for detailsRefer to reportN1&N2 - KCC. All others - SchoolEmergency LightingTestingQuarterlyKCCGeneral walk round - basic visual inspectionWeeklySchoolTesting of selected fittings, on/off onlyMonthlySchool1 hour drain down of lighting (turn off electric supply to check battery) record in log book1st QuarterSchool2 hour drain down of lighting, (turn off electric supply to check battery) record in log book2nd QuarterSchool1 hour drain down of lighting (turn off electric supply to check battery) record in log book3rd QuarterSchool3 hour drain down of light (turn off electric supply to check battery) record in log book4th QuarterSchoolFire AlarmFull Testing6 MonthlyKCCTest on call point, different call point each time, record in log bookWeeklySchoolGlazingGlazing maintenance - e.g. ensure safety filmed areas in good conditionAnnually (safety film has a 10 year life span)SchoolGuttersClear out. Remove debris and flush through with a hosepipe.Annually as a minimum, dependant on site locationSchoolHeating - Electric Convector HeatersCleanAnnuallySchoolHeating System - GasBoilers and plant tested, inspected and servicedAnnuallyKCCGas carcass certification tested3 yearlyKCCRadiators / HeatingTurn on prior to heating seasonSchoolHeating - Liquid Propane Gas (LPG)Tank and pipework inspection by competent personAnnuallyKCCVisual checks (compound secure, vegetation controlled, damage check, etc) - see your LPG risk assessment for relevant items3 times annually (as for buildings inspection)SchoolHeating System - OilBoilers and plant tested, inspected and serviced6 monthlyKCCOil certification testedAnnuallyKCCRadiators / heatingTurn on prior to heating seasonSchoolCheck oil supplyPrior to heating seasonSchoolIntruder Alarm / CCTVServicingAnnualSchoolKitchenGas supply to kitchen6 MonthlyKCCExtract system - cleanAnnually - minimum for normal usageSchoolCatering equipment inspectionAnnuallyKCCLiftsServicingDependent on lift model manufacturer's recommendations but could range from monthly, quarterly or six monthly as a minimumKCCLightning ProtectionInspection and testingAnnuallySchoolPlaygrounds & Other External AreasInspect external areas to ensure physical damp proof course (i.e. the barrier to prohibit damp entering a building from the ground is not breached)5 yearlySchoolCheck surface of play area to ensure no trip hazardsAnnuallySchoolPlayground equipmentRegularlySchoolPortable Appliance Testing (PAT)PAT TestsAnnuallySchoolItems containing elements e.g. tea urn, kettle6 monthlySchoolSprinklersPump testWeeklySchoolServicingQuarterlySchoolTreesSafety inspectionsAnnuallyKCCResultant worksAs per the inspection report's recommendationSchoolWater Hygiene ChecksRisk assessmentEvery two yearsKCCMonitoring of systemAs required re risk assessmentSchoolSwimming pools - checkDailySchoolHydrotherapy pools - checkDailySchoolWindowsMaintenance of moving parts of PVCu and aluminiumAnnuallySchoolUseful Information - www.kent.gov.uk/business/council_business_services/kcc_land_and_property/info_for_schools.aspxIn particular:Asbestos Important InformationManagement of AsbestosWater Hygiene Risk AssessmentThinking of Construction Work - Construction (Design & Management) RegulationsMajor Building Works- Guidance for schools who wish to manage their own projectMinor Projects GuidanceShould you require further details please contact KCC Property Group Contracts Manager for your area:Zone 1: Mike Bennett - 01622 696686 - michael.bennett@kent.gov.ukZone 2: Lynn Keeley - 01622 221193 - lynn.keeley@kent.gov.ukZone 3: Mark Carnt - 01622 696036 - mark.carnt@kent.gov.uk

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